A2._AgAcis_Limited_Source_Justification.pdf

JUSTIFICATION AND APPROVAL – SIMPLIFIED ACQUISITION PROCEDURE FOR

OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Office: _USDA/DM/OPPM/POD/AMB-FTC_______________________ ____________________301 S. Howes St, Ste 321_________________________________ ____________________Fort Collins, CO 80521_________________________________________

2. Description of Action:

Requirements: New Repeat Pricing: Firm-Fixed Price Time & Materials Cost

3. Name of Suggested Contractor or Brand Name Manufacturer:

__Cornell University Northeast Regional Climate Center AgACIS Software ____

Street Address: ___373 Pine Tree Road____________________________ City, State, Zip: ___Ithaca, NY 14853_________________________

Phone: 607-255-1751

4. Description of the Supplies or Services:

This requirement is for 1 year renewal of Cornell University Northeast Regional Climate Center AgACIS Software Subscription and Support. Estimated value: $35,000

5. Authority Cited: (Check one authority that applies)

Only one responsible source and no other supplies or services will satisfy the agency requirements: (10 USC 2304(c)(1) or 41 USC 253(c)(1); FAR 6.302-1).

Brand Name Requirement (FAR 6.302-1(c)) Unusual and compelling urgency: (10 USC 2304(c)(2) or 41 USC 253(c)(2); FAR 6.302-2).

Industrial mobilization, engineering, developmental, or research capability; or expert services:

(10 USC 2304(c)(3) or 41 USC 253(c)(3); FAR 6.302-3).

National Security: (10 USC 2304(c)(6) or 41 USC 253(c)(6); FAR 6.302-6).

International agreement: (10 USC 2304(c)(4) or 41 USC 253(c)(4); FAR 6.302-4).

Sole source acquisition of certain commercial items under the test program: (41 USC 428(a);

Section 4202 of the Clinger-Cohen Act of 1996; or FAR 13.501(a)(1)(ii)).

Federal Property and Administrative Services Act of 1949: (40 USC 501, Section 201; FAR 8.405-6).

6. Reason for Authority Cited: (State why this is the only source to provide the required supplies or services)

Services can only be provided from the original source as this is a follow-on requirement for the continued provision of highly specialized services.

Award to any other source would result in substantial duplication of cost to the Government that is not expected to be recovered through competition.

Supplies or services are needed immediately to satisfy mission requirements.

Supplies required are a brand-name product or item peculiar to one manufacturer.

a. Justification for authority sited:

This requirement is for the renewal of subscription/support of Cornell University Northeast Regional

Climate Center AgACIS online software subscription. This is required for the Government to obtain and utilize critical climate data in existing research. This software is used extensively by USDA Natural

United States Department of Agriculture

Office of the Assistant Secretary for Departmental Management

Management Services

Procurement Operations Division

Reporters Building 300 7th Street, SW, Suite 353 Washington, DC 20024

Resources Conservation Service field offices throughout the US to provide information and data to update NRCS applications including Field Office Technical Guide (FOTG); Wetlands; Conservation Planning; Animal Waste Management and others. Without this subscription renewal the Government (USDA/NRCS) will not be able to update the data utilized by these applications. This subscription provides unique capabilities that are required in order for USDA/NRCS to continue to provide the required organization mission support to internal and external entities. This software has been tested and is currently used to provide required data to Government systems and applications. Use of a different product would create duplicate costs to the Government including but not limited to the following: testing of replacement software; removing current software and interfaces from existing Government systems; installing new interfaces on Government systems to receive the data provided;

ensuring new product works seamlessly with current Government infrastructure and processes;

retraining of Government employees on the use and management of the replacement product.

Additional Information (If Authority cited is FAR 6.302-2)

a. What harm will come to the Government if the desired supplies or services are not provided on time?

b. What harm will come to the Government if the desired contractor does not receive the award?

7. Action to Increase Competition:

8. Market Research/Survey:

Market research was conducted to determine the availability of the required product in the US market.

Research shows that the products are available for purchase only from the publisher, Cornell University Northeast Regional Climate Center.

9. Procurement History:

Previous Contract Number: AG-3144-P-15-0172 Previously Competed: N/A No Yes

Previous Authority for Other Than Full & Open Competition: __ FAR 6.302-1__________

CERTIFICATIONS:

10. Technical Certification: (I certify that the supporting data under my cognizance included in this

Justification are accurate and complete to the best of my knowledge and belief)

Technical /Program Official Signature: ____________________________________ Date: ____________

Position Title (Division Chief, higher): _________________________ Email: ________________________

11. Fair and Reasonable Cost Determination: (I hereby determine that the anticipate cost for this proposed contract action will be fair and reasonable)

Justification Approved Justification Disapproved

Contracting Officer Signature: _____________________________________ Date: ______________

Steven.Polliard Typewritten Text 9/20/2016

Steven.Polliard Typewritten Text IT Business Lead/COR steven.polliard@ftc.usda.gov

Josh.Tafoya Typewritten Text x

Josh.Tafoya Typewritten Text 9/20/2016