Solicitation.pdf

1. REQUISITION NUMBER PAGE 1 OF 30

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

2. CONTRACT NO. 3. AWARD/EFFECTIVE 4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICIATION ISSUE

DATE

AG-05K3-S-08-0005 3/28/2008

a. NAME b. TELEPHONE NUMBER(No collect 8. OFFER DUE DATE/

7. FOR SOLICITATION Justin Holder, Contracting Officer 360-891-5082 LOCAL TIME INFORMATION CALL: Dean Lawrence, Technical 360-497-1162 4/17/2008 5PM LT

9. ISSUED BY CODE 10. THIS ACQUISITON IS 11. DELIVERY FOR 12. DISCOUNT TERMS

FOB DESTINATION

GIFFORD PINCHOT NATIONAL FOREST UNRESTRICTED UNLESS BLOCK IS

10600 N E 51ST CIRCLE SET ASIDE: 100 % FOR MARKED

VANCOUVER WA 98682 SMALL BUSINESS SEE SCHEDULE

HUBZONE SMALL

BUSINESS 13a. THIS CONTRACT IS A RATED

ORDER UNDER DPAS (15 CFR 700)

8(A) 13b. RATING

NAICS: 561730

SIZE STANDARD: $ 6.5 Million 14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE

See Specification

16. ADMINISTERED BY CODE

See box 18a.

17a. CONTRACTOR/ CODE FACILITY

OFFEROR CODE

18a. PAYMENT WILL BE MADE BY CODE

GIFFORD PINCHOT NATIONAL

ATTN: PROCUREMENT

10600 N E 51ST CIRCLE

VANCOUVER WA 98682

TELEPHONE N0.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

OFFER IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM N0. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Base Item 1

Option Item 1

Option Item 2

CVRD GROUNDS MAINTENANCE

RANDLE, WASHINGTON

Grounds Maintenance:

May 1, 2008 through November 15, Grounds Maintenance:

May 1, 2009 through November 15, Grounds Maintenance:

May 1, 2010 through November 15, Mail Quote to the address listed in Box No. 9 Or Fax to 360-891-5081 Attn: Justin Holder

6.5

Month

Total Price (Base Item)

Total Price

(Base Item + Option Items)

25. ACCOUNTING AND APPROPRIATION DATA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.2124. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ONE 29. AWARD OF CONTRACT: REF. OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY DATED .. YOUR OFFER ON SOLICITATION ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN. (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) Justin Holder

31c. DATE SIGNED

SOL NO AG-05K3-S-08-0005.

GROUNDS MAINTENANCE

COWLITZ VALLEY R.D

Continuation of SF1449 Block 27: The full text of a clause or provision may be accessed electronically at www.arnet.gov/far/

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

1. SCOPE OF CONTRACT

Randle Office Area, Randle Quarters, Randle Compound & Packwood Compound Grounds Maintenance: Treat and maintain all grounds area, approximately 7 acres shown on the vicinity map.

Work includes: lawn, tree, shrubs, shrubbery beds, fence and walkway maintenance, as well as haul and disposal of debris.

Forest Service would supply mowers, blowers, weed-eaters, fertilizer and other supplies as needed.

The contractor shall provide any and all labor, fuel, Round Up chemical, preventative maintenance on equipment, vehicles, services, permits, and licenses, necessary to perform this contract

This statement of work consists of completing tasks/subtasks required in this contract and meeting the performance requirements as identified following each task/subtask.

Option years will be exercised based on availability of funding.

2. PROJECT LOCATION

From Vancouver, go north on Interstate 5 to Exit 68. Take the exit and turn right on Highway 12. Drive east approximately 48 miles. The Ranger Station will be on the right located at 12004 US Hwy. 12 in Randle, WA.

3. PERFORMANCE WORK STATEMENT TASKS AND CRITICAL SUBTASKS

The contractor shall perform the following landscape maintenance tasks and subtasks to the quality performance standards addressed or indicated below each task/subtask.

Grounds Maintenance – General Tasks and Requirements

The Service Provider shall complete grounds maintenance services in accordance with the requirements specified herein. The operations to be performed shall include mowing & raking lawns, edging, fertilization, collection and disposal of litter and trash, tree and shrub pruning and other miscellaneous services as described herein. Areas damaged by contractor vehicles, erosion, drought or insect/diseases shall be repaired to match the surrounding area.

