RFP-AG-3142-S-08-0033-ver2.docx

PROSPECTIVE OFFERORS:

The United States Department of Agriculture (USDA) is soliciting offers from Small Business Administration-certified 8(a) firms, participating on GSA Schedule 70, SIN 132 62, to support the Office of Security Systems in efforts regarding counter-terrorism and physical security goals. The USDA invites qualifying firms to submit a proposal in accordance with the enclosed solicitation, AG-3142-S-08-0033. Offerors must submit hard copies of their proposal by September 10, 2008 at 1:00 pm EDT. Only SBA-certified 8(a) firms participating on GSA Schedule 70, 132-62 are eligible for consideration. The NAICS code for this work is 541512, “Computer Systems Design Services”.

The contract will have a one-year base period and four one-year option periods.

Offerors must submit comments or questions, if any, in writing by August 22, 2008 to the Contracting Officer shown on solicitation page 1, block 7 or via e-mail. If necessary, the Contracting Officer will issue an amendment responding to questions submitted by the designated time. Despite any clarifications given through answers, all terms and conditions remain unchanged unless changed by solicitation amendment. We advise offerors that USDA will not hold a pre-proposal conference.

Offerors should read the entire solicitation, and give close attention to the requirements as given in Section C, Statement of Work; Section L, Instructions, Conditions, and Notices for Bidders; and Section M, Evaluation Factors for Award.

Offerors must submit hard copies of their proposal by September 10, 2008, 1:00 pm EDT, to the designated place specified in block 7, solicitation page 1. Any delay caused by security procedures is not an excusable delay for late receipt of proposals.

RATING

2. CONTRACT NUMBER

3. SOLICITATION NUMBER

AG-3142-S-08-0033

|X| NEGOTIATED (RFP)

08/11/2008

6. REQUISITION/PURCHASE NO.

USDA, OPPM-POD

300 7th Street, SW Suite 377 Attention: Service & Supply Contracts Team Washington, DC 20024

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder”

SOLICITATION

Sealed offers in one (1) original and four (4) copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the depository located in ________________________________ until 1300 ET local time on 09/10/2008 (Hour) (Date) CAUTION — Late Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

NUMBER

720-2538

EXT.

Earl.Friedman@da.usda.gov

11. TABLE OF CONTENTS

K

AND OTHER STATEMENTS OF OFFERORS

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

10 CALENDAR DAYS

20 CALENDAR DAYS

30 CALENDAR DAYS

CALENDAR DAYS

(The offeror acknowledges receipt of amendments to the

SOLICITATION for offerors and related documents numbered and dated):

FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

AND

OFFER (Type or print)

ADDRESS

OF

OFFEROR

AREA CODE

NUMBER

EXT.

ADDRESS IS DIFFERENT FROM ABOVE - ENTER SUCH ADDRESS IN SCHEDULE.

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED

20. AMOUNT

21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

ITEM

Clause G.3

24. ADMINISTERED BY (If other than Item 7) CODE

25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print)

RAYMOND FISHER

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT -- Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

SECTION B - SUPPLIES OR SERVICES/PRICES

452.216-73 Minimum and Maximum Contract Amounts. (FEB 1988)

During the period specified in FAR clause 52.216-18, ORDERING, the Government shall place orders totaling a minimum of $25,000, but not in excess of $50,000,000.

(End of Clause)

452.216-74 Ceiling Price. (FEB 1988)

The ceiling price of this contract is $50,000,000. The Contractor shall not make expenditures or incur obligations in the performance of this contract which exceed the ceiling price specified herein, except at the Contractor's own risk.

This is an indefinite delivery, indefinite quantity (IDIQ) contract with a minimum award of $25,000 and a maximum of $50,000,000. There shall be a base period of one year and four one-year option periods.

Task orders and delivery orders placed under this contract shall be priced as firm-fixed-price or time-and-material, suiting the given order. Each task order and delivery order shall be negotiated before award.

The contractor shall provide management, labor, and materials at the United States Department of Agriculture (USDA) Headquarters in Washington, DC and at the contractor’s office. Travel to regional USDA offices may be necessary.

LABOR RATES

The following fully-loaded labor rates shall apply for the base period and four option periods:

Program Manager

Subject Matter Expert

Strategic Planner/IT Strategist

Systems Architect

Enterprise Engineer

Business Continuity Analyst

An Offeror may propose additional labor categories which satisfy the USDA’s requirements.

COST OF MATERIAL

When parts or supplies are specifically required under a task or delivery order, the contractor shall offer the material at a price no greater than that offered on GSA schedules. The sales receipt, or other basis of cost, shall be provided to the contracting officer representative (COR) for verification.

