Attachment_2_SOW_Lighting_and_Electrical.docx

USDA-NRCS, CAPE MAY Plant Materials Center

INDOOR/OUTDOOR LIGHTING AND ELECTRICAL IMPROVEMENTS

Scope of Work

1.0 BACKGROUND AND PURPOSE

The United States Department of Agriculture (USDA) Natural Resources Conservation Service (NRCS) Plant Materials Center (PMC) in Cape May Court House, NJ has a known valid requirement for Commercial Services from a General Contractor or Equivalent to remove, replace and perform various requirements as expressed during the remainder of this document. In addition to the terms, conditions, clauses and provisions in the Basic Contract, this Scope of Work (SOW) contains the performance-based work requirements that the Contractor shall complete to satisfactorily fulfill all identified Agency needs at the PMC in Cape May Court House, NJ as it pertains to the comprehensive project.

The purpose of this Scope of Work is to increase the physical security of the facility with improved outdoor lighting and to upgrade to more energy efficient indoor and outdoor lighting for improved energy savings.

2.0 SITE VISIT

The Government will schedule a one-time only site visit so Interested Parties can visually observe the actual project location(s) where all requirements identified on this SOW would be performed. Interested Parties are highly-encouraged to attend this event and no exceptions shall be granted or honored by the Government to any Entity which requests to view the project location(s) separately following the conclusion of the firm, scheduled, one-time site visit expressed herein under SOW Paragraph 2.0. Attendees do not need to make any access arrangements prior to the site visit even though the location is on Government-owned land. If interested, prospective Contractors shall use the following information to attend the site visit….

Date and Time of site visit:

Monday July 31, 2017 @ 10:00 a.m. local time.

Location

United States Department of Agriculture (USDA) Natural Resources Conservation Service (NRCS), Plant Materials Center (PMC) 1536 Route 9 North Cape May Court House, NJ 08210

*County: Cape May County, NJ

Points of Contact, Government

Mr. Christopher F. Miller, PMC Manager

(609) 465-5901 x 6352

3. General Scope

The work shall consist of removing old T12 fluorescent fixtures from all of the facility buildings and replacing with LED fixtures of similar configuration to existing fixtures. In addition, all exterior wall mounted door lighting will be converted to non-destruct LED exterior “sundown or dusk to dawn” light fixtures that illuminate when darkness falls (equipped with photocell and soft white light color). All new dual head LED floodlight fixtures will be motion activated. Light fixtures selected must be of premium grade manufactured by a reputable vendor with preference for EnergyStar efficiency. The brand, appearance, and grade is subject to final approval by the Contract Officer’s Representative (COR).

All manufacturer’s warranties on the life and quality of the LED lights will be honored. The light fixtures to be installed will be: energy efficient (compliant with EPAct 2005); LED; safe; high-performing; capable of comfortable and even light distribution that fully illuminates the intended location; compatible with existing wiring/infrastructure/circuits; durable; consistent in color to match any existing décor; cost-effective when replacing bulbs; and non-obtrusive to existing space. Lighting color temperature for all replacements will be equivalent or better to existing. Replacement of all existing lights with the appropriate LED fixtures will be of premium grade manufactured by a reputable vendor and must be Energy Star Certified. The brand, appearance, and grade is subject to final approval by the Contract Officer’s Representative (COR). The contractor will also provide the exact specifications of each different type/style of light that is used to replace the existing, to allow for ease of later purchase of replacements.

Contractor is responsible for proper disposal of old fixtures. Electrical work will be done by a licensed, qualified electrician. All electrical work will be done in accordance with NEC (electrical code).

4. Total Materials

Replace 58, T12 fluorescent fixtures with LED fixtures and bulbs (all buildings)

Replace 6 existing flood fixtures with 6 new LED dual head motion activated flood fixtures. (Buildings A, C, D, E, Lg. Greenhouse)

Install and wire 4 new dual head motion activated flood light fixtures (Buildings C, E, Small Equipment Bldg.)

Replace 7 new door standard lights with LED fixtures having a photocell, sundown illumination feature (Buildings F, C, and E, and Sm. Equipment Bldg.)

Install 3 new 220 volt receptacles. (Buildings A and D)

Install 6 new 110 volt receptacles (Small Equipment Building)

Install 8 new for occupancy sensing lighting controls in the main office-conference building (F), staff break room (D) and Headhouse Office/Lab (A).