1.1 MOWING & RAKING LAWNS: The grounds shall be mowed and raked as needed, mowing estimated once a week which includes:

Randle Office Area = 55,500 Square Feet Randle Quarters = 32,448 Square Feet Randle Compound = 113,750 Square Feet Packwood Compound = 105,000 Square Feet http://www.arnet.gov/far/

COMMERCIAL ITEMS SOL NO AG-05K3-S-08-0005.

GROUNDS MAINTENANCE

COWLITZ VALLEY R.D

306,596 Square Feet (7 Acres)

- All the lawns will be mowed 3 ½” height and maintained to give a well manicured appearance.

- Sidewalks and parking areas shall be clean of debris and litter.

- Leaf litter and branches on grounds area shall be cleaned up or raked as needed.

- All clippings and debris shall be removed and hauled away to designated site, approximately ¾ of a mile in

- When government house is vacant, lawn shall be mowed and raked.

Mowing The Service Provider shall mow all grassed areas located as shown on Exhibit A & B as needed; grass shall be cut to a uniform height consistent with best recommended practices for the predominant species of the lawn that meets or exceeds industry standard. Prior to cutting, any trash, paper, or other debris that would detract from the finished appearance of the cut or present a safety hazard shall be removed. All debris shall be disposed at and approved location. Grass cutting is to be accomplished free of scalping, rutting, bruising, and uneven and rough cutting. Cutting shall produce a neat, clean, and even cut.

Streaks or irregularities, uneven cutting, plowing, or gouging of the soil shall not be permitted. Finished cutting shall produce a uniform grass height. Grass clippings shall not be windrowed or deposited in piles or clumps. Grass clippings shall be disposed of in a location indicated by the local District. Grassed areas, trees, or shrubs, which are killed damaged, shall be repaired or replaced. Grass clippings and trimmings generated by cutting shall be removed from sidewalks and other paved areas the same day as cutting.

Raking The Service Provider shall rake all grass and cultivated areas as needed. Raking includes the collection and removal of leaves, pinecones, limbs and other debris from the raked area. All debris shall be disposed of at an approved location. Raking shall be performed with sufficient frequency so that areas maintain a neat and clean appearance.

FERTILIZATION OF LAWNS: Lawns shall be fertilized once in November which includes:

Randle Office = 55,500 Square Feet Randle Quarters = 32,448 Square Feet 87,948 Square Feet (2 Acres)

- Fertilize all lawn areas as necessary.

Fertilization The Service Provider shall uniformly apply surface fertilizer to all parcels identified in this solicitation.

Fertilizer and spreader shall be supplied by the Forest Service.

1.3 EDGING & TRIMMING: The grounds shall be edged and trimmed as needed estimating once per month which includes:

Randle Office Area = 55,500 Square Feet Randle Quarters = 32,448 Square Feet Randle Compound = 113,750 Square Feet 201,698 Square Feet (4.6 Acres)

- All lawns shall be edged to 1/8” in height along sidewalks and other structures.

- All debris shall be removed and hauled away to designated site, approximately ¾ of a mile in Randle, WA.

- A weed-eater may be required where mowing is not feasible.

- When government house is vacant, the area shall be edged and trimmed.

Edging The Service Provider shall edge all sidewalks, driveways, street edges, curbs, other paved areas, and shrubbery areas where grass is cut and/or beds are cultivated. Edging shall create a clear zone at locations. The edging operation shall include removal of grass and other vegetation, which has encroached onto street and other designated surfaces from adjoining grassed areas. All lines shall be neat and uniform in appearance. All vegetation growing in the following areas shall be removed during the edging operation:

- Sidewalk and driveway expansion joints and cracks.

- Street/driveway curbing expansion joints.

- Cracks between curbing and street/driveway pavement.

Debris generated by edging operations, which falls on or is thrown on sidewalks, on curbs, in gutters, streets, or is thrown on nearby sod, causing an unsightly appearance, shall be removed from the site the day of the edging operation and disposed at the approved designated location.