OTHER DIRECT COSTS

The contractor shall be reimbursed for other direct costs as permitted by Federal Acquisition Regulation (FAR) and Department of Agriculture Acquisition Regulations (AGAR). These costs are those associated with travel to regional USDA offices – transportation, lodging, meals, business telephone calls.

SECTION C – STATEMENT OF WORK

USDA Counter- Terrorism and Security Support Services

C.1. Background

The United States Department of Agriculture (USDA), Departmental Administration (DA), Office of Security Services (OSS), is currently assisting Agencies with counter-terrorism activities, including security assessments of fixed facilities, aviation facilities, and related emergency procedures and special operations activities including COOP (Continuity of Operations Planning) and Business Continuity Planning. Subsequently, OSS has been established to lead the department's security and counter-terrorism efforts, along with the Office of Procurement & Property Management (OPPM) which leads the department’s disaster management and emergency planning response activities. In order to execute necessary efforts, a contractor is needed to assist DA in implementing its requirements in a timely and coordinated manner, and in fulfilling strategic directives and methodologies as approved by senior management. The capabilities require support services inclusive of program management and contractor technical and administrative assistance to ensure completeness of DA's assigned mission. Managed by OSS, this contract will provide services and related technical support and counter-terrorism security activities to a wide range of capabilities for DA and various USDA agencies.

In the past, these types of security related services have been strictly supportive in nature Note: current internal USDA policy dictates that for individual task orders for specific IT activities and/or services may require an IT Waiver document to be prepared and approved by the Office of Chief Information Officer (OCIO) for orders over $25k. This is the responsibility of the USDA Task Manager to develop. It is estimated that over 70% of the work required under this contract will be services and administrative related.

C.2. Objectives The objective of this Statement of Work (SOW) is to ensure that DA benefits from successful Homeland Security and counter terrorism strategies that provide for USDA's long-term vision while maintaining current operations in concert with modernization assessment efforts simultaneously. The contractor will be required to provide the Department with Security Services Project Support including, but not limited to: support in implementing strategic recommendations on related security programs; security and technology implementations as a result of accepted recommendations; briefings and knowledge transfers, whether formal or informal, on findings and observations; and, required labor hour services as required on a Task Order basis to support to USDA and its Agencies. The OSS will require the contractor to maximize resources internal to the firm, including subcontractor support outside the firm acting as subs to the prime, to achieve a structured approach to supporting modernization efforts immediately upon award while defining and then undertaking assessment program objectives and producing deliverables as stated below.

The USDA requires a contractor exercising support under an IDIQ Task Order type basis. The Contractor shall furnish all management, labor and other direct costs to provide support services, and related technical assistance for USDA's departmental objectives. Services provided shall be performed in accordance with the requirements and terms and conditions of this contract. These services could include:

1. Homeland Security Presidential Support (HSPD) Compliance Support

2. Executive Order Compliance Support

3. Program Management

4. Business Process Analysis

5. Capital Planning and Investment Control (CPIC) Support

6. Application Support including System Development Life Cycle (SDLC) Management

7. Contingency Planning

8. Physical Security Support

9. Emergency Management Support

10. Support for the Design, Acquisition, Maintenance, and Use of Information Technology

11. Counter-Terrorism Recommendations and Implementation

12. Hardware Upgrades, Purchases (labor and materials) and Maintenance

13. Requirements Planning, Implementation and Execution

14. Enterprise Architecture Support including Configuration Management and Engineering Support

15. On and Off-Site Staffing, Service and Materials

16. Security Administrative Assistance

17. Technical Documentation Development

18. Technical Writing Support Services and Planning Effort

Detailed description of each of the above possible task order specific services is listed below.

C.2.1 SOW TASK ITEM 1:

Homeland Security Presidential Support (HSPD) Compliance Support

Description:

The Contractor will assist USDA with management recommendations leading to subsequent coordination and implementation actions related to the support of the Department's overall compliance efforts for USDA identified Homeland Security Presidential Directives (HSPD).

The Contractor will ensure that this task encompasses all applicable guidance such as the NIST FIPS-201, National Response Framework and internal USDA policies and procedures.

Current applicable HSPDs include:

· HSPD-7: Critical Infrastructure Identification, Prioritization, and Protection

· HSPD 9: Defense of United States Agriculture and Food Supply

· HSPD 12: Policy for a Common Identification Standard for Federal Employees and Contractors

· HSPD 20: National Continuity Policy

C.2.2 SOW TASK ITEM 2:

Executive Order (EO) Compliance Support

Description:

The Contractor will assist USDA with management recommendations leading to subsequent coordination and implementation actions related to the support of the Department's overall compliance efforts for USDA identified Executive Orders. Current applicable EO’s apply to areas such as:

· Economy

· Energy

· Environment

· Homeland Security

· National Security

C.2.3 SOW TASK ITEM 3:

Program Management (PM)

Description:

The Contractor will provide expert assistance and make recommendations pertaining to the development, dissemination and/or institutionalization of enterprise management and program management office procedures and implement practices related to the overall coordination of the various Homeland Security task areas contained in the SOW. The Contractor shall recommend monitoring, tracking and reporting techniques for this PM effort.

