AG-24H8-S-15-0045.pdf

AG-24H8-S-15-0045

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

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C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

05/27/2015 X

24H8

USDA FOREST SERVICE

ALLEGHENY NATIONAL FOREST

4 FARM COLONY DRIVE

WARREN PA 16365

1400 ET 06/26/2015

ALAN J ZERO 814

azero@fs.fed.us

728-6288

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PAGE(S)

ALAN J. ZERO

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 47

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

AG-24H8-S-15-0045

(A) (B) (C) (D) (E) (F)

IGF::OT::IGF

ALNF Common Stand Exam (CSE) IDIQ

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

SOL NO: AG-24H8-S-15-0045

UNIT: Allegheny National Forest PROJECT NAME: ALNF Common Stand Exam IDIQ

SECTION B--SUPPLIES OR SERVICES AND PRICES/COSTS

SCHEDULE OF ITEMS

B.1 Schedule of Items Base Period 07/01/2015 – 04/30/2016

Work Item

Sub Item/Description Unit of Measure

Est.

Quantity

Unit Price

Total Amount

1 Ash Stands Bradford Ranger District Plots 1394

2 Porkey Heights Stands Marienville Ranger District Plots 132

3 Crane Run Compartment 825 Marienville Ranger District Plots 97

4 Deadman Compartment 653 Marienville Ranger District Plots 835

5 Deadman Compartments 651 (MRD optional bid item) Plots 518

6 Deadman Compartments 652 (MRD optional bid item) Plots 587

7 Deadman Compartments 675 (MRD optional bid item)

Plots 657 $_______ $_______

8 CSE using 5 BAF Prism (stands < 20 years old)

Plots 0 $_______ $_______

PROJECT NAME: ALNF Common Stand Exam IDIQ

Option Year 1 05/01/2016 – 04/30/2017

Work Item

Sub Item/Description Unit of Measure

Est.

Quantity

Unit Price

Total Amount

Common Stand Exams (CSE) using 10 BAF Prism

Plots

50-200

Common Stand Exams using 10 BAF Prism

201-600

601-1200

1201-2500

2500+

CSE using 5 BAF Prism

Option Year 2 05/01/2017 – 04/30/2018

Sub Item/Description Unit of Measure

Est.

Quantity

Unit Price

PROJECT NAME: ALNF Common Stand Exam IDIQ

Option Year 3 05/01/2018 – 04/30/2019

Sub Item/Description Unit of Measure

Est.

Quantity

Unit Price

Option Year 4 05/01/2019 – 04/30/2020

Sub Item/Description Unit of Measure

Est.

Quantity

Unit Price

PROJECT NAME: ALNF Common Stand Exam IDIQ

B.2 AGAR 452.216-73 Minimum and Maximum Contract Amounts (FEB 1988)

During the period specified in FAR clause 52.216-18, ORDERING, the Government shall place orders totaling a minimum of $80,000.00, but not in excess of $750,000.00. Award of Optional years 1-4 will depend on funding.

B.3 Award Items 5, 6, and 7 are optional bid items that will be awarded if funds become available. Item 8 using a 5 BAF prism may be awarded if funds are available so bid this item if you are interested in doing this type of CSE plot inventory. The number of plots for Item 8 will be determined later. More than one award may be made for this solicitation; see Section "M". Depending on funding, award of less than the stated plots for an optional bid item may be awarded.

B.4 Quantities

The quantities shown are for evaluation purposes only. The actual quantities of work performed are expected to vary.

Contractors may bid for Common Stands Exam inventory for the option years in any of the plot quantity group ranges they are interested in being considered for.

INVOICING

The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice Processing Platform (IPP). All invoices are to be submitted online via the electronic Invoice Processing Platform. This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm. Your company must register at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish an account in order to submit an invoice on this project.

Contractor Acceptance Statement: By signing the offer, the Contractor agrees to all terms, conditions, and provisions included in the solicitation and agrees to furnish any awarded items at the price set in the schedule unless otherwise excepted as follows:

SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

LOCATION AND DESCRIPTION

ALLEGHENY NATIONAL FOREST

PENNSYLVANIA

GENERAL SPECIFICATIONS

Scope of Contract

It is the intent of this contract to procure common stand exam surveys on an as needed basis. The contractor shall furnish all supervision, labor, equipment, tools, materials, and incidentals thereto, except as otherwise noted in the Appendices.

Pricing of Task Orders

All Task Orders shall be for a firm fixed price. Task Orders shall either be for a pre priced item as shown in the Schedule of Items or for a project not specifically listed in the Schedule.

Items for which a price has not been determined, a firm fixed price will be negotiated prior to any task order being issued.

A description of the project and other pertinent data will be sent to the contractor for proposed pricing. The contractor shall submit a breakdown of expected costs in relationship to the task required.

Negotiation between the contractor and Government may occur on what actually will be performed, the time of performance and other requirements.

