AG-05G2-S-15-0040.pdf

Gifford Pinchot National Forest Sol. No. AG-05G2-S-15-0040

Provision of (3) Multi-function Devices at (2) Locations Page 1 of 10

REQUEST FOR QUOTATION PAGE OF PAGES

(THIS IS NOT AN ORDER)

THIS

RFQ

X IS IS NOT A SMALL BUSINESS SET- ASIDE 1 10

1. REQUEST NO. 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST

NO.

4. CERT. FOR NAT.DEF. RATING

AG-05G2-S-15-0040

September 23, IAS-TBD

AND/OR DMS REG. 1

5a. ISSUED BY 6. DELIVER BY (Date) USDA Forest Service Olympic National Forest 1835 Black Lake Blvd. SW, Ste A Olympia, WA 98512-5623

45-days ARO

5b. FOR INFORMATION CALL (NO COLLECT CALLS) 7. DELIVERY FOB DESTINATION

NAME TELEPHONE NUMBER OTHER (See Schedule)

AREA CODE NUMBER 9. DESTINATION

Dan Johnson djohnson03@fs.fed.us

360 956.2474 a. NAME OF CONSIGNEE

8. TO: USDA-FS Gifford Pinchot N.F.

See two delivery locations below

a. NAME b. COMPANY b. STREET ADDRESS

c. STREET ADDRESS c. CITY

d. CITY e. STATE f. ZIP CODE d. STATE e. ZIP CODE

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5A ON OR

BEFORE CLOSE OF BUSINESS

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in BLOCK 5A.

This request does not commit the Government to pay any costs incurred in the preparation of the

FRIDAY September 25, 2015, 3:00 PM PDT submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(a) (b) (c) (d) (e) (f)

COMBINED SYNOPSIS-

SOLICITATION - FAR 12.6

Provision of (2) like-equipped copiers to Vancouver, WA location listed below.

Provision of (1) copier equipped as Item 001 above, to Randle, WA location listed below.

Trade-in value of Canon ImageRunner 5570

TOTAL PRICE

(2)

(1)

(1)

EA

Provide Dun & Bradstreet (DUNS) Number:_____________________________________

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS c. 30 CALENDAR DAYS d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations X are are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO 15. DATE OF

a. NAME OF QUOTER SIGN QUOTATION QUOTATION

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE

c. COUNTY AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or Print) NUMBER

NSN 7540-01-152-8084

Previous edition not usable

18-121 STANDARD FORM 18 (Rev. 6-95) Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

SECTION B

B.1 This document is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

B.2 This solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular 2005-83, September 3, 2015.

B.3 This procurement is set-aside in its entirety for small business and the associated NAICS code is 423420 with a small business size standard of 100 employees

B.4 The Government intends to make one award to the Offeror whose offer represents the best value and is most advantageous to the Government based on price and non-price factors evaluation criteria stated in the Evaluation section.

NOTE: Awardee must be able to provide units, installation and maintenance services under warranty and maintenance agreement to the following two locales:

Vancouver, Washington, 98682 and

Randle, Washington, 98377

Delivery and services may be provided from multiple offices but only one award will be made.

B.5 Invoice Processing Platform

The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice

Processing Platform (IPP). The contractor must follow the instructions on how to register and submit invoices via IPP as prescribed in the previous communications from USDA and

Treasury. All invoices are to be submitted via the electronic Invoice Processing Platform.

This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website:

https://www.ipp.gov/index.htm.

Please make sure that your company has registered at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish your account.

B.6 Provision of Multi-function Devices (copy function, etc.) per the description below

This combined synopsis/solicitation and resulting contract is for the provision of multi-function devices (copier, etc.) per the quantities and descriptions found below, for two locations on the Gifford Pinchot National Forest, with headquarters in Vancouver, Washington.

QUANTITY = (3) UNITS

https://www.ipp.gov/index.htm https://www.ipp.gov/vendors/enrollment-vendors.htm https://www.ipp.gov/vendors/enrollment-vendors.htm

Gifford Pinchot National Forest Sol. No. AG-05G2-S-15-0040

Provision of (3) Multi-function Devices at (2) Locations Page 3 of 10

a) Salient Characteristics, Features, and Capabilities

i) Specifications for digital, network-ready, multi-function devices:

Required performance functions include: copy, printing, network printing, and network scanning.

