Sol_No_AG-05G2-S-16-0002.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

2. CONTRACT NO.

3.AWARD/EFFECTIVE DATE 4. ORDER NUMBER 5. SOLICITATION NUMBER

AG-05G2-S-16-0002

6. SOLICITATION ISSUE

DATE

Dec. 03, 2015

7. FOR SOLICITATION

INFORMATION CALL :

a. NAME Miley Sutherland

Contracting Officer

b. TELEPHONE NUMBER (No collect calls)

(360) 956-2471 msutherland@fs.fed.us

8. OFFER DUE DATE/

LOCAL TIME

Dec. 16, 2015/

4:30 p.m.

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED SET ASIDE 100 % FOR

USDA Forest Service

Olympic National Forest

1835 Black Lake Blvd., Suite A

Olympia, WA 98512

SMALL BUSINESS WOMAN –OWNED SMALL BUSINESS (WOSB)

HUBZONE SMALL BUSINESS ELIGIBLE UNDER THE WOMEN OWNED SMALL

BUSINESS PROGRAM

SERVICE DISABLE VETERAN- EDWOSB-

VETERAN-OWNED SMALL

BUSINESS 8(a)

NAICS Code 115310 Size Standard $7.5 million

11. DELIVERY FOR FOB

DESTINATION UNLESS

BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13A. THIS CONTRACT IS RATED

ORDER UNDER DPAS (15 CFR 700

13B. RATING

14. METHOD OF SOLICATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

1835 Black Lake Blvd., Suite A Olympia, WA 98512

See Block 9

17a. CONTRACTOR/ OFFERER

TELEPHONE NO. DUNS #____________________

FAX NO. TIN #_____________________

E-Mail Address: ________________________

18a. PAYMENT WILL BE MADE BY

1835 Black Lake Blvd., Suite A

Olympia, WA 98512

17b CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH

ADDRESS IN OFFER

18b. SUMBIT INVOICES TO ADDRESS SHOWN IN BLOCK 18A UNLESS

BLOCK BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Timber Presale Services National Forest

Insert your prices on pages 3 and 12.

25. ACCOUNTING AND APPROPRIATION DATA

JOB CODE

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5. ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ONE

COPY TO ISSUING OFFICE, CONTRACTOR AGREES TO FURNISH AND DELIVER

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

HEREIN

29. AWARD OF CONTRACT: REFERENCE RFQ AG-05G1-S-12-00XX

OFFER DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET

FORTH HEREIN , IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (Signature Of Contracting Officer)

30b. NAME AND TITLE OF SIGNER (Type or Print)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE STANDARD FORM 1449 (Rev. 2/2012) Prescribed by GSA-FAR (48CFR 53.212 mailto:msutherland@fs.fed.us

Commercial Items RFQ AG-05G2-S-16-0002

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Timber Presale Services

Enter your prices on pages 3 through 12.

When submitting your proposal, return: pages

01 through 12; pages 79 through 100; the

Experience Questionnaire; and the Partnership

Agreement.

Return to the address in block 9. On your sealed envelope, please write:

AG-05G2-S-16-0002

Due DEC. 16, 2015.

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ________________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER

34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECTFOR

36. PAYMENT

COMPLETE PARTIAL

FINAL

37. CHECK NUMBER

PARTIAL

FINAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER

FOR PAYMENT

42a. RECEIVED BY (Print)

41 b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41 c. DATE

42b. RECEIVED AT (Location)

42c. DATE RECD (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV.2/2012) BACK

Commercial Items RFQ AG-05G2-S-16-0002

PART 1 – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS SCHEDULE OF ITEMS

Optional Form 336 (4/86)

B.1 - SCHEDULE OF ITEMS – BASE YEAR

ITEM

NO.

SUPPLIES AND

SERVICES

DESCRIPTION

ESTIMATED

QUANTITY

UNIT

PRICE

TOTAL

1.0

Various Timber Sales on the

Olympic National Forests for

Timber Presale Services.

Units to be completed on the vairous ranger districts on the forest. Slopes will vary from 0-

75%, about 50% of the units are between 35% and 70% slope. This is an indefinite quantity and the numbers shown below are estimates only. This contract will also be over a 3 year period.

Estimated Acres = 3500

Estimated Units = 250

Est. Avg. Unit Size = 15 Acres

Moderate Brush All Units

Average Slope = 35%

BAF will vary between 20 and

40 but 90%+ of the units will be

20 BAF.

Commercial RFQ AG-05G2-S-16-0002

Timber Presale Services Page 4 of 96

1.1 Traversing, Boundary Posting

and Painting Fiscal Year 2016

Estimated 75 units = 150,000 feet

150,000 Linear

Feet

1.1A

1.1B

Layout, Boundary Posting and

Painting of predesigned Skips, Gaps and Heavy Thin Areas Fiscal Year 2016

Estimated 20 units = 10,000 feet

Posting and Painting Unit

Boundary

Fiscal Year 2016

10,000

Linear

2.0

CRUISING

2.2A Points Variable Count/Measure

– Tree Cruising

Estimated 350 Plots

350 Plot $______

2.2B Sample Tree Cruising

Estimated 3 Acres

3 Acre $______

2.2C DBH & Stump Diameters

Estimated 100 Trees

100 Tree $______

2.2D Designation by Description

Spacing Plots

Estimated 200 Plots

200 Plot $______

Timber Presale Services Page 5 of 96

3.0 Stand Exam Plots

Estimated 50 Plots

100 Plot $______

Timber Presale Services Page 6 of 96

B.2 - SCHEDULE OF ITEMS – OPTION YEAR ONE

SUPPLIES AND

4.0

Timber Presale Services.