Trimming Grass and weeds shall be trimmed around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles. Trimming height shall match surrounding area grass heights. This task involves all improved grounds as shown in where mowing occurs. All areas shall be trimmed concurrent with mowing. Grass clippings and trimmings shall be removed from sidewalks and other paved areas the same day as cutting. Damage to trees and shrubs from trimming shall be repaired by the contractor. If a plant should die or become unhealthy due to damage, the contractor will be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement shall occur within 15 days of noticed damage.

1.4 CULTIVATION & MULCHING : The grounds flower and shrubbery beds shall be cultivated and mulched as needed estimating once per month which include:

Randle Office Area 467 Square Feet ≈

- All planting beds shall be edged and clippings hauled away.

- All planting beds shall be weed free and maintained.

- All planting beds shall be maintained with existing materials i.e. gravels, beauty bark, mulch or other products agreed to.

Cultivation and Mulching of Shrubs, Hedges, and Flower Beds The Service Provider shall cultivate and mulch shrubs, hedges, and flowerbeds once per month or as needed during the growing season as a minimum, but sufficiently to ensure the beds remain weed free.

Cultivation includes weeding of shrubs, hedges, and flowerbeds. Cultivation shall be extended a

GROUNDS MAINTENANCE

COWLITZ VALLEY R.D

sufficient distance from bases of shrubs to ensure their protection from damage by lawn mowers, and trimmer/edger’s, and to provide proper care for the plants, but in no case less than 12 inches. Cultivation shall be extended to a depth of 3 inches care being taken that the roots of the plants are not damaged. All weeds shall be removed or eradicated manually or mechanically but not chemically. Additional mulch, of the same type as existing, shall be provided and placed around all shrubs and flowerbeds as required to maintain a minimum depth of three inches. Shrubbery without existing mulch shall be mulched to a minimum depth of three inches with medium fir bark chip mulch that will be provided by the Forest Service.

1.5 TREE & SHRUB PRUNING: The grounds shall be pruned as needed estimating once, between May to November, which includes:

Randle Office = 15 Randle Quarters = 20 Randle Compound = 15 50 Trees or Shrubs

- Prune all trees and shrubs along fences, structures, and property boundaries.

- Tree and shrub pruning is required to keep all pedestrian walkways open and any signs free of obstruction.

- All generated clippings and debris shall be removed and hauled away to designated site, approximately ¾ of a mile in Randle, WA.

Plant and Shrub Pruning Shrubs, small trees, and other plants shall be maintained according to the ANSI A300 Standards for Tree Care Operations and Means Facilities Maintenance Standards. They shall be pruned as required to maintain their natural growth characteristics. Shrubs and small trees shall be trimmed and pruned to enhance the beauty and health of the plant. Hedges shall be maintained to their natural mature height and shape. Broadleaf evergreens and flowers beds shall be pruned annually or as required maintaining clearances of minimum of 3 inches from buildings, sidewalks, or other obstructions.

Tree Pruning Pruning shall be accomplished in accordance with industry standards, the ANSI A300 Standards for Tree Care Operations. Minimum safety clearance is 14 feet over streets, 12 feet over driveways, 8 feet over walk areas, and 4 feet from buildings. Other trees shall be pruned on an as-required basis to provide safety, clearances and /or to prevent structural damage. Topping and de-horning responsibility shall not be permitted. Trimming/pruning of trees around utility poles/power lines is the responsibility of the contractor. Notify the CO when trimming/pruning around utility poles/power lines is needed. All clippings and debris shall be removed and disposed of at an approved location.

1.6 TRASH/LITTER & DEBRIS PICKUP & REMOVAL: The grounds shall have pick-up and removal of litter & debris when needed which includes:

Randle Office = 55,500 Square Feet Randle Quarters = 32,448 Square Feet Randle Compound = 113,750 Square Feet Packwood Compound = 105,000 Square Feet

GROUNDS MAINTENANCE

306,596 Square Feet (7 Acres)

- All trash/litter and debris shall be removed and hauled to designated site, approximately ¾ of a mile in

Trash and Litter Collection and Disposal and Storage Area Clean-up The Service Provider shall collect and dispose of trash, litter and debris in all grassed areas, plant and shrub beds, wooded areas, sidewalks, streets and curbs in the areas in this solicitation such that the areas always have a neat and clean appearance. All trash, litter and debris shall be disposed of at an approved location.