C.2.4 SOW TASK ITEM 4:

Business Process Analysis

Description:

The Contractor shall provide technical and administrative support in the review of various Homeland Security processes and provide recommendations enabling USDA to meet existing and/or developing compliance requirements. The Contractor will provide comparative analyses to assist USDA in establishing priorities for deployment of its limited resources to include recommendations, projected cost benefit analysis, and pros and cons for alternatives. Examples of such requirements include:

· PIV-I identify proofing and registration process

· Essential function identification

· Organization efficiency studies

· Executive Order mandates

C.2.5 SOW TASK ITEM 5:

Capital Planning and Investment Control (CPIC) Support

The Contractor will provide support in the evaluation and improvement recommendations related to USDA’s Capital Planning and Investment Control (CPIC) policy, procedures and tools which are related to USDA’s Homeland Security program. This will include recommendations to establish methodologies for documenting and managing existing and new investments, templates, and the identification of CPIC “best practices”.

C.2.6 SOW TASK ITEM 6:

Application Support including System Development Life Cycle (SDLC) Management

Description:

The Contractor will provide complete SDLC management support encompassing detailed software requirements specifications, system design, system development, installation, configuration, testing, deployment, documentation, administrator training for identified Homeland Security requirements. Support may also include:

· Independent Verification and Validation support

· Security evaluation support

· Certification And Accreditation services (The contractor can only perform Phase 1 as USDA has BPA’s in place for Phase 2 vendors)

C.2.7 SOW TASK ITEM 7:

Contingency Planning

Description:

The Contractor will provide technical and administrative to assist USDA in the development of executable contingency plans (as per NIST SP 800-34) that comply with federal government policies, USDA requirements, and Industry Best Practices. Such plans include:

· Occupant Emergency Plan

· Crisis Communication Plan

· Continuity of Operations Plan (facilities oriented)

· IT Contingency Plan

· Disaster Recovery Plan

· Cyber Incident Response Plan

· Business Recovery Plan The Contractor will assist designated sites in the testing, training and exercising of contingency plans to ensure that plans are understood, valid and executable.

C.2.8 SOW TASK ITEM 8:

Physical Security Support

Description:

The contractor will provide subject matter expertise support to the Physical Security Division (PSD) in a variety of areas including:

· Design and maintenance of the USDA security awareness training program

· Updates to the Integrated Security Handbook

· Enterprise-wide technical design services for facility countermeasure and for new construction audits

· Security Assessments in accordance with a consistent, standardized methodology

C.2.9 SOW TASK ITEM 9:

Emergency Management (EM) Support

Description:

The Contractor shall provide subject matter expertise in supporting USDA’s EM responsibilities. Efforts will include:

· Assistance in the planning and operations of Command Centers during Emergency Operations and Disaster Situations

· Development of EM-related documentation (electronic and hardcopy)

· Support in the development and maintenance of enterprise level EM information systems

· Test, Training and Exercise Support

C.2.10 SOW TASK ITEM 10:

Support for the Design, Acquisition, Maintenance, and Use of Information Technology (IT) Note: Acquisition as described here denotes providing USDA with various IT equipment or software to include possible routers, servers, access control systems, cameras, etc.

The Contractor will provide support to USDA in the enhancement of USDA’s IT resources to improve management capability over assigned projects. Examples of currently supported projects include:

(For system descriptions- see SOW TASK ITEM 12 )

· Physical Access Controls Systems (PACS)

· Geographical information Security Information Systems

· Registration and tracking Systems

· Agro and Bio terror prevention systems

· Automated Information Systems

· Emergency Information Systems

· Intrusion Detection Systems

· Entry/Egress Systems

· Network Video Recording systems

· Digital Video Recording systems

· Video over Internet Protocol (VoIP) systems

· Integrated Closed Circuit Television systems

C.2.11 SOW TASK ITEM 11:

Counter-terrorism recommendations and implementation

The Contractor will assist USDA with recommendations leading to subsequent coordination and implementation actions related to the support of the Department's overall approach and fielding of a counter terrorism strategy that is comprehensive, coordinated and consistent. Efforts will include criteria assurance, countermeasure implementation, subsequent compliance checks and technical assistance as requested.

C.2.12 SOW TASK ITEM 12:

Hardware Upgrades, Acquisition (labor and materials) and Maintenance - Note: Acquisition labor and materials as described here denotes providing USDA with various equipment or software to include possible routers, servers, access control systems, cameras, etc. and the potential installation and/or programming of such equipment if required.