NOTE:

o Hard-drive disk (HDD) not required, no documents to be filed on device, minimum 3 gigabytes (GB) of working-processing function memory; more is a plus.

o Thumb-drive port(s) not required.

Color and mono (b/w) multi-function device with copy-per-minute (cpm) speed of approximately 40 for both color and mono copy functions (letter-size).

Color touch-screen display panel with full-size keyboard.

Duplex copying and scanning with one-pass scan capability, automatic.

Network scanning of hardcopy documents.

No fax capability required.

Paper weight range: 16lb – 110lb; 16-80lb via paper drawers; > 80-lb processing via bypass is satisfactory.

Paper size range: statement (5.5 x 8.5) to ledger (11 x 17).

Paper Drawers/Type Capacity: 3,000 sheets total via 3 or 4 drawers, one 8.5x11 drawer and 2 or 3 universal drawers. Paper capacity plan: 2,000 sheets letter; 500 sheets legal; 500 sheets ledger.

NOTE: no supplemental large-capacity paper reservoir required.

Reduce-Enlarge – standard adjustable on platen from 25% to 400% of original’s size; R/E presets a plus.

Resolution: up to 1,200 dpi printing; 600 dpi scanning

Automatic document feeder (ADF) minimum 100-sheet capacity, automatic original detection.

Stacker/finisher/stapler with approximately 4,000 sheet capacity.

Bypass sheet feeder, minimum 50-sheet capacity; more is a plus.

Energy-Star® or equivalent compliance; FAR 52.223-15 applies.

b) Network Security Requirements

The following requirements are taken from an internal “technical approval” document and address specific multi-function device unit settings necessary to maintain the integrity and security of the

Forest Service corporate/enterprise network. The quotation evaluation will determine which, if any, of the offered devices can meet the Forest Service requirements. In order to be accepted, the following conditions must be able to be achieved by configuration of the networked unit:

Disable Anonymous "Telnet" remote logon;

Disable Anonymous "FTP" file transfer access

Disable HTTP access

Disable SMTP services (sending email from the device is ok, receiving email on the device is not allowed)

Disable or change from default any existing SNMP community strings.

Set passwords on any Administrative and user accounts to comply with FS requirements as stated in FSM 6684.12

Disable unused protocols such as IPX, AppleTalk, etc., so that device functions strictly as a TCP/IP host.

Disable NetBIOS shares (if present)

Change passwords on all Administrative and normal user accounts on the device to comply with USDA requirements. At minimum, passwords shall meet the following criteria: c ontain at least one each of the following:

Gifford Pinchot National Forest Sol. No. AG-05G2-S-15-0040

Provision of (3) Multi-function Devices at (2) Locations Page 4 of 10

(1) Uppercase alphabetic (A-Z)

(2) Lowercase alphabetic (a-z)

(3) Numeric (0-9)

(4) Special - the non-numeric characters typically found on the top row of most keyboards, such as: ~

“Disable” here means to “dis-enable” by configuration setting(s) rather than physically break or remove from unit.

Allowed functionality for scanning hard copy documents includes using multi-function print

Devices (MFP) and sending the electronic form via email only; receiving of email at the device is not permitted.

c) Include in the quotation response:

Initial setup cost, if any;

Maintenance agreement pricing, beyond warranty. Include covered items and cost per copy and service delivery timeline options. Maintenance agreement will be funded outside the units’ acquisition purchase order and managed by local onsite government representative / micropurchaser with payment by VISA card. Maintenance coverage and cost is included as an evaluation item in this synopsis/solicitation.

d) Ordering Information

Following selection of the apparent successful offeror (intended Awardee), the enduser group will be required to receive “technical approval” for the devices to be ordered. Final order cannot be made until that government-internal process has been completed. Therefore it is very important that your presented devices meet the network security requirements listed above

e) Delivery Information

Units shall be provided FOB-Destination: include delivery pricing in unit total price. One

(1) copier will be required to be removed from the Randle, Washington location. Provide trade-in value of Canon ImageRunner 5570 in your response, or report “zero”.