Units to be completed on the vairous ranger districts on the forest. Slopes will vary from 0-

75%, about 50% of the units are between 35% and 70% slope. This is an indefinite quantity and the numbers shown below are estimates

Est. Avg. Unit Size = 15 Acres

Moderate Brush All Units

Average Slope = 35%

BAF will vary between 20 and

Timber Presale Services Page 7 of 96

4.1 Traversing, Boundary Posting

Fiscal Year 2017

4.1A

4.1B

Gaps and Heavy Thin Areas Fiscal Year 2017

Fiscal Year 2017

5.0

5.2A Points Variable Count/Measure

5.2B Sample Tree Cruising

5.2C DBH & Stump Diameters

5.2D Designation by Description

Timber Presale Services Page 8 of 96

6.0 Stand Exam Plots

Timber Presale Services Page 9 of 96

B.3 - SCHEDULE OF ITEMS – OPTION YEAR TWO

SUPPLIES AND

7.0

Timber Presale Services.

Units to be completed on the vairous ranger districts on the forest. Slopes will vary from 0-

75%, about 50% of the units are between 35% and 70% slope. This is an indefinite quantity and the numbers shown below are estimates

Est. Avg. Unit Size = 15 Acres

Moderate Brush All Units

Average Slope = 35%

BAF will vary between 20 and

Timber Presale Services Page 10 of 96

7.1 Traversing, Boundary Posting

Fiscal Year 2018

7.1A

7.1B

Gaps and Heavy Thin Areas Fiscal Year 2018

Fiscal Year 2018

8.0

8.2A Points Variable Count/Measure

8.2B Sample Tree Cruising

8.2C DBH & Stump Diameters

8.2D Designation by Description

Timber Presale Services Page 11 of 96

9.0 Stand Exam Plots

Timber Presale Services Page 12 of 96

This contract is an Indefinite Delivery/Indefinite Quantity Contract. The quantity listed in the schedule of items is estimated.

The Government has identified 100 units for presale services on the Pacific Ranger District

(West Fork Humptulips, Queets, and Sitkum EA areas) and 50 units on the Hood Canal Ranger

District (Lower Skok EA area). It is anticipated that funding will be available for all the work on these units. Currently, the Government does not have complete prescriptions for the treatment areas, which identifies the exact work needed for the units. The Government will place task orders based on funding, prescription, and priorities of the Government. The unit pricing listed in the schedule of items will be also the unit pricing used on the task orders. The Contractor will be paid for actual work required and done per task order.

For evaluation purposes for award, the Government will apply the offeror’s fixed unit prices to the estimated quantities listed in the schedule of items and will add other direct costs if applicable.

Offerors are encouraged to visit the work area.

Access to some work units may require a walk-in distance of up to 3 miles round trip. Offerors shall provide prices to compensate for extra time when walk-in round trip exceeds 1 mile.

Price Increase for Traversing, Boundary

Posting and Painting

$___________ Per crewperson, per walk-in day.

Price Increase for Variable Plot Cruising

$___________ Per crewperson, per walk-in day.

B.4 Estimated Quantity

The amounts shown on the schedule of items are estimated. This is an indefinite quantity contract. Reference FAR 52.216-18, FAR 52.216-19 and FAR 52.216-22.

B.5 Minimum and Maximum Contract Amounts (AGAR 452.216-73) (FEB 1988)

During the period specified in FAR clause 52.216-18, ORDERING, the Government shall place orders totaling a minimum of $2,500.00, but not in excess of $500,000.00.

Timber Presale Services Page 13 of 96

SECTION C – PERFORMANCE BASED STATEMENT OF WORK

C.1 General Specifications

A. Scope of Contract

The performance based services covered in this solicitation and resultant Indefinite

Delivery Indefinite Quantity contract requires the Contractor to furnish all labor, quality control, equipment, supervision, transportation, operating supplies, and incidentals, except those items, if any, listed as Government Furnished Property (Clause C.16). This project consists of traversing, posting and painting proposed cutting unit boundaries, laying out of predesigned skips, heavy thin and gap boundaries, performing cruises to determine tree volumes and tree quality, spacing plots to determine spacing requirements for designation by description to be used in the cruises, stand exam plots, and DBH and stump diameters to be used in a regression to determine large tree requirements on the Olympic National Forests. The end results required under this contract are to traverse, post boundaries and cruise to the standards included herein and to the standards stated in the Sale Preparation Handbook (FSH 2409.18) and the Timber Cruising Handbook

(FSH 2409.12) and in the Government’s Quality Assurance Plan.

B. Personnel Qualifications

The following MINIMUM combinations of experience and education are required for crew leaders and inspectors.

(1) The following MINIMUM combinations of experience and education are required for crew leaders*. A season equates to greater than 90 days.

(a) Minimum 2 seasons experience with no additional Forestry education.

(b) Minimum 1 season experience with 1 year Forestry technician student.

(c) Minimum 0 seasons experience with 3 years Forestry student.

*A “crew leader” is the individual responsible for field operations in accordance with the accuracy standards. Crew leaders shall have a minimum of 50% of the require experience in Cruising and Traversing. A crew leader may also serve as the inspector as required for Contractor self-inspection (see Section E).

An “inspector” is the individual responsible to insure contract specifications are being met.