The Contractor will provide qualified personnel for the ongoing maintenance of installed Homeland Security related systems. Ongoing Maintenance is as needed depending on the specific program’s needs and could be as frequent as daily, monthly, quarterly or annual. These include:

· Physical Access Controls Systems (PACS) - USDA maintains over 250 PACS to secure access-controlled zones by restricting access to zones to only those persons (or assets) who are allowed access. USDA installed systems normally include Servers, Zones, Doors and Credential Readers which may represent complete buildings, specific areas of a building, floors of a building, hallways, stairwells, elevator cars, etc. In some systems the outside of a building may also be considered an access control zone. Ingress and egress points typically are doors but may also be gates, turnstiles, motorized doors or other mechanical device depending on the specific application. An access-controlled door is not a single entity but a collection of door hardware that typically includes controlled outputs, such as a door lock, door holder, door sounders etc., and supervised inputs, such as door contacts, request-to-exit inputs, motion detectors, etc. The door lock may also be controlled by other building automation systems such as the fire detection system or the intrusion detection system.

· Geographical information Security Information Systems - USDA maintains several systems for capturing, storing, analyzing and managing data and associated attributes which are spatially referenced to its US Land position. These systems are capable of integrating, storing, editing, analyzing, sharing, and displaying referenced information. These systems are used as tool that allows users to create interactive queries (user created searches), analyze the spatial information, edit data, maps, and present the results of all these operations. USDA’s use of these systems allows for risk assessments, resource management, asset management, impact assessments, planning, criminology, history, and logistics. As an example, A GIS might allow emergency planners to easily calculate emergency response times in the event of a natural disaster.

· Registration and tracking Systems – USDA maintains several systems that are used for registration and tracking of a variety issues. Normally these systems maintain information on entities that use, import, export and/or transfer items of importance to the USDA mission areas.

· Agro and Bio terror prevention systems - The Public Health Security and Bioterrorism Preparedness and Response Act of 2002 (Public Law 107-188; June 12, 2002) required that the United States improve its ability to prevent, prepare for, and respond to acts of bioterrorism and other public health emergencies that could threaten either public health and safety or American Agriculture. USDA maintains numerous systems across it agencies that allow for risk assessments, resource management, asset management, impact assessments, planning, history, and logistics, plant and animal health and welfare, State and local emergency responders, and quarantine incidents.

· Automated Information Systems – USDA maintains numerous systems which can serve as repositories holding data permanent or temporarily, that is important to many of its agencies mission goals. Most of these systems are designed to accomplish specific information retrieval or handling operations, such as communication, computation, dissemination, processing, and storage of information. Many have external interfaces, which exchange information with other agencies and departments.

· Emergency Information Systems – USDA maintains numerous emergency systems that enable USDA’s emergency managers or any designated stakeholder to perform their required activities in any phase of an emergency in an easy and efficient manner. The systems provide for support either prior, during and after an emergency in the areas of Preparedness, Risk Mitigation, Response and Recovery. Most functions include contingency plans for different types emergencies, creating checklists that can be easily be reached by any related emergency management stakeholder and resource management.

· Intrusion Detection Systems – USDA has numerous intrusion detection systems (IDS) in use to detect several types of malicious behaviors that can compromise the security and trust of a facility or computer system. These include network attacks against vulnerable services, data driven attacks on applications, unauthorized logins and access to sensitive files. Additionally, USDA has fielded several IDS’s in combination with its’ PAC Systems to complement physical security measures. USDA’s IDS’s consist of detection equipment such as a sensor that will react to the stimuli for which the sensor was designed to detect allowing immediate transmittal to a monitoring station.

· Entry/Egress Systems – USDA ensures the safety of its employees, contractors and general public through the use of ingress and egress systems either into its facilities or designated controlled or confined spaces. Detailed precautions must be maintained which address hazard identification and control activities necessary prior to entry or exit.

· Network Video recording systems - USDA maintains numerous video recording security platforms. These consist of stand alone network and as enterprise-level network video recording systems spanning several states. Each maintains a common interface for mining collected data. And are used for decision-making and event management. These systems may operate continuously or only as required to monitor a particular event.

· Digital Video Recording systems – Similar the network video systems in use at USDA, These particular systems are being updated to digital storage (HDD) versus the previous tape usage. These systems are limited to a specific, limited set of monitors. These signals are not openly transmitted, though some systems may employ point to point wireless links. These systems may operate continuously or only as required to monitor a particular event.