1.7 CURB, WALKWAY & SIDEWALK MAINTENANCE: The grounds curbs and walkways shall be pressure washed, blown, swept or by other means as needed which includes:

Randle Office = Curbs, Sidewalks and Walkways Randle Compound = Curbs, Sidewalks and Walkways

- All debris and moss shall be removed and hauled away to designated site, approximately ¾ of a mile in

- Round Up chemical spray may be used as a means to remove moss, grass and weeds from curbs, walkways and sidewalks. This product will not be supplied by the government.

Sidewalk Maintenance Concrete, asphalt and wood sidewalks shall be maintained in an aesthetically pleasing condition by removing debris by sweeping, cleaning, and pressure washing as needed.

1.8 FENCE MAINTENANCE: The grounds fence line shall be maintained as needed

Randle Office = 724 Linear Feet

- All unsuitable/unusable material shall be removed and hauled away to a designated site.

- Fence shall be maintained with existing materials i.e. wood, chain link, and barbed wire or other products agreed to.

Fence Maintenance All fences shall be maintained and free of any holes, broken boards, dirt, or missing paint or stain, crooked posts, and other damaged areas so the fence is uniform in appearance. Sections that are severely damaged shall be replaced with like materials and painted or stained to match the remainder of the fence.

Galvanized chain link shall have rust removed and be painted where needed to maintain a uniform color.

Barbed wire on security fences shall be maintained as directed in the Security Plan. Any holes dug under fences by domestic or wild animals shall be immediately filled and prevention measures taken to eliminate future occurrences

GROUNDS MAINTENANCE

4. PERFORMANCE/QUALITY STANDARD (S)

• Contractor shall implement and be consistent with all county, state, local commercial standards for Landscaping Maintenance

• Existing agency standards cited in Performance Work Statement.

• Mowing will take place in areas that are actively growing and when conditions allow. Some areas may need multiple times if conditions warrant.

• Large concentrations of leaves may require pickup using rakes or lawn sweepers. Leaf litter will not be allowed to accumulate to the point that will damage turf or hinder drains.

• When performing pruning on trees, shrubs and perennials, along sidewalks, streets, driveways and property lines cumulative debris shall be removed the day of the task.

5. ACCEPTABLE QUALITY LEVEL

All work described in the statement of work shall be complete and visually pleasing, furnish all labor, materials, tools, transportation, services and supplies, or as other wise stated in this contract, needed to perform all work required to complete the maintenance in a reasonably close conformity with the specified standards and with the commercial standards for Landscaping Maintenance.

6. MEANS OF MEASUREMENT

• Verify contractor records data and reports and or witness contractor inspection randomly

• Periodic/random verification by the government of contractor records independent inspection

7. DOCUMENTATION REQUIRED BY THE CONTACTOR

1. Work Plan and Schedule

2. Quality Control Plan and schedule

8. AWARD CONFERENCE

Post award conference will be scheduled within 5 days after the date of contract award. The conference will be held at the Randle Ranger Station Office

9. INSPECTION OF GROUNDS MAINTENANCE

Work not meeting contract requirements will cause the Contractor to:

• Rework at no cost to the government

• Repair or replace damaged infrastructure/utilities at no cost to the government

10. PERFORMANCE REQUIREMENT SUMMARY

PERFORMANCE REQUIREMENT SUMMARY

GROUNDS MAINTENANCE

Performance Objective/Required

Service (Task) Performance Standard Acceptable Quality Level

(AQL) Monitoring Method Results of Exceeding Maximum Degree of

Deviation

Grass Cutting including Edging & Trimming

Grass is cut & trimmed to a uniform height and edged to meet or exceed the industry standards and promotes long-term health of the lawn.

Grassed areas meet standard 95% of the time.

Extended periods of rain which cause delays due to wet grass must be reported to the CO in advance to be excluded from the sample.

Random inspections.

Comments from FS employees and Public.

Rework items to Acceptable Quality Level

Raking

Rake all grassed and cultivated areas with sufficient frequency so that areas maintain a neat and clean appearance.