C. Location and Descriptions

(1) Project work areas are located on the Hood Canal and Pacific Ranger Districts of the Olympic National Forest. Site-specific maps and legal description will be furnished with each task order.

(2) Accessibility. The project area may be reached by forest roads that are accessible by standard 4x4 pickup all year. The Forest Service assumes no obligation to plow snow or provide special maintenance to keep roads open. The Contractor may plow snow with

Timber Presale Services Page 14 of 96 written authorization of the Contracting Officer. The Contractor shall follow the District’s guidelines for snowplowing. Foot travel to and from areas 0.5 to 1.0 mile will be common.

Occasionally distances in excess of 1 mile will be required. Seasonal road closures may necessitate scheduling by the Contractor in order to obtain access to the area. District Travel

Maps are available upon request from the District. Roads located behind CFR closures will require permission for vehicle access. The Forest Service for vehicle travel will not maintain roads behind closures.

D. Government Furnished Property

For a list of Government Furnished Property, see Clause C.16.

E. Contractor's Supplied Equipment and Supplies

Contractor shall furnish equipment, supplies, labor, and tools necessary for compliance with field procedures herein. Suggested items include, but are not limited to the following.

(1) GPS Unit

(2) Staple hammers or gun and minimum 1/2-inch staples.

(3) Azimuth compass with declination setting capability.

(4) Tatums/Traverse Book

(5) 100, 200 or 300 foot cloth, fiberglass or steel tapes.

(6) Relaskops

(7) Indelible ink markers.

(8) Diameter tape.

(9) Clinometer.

(10) 75 foot loggers’ tape

(11) Orange non-biodegradable flagging.

(12) Wire stake vinyl flags (orange or pink) to be used as traverse points and cruise plot centers.

Timber Presale Services Page 15 of 96

C.2 Technical Specifications – Traversing, Boundary Posting and Painting Specifications

The boundaries of all cutting units are shown on the project map and marked on the ground with blue flagging. The major corners of the units are marked with three strands of blue ribbon and one pink ribbon. The unit number/letter and corner are written on the flagging. Sudden changes in the boundary directions are identified by two bands of blue flagging and one pink ribbon and are labeled as interior corners. A traverse station shall be no farther than 200 feet apart. Traverse stations are to be marked on the ground using orange flagged wire stake.

Note: The Contractor shall only use Government Furnished paint.

Traverse:

1. Traverse Precision :

a. The traverse for each unit will begin and end at the first station of the traverse.

b. The error of closure for areas of 20 acres or less is 1:50. For areas more than 20 acres is 1:100.

c. The minimum allowable tolerance shall be no greater than 4 degrees on the compass azimuths and no greater than 1 foot per 100 feet of horizontal distance between stations.

2. Traverse Requirements:

a. Deviation of no more than 10 feet from the boundary location, unless approved in writing by the Contracting Officer. The exception will be where the unit boundary follows a road, do not include the road in the traverse.

b. A stake wire vinyl orange flag shall be solidly set in the ground along the traverse line at station points, not to exceed intervals of 200 feet. A change in ground slope of 10 percent or more shall be considered ground break. Each ground break shall be a traverse point.

c. A boundary tag shall be placed in plain view 4-6 feet above ground, preferably at eye level and not more than 5 feet horizontal distance from the station point.

d. Contractor shall mark the boundary tag as described below.

e. All marking on the flagging shall be with waterproof ink or grease pencil.

f. All bearings shall be true azimuths. Compass declination shall be set at 19.5 degrees east.

g. All distances shall be slope distance in feet. Percent slope shall be measured and recorded for each slope distance measured.

h. All unit boundary corners and other natural and man-made features that the boundary crosses shall be shown in the notes at the corresponding station.

i. A minimum of two GPS points will be taken on each unit. The first point will be taken at the beginning station and the opposite corner but can be at road junctions that can be tied to traverse stations. GPS requirements: Datum NAD

83, Projection UTM, Zone 10, Units Meters. Hand held GPS units can be used if they meet the above requirements.

j. Upon completion of the traverse, the Contractor shall submit the completed traverse to the Contracting Officer for approval. A traverse map of the unit will

Timber Presale Services Page 16 of 96 be returned to the Contractor for use in cruising the individual units.

C.3 Boundary Posting and Painting Specifications

A. Boundary tags and orange tracer paint shall be used to indicate treatment unit boundaries unless otherwise indicated in the task order. Cutting unit boundaries must be posted so there are no questionable or borderline trees.

B. Blue “Cutting Unit Boundary” tags shall be used to identify the unit boundary. All tags shall face into the unit.

C. All tags shall have the following information: Sale Name and unit number. All traverse point locations shall also have the station number. Corner tags shall have Sale Name, unit number, and station number. All cardinal corners (3 ribbons) and internal corners (2 ribbons) are to have one tag facing into the unit, one facing the direction has come from and one in the direction the boundary is going.

D. Tags shall not be posted on movable objects.

E. Tags shall be posted on the blue ribbon flag line and posted so as to be visible within a maximum visual distance of 50 feet between tags. A deviation of 10 feet may be allowed if there are no suitable trees along the flagged line to post. All posted trees will be painted with orange square around the tag and a 2-inch band around the tree.

F. Tags shall be posted with at least five staples. A staple will be placed in each corner and one staple in the middle. Keep the staples near the outer edge of the tag to prevent dirt/needles from collecting behind the tag.