Issuing Task Orders

All Task Orders issued are subject to the terms and conditions of this contract. In the event of conflict between task orders and this contract, the contract shall be the controlling factor. If mailed, a task order is considered issued when the government deposits the order in the mail.

Upon completion of negotiation, when required, the Government will issue a written firm fixed price task order. Any changes to the initial task order are only authorized after a written modification is issued. Each task order shall include:

1. The Contract Number

2. The Task Order Number.

3. Authorized signature warranted Contracting Officer

4. Detailed description of the task or service to be performed.

5. Firm fixed price of the project.

6. Detailed description of required submittals, including due dates and any exhibits.

7. Map or other descriptions of the project location.

8. Designation of the Contracting Officer’s Representative.

9. Government furnished property, if provided.

Task Order Modifications

Any change to a task order shall be made in writing on Standard Form 30, Amendment of Solicitation/Modification of Contract. Task order modifications will be issued only by the Contracting Officer.

Location of Project Areas

All professional services shall be performed within the general area of the Allegheny National Forest. Work will be performed at the project site, the Contractor’s Office and occasionally work may be performed at a Forest Service Office.

PROJECT NAME: ALNF Common Stand Exam IDIQ

In general, the project areas are accessible by Forest, Township and/or State roads. In some cases, foot travel will be necessary. The Contractor will need to coordinate with the COR for gaining access behind locked gates. The use of any vehicles will be subject to conditions of the Allegheny National Forest Off-Road Vehicle Policy. A copy is available upon request.

Government Furnished Data/Property

Government furnished property will be listed in the Appendix or as negotiated on task orders. The Forest Service will provide for the Contractor’s review and/or use such information, materials, or equipment in its possession, as it deems pertinent to the specific project(s) being performed by the Contractor. Forest Service personnel, including the Contracting Officer’s Representative will be available, within reasonable advance notice, and shall be consulted for technical information as needed for the timely and efficient performance of the services required. All government furnished data or property provided to the Contractor shall be signed for by the contractor and shall be promptly returned to the Government upon completion and/or termination of that task order.

Technical Specifications

The technical specifications for the Common Stand Exam Surveys follow this section.

C.1 TECHNICAL SPECIFICATIONS – Common Stand Exam Projects

C.1.1. Background.

The Allegheny National Forest proposes to contract for technical forestry services to conduct the field phase of a Common Stand Exam (CSE) project. Its purpose is to obtain the site and setting characteristics required to identify stand conditions and capabilities in providing the Government with statistically sound information with which management determinations for natural resources will be made.

C.1.2. Scope of Contract .

Work shall consist of locating, establishing, measuring and recording data for overstory and understory sample plots. The Contractor shall furnish all personnel, materials, services, and facilities necessary for the project and performance of this contract. The work performed and the data collected shall be in compliance with the terms, specifications, conditions and provisions of this solicitation and the Allegheny Field Guide For Common Stand Exam, Version 4-16-2015.

C.1.2.1. This contract is a Performance Based, firm-fixed price contract.

C.1.3. Location and Description.

This solicitation is for Common Stand Exams on the Allegheny National Forest. Project work areas can be found on the attached project area and stand maps, see Section J.

Schedule Items 1-7 – Item 1 is on the Bradford Ranger District and cover compartments scattered across the district.

Item 2 (Porkey Heights) and Items 4-7 (Deadman) are approximately 9 miles North East of Marienville. Item 3 (Crane Run) is approximately 7 miles from Kane, PA. The work items are shown on the attached map in Section J – List of Attachments. The specific compartment and stands to be inventoried are also located in Section J. Road access is via any State Routes and Forest Roads on the Allegheny that are open and closed gated roads with permission.

C. 2. DEFINITIONS.

The following are definitions that refer to data elements and attributes for collecting Common Stand Exam data.

2D. Receiving horizontal and vertical readings from the satellite(s).

3D. Receiving horizontal, vertical and elevation readings from the satellite(s).

Acquire. Receiving satellite signals for a determined amount of time or an established amount of hits.

Coordinate system. Provides a reference of precise positioning for navigation and geographic information systems.

Datum. Geodetic datum’s defines the size and shape of the earth used in mapping the earth.

Differential GPS. DGPS is an extension of the GPS system that uses land-based radio beacons to transmit position corrections to GPS receivers.

Down Woody Material (DWM). DWM is dead tree parts or downed pieces of wood and brush that have fallen and lie on or above the ground. DWM includes downed, dead tree and shrub boles, limbs, and other woody pieces that are severed from their original source of growth or uprooted (no longer self-supported by their roots). It also includes other non-machine processed round wood such as fence posts and cabin logs.

Estimated Time of Arrival (ETA). ETA is the time of day you arrive at a destination.

Estimated Time Enroute (ETE). ETE is the time between your last and final destination, at your present speed.