95% of all areas are neat and clean in appearance when surveyed.

Random inspections.

Employee and public comments.

Rework items to Acceptable Quality Level

Fertilization Uniformly apply fertilizer to all parcels identified in this solicitation.

100% of identified areas are fertilized to specifications.

Records of application from Service Provider.

Random inspection of task implementation.

Random inspection to detect product application.

Rework items to Acceptable Quality Level

GROUNDS MAINTENANCE (continued) Performance

Objective/Required Service (Task)

Performance Standard Acceptable Quality Level (AQL) Monitoring Method

Results of Exceeding Maximum Degree of

Deviation

Cultivation and Mulching of Shrubs, Hedges, and

Flower Beds

Cultivate and mulch shrubs, hedges, and flowerbeds once per month during the growing season as a minimum, but sufficiently to ensure the beds remain weed free.

100% of beds are cultivated and mulched monthly, and 95% of each bed is weed-free when inspected.

Random inspections.

Comments from FS employees and Public.

Rework items to Acceptable Quality Level

Tree & Shrub Pruning

Prune Trees in accordance with ANSI

A300 Standards for Tree Care Operations.

100% of areas indicated by the COR are treated to standard. Work is completed within one month or as agreed to by

CO.

Random inspection of work areas. Annual inspection of grounds.

Rework items to Acceptable Quality Level

Trash and Litter Collection and Disposal and Storage Area Clean-up

Collect and dispose of all trash and litter, also includes clean-up of outdoor storage areas.

Identified areas are free of litter and clutter 90% of the time, with the exception that 95% of the time on the days preceding and during large volume holiday weekends

(Memorial day, 4th of July, and Labor day).

Random inspection of areas. Comments from FS employees and public.

GROUNDS MAINTENANCE (continued) Performance

Objective/Required Service (Task)

Performance Standard Acceptable Quality Level (AQL) Monitoring Method

Results of Exceeding Maximum Degree of

Deviation

Sidewalk, Walkway and Path Maintenance

Concrete, asphalt and wood sidewalks and paths shall be maintained in an aesthetically pleasing condition.

Barrier free paths and sidewalks must always be passable. 95% of other paths and sidewalks meet standards.

Random inspections, comments from FS employees and public.

Annual grounds inspection.

Rework items to Acceptable Quality Level

Fence Maintenance

All fences shall be maintained (or replaced if needed) to repair any holes, broken boards, peeling, dirty, or missing paint or stain, crooked posts, and other damaged areas.

Vegetation shall be removed to ground or pavement level within 18 inches on both sides of fence lines.

100% of fences providing security for facilities are maintained. 95% of all other fences are maintained according to specifications. 95% of vegetation is cleared at all times.

Random inspections of work areas. Annual inspection of grounds.

Comments from FS employees and public

11. GOVERNMENT PUBLICATIONS/INDUSTRY STANDARDS/STATE STANDARDS.GOVERNMENT

STANDARDS/TECHNICAL EXHIBITS

For Landscaping Maintenance

Identify the title and issuing agency. District Location Maps (see District for more detail)

TITLE AGENCY

Exhibit A, Site Plan, Packwood US Forest Service Exhibit B, Site Plan, Randle RS US Forest Service

Exhibit A, Site Plan

Exhibit B, Site Plan

CONTRACT CLAUSES

FAR 52.204-7 Central Contractor Registration (OCT 2003)

(a) Definitions. As used in this clause- "Central Contractor Registration (CCR) database" means the primary Government repository for Contractor information required for the conduct of business with the Government.

"Data Universal Numbering System (DUNS) number" means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities.

"Data Universal Numbering System +4 (DUNS+4) number" means the DUNS number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.)

This 4-character suffix may be assigned at the discretion of the business concern to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at Subpart 32.11) for the same parent concern.

"Registered in the CCR database" means that-

(1) The Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, into the CCR database; and

(2) The Government has validated all mandatory data fields and has marked the record "Active".

(b)(1) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "DUNS" or "DUNS +4" followed by the DUNS or DUNS +4 number that identifies the offeror's name and address exactly as stated in the offer. The DUNS number will be used by the Contracting Officer to verify that the offeror is registered in the CCR database.