G. A stump mark is required on all posted boundary trees. The stump marks shall be a concentration of paint in the form of a vertical or horizontal stripe approximately 6 inches long and 2 inches wide on the base of the tree at ground level on two sides of the tree. Logs, rocks, or stumps shall not be used for marking unit boundaries. Paint shall be in crevices of the bark to ensure longevity of paint on the tree.

H. Where existing system roads serve as boundaries, only corners need to be posted. Other roads will have boundaries posted at a minimum of 100 feet between tags.

I. Where cutting unit boundaries intersect P-lines the task order shall include specific instructions for marking.

J. Painting shall be done in accordance with manufacturers’ directions.

K. Common boundaries will be paid at the unit price. Common boundaries will be marked on opposite sides of the tree as described above.

L. When available, the largest diameter tree for boundary posting will be used. No trees live less than 3 inches at DBH or dead trees less than 8 inches DBH can be used as boundary trees.

Timber Presale Services Page 17 of 96

All posted boundary trees will be marked with orange paint. A square is painted around the tag, a painted band around the tree at least 2 inches wide and the stump marked as described above.

M. The Contractor shall keep count of the number of cans and lot numbers of paint used in treatment (harvest) unit. This information shall be turned in to the Contracting Officer when the boundary marking and/or tree marking have been completed on each treatment unit. Reference Clause C.17, “Time of Delivery and Contractor’s Responsibility of

Government Furnished Property”.

C.4 Technical Specifications – Layout, Boundary Posting and Painting Specifications of

Skips, Gaps and Heavy Thins.

The layout locations will be given to the contractor with a spreadsheet showing azimuths, location, size, distances and whether skip, gap or heavy thin. The major corners of the units are to be marked with three strands of blue ribbon and one pink ribbon. The unit number/letter and corner are written on the all boundary tags. All boundary tags shall be no farther than 50 feet apart.

C.5 Boundary Posting and Painting Specifications:

boundaries, unless otherwise indicated in the task order. Cutting unit boundaries must be posted so there are no questionable or borderline trees.

B. Blue “Cutting Unit Boundary” tags shall be used to identify the skip unit boundary. All tags shall face away from the unit. Pink “Leave Tree Marked” tags shall be used to identify heavy thins and the tags shall be faced into the heavy thin area. Yellow “Clear Cut Boundary” tags shall be used to identify gap unit boundary and the tags shall be faced into the gap area. A center tree will be marked with orange paint above and below stump height.

C. All tags shall have the following information: Sale Name, unit number, and designation as skip, gap or heavy thin. Corner tags shall have Sale Name, unit number. All cardinal corners (3 ribbons) and internal corners (2 ribbons) are to have one tag facing into the unit, one facing the direction has come from and one in the direction the boundary is going.

are no suitable trees along the flagged line to post. All posted trees will be painted with an orange square around the tag and a band around tree on all corner trees.

Timber Presale Services Page 18 of 96 and 2 inches wide on the base of the tree at ground level on two sides of the tree. Logs, rocks, or

H. Painting shall be done in accordance with manufacturers’ directions.

I. When available, use the largest diameter tree for boundary posting. No live trees less than

3 inches at DBH or dead trees less than 8 inches DBH can be used as boundary trees. All posted boundary trees will be marked with orange paint. A square is painted around the tag, a painted band around the tree at least 2 inches wide and the stump marked as described above.

J. The Contractor shall keep count of the number of cans and lot numbers of paint used in treatment (harvest) unit. This information shall be turned in to the Contracting Officer when the boundary marking and/or tree marking have been completed on each treatment unit. Reference

Clause C.17, “Time of Delivery and Contractor’s Responsibility of Government Furnished

Property”.

K. GPS coordinates will be taken on two of the corners and the center tree if the areas are circular.

C.6 Technical Specifications – Boundary Posting and Painting Specifications:

The boundaries of all cutting units are shown on the project map (handheld GPS perimeter in feet and acres) and marked on the ground with blue flagging. The major corners of the units are marked with three strands of blue ribbon and one pink ribbon. The unit number/letter and corner are written on the flagging. Sudden changes in the boundary directions are identified by two bands of blue flagging and one pink ribbon and are labeled as interior corners.

boundaries unless otherwise indicated in the task order. Cutting unit boundaries must be posted so there are no questionable or borderline trees.

B. Blue “Cutting Unit Boundary” tags shall be used to identify the unit boundary. All tags shall face into the unit.

C. All tags shall have the following information: Sale Name and unit number. All traverse point locations shall also have the station number. Corner tags shall have Sale Name and unit number, All cardinal corners (3 ribbons) and internal corners (2 ribbons) are to have one tag

Timber Presale Services Page 19 of 96 facing into the unit, one facing the direction has come from and one in the direction the boundary is going.

are no suitable trees along the flagged line to post. All posted trees will be painted with orange square around the tag and a band around tree on all corner trees.

and 2 inches wide on the base of the tree at ground level on two sides of the tree. Logs, rocks, or

H. Where existing system roads serve as boundaries, only corners need to be posted. Other roads will have boundaries posted at a minimum of 100 feet between tags.

I. Where cutting unit boundaries intersect P-lines the task order shall include specific instructions for marking.

J. Painting shall be done in accordance with manufacturers’ directions.

K. Common boundaries will be paid at the unit price. Common boundaries will be marked on opposite sides of the tree as described above.

L. When available, use the largest diameter tree for boundary posting. No live trees less than

3 inches at DBH or dead trees less than 8 inches DBH can be used as boundary trees. All posted boundary trees will be marked with orange paint. A square is painted around the tag, a painted band around the tree at least 2 inches wide and the stump marked as described above.