Replace 1 existing 3500/4800 watt electrical wall mounted heater with same type heater. (Pesticide storage area of Shop/Garage Building E)

Replace 25 existing grow lights with energy efficient LED grow lights (greenhouses)

Replace 20 existing receptacles with GFI

5. Breakdown by Individual Buildings follows:

5.1 Main Office (Building F)

Indoor Light fixtures Replace 21 existing T12 florescent lights with LED fixtures and compatible bulbs of be of premium grade manufactured by a reputable vendor. 6 lights in conference room will be replaced with dimmable LED bulbs and compatible switches. The brand, appearance, and grade is subject to final approval by the Contract Officer’s Representative (COR). All main office fixtures should be controlled with occupancy sensing light switches (6)

Outdoor lighting Replace 3 main door entrance wall fixtures (2 fixtures on main entrance, one on side employee vestibule entrance) to non-destruct LED exterior “sundown or dusk to dawn” light fixtures that illuminate when darkness falls (equipped with photocell and soft white light color. The employee/foyer entrance light fixture shall be wired to a separate switch to work independently from the indoor light switch.

Install and wire 1 new dual head motion activated LED flood light fixture on north side of main office building.

Flag pole lighting (near main office) Supply and install 1-LED spot light that is controlled by a photo cell. The existing switchbox mounted on the side of the office building needs to be replaced with a water-proof switch.

5.2 Headhouse/Office (Building A)

Indoor lighting/Electrical Replace 8 existing T12, fluorescent tube lamps with 6 LED lamp fixtures. In addition, 2- 220 volt wall receptacles will be installed to accommodate a mini-split air conditioning unit and a sterile exhaust hood. All main office fixtures should be controlled with occupancy sensing light switches

Outdoor Lighting Replace existing 2 existing motion detector flood lights (one west side, one north side) with Dual head LED flood fixtures complete with motion activation.

5.3 Building E (Shop/Garage/Pesticide Storage)

Interior Shop area- Replace 4- T12 fixtures with 4 LED hanging shop style lights.

Garage area-Replace 5 existing 200 watt incandescent bulb fixtures with receptacles to accommodate 5 LED hanging shop style light fixtures.

Pesticide storage- Replace 2- 4 foot T12 fluorescent fixtures with 1 shop style LED fixture Eliminate sump pump extension cord connection and hard wire the sump pump to existing electrical service controlled with a new switch. Install new 3500/4800 watt electrical wall mounted heater.

Exterior Wire and Install 1 new motion activated dual head LED flood fixture to the east side of building above the garage door. Replace existing flood lamp on west side of building with a motion activated LED flood fixture. Replace wall mounted incandescent fixture above the entrance door to a non-destruct LED exterior “sundown or dusk to dawn” light fixture that illuminates when darkness falls (equipped with photocell and soft white light color).

5.4 Building C (Plant and Seed Processing Building w/coolers) Install and wire 1 new dual head motion activated LED flood light fixture on north side of building.

Replace 3 existing wall mounted incandescent door lights to non-destruct LED exterior “sundown or dusk to dawn” light fixtures that illuminate when darkness falls (equipped with photocell and soft white light color).

5.5 Building D (Breakroom/Lab)

Replace 3- 8 foot T12 fluorescent fixtures with compatible LED lamp fixtures and bulbs. All fixtures should be controlled with an occupancy sensing light switch.

Replace 1 existing flood lamp on north side of building with Dual head, motion detector LED fixture.

5.6 Small Equipment Building

Supply and install 4- 4 foot shop style LED light fixtures mounted on the roof rafters controlled by a occupancy sensing switch at the side door on a separate circuit from the existing circuit. Also, supply and install 6, 20 amp GFI receptacles mounted along the wall at an appropriate spacing to allow for service throughout interior perimeter of the building. This work will require 2 additional breakers.

Exterior Supply and install wiring for 1-exterior non destruct dual head LED fixture with motion activation control to be mounted above the center garage door on east side of building. Also, a wall mounted non-destruct LED exterior “sundown or dusk to dawn” light fixture shall be mounted above the entrance door to the building that illuminates when darkness falls (equipped with photocell and soft white light color).

5.7 Large Equipment Building

Install 1 dual head LED motion activated lamp fixture above the entrance door on the east side of the building to the existing electrical box. Wire this light to a separate switch so it works independently from the indoor lights.