· Video over Internet Protocol (VoIP) systems – USDA is making use of video transmission utilizing open internet protocols and standards. These systems are limited due to the constraints of USDA’s infrastructure and are based on architecture that manages and records surveillance cameras using enterprise software architecture. These signals are not openly transmitted, though some systems may employ point to point wireless links. These systems may operate continuously or only as required to monitor a particular event.

· Integrated Closed Circuit Television - The most prevalent use with USDA currently, where the picture is viewed or recorded, but not broadcast. These signals are not openly transmitted, though some systems may employ point to point wireless links. These systems may operate continuously or only as required to monitor a particular event.

The Contractor will also provide procurement and oversight support for these systems. This will consist of responding to pricing and availability requests, supplying and installing requested items, performing technical demonstrations, performing surveys at predetermined times, providing best practice recommendations, performance benchmark monitoring and status, developing operational checklists, and other non inherently governmental support.

C.2.13 SOW TASK ITEM 13:

Requirements Planning, Implementation and Execution

The Contractor will provide technical and administrative support to USDA in developing functional requirements for Homeland Security information system needs. These requirements will integrate both business process (program) and support requirements with the goal of ensuring effective essential function continuity during crises.

C.2.14 SOW TASK ITEM 14:

Enterprise Architecture (EA) support including configuration management and engineering support

Description:

The Contractor will provide EA subject matter expertise to USDA in the design and deployment of specific enterprise USDA Homeland Security systems to ensure the business mission, strategy, and processes of USDA meet its business strategy, through implementation. This will include but not be limited to systems such as:

(For system descriptions- see SOW TASK ITEM 12)

· Physical Access Controls Systems (PACS)

· Geographical information Security Information Systems

· Registration and Tracking Systems

· Agro and Bio terror prevention systems

· Automated Information Systems

· Emergency Information Systems

· Intrusion Detection Systems

· Entry/Egress Systems

· Network Video Recording systems

· Digital Video Recording systems

· Video over Internet Protocol (VoIP) systems

C.2.15 SOW TASK ITEM 15:

On and off-site staffing, service and materials

The Contractor will provide as-needed staff augmentation support as directed by USDA and its agencies.

C.2.16 SOW TASK ITEM 16:

Security administrative assistance

Description:

The Contractor will provide administrative support to USDA for ongoing maintenance of existing systems. Ongoing Maintenance is as needed depending on the specific program’s needs and could be as frequent as daily, monthly, quarterly or annual. Support may include Federal Information Security Management Act (FISMA) monitoring and reporting, updates, data calls, data entry, etc.

These include: (For system descriptions- see SOW TASK ITEM 12)

· Physical Access Controls Systems (PACS)

· Geographical information Security Information Systems

· Registration and Tracking Systems

· Agro and Bio terror prevention systems

· Automated Information Systems

· Emergency Information Systems

· Intrusion Detection Systems

· Entry/Egress Systems

· Network Video Recording systems

· Digital Video Recording systems

· Video over Internet Protocol (VoIP) systems

FISMA monitoring could include any of the following; Categorization of information and information systems; Selection of appropriate minimum or baseline security controls; Refinement of the security controls using a risk assessment; Documentation of the security controls in the system security plan; Implementation of the security controls in the information system; Assessment of the effectiveness of the security controls; Determination of agency-level risk to the mission of business case; Authorization of the information system for processing and Monitoring the security controls on a continuous basis.

C.2.17 SOW TASK ITEM 17:

Technical Documentation Development

Description:

The Contractor will provide professional technical documentation support to USDA as directed. This will include production support. Documentation can include:

· Specifications

· System artifacts

· Standard Operating Procedures

· Handbooks

· Flip Books

· Electronic templates and archives

· Posters

· Graphics

· Diagrams

· Web page support

· Floor plans

· Presentation packages

C.2.18 SOW TASK ITEM 18:

Technical writing support services and planning efforts

The Contractor will provide professional technical documentation writing and editing support to USDA as directed by Office of Security Systems (OSS), Physical Security Division (PSD).

C.3. Task Order Services Specific Task Orders may be supplemented by a separate Statement of Work, period of performance and specific deliverables and schedules requiring a technical and cost proposal by the contractor, as well as negotiations before Task Order award. All task orders shall be awarded and administered by the Office of Procurement & Property Management, Procurement Operations Division. Specifically:

1. All work ordered under this contract shall be assigned, managed, and accounted for by fully executed task orders. All task orders for other USDA Agencies shall be coordinated with the Contracting Officer's Technical Representative (COTR) who will be responsible for managing the specific task.

2. The contractor shall submit a cost proposal with an associated project management plan component addressing the tasks specified in the SOW. This will include the specification of all sub-tasks (if any), subcontractors (if any) and associated costs by task as well as methodology/approach and associated milestone and deliverable dates for the tasks.

3. All written deliverables shall be phrased in language that can be understood by the non-technical layperson. Statistical and other technical terminology shall not be used without defining them in a glossary of terms.