M. The Contractor shall keep count of the number of cans and lot numbers of paint used in treatment (harvest) unit. This information shall be turned in to the Contracting Officer when the boundary marking and/or tree marking have been completed on each treatment unit. Reference Clause C.17, “Time of Delivery and Contractor’s Responsibility of

Government Furnished Property”.

C.7 Technical Specifications - Cruising

A. General Cruise Specifications: The Timber Cruising Handbook (FSH 2409.12) is included by reference and is considered part of the technical specifications. When there is a discrepancy between these specifications and the handbook, the specifications will take

Timber Presale Services Page 20 of 96 precedence. The Government will furnish the cruising guidelines. Sales on the Olympic and Mt.

Baker Snoqualmie National Forests are done by Designation by Description and variations thereof. Cruise method and sampling frequency by treatment unit, will be listed on each task order. All cruisers must be certified by the Forest Service and provide proof of certification.

(1) The establishment of plots and measurement of trees shall be done in accordance with the Timber Cruising Handbook (FSH 2409.12).

(2) All trees, which meet species, product, and utilization standards, shall be measured, defected, and recorded in accordance with the Timber Cruising Handbook (FSH 2409.12). Saw log and non-Saw log specifications shall be identified on the Task Order.

(3) The Contractor shall audit all completed R6 NatCruise Tree Cards to ensure they are filled out properly before delivery to the Contracting Officer. All incomplete and incorrect

R6 NatCruise Tree Cards will be returned to the Contractor for completion and/or correction.

(4) All cruise cards shall be filled out neatly, clearly and be legible. The header information at the top of all cruise cards shall be completely filled in.

(5) All cruise trees shall be recorded on R6 NatCruise Tree Card (R6-FS-2400-405

8/92) or R6 NatCruise 3P Tree Card (R6-FS-2400-404 8/92).

(6) All cruise trees shall be identified with a ribbon around the circumference of a tree at eye level. The ribbon shall have the cruise tree number on it.

(7) All distance measurements will be corrected for slope to reflect horizontal distance.

(8) Cruiser and/or Tally person will be identified on the cruise cards.

(9) Issuance and handling of tracer paint will be as stated in Clause C.17, “Time of

Delivery and Contractor’s Responsibility of Government Furnished Property”.

(10) Any cruise inspections done by the Government will be the R6 Check Cruise

Program to calculate, document, and summarize the results of the inspections. All five (5) cruise categories shall receive a passing score to be considered satisfactory work. The five (5) cruise categories are Species Identification, Measurements, Product Designation, Defect and Point/Plot

Tally. Note: The Contractor must be within 10% of the selection of the trees to be designated for cutting under the Designation by Description guidelines.

(11) No more than one plot will be recorded per R6 Natcruise Tree Card (R6-FS-2400-405

8/92) regardless of the number of trees per plot.

(12) R6 Natcruise Tree Card (R6-FS-2400-405 8/92) will be turned in to the Contracting

Officer on a weekly basis or after all the plots have been completed whichever comes first.

(13) Contractor’s cruisers must pass the first 2 cruise plots for each different prescription to ensure that they understand the Designation by Description. Any new cruisers brought in after the unit has been started must also pass the first 2 cruise plots.

Timber Presale Services Page 21 of 96

B. Plot Cruising

(1) The task order for cruising of variable plots will be specific to each harvest unit.

The Government will specify the type of variable plot cruise, BAF, number of plots, plot spacing, azimuth and grid will be given to Contractor prior to beginning cruise. The number of plots will be based on the traversed acreage. The Government will provide a unit map and any cruise instructions specific to the unit.

(2) All cruise trees will be measured at DBH to the nearest (1/10) of an inch (rounded down) and measured to the nearest foot in height.

(3) The maximum allowable error between plots or reference points and plots will be

20% of the total distance. The maximum allowable error for azimuth is + 2 degrees.

(4) Two lengths of flagging (each over two or three feet in length) shall be hung at the start of the cruise. One length of flagging shall have the sale name, unit number, distance, and direction to the first plot, marked on it. The cruise lines shall be marked by hanging two or three-foot lengths of flagging, at eye level at approximately 100-foot intervals. Plot center shall be marked with a wire stake vinyl orange flag furnished by the Contractor. Two ribbons shall be hung at eye level as close to plot center as possible. One of the two ribbons shall have the plot number, date, distance, and bearing to the next plot, and cruisers initials marked on it. All “IN” trees will be marked with a dot of paint (pink), cut trees will be marked with 2 dots and a “M” on all cruise trees. Also the first tree in the plot will have the cruise plot number marked on the tree.

Waterproof marker or grease pencil shall be used writing on ribbon and flag.

(5) Limiting distances will be measured on all close or borderline trees when using a prism or relaskop. All close or borderline trees will be marked with a “B”. The DBH, plot radius factor, slope distance and calculated limiting distance shall be written on the cruise card.

(6) Each plot number shall be recorded on R6 NatCruise Tree Cards even if no trees exist in a plot.

(7) The first plot shall have bearing and distance to the next plot recorded on each R6

NatCruise Tree Card.

(8) If a cruise plot is partially outside the cutting unit boundary, the mirage method shall be used. Reference the Timber Cruising Handbook (FSH 2409.12).