5.8 Large/Small Greenhouse

Replace 25 existing grow lights with energy efficient LED grow lights and 4- 4’ waterproof fixtures. Replace existing receptacles (20) new GFI receptacles.

Replace existing flood fixture on east side of large greenhouse with a dual head, motion activated LED fixture.

6.0 Miscellaneous Electrical Requirements, As Needed

Based on the existing wiring, outlets, circuits, etc., the Contractor shall install utility/fuse boxes only if absolutely necessary to ensure that all new replacement fixtures are installed in accordance with applicable UL standards, building codes, electrical safety standards, commercial standards, manufacturer recommendations, and other recognized industry standards. In doing so, the Contractor shall implement the safest and most cost-effective methods which are compatible with the existing Government infrastructure.

7.0 MISCELLANEOUS WORK REQUIREMENTS

The Contractor shall provide all tools, equipment, consumable goods and labor to perform all requirements expressed herein on this SOW. Also, the Contractor shall perform worksite cleanup and all other Prime Contractor requirements detailed below under Paragraph 14.5 accordingly.

8.0 PLACE OF PERFORMANCE

All services identified on this SOW shall be performed by the Contractor at the following locations:

USDA NRCS

PLANT MATERIALS CENTER (PMC)

1536 ROUTE 9 NORTH

CAPE MAY COURT HOUSE, NJ 08210

9.0 PERIOD OF PERFORMANCE

Upon execution of the purchase order/contract, the Contractor shall be allowed forty-five (45) total calendar days to mobilize and perform all contractual requirements (i.e. all line items). The Contractor is advised to plan resources accordingly so the schedule identified herein under Paragraph 5.0 can be accomplished successfully.

The effective contract period for this PMC requirement shall be:

After Receipt of the Notice to Proceed through Forty-Five (45) Total Calendar Days.

10.0 Mobilization (Logistics)

During the authorized mobilization period, the Contractor shall obtain all necessary goods, materials, parts, personnel, labor, transportation, tools, etc. and must finalize all logistics to effectively begin performance of the contract requirements at the actual worksite in Cape May Court House, NJ. Also, the Contractor shall coordinate with designated NRCS NJ PMC quality assurance personnel as necessary to foster successful and timely completion of all SOW/contract requirements. However, as a minimum, the Contractor shall arrange the firm performance start date with the appropriate NRCS NJ PMC quality assurance personnel to avoid disrupting the Agency’s mission duties at the Plant Materials Center.

11.0 Work Days Allowed

The Contractor shall be allowed 45 calendar days to complete all requirements expressed on this SOW and corresponding contract once actual onsite work at the project location starts.

12.0 Federal Holidays and Weekends

Work shall not be scheduled or performed by the Contractor (Prime or Sub to the Prime) on federal holidays and weekends (Saturday and Sunday).

13.0 Hours of Operation

Access to the work sites and work performance shall only be scheduled or performed by the Contractor (Prime or Sub to the Prime) between the hours of 7:00 am (Eastern Time, EST) and 4:00 pm (Eastern Time, EST/EDT) on normal business days. See section 12.0 of this SOW for information on federal holidays and weekends (Saturday and Sunday).

14.0 PRIME CONTRACTOR MANAGEMENT OF CONTRACT PERFORMANCE

The Contractor (Prime) shall be responsible for dedicating and maintaining a sufficient number of licensed (if applicable), knowledgeable, proficient, skilled and professional personnel based on the level of service required to perform the SOW requirements, as commensurate with commercial practices or industry standards. The Contractor is encouraged to internally-manage company resources and assets accordingly in the most effective manner to successfully perform or fulfill all contractual requirements as expressed on this SOW. The Contractor shall also be responsible for managing all aspects of Subcontractor performance as necessary to successfully perform the requirements expressed on this SOW/contract

14.1 Contract Administration Personnel

As a minimum, the Contractor shall assign one company point of contact that can act on behalf of the Contractor who will also be responsible for assisting the designated NRCS New Jersey procurement office with contract administration functions as necessary during the entire life of the contract.

14.2 Site Manager

The Contractor shall assign one site manager (i.e. project manager, supervisor, foreman, team lead, etc.) who must always be present at the project location whenever Contractor personnel are performing the contract. The Contractor’s designated site manager shall provide oversight to ensure timely and responsive performance of all SOW/contract requirements. The Contractor’s designated site manager shall be the primary interface for communicating with NRCS NEW JERSEY PMC quality assurance personnel as necessary during the entire life of the contract.