TWO (2) units shall be delivered to:

USDA-FS GIFFORD PINCHOT NATIONAL FOREST

10600 NE 51

st Circle

Vancouver, WA 98682

Attn: Angela Snyder

360.891.5163 asnyder@fs.fed.us

ONE (1) unit shall be delivered to:

mailto:asnyder@fs.fed.us

Gifford Pinchot National Forest Sol. No. AG-05G2-S-15-0040

Provision of (3) Multi-function Devices at (2) Locations Page 5 of 10

GIFFORD PINCHOT N. F., Cowlitz Valley Ranger District (CVRD)

10024 US Hwy 12

Randle, WA 98377

Attn: Ken Willeford

360.497.1115 kennethrwilleford@fs.fed.us

e) Inspection and Acceptance

Final inspection and acceptance will take place at the delivery locations, following delivery of the ordered items. Period of Performance shall be within 45-days ARO.

SECTION C - CONTRACT CLAUSES

C.1 FAR 52.212-4 Contract Terms and Conditions—Commercial Items (MAY 2015) is incorporated into this acquisition in full.

ADDENDUM TO FAR 52.212-4

C.2 FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR: https://www.acquisition.gov/far

AGAR: http://dm.usda.gov/procurement/policy/agar.html

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)

52.242-15 Stop Work Order (AUG 1989)

52.242-17 Government Delay of Work (APR 1984)

52.253-1 Computer Generated Forms (JAN 1991)

C.3 AGAR 452.209 – 71 Assurance Regarding Felony Conviction or Tax Delinquent Status for Corporate Applicants (Deviation 2012-01) (FEB 2012) Alternate 1 (FEB 2012)

(a) This award is subject to the provisions contained in the Consolidated Appropriations Act, 2012 (P.L. No. 112-74), Division E, Sections 433 and 434 regarding corporate felony convictions and corporate federal tax delinquencies. Accordingly, by accepting this award the contractor acknowledges that it – mailto:kennethrwilleford@fs.fed.us https://www.acquisition.gov/far http://dm.usda.gov/procurement/policy/agar.html

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(1) does not have a tax delinquency, meaning that it is not subject to any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, and

(2) has not been convicted (or had an officer or agent acting on its behalf convicted) of a felony criminal violation under any Federal law within 24 months preceding the award, unless a suspending and debarring official of the United States Department of Agriculture has considered suspension or debarment of the awardee, or such officer or agent, based on these convictions and/or tax delinquencies and determined that suspension or debarment is not necessary to protect the interests of the Government.

(b) If the awardee fails to comply with these provisions, the Forest Service may terminate this contract for default and may recover any funds the awardee has received in violation of sections

433 or 434.

END OF ADDENDUM TO 52.212-4

C.5 FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or

Executive Orders – Commercial Items (MAY 2015) is incorporated into this acquisition in full. The applicable clauses are marked below.

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (DEC 2014)

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-

77, 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

_X_ (14) (i) 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).

_X_ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)

(2) and (3)).

_X_ (22) 52.219-28, Post Award Small Business Program Re-representation (Jul 2013) (15

U.S.C. 632(a) (2)).

_X_ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

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_X_ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2014)

(E.O. 13126).

_X_ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_X_ (28) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

_X_ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C.

793).

_X_ (33) (i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

_X_ (40) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving

(Aug 2011) (E.O. 13513).

_X_ (41) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83).

_X_ (44) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the

Department of the Treasury).

_X_ (50) 52.232-33, Payment by Electronic Funds Transfer— System for Award

Management (Jul 2013) (31 U.S.C. 3332).

_X_ (54) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels

(Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

_X_ (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

SECTION E - SOLICITATION PROVISIONS

E.1 Solicitation Provisions Incorporated by Reference (FAR 52.252-1) (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es):

FAR: https://www.acquisition.gov/far

AGAR: http://dm.usda.gov/procurement/policy/agar.html

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

https://www.acquisition.gov/far http://dm.usda.gov/procurement/policy/agar.html

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52.209-2 Prohibition on Contracting with Inverted Domestic Corporations

Representation (DEC 2014)

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or

Transactions Relating to Iran—Representation and Certifications (DEC 2012)

E.2 Instructions to Offerors--Commercial Items (FAR 52.212-1) (APR 2014) – applies in full to this acquisition. See addenda below.