4. A kickoff meeting will be held within seven workdays after task order award to introduce the COR, COTR, Contractor Lead and other persons identified in this Statement of Work or individual Task Order(s). These meetings will be in Washington, D.C.

5. Contractor will meet minimally with USDA on a quarterly basis to discuss the project management plan and provide a Task Order status of the project. During this meeting, Contractor and USDA personnel will discuss the previous quarter’s activities, the planned activities for the upcoming period, and any issues affecting the successful completion of this project.

6. Assignment and Availability of Personnel

a. Each task order shall have a portion of its cost designated for the program manager, who will be responsible for administrative details, as well as be the central authoritative point of contact for the individual effort(s).

b. The Contractor shall provide sufficient oversight of the work to ensure that:

i. All employees are functioning within their designated labor categories

ii. All activities performed are covered by applicable task order(s).

iii. Employee positions called for by task order(s) are filled promptly and kept filled with qualified, competent personnel.

c. Work and work schedules will be cooperative efforts between the COTR, COR and the Contractor.

7. The Contractor shall provide qualified personnel within five (5) calendar days after receipt of a fully executed task order or task order modification. Reasonable time allowance of up to ten (10) calendar days will be allowed, at the discretion of the COTR for requirements of three (3) or more personnel at any one time or where a requirement is for a unique or unusual skill.

C.4 Government Furnished Property/Data/Equipment The Government will negotiate all working space, equipment, supplies, and phone services for contractor personnel assigned per task order. The Contractor shall furnish all personnel, equipment and facilities necessary to complete the projects with the exception of Government furnished items specified in each Task Order.

1. Technical interface with the COR and other government personnel will be provided to assist the contractor personnel in obtaining information pertinent to the analysis and performance of the above outlined tasks. All interfaces with government personnel shall be arranged through the COR.

2. Preliminary and final deliverables and all associated working papers and other material deemed relevant by the agency that have been generated by the contractor in the performance of this delivery order are the property of the U.S. Government and must be submitted to the Contracting Officer at the conclusion of the delivery order.

3. All documents produced for this project are the property of the U.S. Government and cannot be reproduced, or retained by the contractor. All appropriate project documentation will be given to the agency during and at the end of this contract. The contractor will release no information. Any request for information relating to task orders presented to the contractor must be submitted to the agency for response.

4. All documents provided by the Government to the contractor are "PROCUREMENT SENSITIVE" and are for purposes of task orders only. The contractor shall certify in its proposal that sensitive information may be generated or made available during the course of performance on this project. In addition to the restrictions on disclosure established under the contractor's code of ethics, the contractor specifically agrees not to disclose any information received or generated under this order unless its release is approved in writing by the Contracting Officer.

C.5 Security and Privacy The use of any information that is subject to the Privacy Act will be utilized in complete accordance with all rules of conduct as applicable to Privacy Act Information.

1. Security Classification. The preparation of the deliverables in this contract will primarily be completed at a [unclassified but sensitive] level. However, certain work under this contract will require a facility Top Secret (TS) clearance for performance under this contract and any work, deemed classified, will require the preparation of the work documents to be accomplished at both a cleared Secret or TS level per project designations. All classified work will be performed at either a cleared Government facility or the cleared contractor's facility and therefore all contractor personnel assigned to work on this contract will be subject to security clearances.

2. A security clearance for the work at designated COOP sites, National Finance Center (NFC) or National information Technology Center (NITC) is required should travel be required to the facility for completions of task orders. Contractor personnel shall be required to have clearances prior to visits. This shall be required for access to any automated information system and for review of sensitive but unclassified data and/or Privacy Act data. This paperwork shall be submitted to the COR within 5 days of award.

C.6 Contractor Personnel The Contractor shall provide a program manager who shall have full authority to act for the Contractor on all technical matters relating to daily operation of this contract. The name of this person, and that of an alternate, who shall act for the Contractor when the program manager is absent, shall be designated in writing to the COR.

1. Contractor Employees. The Contractor shall not employ or subcontract with any persons for work on this contract if such person is identified to the Contractor by the COR as a potential threat to the health, safety, security or general well being of other personnel or the operational mission.