Ground Surface Cover Form. The Ground Surface Cover form is used to collect ground surface cover data that is not a specific PLANT species on the 1/24th acre fixed radius subplot. The purpose of collecting this data is to describe the ground surface to assist in the determination of operational limitations.

Latitude. The north/south measurement of position that is perpendicular to the earth’s polar axis.

Longitude. An east/west measurement of position in relation to the Prime Meridian, an imaginary circle that passes through the north and south poles.

Map Projection. Map projections are attempts to portray the surface of the earth or a portion of the earth on a flat surface.

Microsites. Small areas atypical of the stand, such as wind-throw pockets, micro-drainage ways, seeps, well-rotted logs, or excessively rocky areas.

Navigation. Navigation is the process of traveling from one place to another and knowing where you are in relation to your desired course.

Plot Data Form. The Plot Data form is used to collect data at the plot level and is independent of the information collected at the setting level. This data is collected individually for all sample plots in the stand.

pdr (.cse) File. Personal Data Record is a file format containing filed data that has been created using ExamsPC software. The file extension is .cse.

Position. An exact, unique location based on a geographic coordinate system.

Position Dilution of Precision (PDOP). PDOP is the position error that degrades position accuracy when satellites are being tracked.

Present. “Present” as applied to trees or large shrubs requires at least 10 individuals per acre, well scattered through the stand, not restricted to microsites. “Present” as applied to low shrubs and herbaceous plants requires scattered individuals throughout the stand, usually 5 or more individuals or clumps per 1/10th acre, not occurring on microsites.

Sample Design Form. The Sample Design form contains information about how the data was collected, which trees, shrubs and cover are measured, and how the measurements shall be converted to pre-acre values.

Selective Availability. Selective availability is a security technique that limits the accuracy of a receiver by broadcasting GPS information that contains built-in error.

Setting Data Form. The Setting Data form in used to collect data that uniquely identifies each stand.

Shape (.shp) File. Shape file is a format developed by ESRI and used in Arcinfo and other GIS packages. The file extension is .shp.

Stand. A stand is a community, particularly of trees, possessing sufficient uniformity as regards composition, age, spatial arrangement, or condition, to be distinguishable from adjacent communities, so forming a silvicultural or management entity.

Vegetation Composition Form. The Vegetation Composition form is used to collect ocular estimates of height layering and cover of trees, shrubs, forbs, and grasses within the 1/24th acre fixed plot. It provides a method to collect information on plant composition and structure.

Waypoint. A specific location saved in the gps receiver’s memory.

PROJECT NAME: ALNF Common Stand Exam IDIQ

C. 3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

The Government shall provide the Contractor the following listed materials, supplies, property or services, for use in the performance of this contract, hereinafter referred to as Government-Furnished Property. This property shall be used and maintained by the Contractor in accordance with the provisions of the “Government Property” FAR clause, (Reference Clause 52.245-4).

Item Description Where, When, How

3.1 Project Area Map. Map depicting all compartment

locations for the project area.

Provided in Section J, Exhibit _2_

3.2 Stands to be

Inventoried Table.

Table showing individual stand numbers to be inventoried.

Provided in Section J, Exhibit _1_.

3.3 National Forest Map. Provides road closure information

and locations.

Provided at Pre-work meeting.

3.4 Access behind locked

gates

Some stands are behind Forest road closures (locked gate). The Government will provide access to stands behind locked gates at the pre-work.

During the time when the stand is being examined.

3.5 Stand Exam

Inspection Form

Stand Exam Inspection Form provides information on quality of installed plots and Contractor payment results.

A sample is contained in Allegheny Common Stand Exam Guide.

3.6 Field Instructions

Allegheny Common Stand Exam Field Guide

Field Instructions handbook for performing Common Stand Exams.

Section J, Exhibit _4_.

3.7 ExamsPC Software

ExamsCE Software .cse files

Handheld Personal Data Recorder software and data collection files.

This software and data files will be provided at Prework meeting by showing the location of the software so it can be downloaded from the internet.

3.8 Flagging Orange & white stripped Provided at Prework meeting.

All Government-Furnished items shall be returned to the Government upon completion of the contract. Failure to do so may result in charges for damages or replacement.

Services:

(a) At the Contractors request, the Government shall provide one review of the inspection procedures. This review shall be performed on one plot.

(b) At the Contractors request, the Government shall accompany the Contractor on one plot to review data collection procedures.

(c) At the Contractors request, the Government shall review the ExamsPC data entry software.

C. 4. CONTRACTOR WORK REQUIREMENTS and STANDARDS.

C.4.1. General.

C.4.1.1. Number of plots per Stand

The number of plots in which data will be collected is provided in Section J. Understory and overstory data shall be collected on each of these plots.

C.4.1.2. Site Index Trees

One site tree shall be taken per stand inventoried. Record the diameter, height, species, and age for each site tree. Select a site index tree of the proper species for the Forest Type and is one of the dominant or codominant trees within the stand.