ADDENDUM TO FAR 52.212-1

E.3 Supplemental Instructions for Proposals

In addition to providing completed pages 1 and 2, with signature, include the following:

a) AGAR provision 452.209-70 – Representations by Corporations Regarding an Unpaid

Delinquent Tax Liability or a Felony Conviction (found at E.4, below).

b) Representations and Certifications. Provision E.11, Offeror Representations and

Certifications--Commercial Items (FAR 52.212-3) (MAR 2015) and Addendum.

E.4 Supplemental Provision: AGAR 452.209 – 70 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction (Deviation 2012-01) (FEB 2012)

a) Awards made under this solicitation are subject to the provisions contained in the Consolidated

Appropriations Act, 2012 (P.L. No. 112-74), Division E, Sections 433 and 434 regarding corporate felony convictions and corporate federal tax delinquencies. To comply with these provisions, all

Offerors must complete paragraph (1) of this representation, and all corporate Offerors also must complete paragraphs (2) and (3) of this representation.

b) The Offeror represents that –

(1) The Offeror is [ ], is not [ ] (check one) an entity that has filed articles of incorporation in one of the fifty states, the District of Columbia, or the various territories of the United

States including American Samoa, Federated States of Micronesia, Guam, Midway Islands, Northern Mariana Islands, Puerto Rico, Republic of Palau, Republic of the Marshall Islands, U.S. Virgin Islands. (Note that this includes both for-profit and non-profit organizations.)

If the Offeror checked “is” above, the Offeror must complete paragraphs (2) and (3) of the representation. If Offeror checked “is not” above, Offeror may leave the remainder of the representation blank.

(2) (i) The Offeror has [ ], has not [ ] (check one) been convicted of a felony criminal violation under Federal or State law in the 24 months preceding the date of offer.

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(ii) Offeror has [ ], has not [ ] (check one) had any officer or agent of Offeror convicted of a felony criminal violation for actions taken on behalf of Offeror under Federal law in the 24 months preceding the date of offer.

(3) The Offeror does [ ], does not [ ] (check one) have any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

E.5 Type of Contract (FAR 52.216-1) (APR 1984)

The Government contemplates award of an Firm, Fixed-Price, Commercial Items Supply contract resulting from this solicitation

END OF ADDENDUM TO FAR 52.212-1

E.6 Offeror Representations and Certifications--Commercial Items (FAR 52.212-3)

(MAR 2015)

Respondents are advised to include a completed copy of FAR 52.212-3, Offeror Representations and Certifications with their response –

-- UNLESS --

The offeror has a profile in the System for Award Management (SAM) website that is active and current – or can update /re-activate their profile prior to award. In this case, simply initial or sign for presence of SAM profile –

RESPONDENT:_________________________________ DATE: ________________

E.7 Evaluation--Commercial Items (FAR 52.212-2) (OCT 2014)

Per FAR 52.212-2 Evaluation-Commercial Items:

(a) The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

__Price_________________________

__Delivery Timeline______________

__Maintenance Plan Cost and Terms_

__Product Specifications: The added value of specifications and capabilities exceeding the minimums listed will be considered in determining best value.__

(b) Description of the Evaluation Factors – CO’s addendum:

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i) Price. Price is the firm, fixed total expenditure by the Government to acquire the supplies contracted for and completed satisfactorily.

ii) Delivery Timeline. Delivery Timeline is the number of days to project completion after receipt of order (ARO). A shorter delivery timeline for very similar project(s), based on documented past performance, will be evaluated more favorably by the Government.

(c) Options. If aplicable, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(d) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful Quoter within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the

Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Source Selection Decision – CO’s addendum:

The contract, resulting from this solicitation, will be awarded to the Quoter which represents the best value to the Government, price and non-price factors included in the evaluation.