Site Showing Notes 07292010.docx

Emergency Watershed Protection (EWP) Site Showing Notes – July 29, 2010 Town of Concord / Duengfelder

AG-2C31-S-10-0008

NRCS Representatives in attendance: Lauri Eipp, Contracting Officer; Mike Shinnick, Engineer; and Dan Bennett, Engineer; John Whitney, District Conservationist; Jim Bielli, Student Intern.

Lauri review contract requirements:

· Federal Contract (different that state and local) – but sponsored by Erie County

· OSHA + additionally NRCS Safety requirements apply

· Must submit safety plan and someone certified in first aid on site at all times.

· Davis Bacon wage rates – must submit certified payrolls

· Encouraged all interested to download entire contract package including Plans and specs on Federal Business Opportunities website

· Cost estimated at less than $100K - No bid bond required

· Payment bond required after award by successful low bidder (50% of bid price)

· August 5 bid opening at 11:45 a.m.

· Successful contractor must register in the Central Contractor Registration (CCR) database

· 8 day performance time from point notice to proceed issued

· Have 3 days to mobilize

· No Sunday work

· Taxable job – contractor is not exempt from paying local/state sales tax on materials

· Only bid on those projects you want and are capable to perform - if you bid on them all you will be expected to perform on them all within the stated performance time.

· Be sure to sign Bid Form – SF 1442

Dan covered technical requirements:

· Debris must be removed from site.

· Rock chute detail

· Gravel bars supply fill

· Bedding is what is is

· Same fill

· 4’ x 3’ x 3’ to instead of normal 3x3x3

· 2 rock items

· NRCS will layout and will check grades for our convenience and share

· Contract is responsible for route grade control

· Staging and access

Questions:

Q –On when performance time begins?

A - Anticipate contract award day after opening. Contractor will then have 7 days to submit payment bond, register in the CCR database (in not already), submit Erosion and Sediment Control Plan, and have a preconstruction meeting with the COTR and/or Inspector. Would then issue Notice to proceed on day 8 which gives contractor 3 days to begin work. Once being performance time starts. Will be flexible on issuing notice to proceed so that the three days would not have contractor starting on a Friday or Saturday.