The age shall be determined by using an increment bore. Veneer Black Cherry will not be bored to determine age. If a veneer black cherry is the best site tree, it can be used to determine height and diameter but the age will be obtained from a neighboring non-veneer black cherry tree. Diameter of site trees shall be measured to a tenth of an inch. The increment bore should reach the pith of the tree and age shall be the total rings counted. If the site index tree is not measured on a inventory plot, then record azimuth, bearing, and distance to the site tree from the nearest plot. Increment cores shall be placed back in the hole made by the increment bore and the site tree flagged with two flags (other than the color orange) that go completely around the bole of the tree.

C.4.1.3. Contractor-Furnished Property

The Contractor shall use data recorders capable of using the ExamsPC software to collect stand exam data. The contractor shall also collect the inventoried plot locations using GPS that has the capability to locate the plot within + 3 meters of the actual plot location. The contractor shall provide the Government all inventory work and GPSed plot locations in an electronic format that is acceptable to the Government. If rework needs to be done within a stand the contractor will provide flagging (color has to be agreed upon by the COR).

C.4.1.4. Performance period

Multiple award of items shall not change the required performance period for each item. If multiple items are awarded to one Offeror, the respective performance times shall run concurrently, not consecutively. Work may be performed on each item in succession, provided the required rate of progress is maintained. The Government shall issue a Notice to Proceed as soon as the weather and ground conditions are favorable for work. The count of contract time shall start on the date specified on the Notice to Proceed. It is estimated that the official start date will be around June 15, 2015.

C.4.1.5. Rate of progress.

The Contractor shall maintain the rate of progress specified in the Contractor’s Resource Plan. The minimum acceptable rate of progress shall occur when the percent of work completed falls within 10 % of the time used.

C.4.1.6. Access.

The project area shall be accessed by Forest roads during the normal operating season, May through October. The Forest Service assumes no obligation to plow snow or do special maintenance to keep roads open. Stands are accessible by some combination of 2 or 4-wheel drive vehicle and foot travel. The Contractor shall be responsible for obtaining all necessary permission, through privately owned land, to gain access to stand locations.

C.4.1.7. Locked gates

In cases where stands are behind locked gates, authorization for limited motorized use may be granted. All requests for motorized travel behind closed roads must be submitted in writing to the COR for specific roads and specific periods of time. If access is granted behind a gate, the Contractor will be responsible to ensure that gates remain closed and locked at all times and will be subject to all other restrictions of administrative use. The Contractor shall be permitted to drive from the locked gate to the stand with only the minimum number of vehicles necessary for efficient transport of the crew.

No firearms are permitted behind locked gates. No access to contractors or employees will be allowed behind locked gates after periods of work. Motorized access will not be permitted behind locked gates during hunting season of turkey, PROJECT NAME: ALNF Common Stand Exam IDIQ deer, or bear. Contractor shall adjust work schedule to take the closure time into consideration. No Suspend Work Orders will be issued; contract time will run during this period. Any miss use of gates may constitute loss of privileges.

C.4.2. Plot Location and Establishment.

C.4.2.1. Plot Location.

The Contractor shall locate and evenly distribute the plots throughout the stand on a systematic, unbiased, square grid basis. The grid size for determining distance between plots shall vary between stands as necessary to systematically locate the specified number of plots. Plot intervals shall be referenced in chains (1 chain = 66 ft.).

No plot center shall be located closer than 50 feet from the stand boundary or another plot. Data collected on one plot shall not overlap with data collected on another plot. Data collected on a plot shall be completely within the stand being inventoried. Plots should be taken wherever they fall, not moved to other locations to avoid thick patches of beech brush, slash piles, or other unpleasant conditions. All plots should be kept at least 50 feet from open boundaries, such as roads and powerlines.

C.4.2.2. Plot Location Technique and Establishment.

The Contractor shall navigate to plot center using a GPS unit that maintains the accuracy standard stated for plot location.

Starting points and plot centers for each plot will be identified on the ground as described below. Flagging at plot center will be labeled with compartment number, stand number, plot number, and date. The flagging will be placed directly over the plot center or starting point on a branch or other available vegetation as close as possible to plot center. A stick will be placed at plot center with a 4” piece of flagging tied to it. Plot center will be used when inspecting the contractor’s work.

Flagging between plots should be hung so one flag can be seen from another flag, but at a minimum flags shall be hung at least 50’ apart to determine bearing to next plot. Once plot center is established, the contractor shall start at True North and rotate clockwise when tallying trees. The first tree on the plot will be True North from plot center or the first tree encountered rotating in a clockwise manner from True North. All plots shall be taken continually once a new stand has been started, until all plots needed in that stand have been taken before moving to the next stand to be inventoried.

The Contractor shall use orange and white stripped flagging to locate plot centers.

C.4.2.3. Plot Acquisition.