14.3 Safety and Health

At all times, even during inclement weather, the Contractor shall ensure that all personnel maintain safe working conditions within the vicinity of the worksite while performing the requirements of the contract in a manner that safeguards adverse incidents against Contractor and Government employees including mitigation of damage, loss or theft of Government Real Property, Equipment, Buildings, Tools, Machinery and other Personal Property. The Contractor shall also extend the same oversight to any documented NRCS New Jersey Partners that enter the general work area.

14.4 Permits, Licensure, Insurance, Professional Certifications and Federal Contract Requirements

The Contractor shall be responsible for obtaining and maintaining federal, state or local permits, licensure, insurance and professional certifications as it pertains to successful performance of all SOW and contract requirements expressed herein, as commensurate with commercial practices and recognized industry standards. If required, the Contractor shall obtain this documentation prior to starting contract performance and must maintain such records in current status while performing the contract until all work is complete. Also, the Contractor shall perform all SOW/contract requirements in accordance with (IAW) the other compliances and laws unique to Government contracts as required by FAR 52.212-4(q) and FAR 52.212-4(r).

14.5 Worksite Cleanup

The Contractor shall be responsible for all site cleanup which leaves the work location secure and free from all debris, materials, tools, equipment and obstructions at the end of each day and at the completion of all contract requirements.

14.6 Pests, Acts of God and Other Liabilities

Following the completion of all contract requirements and at the end of each workday, the Contractor shall leave the worksite in a condition free from all pests, rodents, animals, etc., protected from Acts of God such as rain, snow, wind, water seepage, moisture, etc., in a manner which does not promote other catastrophic events such as fire, water damage, loss of property, accidents, etc.

14.7 Storage and Product Deliveries

Government storage facilities shall not be available. Inspection, Acceptance and Freight On Board (F.O.B.) for all line items is Destination, regardless of whether the line item acquires a commodity or service. Pursuant to FAR 52.212-4(n), the Government shall not assume title to any good or service provided by the Contractor until actual acceptance from an NRCS New Jersey Contracting Officer is granted in writing, which shall occur only after all SOW/contract requirements have been successfully fulfilled by the Contractor. The Government shall not be assuming liability (risk) for any product deliveries sent to the PMC in Cape May Court House, NJ prior to the Contractor’s arrival to start actual performance of the SOW/contract requirements. Therefore, the Contractor is hereby advised to plan delivery of goods/materials and performance of services carefully during the mobilization period authorized above at SOW Paragraph 6.1.

14.8 Removal of Waste, Material and Unwanted Debris

Government waste removal containers shall not be available. Therefore, the Contractor shall be responsible for arranging any necessary logistics to completely remove all waste, materials, unwanted debris, packaging, boxes, and those items which were removed from each Government facility as a result of performing the SOW requirements expressed herein.

14.9 Other Available Government Facilities

Government bathroom facilities will not be available at the project worksite during performance of the contract/SOW requirements for use by the Contractor. Drinkable water, running or well, and indoor air-conditioned rooms will not be available for use by the Contractor. The Contractor’s use and access to the available Government facilities identified herein shall be coordinated with and authorized by NRCS NJ PMC quality assurance personnel, as mission needs allow. As a somewhat remote Government facility that is focused primarily on outdoor agriculture and conservation research/development, the USDA NRCS New Jersey PMC facilities may have some limitations because the PMC is not a typical office setting or a commercial business. The Contractor is hereby advised to make any necessary arrangements, beyond what may be currently available at the PMC, which ensures company employees and Subs performing the contract at the project location have safe drinking water, a cool environment to mitigate high summer temperatures and bathroom facilities for all personnel.

15.0 GOVERNMENT PERFORMANCE STANDARDS AND QUALITY ASSURANCE

Under a performance-based concept, all NRCS New Jersey work requirements for the project identified herein on this SOW have been described in terms of the results that the Government expects to receive by the Contractor performing the contract rather than describing exactly how the work should be accomplished by the Contractor. Therefore, the emphasis of contract performance in a manner that meets all expressed SOW requirements is solely a Contractor responsibility. The Contractor is hereby advised to request written clarification, authorization or direction from either NRCS New Jersey Contracting Officer identified below at Paragraph 8.3 if there is any doubt about performing an expressed SOW/contract requirement.

