A2._Limited_Source_Justification.pdf

ACQUISITION OPERATING PROCEDURE (AOP)

FROM: Scott C. Wolz /s/ Jan 19 2011 Acting Chief, Procurement Operations Division

SUBJECT: AOP No.10: Justification and Approvals - Simplified Acquisition Procedures

PURPOSE: The purpose of this Acquisition Operating Procedure (AOP) is to provide a standardized format of a Justifications and Approvals for Simplified Acquisition Procedures prescribed in the Federal Acquisition Regulation (FAR) 6.304(a)(1), Other Than Full and Open Competition for proposed contract actions up to the simplified acquisition threshold of $150,000.

AUTHORITIES: FAR 6.304(a)(1).

Approving Official Dollar Threshold

Contracting Officer up to $150,000

PROCEDURES:

The Contracting Officer will ensure the Technical/Program Official or Point of Contact complete, review changes made to and approve the Justification and Approval - MINI (Attachment).

United States Department of Agriculture

Office of the Assistant Secretary for Departmental Management

Management Services

Procurement Operations Division

Reporters Building 300 7th Street, SW, Suite 353 Washington, DC 20024

Attachment

JUSTIFICATION AND APPROVAL – SIMPLIFIED ACQUISITION PROCEDURE FOR

OTHER THAN FULL AND OPEN COMPETITION

Pursuant to FAR 6.304(a)(1), the justification must contain sufficient facts and rationale to justify the use of the authority. This justification will be posted on the Federal Business Opportunities within 14 days of contract award for Only One Responsible Source or within 30 days of contract award for any other authorities cited in Item # 4.

1. Contracting Office: Procurement Operations Division

2. Description of Action:

Requirements: New Repeat Pricing: Firm-Fixed Price Time & Materials Cost

3. Name of Suggested Contractor:

Bibliotheca LLC

Street Address: 3169 Holcomb Bridge Rd., Ste. 200 City, State, Zip: Norcross, GA 30071 Phone: 800 - 328 - 0067

4. Description of the Supplies or Services: This requirement is for USDA-OCIO-ITS equipment service and software maintenance support on existing 3M Library detection/file tracking equipment (RFID tracking software, 5420 SQL; RFID tracking pads, model 770, RFID handheld trackers, model 803). A subscription with genuine support from the publisher is required. The purchase of the equipment and software subscription/support is proprietary and is only available from the publisher (Bibliotecha LLC).

No authorized resellers are found to be available. Note: 3M Library Systems merged with Bibliotecha

LLC

5. Authority Cited: (Check one authority that applies)

Only one responsible source and no other supplies or services will satisfy the agency requirements: (10 USC 2304(c)(1) or 41 USC 253(c)(1); FAR 6.302-1).

Unusual and compelling urgency: (10 USC 2304(c)(2) or 41 USC 253(c)(2); FAR 6.302-2).

Industrial mobilization, engineering, developmental, or research capability; or expert services:

(10 USC 2304(c)(3) or 41 USC 253(c)(3); FAR 6.302-3).

National Security: (10 USC 2304(c)(6) or 41 USC 253(c)(6); FAR 6.302-6).

International agreement: (10 USC 2304(c)(4) or 41 USC 253(c)(4); FAR 6.302-4).

Sole source acquisition of certain commercial items under the test program: (41 USC 428(a);

Section 4202 of the Clinger-Cohen Act of 1996; or FAR 13.501(a)(1)(ii)).

Federal Property and Administrative Services Act of 1949: (40 USC 501, Section 201; FAR 8.405-6)

6. Reason for Authority Cited: (State why this is the only source to provide the required supplies or services)

Services can only be provided from the original source as this is a follow-on requirement for the continued provision of highly specialized services.

Award to any other source would result in substantial duplication of cost to the Government that is not expected to be recovered through competition.

Supplies or services are needed immediately to satisfy mission requirements.

Additional Information:

a. What harm will come to the Government if the desired supplies or services are not provided on time?

b. What harm will come to the Government if the desired contractor does not receive the award?

7. Action to Increase Competition: (State what actions will be taken to increase competition before subsequent acquisition of the supplies of services is required)

Market research conducted.

8. Market Research/Survey: (Describe the extent of the market survey conducted to identify qualified sources and the results thereof. “Market Survey” is attempts you made to ascertain whether other qualified sources exist.

The survey may consist of written, telephonic, or World Wide Web inquires) Market research indicates Bibliotecha LLC is the only vendor authorized to provide the required support of the 3M Library Systems equipment. This equipment/software has passed all mandatory agency certification requirements. Any new equipment/software must be tested, certified, and approved prior to use on the network. The cost associated with the additional certification and resultant changeover of equipment/software products would be more than the costs of continuing to utilize the 3M Proprietary Library detection/file tracking equipment/software as a limited source requirement.

9. Procurement History:

Previous Contract Number: ________________________________ Previously Competed: N/A No Yes

Previous Authority for Other Than Full & Open Competition: _______________________

CERTIFICATIONS:

10. Technical Certification: (I certify that the supporting data under my cognizance included in this

Justification are accurate and complete to the best of my knowledge and belief)

Technical /Program Official Signature: ____________________________________ Date: ____________

Position Title (Division Chief, higher): _________________________ Email: ________________________

11. Fair and Reasonable Cost Determination: (I hereby determine that the anticipate cost for this proposed contract action will be fair and reasonable)

Justification Approved

Jamie.Gillum Typewritten Text

Jamie.Gillum Typewritten Text

Jamie.Gillum Typewritten Text July 19, 2016

Jamie.Gillum Typewritten Text Leader, West Remote Sensing Lab

Jamie.Gillum Typewritten Text jamie.gillum@por.usda.gov

Jamie.Gillum Typewritten Text

Jamie.Gillum Typewritten Text

AG-3144-P-15-0124

Jamie.Gillum Stamp

Jamie.Gillum Typewritten Text (FAR 13.106-1 (b)(1)

Jamie.Gillum Typewritten Text

Jamie.Gillum Typewritten Text

Josh.Tafoya Typewritten Text x

Justification Disapproved

Contracting Officer Signature: _____________________________________ Date: ______________

Josh.Tafoya Typewritten Text

Josh.Tafoya Typewritten Text 8/18/2016