The Contractor shall acquire GPS coordinates for each overstory plot center.

C.4.3. Common Stand Exam.

C.4.3.1. The Contractor shall locate, establish, measure and record data using variable and fixed radius subplots that shall be taken at each designated sample point. CSE data shall be collected and recorded in accordance with the Allegheny Field Guide unless specifically modified by this contract. The Contractor shall collect data necessary to complete the following forms, as specified in, Section C.4.4. – Data Collection.

C.4.3.2. The Contractor shall code all vegetation species in accordance with the Allegheny Field Guide.

C.4.3.3. A 1/20-acre plot (26.3’ radius) shall be used to determine the Surface Cover and 1/20-acre and 1/385-acre plots shall be used to determine the Vegetation Composition.

C.4.3.4. The Contractor shall limit Insect and Disease identification to those agents, pests and diseases listed in the Allegheny Field Guide. Any thing encountered that is not in the Allegheny Field Guide should be written in remarks.

PROJECT NAME: ALNF Common Stand Exam IDIQ

C.4.4. Data Collection.

The following tables demonstrate the required fields for each form that is to be collected and recorded. All data shall be taken in accordance with the Allegheny Field Guide. An “X” in the Exam Level column indicates the required fields for this solicitation.

C.4.4.1. Setting Form.

The Setting Form shall be used to record stand measurements, stand comments, sample point locations.

Field Number

Field Name

Exam Level Quick Plot

Data Source

1 Project Name X Government 2 Region X Government 3 Proclaimed National Forest X Government 4 District X Government 5 Location X Government 6 Stand Number X Government 7 Owner X Government 8 State X Government 9 County X Government 10 Admin Forest X Government 11 Admin Region X Government 12 Date X Contractor 13 Examination Level X Government 14 Exam Purpose X Government 15 Acres X Government 16 Examiner X Contractor 17 Stand Remarks X Contractor 18 Stand Damage Category X Contractor 19 Stand Damage Agent X Contractor 20 Stand Damage Severity X Contractor 21 Species of Management Interest X Contractor

C.4.4.2. Sample design.

The Sample Design Form shall be used to record design parameters. The Government shall provide the Sample Design.

C.4.4.3. Plot Data Form.

The Plot Data Form shall be used to record information relevant to the plot.

Header Information X Contractor 1 Plot Number X Contractor 2 Plot Latitude X Contractor 3 Plot Longitude X Contractor 4 Plot Remarks X Contractor

A differential GPS unit is required to obtain latitude & longitude (plot location) within + 3 meter accuracy.

C.4.4.4. Tree Data Form.

The Tree Data Form shall be used to record tree measurement information. The Contractor shall use the following criteria for selecting trees:

• The Contractor shall use a fixed radius subplot of 6’ in tallying trees ≤ 0.9” DBH. The Contractor tallies all live conifer and deciduous trees .01” DBH to ≤ 0.9" DBH; and all live conifer and deciduous trees 2” tall to < 4.5’ tall within the fixed radius subplot.

• The Contractor shall use a 10 Basal Area Factor (BAF) to tally trees ≥ 1.0” DBH for each stand.

• All items shall be collected in accordance with the Allegheny Field Guide.

1 Tag # X Automatic 2 Tree Status X Contractor 3 Tree Class X Contractor 4 Site/GST Site tree only Contractor 5 Tree Species X Contractor 6 Tree Count X Contractor 7 DBH Trees ≥ 4.5 feet tall. Contractor 8 Height Trees < 4.5 ft. tall, standing dead & one site tree/stand Contractor

9 Age X- one site tree/stand Contractor 10 Wildlife Use X Contractor 11 Snag Decay X – All standing dead trees Contractor 12 Tree Damage Category X Contractor 13 Tree Damage Agent X Contractor 14 Tree Damage Part X Contractor 15 Tree Damage Severity X – If Category is recorded Severity is required Contractor

16 Remarks X Contractor

C.4.4.5. Total Vegetation Composition Form.

The Total Vegetation Composition Form shall be used to record information about total vegetative cover on the plot. The Total Vegetation Composition data shall be collected using a 26.3’ (1/20th acre) fixed radius subplot. The Contractor shall total the cover of all vegetation species on the plot in accordance with Allegheny Field Guide.

Header Information X Contractor 1 Plot Number X Contractor 3 Total Vegetation X Contractor

C.4.4.6. Cover by Species and Layer

The Cover by Species Form shall be used to record information about plant species and their coverage’s. This data shall be collected using a 26.3’ fixed radius subplot. The Contractor shall identify all vegetation species having ≥ 10% canopy cover in accordance with Allegheny Field Guide.

1 Life Form X Contractor

2 Species X Contractor 3 Canopy Cover X Contractor 4 Interference/Residual (User

Field) X Contractor

5 Vegetation Remarks X Contractor

C.4.4.7. Ground Surface Cover Form.