(c) If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(1) An offeror may obtain a DUNS number-

(i) If located within the United States, by calling Dun and Bradstreet at 1-866-705-5711 or via the

Internet at http://www.dnb.com; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office.

(2) The offeror should be prepared to provide the following information:

(i) Company legal business.

(ii) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(iii) Company Physical Street Address, City, State, and Zip Code.

(iv) Company Mailing Address, City, State and Zip Code (if separate from physical).

(v) Company Telephone Number.

(vi) Date the company was started.

(vii) Number of employees at your location.

(viii) Chief executive officer/key manager.

(ix) Line of business (industry).

(x) Company Headquarters name and address (reporting relationship within your entity).

(d) If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

(e) Processing time, which normally takes 48 hours, should be taken into consideration when registering. Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation.

(f) The Contractor is responsible for the accuracy and completeness of the data within the CCR database, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain registered in the CCR database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the CCR database to ensure it is current, accurate and complete. Updating information in the CCR does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(g) (1) (i) If a Contractor has legally changed its business name, "doing business as" name, or division name

(whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in Subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day's written notification of its intention to (A) change the name in the CCR database; (B) comply with the requirements of Subpart 42.12 of the FAR; and (C) agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor must provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (g)(1)(i) of this clause, or fails to perform the agreement at paragraph (g)(1)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the CCR information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the "Suspension of Payment" paragraph of the electronic funds transfer (EFT) clause of this contract.

(2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the CCR record to reflect an assignee for the purpose of assignment of claims (see FAR Subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the CCR database. Information provided to the Contractor's CCR record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the "Suspension of payment" paragraph of the EFT clause of this contract.

(h) Offerors and Contractors may obtain information on registration and annual confirmation requirements via the internet at http://www.ccr.gov or by calling 1-888-227-2423, or 269-961-5757.

FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of the expiration date of the contract; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed three

(3) years.

GROUNDS MAINTENANCE

COWLITZ VALLEY R.D

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders— Commercial Items. (FEB 2008)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(2) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78)

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402).

__ (2) 52.219-3, Notice of Total HUBZone Set-Aside (Jan 1999) (15 U.S.C. 657a).

__ (3) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (JULY 2005)

(if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (4) [Reserved] X_(5)(i) 52.219-6, Notice of Total Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-6.

__ (iii) Alternate II (Mar 2004) of 52.219-6.

__ (6)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (7) 52.219-8, Utilization of Small Business Concerns (May 2004) (15 U.S.C. 637(d)(2) and (3)).

__ (8)(i) 52.219-9, Small Business Subcontracting Plan (Nov 2007) (15 U.S.C. 637(d)(4).

__ (ii) Alternate I (Oct 2001) of 52.219-9.

__ (iii) Alternate II (Oct 2001) of 52.219-9.

_X_(9) 52.219-14, Limitations on Subcontracting (Dec 1996) (15 U.S.C. 637(a)(14)).

__ (10) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

__ (11)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns

(SEPT 2005) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

__ (ii) Alternate I (June 2003) of 52.219-23.

__ (12) 52.219-25, Small Disadvantaged Business Participation Program—Disadvantaged Status and Reporting (Oct 1999) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (13) 52.219-26, Small Disadvantaged Business Participation Program—Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (14) 52.219-27, Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (May 2004) (15 U.S.C. 657 f).

__ (15) 52.219-28, Post Award Small Business Program Rerepresentation (June 2007) (15 U.S.C. 632(a)(2)).

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X_(16) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

X_(17) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Feb 2008) (E.O. 13126).

X_(18) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

X_(19) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

X_(20) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other

Eligible Veterans (Sept 2006) (38 U.S.C. 4212).

__ (21) 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998) (29 U.S.C. 793).

__ (22) 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and

Other Eligible Veterans (Sept 2006) (38 U.S.C. 4212).

X_(23) 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees (Dec 2004)

(E.O. 13201).

__ (24)(i) 52.222-50, Combating Trafficking in Persons (Aug 2007) (Applies to all contracts).

__ (ii) Alternate I (Aug 2007) of 52.222-50.

__ (25)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Products

(Aug 2000) (42 U.S.C. 6962(c)(3)(A)(ii)).