(9) Point Count/Measure-Tree Cruising. The task order will specify the BAF (20,

40) that will be used and if saw log and non-saw log is to be cruised. The task order will specify ratio or portion of the trees on the plots to be sampled. Cruising will begin with the cardinal direction of North and moving clockwise on the plot. Trees will be marked as described above.

Timber Presale Services Page 22 of 96

The paint dots shall face plot center. At the bottom of the plot card all “IN” trees will be tallied by species.

C. Sample Tree Cruising

It is anticipated that this method will be used with right-of-way clearing limits.

(1) The task order for Sample Tree and the Government will provide a unit map and any cruise instructions specific to the unit.

(2) The establishment of cruise trees shall be by Government desired sample frequency.

Cruise trees shall be identified consecutively numbered by starting with number one (1).

Contractor shall paint the number on cruise trees.

(3) Sample Tree. The Contractor shall perform Sample Tree Cruising in accordance with the Timber Cruising Handbook (FSH 2409.12). Tally person shall not mark or cruise trees.

All trees will be marked with a pint dot and cruise number painted on all cruise trees.

C.8 DBH & Stump Diameters

It is anticipated that some sales or units will require they have a maximum stump diamter of trees to be cut or cruised.

The task order will specify the number of trees, species to be sampled and the range of DBH of the trees be sampled. This is normally 25 or 30 trees per species per sale but can be higher if there is a high variability between trees. The Government will cruise instructions which will specify the unit/s. This is done by taking DBH and stump diameter at 10 inches above the ground on the high side of the tree. These can be taken in conjunction with cruising a plot and spaced randomly throughout the unit but must meet diameter range specified. The DBH and stump diameter are will be recorded on a standard cruise card. All measured trees will be marked with a

“SD” and no larger than 4 inches high.

C.9 Designation by Description Spacing Plots

The task order for designation by description spacing plots will be specific to each sale. One spacing plot will be done per 4 acres up to a maximum of 12 plots per unit. This is based upon traverse acres. All spacing plots will be completed prior to the contractor receiving any cruise guidelines. All spacing plots will be variable plot using a 20 BAF, (any other BAF will be specified). All trees with in the plot will be recorded by species on a plot count card. Then trees will be selected to be cut usually using 10, 12 or 14 foot spacing from the largest trees within the plot and will be recorded on the same card and by species. Any other spacing requirements will be identified in the task order. All measurements between trees will be taken at a stump height of 10 inches. Contractor will lay out gridlines, azimuth and plot locations on a unit map and give copy to the government. Spacing plots will be identified as agreed to between the contractor and the government either with paint or flagging.

Timber Presale Services Page 23 of 96

C.10 Stand Exam Plots

The task order for stand exam plots will be specific to each sale. Approximately one stand exam plot will be done per 10 acres or as described by the silviculturalist. This is based upon stand acres as drawn on maps or aerial photos. All stand exam plots will be completed prior to the contractor receiving any information treatment of the stand. All stand exam plots will be variable plot using a 20 BAF, (any other BAF will be specified). The following information will need to be collected on each plot: tree class, GST/other, species, DBH, Cut/Leave at 8, 10, and 12 feet, 10 year growth, age, height, crown ratio and class, and damage/severity. Also a each point a 100foot transect of 6inch plus coarse woody debris intersect with diameter, decay class and standing dead or dying with a minimum height of 10 feet, diameter class and decay class. Plots will meet all requirements of the R6 Stand Exam protocols. Contractor will lay out girdlines, azimuth and plot locations on a unit map and give copy to the government. Stand exam plots will be identified as agreed to between the contractor and the government, marked black/pink flagging.

Timber Presale Services Page 24 of 96

C.11 Ordering for this Project

A. Services to be provided hereunder will be ordered by issuance of a written task order using form OF-347, ORDER FOR SUPPLIES OR SERVICES; FS-6300-12, WORK ORDER; SF-30, CONTRACT MODIFICATIONS; or approved Contracting Officer form. Each task order will reference this contract and will be subject to all the terms and conditions herein. Each task order will contain the following information.

1. Task Order and Contract Number

2. Date of Order

3. Services, Quantity and Prices

4. Delivery Date

5. Delivery Location (road numbers, mile posts, and single or two lane road designation) and Vicinity Map.

6. Job Code

7. Ceiling Price

B. Delivery/task orders will be issued at the price awarded on this basic contract and shall be firm-fixed price.

C. The following individuals may place orders against this contract:

Contracting Officer or Purchasing Agent

C.12 Individual Task Order Performance Time

Task order performance time shall be negotiated based on the criteria used below. Notice to proceed (NTP) dates shall be assumed to effective 10 calendar days from the Contractors receipt of the task order information materials and request for a price on that task order. This time includes Contractors time for travel to visit the individual sites and negotiate, using the schedule of items as a basis, a firm fixed price and performance period. The NTP (start date) may be extended subject to agreement by the Government.

Time of individual task orders and Contractor production rates shall be based on:

Traverse 7,000 feet per day

Boundary posting 10,000 feet per day

Cruise Plots 15 plots per person per day

Sample tree 5 acres per person per day

Stand Exam Plots 5 plots per person per day

Spacing Plots 10 plots per person per day

Timber Presale Services Page 25 of 96

Layout 5,000 feet per day

Stump Diameters 50 trees per day

Task order time, whether stated in terms of calendar days or a completion date, has made allowance for inclement weather. Contract time will run concurrently, if more than one task order is awarded to a contractor, from issuance of the Notice to Proceed for that individual task order. Contractor's progress will be measured against Contractor's approved progress schedule as submitted with each task order proposal.