The Ground Surface Cover Form shall be used to record information describing the makeup of the ground surface. The Ground Surface Cover data shall be collected using a 26.3’ (1/20th acre) fixed radius subplot. The Contractor shall identify all ground surface cover having ≥ 10% ground cover in accordance with Allegheny Field Guide.

1 Ground Surface Cover Type X Contractor 2 Ground Surface Cover Percent X Contractor 3 Ground Surface Cover Remarks X Contractor

C.4.5. Work Plan and schedule.

The Contractor shall prepare a work plan and schedule that demonstrates work will be completed within the performance period described in Section F.2. - Deliveries. The Contractor shall provide a general plan with the technical proposal. A supplementary plan and schedules will be provided after contract award, but 5 days before the start of work.

The Contractor shall advise the Contracting Officer or COR of any periods that the Contractor will not be working, that is not specified in the accepted Work Plan.

The Contractor may update the work plan when work is in progress and the Contracting Officer may accept the updated work plan.

C. 5. PERFORMANCE REQUIREMENTS SUMMARY.

The following describes the major items in this solicitation with the deductions for the work described.

Performance Requirements

Standard

Acceptable Quality Level

Gov’t Method of

Assessment

Deductions

GPS

Acquisition

Quality meets or exceeds performance standard of + 3 meters.

Yes or No COR or inspector conduct periodic monitoring of operations and random plots consistent with Common Stand Exam Inspection Form and the standards stated in Allegheny Field Guide.

• The Contractor’s quality will be reflected in the performance evaluation either as acceptable or unacceptable.

Requirements

Standard

Acceptable Quality Level

Gov’t Method of

Assessment

Deductions GPS Data Delivery

Quality meets or exceeds performance standard.

Yes or No COR or inspector conduct monitoring of delivered data.

• The Contractor’s quality will be reflected in the performance evaluation either as acceptable or unacceptable.

Common Stand Exam Data Collection

Quality meets or exceeds performance standard as determined in the Allegheny Field Guide Inspection Form.

Yes or No COR or inspector conduct random plot sampling consistent with the standards found on the Common Stand Exam Inspection Form and the Allegheny Field Guide.

• The Contractor’s quality will be reflected in the performance evaluation either as acceptable or unacceptable.

• Work quality will be measured using the standards written in the Allegheny Field Guide Inspection Form.

Common Stand Exam Data Delivery

Quality meets or exceeds performance standard.

Yes or No COR or inspector conduct monitoring of delivered data.

• The Contractor’s quality will be reflected in the performance evaluation either as pass or fail.

Work Plan and Schedule

Work meets schedule as per the accepted work plan.

Yes or No COR and inspector conduct periodic monitoring.

• The Contractor’s ability to maintain the work schedule and complete work on schedule will be reflected in the performance evaluation as either pass or fail.

• Work not completed on schedule is subject to Default and may result in assessment of actual costs.

SECTION D--PACKAGING AND MARKING

{For this Solicitation, there are NO clauses in this Section}

SECTION E--INSPECTION AND ACCEPTANCE

E.1. FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.246-4 Inspection of Services--Fixed-Price (AUG 1996)

E.2.1 CONTRACTOR QUALITY CONTROL PLAN

E.2.1.1 Quality Control Plan

The Contractor shall provide a Quality Control Plan (QCP) with the technical proposal. The Contractor shall supplement the QCP within 10 days of contract award based on items awarded to the Contractor and Government comments.

The general Quality Control Plan must demonstrate how the Contractor will assure quality meets the requirements and specifications of the contract. It shall specify how quality will be monitored to assure the performance standards are met; the supervision of crew and work; and the personnel that will be performing the quality control. Quality control includes the monitoring of quality while work is in progress.

E.3.1. ACCEPTANCE AND REWORK FOR COMMON STAND EXAMS

E.3.1.1. Acceptance will be determined based on compliance with the contract specifications. Noncompliance will result in non-acceptance of the work. If the Contractor’s work is determined to be unacceptable, the Government may initiate any remedies described in FAR 52.246-4 Inspection of Services.

E.3.1.2. When the Contractor’s inspection results for common stand exams fall below the performance standard during Government inspection, acceptance and payment will not be made until the deficiency(s) has been corrected.

E.3.1.3. Payment will be made only on completed stands unless otherwise agreed upon by the Contracting Officer.