2. 452.204-71 PERSONAL IDENTITY VERICATION OF CONTRACTOR EMPLOYEES (Oct 2007)

a. Before a contractor employee may begin work on this contract, each contractor employee must at a minimum and as directed by the PIV Sponsor:

i. Provide Sponsor with personal identity information required for PIV enrollment upon request.

ii. If no Background Investigation is completed or in progress, input information into Electronic Questionnaire for Investigations Processing (e-QIP) system located on the Office of Personnel Management (OPM) secure website, if available. If e-QIP is not available, fill out the appropriate SF-85, Questionnaire for Nonsensitive Positions, SF-85P, Questionnaire for Public Trust Positions, or SF-86, Questionnaire for National Security Positions, as appropriate, and items 1, 2, 8 through 13, 16 and 17a of the OF-306, Declaration for Federal Employment.. The current version of form SF-85 carries Office of Management and Budget (OMB) control number, 3206-0005. Form SF-85P has OMB control number 3206-0191. Form SF-86 has control number 3206-0007. Form OF-306 has OMB control number 3206-0182. See http://www.opm.gov/forms/pdf_fill/sf85.pdf; or http://www.opm.gov/forms/pdf_fill/sf85p.pdf; or http://www.opm.gov/forms/pdf_fill/sf86.pdf; and http://www.opm.gov/forms/pdf_fill/of0306.pdf.

iii. Complete a Fair Credit Reporting Release, and Submit fingerprints for a background check on two (2) FD-258 Fingerprint Charts. The Fair Credit Reporting Release is located at: http://www.usda.gov/da/pdsd/Web-Fair.htm.. The FD-258 Fingerprint Charts may be obtained by contract companies (not individuals) email request at fisdgoodwillwarehouse@opm.gov. Include the number of cards required, the address to which they should be mailed and a point of contact. Contractor employees’ fingerprints shall be taken by a Federal security office, or Federal, State, municipal or local law enforcement agency.

iv. Schedule an enrollment appointment. The Applicant will be notified (e.g. by e-mail) to schedule an enrollment appointment time and location in a web-based application.

v. Appear for the enrollment appointment at the time and place scheduled.

vi. Provide the Registrar with two I-9 identity source documents in original form. The identity source documents must be documents listed as acceptable for establishing identity on Form I-9, Employment Eligibility Verification, List A and B. The I-9 Form may be found at http://uscis.gov/graphics/formsfee/forms/files/i-9.pdf. At least one document shall be a valid State or Federal government-issued picture identification (ID) card. Applicants who possess a current State Drivers License or State Picture ID card shall present that document as one identity source document before presenting other State or Federal government-issued picture ID cards.

vii. Submit to a digital photo taken by the Registrar.

viii. Submit 10 rolled fingerprints to the Registrar. These fingerprints will be stored on the card for automated authentication during card usage.

ix. Digitally sign the enrollment package as instructed by the Registrar.

x. Pick up the credential at the specified time and place. The shipping address will be collected by the Sponsor as part of the personal identity information required for PIV enrollment. Finalization instructions to activate the credential will be sent via email to the Contractor Employee or Contractor Point of Contact (if Contractor Employee does not have an email address).

xi. Take the credential to an Activation station to activate it via biometric verification.

xii. Set a PIN for the credential at the Activation Station.

xiii. Provide a digital signature to complete the activation.

b. Should the results of the PIV process require the exclusion of a contractor’s employee, the contracting officer will notify the contractor in writing.

c. The contractor must appoint a representative to manage compliance with the PIV policies established by the USDA Directives 4620-xxx series and to maintain a list of employees eligible for a USDA LincPass required for performance of the work.

d. The responsibility of maintaining a sufficient workforce remains with the contractor. Employees may be barred by the Government from performance of work should they be found ineligible or to have lost eligibility for a USDA LincPass. Failure to maintain a sufficient workforce of employees eligible for a USDA LincPass may be grounds for termination of the contract.

e. The contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system.

f. The PIV Sponsor for this contract is a designated program point of contact, which in most cases is the Contracting Officer Representative (COR), unless otherwise specified in this contract. The PIV Sponsor will be available to receive contractor identity information from * (hours and days) to * (hours and days) at * (office address for registration). The Government will notify the contractor if there is a change in the PIV Sponsor, the office address, or the office hours for registration; however, it is the contractor’s responsibility to meet all aspects of paragraphs (c), (d), and (e).

(End of clause)

*Contracting Officer shall insert the appropriate information.

When on-site at USDA, Contractor employees/consultants/subcontractors shall wear a USDA supplied identification badge on the outer clothing in front of the body between the neck and waist so that the badge is visible at all times.

C.7 Place of Performance The USDA OSS is currently located at the South Building, 1400 Independence Avenue,. S.W. Room 1565, Washington, DC 20250. The Government may provide limited office space, telephones, computers, and required supplies for contractor personnel in the Washington, D.C. area, as identified in Task Orders. Possible place of performance for specific tasks could include contractor’s facility.

Impromptu meetings are held with some regularity, and the Government may request the contractor and associated key staff supplied under specific task orders to be present for in-person meetings within two (2) hours of notice of meeting at the USDA HQ in DC.