C.13 Schedules for Service Contracts

Contractor shall, at the pre-work meeting or within 5 days from receipt of any subsequent request from the Contracting Officer, submit a time chart or schedule of proposed progress to insure completion of the work within the time set forth in the contract. If Contractor's progress falls behind that scheduled, the Contractor shall take such action as necessary to improve his progress;

in addition, the Contracting Officer may require Contractor to submit a revised schedule and proposed plan of work to ensure completion of the work within the time(s) set forth in the contract.

C.14 Notice to Proceed

A Notice to Proceed will be issued in writing by the Contracting Officer or Contracting Officer's

Representative (COR). The Notice may also be on the Task Order. No work shall begin until receipt of this notice. Contract time shall commence on the day indicated on the Notice to

Proceed.

C.15 Pre-Work Conference

The Contractor shall meet with the Government to discuss contract terms and work performance requirements, Work Progress Schedule, and Fire Prevention and Suppression plans (reference clause AGAR 452.215-73. Post Award Conference.

The Contractor designated representative or foreman (whomever the Contractor will have on the site) shall be present at the pre-work conference.

C.16 Government-Furnished Property

The Government will provide the following item(s) of Government property to the Contractor for use in the performance of this contract. This property shall be used and maintained by the

Contractor in accordance with the provisions of the “Government Property” FAR clause contained elsewhere in the contract.

Property Description:

Timber Presale Services Page 26 of 96

(1) Paint for marking cutting unit boundaries, all plot locations, cruise trees and paint for corrections (black) will be furnished in aerosol cans. Paint will be issued to the Contractor for periods up to, but not exceeding 7 days. Paint will be transferred to the Contractor using the

Forest Service inventory form. See Time of Delivery and Contractors Responsibility below.

(2) Work maps and a cruise plan for task order.

(4) Timber Cruising Handbook FSH 2409.12.

(5) Utilization Standards.

(6) R6 Natcruise Tree Card and instructions for completing.

(7) Cruise Tree Defecting Instructions.

(8) Unit boundary tags.

(12) Traverse processing

(13) Aerial photos or color copies.

C.17 Time of Delivery and Contractor’s Responsibility of Government Furnished Property

All blue, orange, black, yellow, white or pink tracer paint will be transferred to the

Contractor for periods not to exceed (7) seven days. Paint will be issued by agreement, either by Forest Service delivery to a point with vehicle access and/or the Contractor may make arrangements to pick up paint at the appropriate Ranger Station. It is expected that marking paint will only be issued to the Contractor when active tree marking is planned by the

Contractor.

Paint will be issued to, and signed for, by a Contractor designated paint custodian. The

Contractor will be required to designate this paint custodian prior to receiving the first delivery of paint. The Contractor shall not change paint custodian designation on a bid item until all paint transferred to a custodian has been returned to the Forest Service and the paint transfer form has been filled out and all paint accounted for. The form shall be used to document ALL paint transfers, to and from, the Contractor’s paint custodian, which shall include transfers to and from the Contractor’s employees to accomplish work under this contract, and to and from the Forest

Service.

The Contractor shall keep any paint, not in use, secured by a locking system agreed to by the

Forest Service. All full, partial, and empty paint cans shall be returned to the Contractor’s lock security facility at the end of each day, and to the Forest Service at the end of each check out period. The Contractor shall fill in the appropriate slots of the form, each time paint is checked in or out, and will be accountable for all cans of paint on a daily basis.

The Forest Service will conduct and document inspections on the Contractor’s compliance with the daily accounting requirements and paint security during each site inspection. A minimum of

Timber Presale Services Page 27 of 96 one inspection per week will be made when there is active tree marking. This inspection is in addition to those made when paint is checked out and returned. A search for any missing paint will be conducted immediately by the Contractor and the Forest Service. Failure to daily account for and/or return the correct amount of full, partial, or empty paint cans will result in immediate suspension of work, until paint accountability is resolved. The Contractor will return all paint

(full, partial and empty cans) to the Forest Service if the Contractor has a changes of plans by which no tree marking work is planned for periods exceeding (4) four consecutive days. Failure to properly account for paint shall be considered contract default and cause for termination and may be cause for criminal investigation.

All items, except item (2) Paint, listed above shall be furnished by the Contracting Officer as designated for each task order with three work day advance notice in writing by the Contractor to the Contracting Officer. All items shall be picked up by the Contractor at the Ranger Station so designated in each individual task order or as agreed to by the Government.

Timber Presale Services Page 28 of 96

SECTION E – QUALITY ASSURANCE SURVEILLANCE PLANS

E.1 Contractor Quality Control Plan

A. Quality Control Plan. The Contractor shall provide a Quality Control Plan (QCP) as part of this Technical Proposal. The Plan must demonstrate how the Contractor will assure that quality of performance meets the objectives and requirements of the contract. The QCP shall specify:

1. How quality will be monitored to assure performance standards are met.

2. How the work will be supervised.

3. How results of the monitoring will result in quality performance.

4. Identify the personnel responsible for performing quality control.

B. Contractor Quality Control Inspection. The Contractor shall assure them that performance meets contract specifications, in accordance with Inspection of Services (FAR

52.246-4) paragraph (b), prior to requesting the Government to inspect for payment or acceptance. The Contractor shall contact the Contracting Officer to set a mutually agreed upon date for inspection of completed work.