__ (ii) Alternate I (Aug 2000) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)).

__ (26) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C. 8259b).

__ (27)(i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products

(DEC 2007) (E.O. 13423).

__ (ii) Alternate I (DEC 2007) of 52.223-16.

__ (28) 52.225-1, Buy American Act—Supplies (June 2003) (41 U.S.C. 10a-10d).

__ (29)(i) 52.225-3, Buy American Act—Free Trade Agreements—Israeli Trade Act (Aug 2007)

(41 U.S.C. 10a-10d, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, Pub. L 108-77, 108-78, 108-286, 109-53 and 109- 169).

__ (ii) Alternate I (Jan 2004) of 52.225-3.

__ (iii) Alternate II (Jan 2004) of 52.225-3.

__ (30) 52.225-5, Trade Agreements (NOV 2007) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

__ (31) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2006) (E.o.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

__ (32) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

__ (33) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C.

5150).

__ (34) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

__ (35) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

X_(36) 52.232-33, Payment by Electronic Funds Transfer—Central Contractor Registration (Oct 2003)

(31 U.S.C. 3332).

__ (37) 52.232-34, Payment by Electronic Funds Transfer—Other than Central Contractor Registration

(May 1999) (31 U.S.C. 3332).

__ (38) 52.232-36, Payment by Third Party (May 1999) (31 U.S.C. 3332).

__ (39) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

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__ (40)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

__ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] X_(1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

X_(2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and

41 U.S.C. 351, et seq.).

__ (3) 52.222-43, Fair Labor Standards Act and Service Contract Act—Price Adjustment (Multiple Year and

Option Contracts) (Nov 2006) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

__ (4) 52.222-44, Fair Labor Standards Act and Service Contract Act—Price Adjustment (Feb 2002)

(29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

__ (5) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

__ (6) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain

Services—Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

__ (7) 52.237-11, Accepting and Dispensing of $1 Coin (Aug 2007) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settelement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in paragraphs (i) through (vii) of this paragraph in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.219-8, Utilization of Small Business Concerns (May 2004) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small http://www.arnet.gov/far/current/html/52_247.html#wp1156217 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t45t48+351+1++%2846%29%20%20AND%20%28%2846%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t09t12+37+408++%2810%29%20%252 http://www.arnet.gov/far/current/html/52_247.html#wp1156217 http://www.arnet.gov/far/current/html/52_222.html#wp1148176 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t41t42+2+13++%2841%29%20%20AND%20%28%2841%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://www.arnet.gov/far/current/html/52_222.html#wp1153423 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+2+78++%2829%29%20%20AND%20%28%2829%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t41t42+2+13++%2841%29%20%20AND%20%28%2841%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://www.arnet.gov/far/current/html/52_222.html#wp1148260 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+2+78++%2829%29%20%20AND%20%28%2829%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t41t42+2+13++%2841%29%20%20AND%20%28%2841%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://www.arnet.gov/far/current/html/52_222.html#wp1148274 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+2+78++%2829%29%20%20AND%20%28%2829%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t41t42+2+13++%2841%29%20%20AND%20%28%2841%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://www.arnet.gov/far/current/html/52_222.html#wp1155380 http://uscode.house.gov/ http://www.arnet.gov/far/current/html/52_222.html#wp1155440 http://uscode.house.gov/ http://www.arnet.gov/far/current/html/52_233_240.html#wp1120023 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://www.arnet.gov/far/current/html/52_215.html#wp1144470 http://www.arnet.gov/far/current/html/Subpart 4_7.html#wp1082800 http://www.arnet.gov/far/current/html/52_217_221.html#wp1136032 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20

GROUNDS MAINTENANCE

COWLITZ VALLEY R.D

business concerns) exceeds $550,000 ($1,000,000 for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(ii) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(iii) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other

Eligible Veterans (Sept 2006) (38 U.S.C. 4212).

(iv) 52.222-36, Affirmative Action for Workers with Disabilities (June 1998) (29 U.S.C. 793).

(v) 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees (Dec 2004)

(E.O. 13201).

(vi)…