Site Showing Notes 07292010

Emergency Watershed Protection (EWP) Site Showing Notes – July 29, 2010 Town of Concord / State Route 240 South of Ross Road

AG-2C31-S-10-0006

NRCS Representatives in attendance: Lauri Eipp, Contracting Officer; Mike Shinnick, Engineer; and Dan Bennett, Engineer; John Whitney, District Conservationist; Jim Bielli, Student Intern; Mike Shaw, Soil Conservationist/Inspector

Lauri review contract requirements:

· Federal Contract (different than state and local) – but sponsored by Erie County

· OSHA + additionally NRCS Safety requirements apply

· Must submit safety plan and someone certified in first aid on site at all times.

· Davis Bacon wage rates – must submit certified payrolls.

· Encouraged all interested to download entire contract package including Plans and specs on Federal Business Opportunities website

· Cost estimated at less than $25K - No bid bond required – also reserved for Emerging Small Business under the Small Business Competitive Demonstration Program. Emerging Small business = average annual gross receipts over last 3 years cannot be more than 50% of the small business size standard with is $33.5M ($16.75M)

· Payment bond (50 % of bid price) required after award by successful low bidder

· August 5 bid opening at 11:15 a.m.

· Successful contractor must register in the Central Contractor Registration (CCR) database

· 3 day performance time from point notice to proceed issued

· Have 3 days to mobilize

· No Sunday work

· Taxable job – contractor is not exempt from paying local/state sales tax on materials

· Only bid on those projects you want and are capable to perform - if you bid on them all you will be expected to perform on them all within the stated performance time.

· Be sure to sign Bid Form – SF 1442

Mike Shaw covered technical requirements:

· Moving Toe out

· 210 LF sloped rock – 6 ft

· Rock gradation – 300 to 2000 lbs

· Culvert needs work

· Concrete can be buried in slope

· Trees must be taken off site

· Existing rock can be used as bedding or chink

· Gravel may need to be moved off site – when designed it was not needed, but since some additional gravel may have deposited.

· No additional pay item for traffic control – need to include cost in mob/demob

· Erosion and sediment control plan need to be submitted to NRCS prior to work start

· 80 cy of excavation

· Pay item per LF @ toe

· Sanitary facility required.

· Seeding and plant materials included – must be purchased and installed by contractor

· If using chain saw need chaps and face guard – review NRCS safety requirements.

· Need to seed, mulch, plants before final inspection and payment. Don’t need to see a certain plant survival rate but need to see that green healthy plants are obtained.

Questions:

Q – Traffic Control?

A - County maintained state road. No additional permit is necessary.

Q – Geotextile?

A – No. NRCS does not generally use.

Q – Staging Area – can more area be in the landowners yard?

A – Yes, so long as you remain within the construction limits and shown on the drawings.

Q – Must pay taxes?

A – Yes – not tax exempt

Q – Can we get CAD drawings?

A – Yes – if necessary upon contract award.

Q – on Sheet 3, Note 2 – amount of gravel bedding?

A – need 12 inches of gravel bedding.

Q – on wage rates A – Davis Bacon Wage rates apply – may be different from county / state rates. Refer to solicitation package – wage rates posted at www.fbo.gov with each. Must submit certified payrolls with each job and before final payment can be made.