E.3.1.4. The Government shall initiate a pass-fail check of specified standards and procedures for each inspection block. Inspection blocks deficient in the following specifications are unacceptable on a "pass-fail" basis and the entire inspection block shall be returned to the Contractor for rework. The determination of noncompliance with these items may be made during the office edit or during field inspection

a) All completed electronic data not submitted to the Forest Service in a timely manner.

b) Stands submitted with incomplete and/or inaccurate information on any electronic form.

c) Electronic data that cannot be read by Government computers.

d) Any error found in the Sample Design.

http://www.arnet.gov/far/

e) Any stand having less than the prescribed number of sample plots examined.

f) Any stand with plots not evenly distributed throughout the stand.

g) Any sample plot center < 50’ from the stand boundary, any sample plot center falling outside the stand boundary, and/or overlapping data. ie: the same vegetation measured on more than one plot.

h) Any sample plot center which cannot be located because of improper labeling, improper reference point labeling, improper GPS referencing or for any other reason attributable to noncompliance with specifications.

i) Any tree with a discrepancy in tree status between live and dead.

j) Any tree with a missing or incorrect tree species on live trees ≥ 5.0” DBH.

k) Any stand without a measured site tree.

E.4.1 REWORK FOR COMMON STAND EXAMS.

E.4.1.1. Upon notification to the Contractor of a failed inspection, the Contractor shall be required to rework all failed forms on every plot within the inspection block before beginning work on another inspection block.

E.4.1.2. Upon notification to the Contractor of a failed inspection, the Contractor shall be required to rework all plots within the entire inspection block before beginning work on another inspection block.

E.4.1.3. At the Governments option, during a rework the Contractor may be required to use a different colored ribbon at each plot center. The COR shall specify the color of the ribbon. If a different color of flagging is called for it shall be at the contractor’s expense.

E.4.1.4. The Government is not required to provide more than 2 inspections on any single inspection block.

Results of the last inspection will supercede any prior results for determining acceptability and payment.

Failure to pass 2 inspections on a single inspection block may result in contract default.

E.4.1.5. The Government will assess the Contractor the actual costs of conducting any additional inspections.

Items that may be included in the actual damages include but is not limited to: wages of the COR and Government inspector(s), costs of vehicles, meals and lodging.

SECTION F--DELIVERIES OR PERFORMANCE

F.1 FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.242-15 Stop Work Order (AUG 1989) 52.242-17 Government Delay of Work (APR 1984)

F. 2. DELIVERIES

F.2.1. Contract Performance Time and Required Rate of Progress

The Contractor shall maintain progress at a rate that will assure completion within the performance period. The minimum acceptable rate of progress shall occur when the percent of work completed falls within 10% of the time used.

F.2.2. Contract Time. The Contractor shall start work promptly after receipt of Notice to Proceed. The Contractor shall maintain progress at a rate that will assure completion within the stated contract time. All bid items must be completed by the required completion date.

Item Estimated Beginning Date Plots Required Completion Date 1, 4-7 June 15, 2015 All plots except Items 2 & 3 October 15, 2015 2 June 15, 2015 132 July 31, 2015 3 June 15, 2015 97 July 31, 2015

It is required that Contractor(s) submit a minimum of 10% of work for inspection/acceptance within 30 calendar days of effective date of Notice to Proceed, and, 50% of the respective Contractor's work must be completed and submitted for inspection/acceptance within 90 calendar days of effective date of Notice to Proceed. The Government will issue A Notice to Proceed as soon as weather, vegetation, and ground conditions are favorable for work on one or more of the areas. Contract time will start (1) on the date specified on the Notice to Proceed, if the notice is hand-delivered; Or (2) Contract Time will start on the third-day after the post office has issued a Notice of Certified Mail to the Contractor. Failure of the Contractor to pick-up Certified Mail will not be considered excusable.

F.2.3. Work Completed after the performance period. Whenever the Contractor fails to complete work within the performance period, and is allowed to work beyond that period, the Contractor will be assessed actual damages and a 5% late fee for the inspection block turned after the completion date for common stand exam work. Items to be included in the actual damage includes but is not limited to: wages of the COR and Government inspector(s) for quality assurance after the performance period, costs of vehicles, meals, and lodging that are incurred while administering the contract after the performance period. The Forest Service retains all other rights available to it for late performance including termination for default.

F. 3. FAR 52.236-6 SUPERINTENDENCE BY THE CONTRACTOR.

http://www.arnet.gov/far/

At all times during performance of this contract and until the work is completed and accepted, the Contractor shall directly superintend the work or assign and have on the worksite a competent superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor.

F.4 AGAR 452.211-74 Period of Performance (FEB 1988)

The period of performance of this contract is from June 15, 2015 through October 15, 2016, and this IDIQ contract is for a period not to exceed 5 years total.

SECTION G--CONTRACT ADMINISTRATION DATA

G.1. SUBMISSION OF DATA AND INVOICES

G.1.1. The Contractor shall submit completed payment items within fourteen (14) days after completion of work.

G.1.2. The Contractor shall submit completed work evenly throughout the contract time and not turn in most of the work at the end of the contract time.

G.1.3. The unit of measure shall be the plot. At least 10% of the plots will be inspected in each compartment.

G.1.4. The Contractor shall submit with each inspection block the following for all common stand exam data, reference Figure 1, Typical CSE Process with Deliverables.

• Electronic field data in ExamsPC (.cse) file format.