15.1 Government Contract Quality Assurance

During the Contractor’s performance of the SOW, Government contract quality assurance shall be conducted pursuant to FAR Part 12, FAR Part 37 and FAR Part 46 as applicable. USDA NRCS New Jersey shall conduct 100% inspection of all actions required by this SOW. Agency personnel shall perform ongoing oversight by: reviewing Contractor records; observing the Contractor’s onsite performance; requesting project status updates from the Contractor’s designated site manager; and through conducting random benchmark checks at the worksite to verify the Contractor’s successful completion of critical project milestones or events.

15.2 Express Contractual Authority for Changes

IAW FAR 1.602-1 and FAR 1.602-2, a warranted Contracting Officer (CO) is responsible for safeguarding the interests of the United States in its contractual relationships; therefore, the warranted CO is the only Government individual with properly delegated express authority to enter into, administer, change/modify or terminate contracts and make related determinations and findings. The Contractor shall exercise due caution during performance of this effort if direction comes from any Government individual other than the CO because implementation of such implied authority shall be considered an Unauthorized Commitment pursuant to FAR 1.602-3.

15.3 Contracting Officers/Agency Procurement Officials

Warranted NRCS Contracting Officers are the only NRCS personnel who can expressly authorize any type of contract change or provide contractual relief. The following NRCS procurement officials shall be considered the designated Contracting Officers applicable to this SOW/contract until cancelled, changed or amended otherwise in writing:

PRIMARY CO (PCO/ACO)

Name: Alan Leta Duty/Title: Contracting Officer Address: USDA, NRCS 344 Merrow Road, Suite A Tolland, CT 06084-3917 Phone: (860) 871-4031 Email: alan.leta@wdc.usda.gov

15.4 Quality Assurance Representatives (QARs)

The following NRCS New Jersey PMC technical points of contact shall be considered the designated Quality Assurance Representatives (QARs) applicable to this SOW/contract until cancelled, changed or amended otherwise in writing:

PRIMARY QAR

Name: Christopher Miller Duty/Title: Plant Materials Center Manager Address: USDA NRCS NJ PMC – 1536 Route 9 North, Cape May Court House, NJ 08210 Phone: 609-465-5901 x 6352 Email: chris.miller@nj.usda.gov

ALTERNATE QAR

Name: Michael Yacovelli Duty/Title: Plant Materials Center, Farm Foreman Address: USDA NRCS NJ PMC - 1536 Route 9 North, Cape May Court House, NJ 08210 Phone: 609-465-5901 x 6355 Email: Michael.yacovelli@nj.usda.gov

16.0 INVOICING

All invoices must be submitted through the Invoice Processing Platform (IPP) via www.ipp.gov.

Upon completion of all contract requirements, the Contractor shall submit one signed electronic invoice to the primary USDA NRCS Contracting Officer, Alan Leta via email at alan.leta@wdc.usda.gov pursuant to FAR 52.212-4(g)(1)(i)-(ix) so actual acceptance and final release of payment to the Contractor may occur. Invoices shall be handled as detailed at FAR 52.212-4(g) (2).

17.0 RECIEPT, INSPECTION AND ACCEPTANCE

IAW FAR 52.212-4(a), the designated NRCS NJ PMC QARs shall perform receipt, inspection and initial acceptance of the services performed by the Contractor to ensure that all contractual requirements were completed at a satisfactory (acceptable) performance level in consideration of all SOW requirements expressed herein. Actual (final) acceptance of services rendered by the Contractor shall be performed by a warranted NRCS New Jersey Contracting Officer only pursuant to FAR 46.502.

***Refer to AGAR 452.246-70 at Part I - Section E on the SF 1449/RFQ document, for further instructions regarding how receipt, inspection and acceptance shall be performed by USDA NRCS New Jersey on the resulting contract.

18.0 PAYMENT SCHEDULING/DISBURSEMENT OF FUNDS

Upon full completion of all established SOW/contract requirements, receipt of a valid Contractor invoice and execution of Contracting Officer actual acceptance, payment shall be scheduled to authorize release of funds into the Contractor’s account as established at FAR 52.212-4(i), subject to Net 30 payment terms.

19.0 CLOSEOUT

Once performance, acceptance, payment and disbursement of funds occurs, any remaining or unliquidated funds shall be de-obligated via modification prior to conducting official contract file closeout. After the contract has a zero balance, when all services have been performed in a satisfactory manner, and the Contractor has been paid for those services rendered, NRCS New Jersey shall proceed with contract closeout of the physically complete contract action pursuant to FAR 4.804.