C.8 Travel Task orders may include a separate line item for travel costs incurred by the contractor in performance of the requirements of this effort. Travel may be required outside the Washington, D.C. commuting area. The Government shall notify the contractor of any such travel requirements. No reimbursement for travel related costs shall be paid unless the COR provides advance authorization. All submitted travel costs shall be subject to the restrictions of the contract and Joint Travel Regulations. Reimbursement for local travel will not be authorized.

C.9 Type of Contract This is a firm-fixed-price indefinite delivery/indefinite quantity (IDIQ) contract. Some of the task/delivery orders may be priced as labor-hour or time-and-material. It is anticipated that the contractor will bill monthly for support performed, inclusive of travel costs as detailed in section (9) of the statement of work.

For task/delivery order proposals, the contractor shall include the anticipated number of hours to be worked by personnel during the months of performance, adjusting for leave, holidays, and training requirements for each individual task order. Task orders issued under this contract shall be performance-based requirements.

C.10 Contracting Officer’s Representative (COR) The Contracting Officer's Representative (Project Officer for the overall contract) for this contract will be:

Frank E. Bowen 202-401-1716 fax 202-401-0757 Frank. Bowen(@usda. gov

C.11 Corporate Qualifications

Either the prime contractor or its subcontractor(s) shall carry the following certifications and qualifications:

Offeror shall hold a top-secret (TS) facility clearance at time of award. In lieu of a currently-held, permanent clearance, the Offeror shall make available at time of award a subcontractor who has TS facility clearance. Offeror shall provide a letter of commitment from the intended subcontractor, including subcontractor’s certification that they have clearance. The USDA will sponsor the contractor’s application for clearance. The contractor must obtain temporary clearance within three months from time of award and must obtain permanent clearance within one year from award. Not attaining TS facility clearance in the allotted time is grounds for termination by default in accordance with FAR 52.249-8.

C.12 Personnel

The following labor categories represent an estimate of the qualifications of the individuals that are to occupy the positions when a fully executed task order is issued.

For key personnel, resumes shall be provided to the USDA CO and COR for approval prior to work commencement.

On some task/delivery orders, the contractor, either directly or via subcontractor(s), shall supply approximately 12 Lenel Certified technicians, three of whom must be Platinum certified to ensure full support of the USDA Enterprise Physical Access System (ePACS) and National Capital Region (NCR) complex maintenance and support.

Key Personnel The following labor categories are key (*) personnel which are anticipated under this effort. Experience in acquisition or acquisition related system development is an added benefit if proposed within the specified labor category.

General Requirements

1. For task order proposals, the contractor shall provide resumes of key personnel. The Government will review the provided resumes, and approve or decline the resume in accordance with the statement of work.

Resumes provided with contract proposal will be evaluated as described in Section M. The Offeror will certify that the key personnel shall be available at the time of contract award.

2. In the event that a contractor-provided resource proves unsatisfactory during performance, the COR may request immediate replacement. Upon such COR request, the contractor agrees to remove such personnel and provide acceptable replacement resumes within two workdays after receipt of COR notice.

3. If during performance of the order, the contractor requires replacement of a key personnel for one or more days, the contractor, whenever feasible, shall notify the COR at least five work days in advance of the date for employee replacement, and provide immediate replacement resumes that equal or exceed the qualifications of the replaced key personnel. The Contracting Officer, in consultation with the COR, shall have right of review and approval/refusal of the potential replacement key personnel. The replacement key personnel shall be available immediately upon approval by the Contracting Officer and the COR.

4. The contractor shall provide to the COR, on the first Federal work day of each month, an estimated leave schedule for contractor personnel for the upcoming month.

· Program Manager(*)

· Responsibilities: Responsible for managing and overseeing work performance on one or more projects. Holds primary responsibility for planning, managing, and overseeing work efforts of project team personnel, determining and monitoring project schedules and budgets, and/or ensuring compliance with all contract and project requirements and quality standards. Serves as primary interface with customer. Demonstrates skills in the scope of work encompassed by the project, provides technical guidance to the project team in performance of the work, and provides quality review of all work products.

· Minimum Education: A college degree from an accredited university or college is required or a bachelor’s degree plus six years of related experience supporting Federal Homeland Security initiatives.

· Minimum Experience: Six years business experience related to the required service with four years specialized project management experience. Must show demonstrated experience in the application of Homeland Security Presidential Directives (HSPD) and associated Federal guidance relating directly to Federal Homeland Security program areas. Must have a working knowledge of Federal service requirements, procedures, and missions along with demonstrated experience with the systems already deployed related to the SOW tasks. Examples of such systems include GIS programs, Business Continuity programs, Access Control systems to include LENEL, ADT and Softwarehouse.

· Subject Matter Expert (*)

· Responsibilities: Consults with client executives on the most…