Site Showing Notes 07292010.docx

Emergency Watershed Protection (EWP) Site Showing Notes – July 29, 2010 Town of Concord / South of Patchin

AG-2C31-S-10-0007

NRCS Representatives in attendance: Lauri Eipp, Contracting Officer; Mike Shinnick, Engineer; and Dan Bennett, Engineer; John Whitney, District Conservationist; Jim Bielli, Student Intern.

Lauri review contract requirements:

· Federal Contract (different than state and local) – but sponsored by Erie County

· OSHA + additionally NRCS Safety requirements apply

· Must submit safety plan and someone certified in first aid on site at all times.

· Davis Bacon wage rates – must submit certified payrolls

· Encouraged all interested to download entire contract package including Plans and specs on Federal Business Opportunities website

· Cost estimated at less than $100K - No bid bond required

· Payment bond required after award by successful low bidder (50% of bid price)

· August 5 bid opening at 11:30 a.m.

· Successful contractor must register in the Central Contractor Registration (CCR) database

· 8 day performance time from point notice to proceed issued (will change to 12 days)

· Have 3 days to mobilize

· No Sunday work

· Taxable job – contractor is not exempt from paying local/state sales tax on materials

· Only bid on those projects you want and are capable to perform - if you bid on them all you will be expected to perform on them all within the stated performance time.

· Be sure to sign Bid Form – SF 1442

Dan covered technical requirements:

· Pins

· 3 bid items in riprap

· Rock specs discussed

· Will likely need to hand pick rocks

· Sample Erosions and Sediment Control plan provided in solicitation – can use this or provide your own.

· Pay items per LF and will be measured at the toe

· Plant materials are included in this solicitation and must be provided and installed by contractor

· NRCS will layout and check grades

· Fill will be from onsite gravel – no slag

· Guide rail only has to be replaced by contractor if removed or damaged.

Questions:

Q - Access?

A - Likely where rock was.

Q – Performance time?

A – Will amend solicitation to provide for 12 days performance time -

Q – Rebar and hole size?

A – # 8 rebar. Will amend solicitation to allow for up to a 2” hole.

Q – Liquidated damages?

A – Only if contractor is negligent.

Q – Guide rail issues?

A – Must be coordinated with sponsor – Erie County DPW.