• Upon completion of each inspection block, the Contractor shall ensure that completed data is unique.

G. 2. METHOD OF MEASUREMENT

G.2.1. The Government’s inspection will not be initiated until the Contractor submits all data for the inspection block (usually by compartment). All linear and area measurements under this contract are measured on a horizontal plain within the established boundaries.

G.2.1.2. Plots selected for field inspection shall be checked for accuracy in latitude and longitude coordinates.

If the coordinates are not within tolerance as stated in this contract, all plots in the inspection block shall be returned to the Contractor for rework plus the incorrectly located plots shall be relocated and remeasured.

G.2.1.3. If during the office inspection, the COR determines a discrepancy trend is occurring, the COR shall notify the Contractor of the finding.

G.2.1.4. If during the field inspection, the COR notices a discrepancy trend developing, the Government may visit additional plots, to review the field(s) in question. These plots will be used to determine if a discrepancy trend does exist. The COR shall notify the Contractor of the findings.

G.2.1.5. If any discrepancy trend continues in any inspection, the inspection block(s) will be returned for rework.

G.2.2. Re-measurement. If the COR’s original inspection results are unacceptable to the Contractor; the Contractor has the option to request, in writing, a re-measurement. Upon the requested re-measurement the Government will conduct a minimum 2% sample. Requests for re-measurement shall be made within five (5) calendar days after receipt of non-compliance and shall contain documentation to support the probability that an error exists. The contractor may accompany the Contracting Officer’s Representative during the re-measurement.

G.2.2.1. If re-measurement supports a variance of < 5%, there will be no adjustment and the Government’s final results will supersede the original assessment and be used for the basis of pay determination. The Contractor shall pay for the actual cost of re-measurement.

PROJECT NAME: ALNF Common Stand Exam IDIQ

G.2.2.2. If re-measurement results supports a variance of > 5%, payment shall be based on the re-measurement results and the Government shall pay for the re-measurement.

G. 3. METHOD OF PAYMENT

G.3.1. Payment Calculation. Deductions are given for each deficient entry or procedure within an inspection block. The amount of error allowed for each field is shown in the Quick Plot Common Stand Exam Inspection Form that is in the ANF Field Procedures Handbook for Common Stand Exams in Exhibit 4 of Section J. When an inspection reveals that a field has a greater error than is shown in the tolerance in the ANF Field Guide, the work for that field will need to be reworked. An inspection block is considered complete when all work has been assessed for quality assurance and accepted for payment.

G.4 CONTRACTING OFFICER’S REPRESENTATIVE DESIGNATION

A Contracting Officer’s Representative (COR) will be designated for each task order placed against the IDIQ.

The name of the COR will be shown on the face of the issued task order. The COR will receive a delegation of authority specifically stating the authorities granted to them.

SECTION H--SPECIAL CONTRACT REQUIREMENTS

H.1 AGAR 452.237-74 Key Personnel (FEB 1988)

(a) The Contractor shall assign to this contract the following key personnel:

Crew leader and quality control monitor as specified in their technical proposal

(b) During the first ninety (90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer at least 15 days prior to making any permanent substitutions.

(c) The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel.

H. 2. KEY PERSONNEL

H.2.1. The Contractor shall assign to this contract the key personnel identified in their technical proposal and that list may include the following:

• CONTRACTOR REPRESENTATIVE

• SUPERINTENDENT

H.2.2. The Contractor shall make no substitutions of key personnel without notifying the Contracting Officer within a reasonable timeframe and in advance, and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the contract. Proposed substitutes should have comparable qualifications to those of the persons being replaced.

H.2.3. The Contractor shall make no diversion of personnel without the written consent of the Contracting Officer.

H.2.4. The contract will be modified to reflect any approved changes of key personnel.

H. 3. PREWORK CONFERENCE

Prior to commencement of work, the Contractor shall attend a meeting to discuss the contract terms, work performance requirements, and safety. Also at this meeting such items as work progress schedule, camping/worksite plan and communications shall be finalized in writing. A prework meeting location will be determined once the contract is awarded.

H. 4. CAMPING AND WORKSITE CONDITIONS

PROJECT NAME: ALNF Common Stand Exam IDIQ

H.4.1. If the Contractor decides to camp near the work location, the Contractor shall prepare a Camping and/or Worksite Plan and operate in a manner that will protect the environmental resources and the public facilities.

The Contractor shall provide a general plan with the technical, and shall provide a more specific plan based on items awarded, prior to start work.

H.4.2. Camping behind locked gates will be accessed on case-by-case bases by the District Ranger. Contractor shall request permission and provide specific camping plans in writing, at least 5 calendar days before the camping date desired, specifying exact time and dates of use behind locked gates.

H.4.3. The Contractor shall be aware of and abide by the rules of the Allegheny National Forest applicable to forest visitors. If the Contractor’s crew camps on the National Forest, the Contractor is responsible for campsite clean up and his/her employees…