E.2 Government Quality Assurance Surveillance Plan and Acceptance Requirements

A. Government Quality Assurance Inspection. The Government will, at its convenience, make periodic inspections of the work to assure itself of contract compliance and to perform

Quality Assurance Inspections to determine confirm that the Contractor is performing quality control in accordance with its QCP and that Contractor monitoring results in quality performance of contract objectives.

B. Acceptance. Acceptance of the work under the contract will be made after steps in (a) above have been taken and the Contracting Officer has made the determination of satisfactory compliance with the specifications. Acceptance has occurred once all work and final payment on the task order has been Acceptance will not be made for segments broken by unacceptable portions of work.

E.3 Inspection, Reinspection and Acceptance

A. Compliance Inspection

The Contracting Officer may, by formal inspection, determine if the specified methods of work have been used. Failure to use specified methods shall require prompt corrective action.

Failure to take prompt and satisfactory corrective action may be cause for termination of

Contractor’s right to proceed and the contract considered in default.

1. Work shall be inspected as Treatment Unit or groups of Treatment Units assigned in the Task Order. Quality and pay rate shall use the same groups.

Timber Presale Services Page 29 of 96

B. Inspection Procedures

1. Traversing, boundary posting, painting and layout will be accepted on the basis of formal or visual inspection by the Contracting Officer through the Contracting Officer’s

Representative or designated inspector. Both the original traverse data and the Contractor’s inspection data will be provided to the Contracting Officer before the Forest Service begins their inspection. A minimum of five (5) percent of the total distance listed on the treatment unit will be inspected. This will constitute a minimum inspection for determining satisfactory performance.

2. Cruise plots, stand exam plots and spacing plots will be accepted on the basis of

Representative or designated inspector. A minimum of five (5) percent of all plots listed on the treatment unit will be inspected. This will constitute a minimum inspection for determining satisfactory performance.

4. Sample Tree cruise trees and stump diameters will be accepted on the basis of

Representative or designated inspector. A minimum of five (5) percent of all cruise trees will be inspected. This will constitute a minimum inspection for determining satisfactory performance.

6. Whenever administratively practical, inspections will be done weekly as the work progresses.

7. All handwritten work will only be accepted if completely legible. This includes, but is not limited to paperwork, information on ribbons, stakes and trees.

8. The Contractor shall notify the Contracting Officer when work commences and shall keep the Contracting Officer informed of any changes in the Contractor’s work schedule.

Government inspection will take place after Contractor’s self-inspection.

9. Contractor self-inspection shall be done in accordance Contractor’s Quality

Assurance Plan and FAR Clause 52.246-4, Inspection of Services.

a. Contractor shall provide and use an inspection system acceptable to the

Government.

b. The Contractor shall make periodic inspections while marking, cruising, and traversing is in progress to assure work is proceeding satisfactorily. Records of the inspection shall be maintained for the life of the contract and shall be available to the Contracting

Officer upon request.

C. Determination of Acceptable Work

1. Variable Plot Cruising, Stand Exam and Spacing Plots:

Timber Presale Services Page 30 of 96

A. The Government will use the R6 Check Cruise program to calculate, document, and summarize result of inspected work done by the Contractor. Below are a list of the categories, which will be inspected, and the minimum quality for each category:

Species Identification 95%

Measurements 90%

Product Designation 90%

Defect 90%

Point/Plot Tally 95%

B. The total number of incorrect trees divided by the total number of trees

(by element) tallied on the inspection will determine the percentage of unsatisfactory work.

100% minus percentage unsatisfactory work = % satisfactory work.

C. Failure to meet the required quality for any category will require rework.

2. Sample Tree and Stump Diameters

A. The Government will use the R6 Check Cruise program to calculate, document, and summarize results of inspected work done by the Contractor. Below are a list of the categories, which will be inspected, and the minimum quality for each category:

Species Identification 95%

Measurements 90%

Product Designation 90%

Defect 90%

Point/Plot Tally 95%

B. The total number of incorrect trees divided by the total number of trees (by element) tallied on the inspection will determine the percentage of unsatisfactory work. 100% minus percentage of unsatisfactory work = % satisfactory work.

C. Failure to meet the required quality for any category will require rework.

5. Traversing, Boundary Posting, Painting and Layout

The Government inspector will check Traverse points, Azimuths, Distances, Boundary Tags, Line locations, Boundary paint, Spacing between tags and painted trees, Stump marks and tracer paint. Failure to meet the required minimum quality shall require rework.

D. Unsatisfactory Work

1. Variable Plot,, Stand Exam Plot, Spacing Plots, Sample tree

Timber Presale Services Page 31 of 96

A. If the percentage of satisfactory work falls below the required percent quality (see clause titled “Inspection, Reinspection and Acceptance, C. Determination of

Acceptable Work”), Determination of acceptable work), a notice of noncompliance will immediately be issued notifying the Contractor in writing of the deficiency and order him or her to improve the quality. The Contractor will be required to revisit the work sites to bring them up to the required quality within four consecutive workdays after receipt of the Notice from the Contracting Officer’s Representative of unsatisfactory work, or the

Contracting Officer may terminate the Contractor’s right to proceed and consider the contract to be in default. Repeated failure to perform work (two re-works) at the required quality may also be considered cause for contract termination and default action.

B. Failure to meet the plot locations requirements shall require rework. Plots not meeting the specifications shall be relocated.

3. Traversing, Boundary Posting, Painting and Layout

Work not meeting specification shall be reworked prior to payment.

E. Re-Examination Upon Contractor’s Request

If the original inspection results are not acceptable to…