AG-0546-S-15-0001_PMC_Repairs_RFQ.pdf

COMBINED SYNOPSIS/SOLICTITATION

For

Security, Lights, Replacements and Repairs At the

Washington State NRCS Plant Materials Center In

Pullman, Washington

PLEASE READ THIS NOTICE CAREFULLY AS IT CONSTITUTES THE ONLY NOTICE THAT WILL BE ISSUED

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

QUOTES ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED.

ii. The solicitation number AG-0546-S-15-0001 is being issued as a Request for Quotation (RFQ).

The acquisition procedures at FAR Parts 12 & 13 are being utilized. The Government anticipates the award of a firm-fixed-price, commercial contract. Award will be made to the responsible offeror whose quote responds to the terms of this RFQ and is the best value for the Government. It is estimated that the magnitude of the project is under $100,000 and all work shall be completed within 45 calendar days upon award.

iii. Description of services include repair, replacement, and maintenance of several government-owned buildings located at the Washington State NRCS PMC located in Pullman, Washington.

Interested vendors can review the work site on Thursday August 20, 2015 at 10:00am PDT (details included in attached performance work statement).

iv. Please refer to the following documents which are hereby incorporated and made a part of this solicitation:

• Attachment 1 – Performance Work Statement and attachments (18 pages)

• Attachment 2 – Quote Sheet (1 page)

• Attachment 3 – Vendor Information Sheet (1 page)

• Attachment 4 – Service Contract Wage Determination (11 page)

v. Offers are due Thursday September 3, 2015 no later than 1:00pm PDT. Offers will be directed to the following address:

USDA NRCS

Attn: Amy J. Smith, Contracting Officer 316 W. Boone Avenue, Suite 450 Spokane, WA 99201-2348

Emailed offers will be accepted and can be emailed to 30TUamy.smith2@wa.usda.govU30T mailto:amy.smith2@wa.usda.gov

vi. This RFQ documents and incorporates provisions and clauses that are in effect through Federal Acquisition Circular (FAC) 2005-83.

vii. This solicitation is being conducted as a 100% small business set-aside. The North American

Classification System Code (NAICS) is 238290; the size standard is $15.0 million. For more information on size standards visit 30Thttp://www.sba.gov/size30T. Active SAM registration is required in order to be awarded this contract and must remain active throughout the period of performance.

viii. Contract Line Item Numbers (CLINS): see attachment 2

ix. Date(s) and Place(s) of Delivery and Acceptance:

All work must be completed within 45 calendar days upon award.

x. The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition. The following addenda also apply. Offerors must read and follow these additional instructions to receive consideration:

a. System for Award Management (SAM) Registration In order to comply with the Debt Collection Improvement Act of 1996, all Contractors must be registered in SAM (formerly Central Contractor Registration (CCR) and Online Representations and Certifications Application (ORCA)) prior to award of a Federal Contract. However, due to the need to promptly award a contract after receipt of quotes, registration in SAM, to include completion of the Representations and Certifications, and having a status of “Active” is required BEFORE submitting an offer. For information regarding registration visit www.sam.gov.

b. Technical Capability and Past Performance Information Offerors should submit a written narrative that thoroughly addresses these requirements. In addition, the narrative should adequately describe the offeror’s plan for executing the work, including resources and personnel available to meet the required timelines. The narrative should be supported by evidence that gives credibility to the statements made by the offeror and in turn gives the Government enough information to understand and gain confidence in what the offeror is stating. The narrative should be no longer than six (6) pages and should include three (3) professional references with contact name, address, e-mail, and phone number.

c. Pricing and Certifications Offerors may utilize attachment 2 to this solicitation to submit pricing quotations and to complete the following required certification: Certification at AGAR 452.209-70 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction. The offeror must complete the certification by reading and checking the appropriate box(es).

d. Electronic Submissions are acceptable.

http://www.sba.gov/size

xi. The Government intends to make an award based on the best value to the Government. In order to be considered, a contractor must submit the following in response to this RFQ (failure to provide this information will result in a non-responsive quote):

1. Completed Quote Sheet w/completed certification (attachment 2);

2. Completed Vendor Information Sheet (attachment 3);

3. Technical proposal and past performance information; and

4. Active/complete registration in SAM.

xii. Offerors are required to complete the provision at 52.212-3, Offeror Representations and

Certifications-Commercial Items. This must be completed as part of contractor’s SAM registration.

xiii. The clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and addenda are not attached.

xiv. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to this acquisition:

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

52.219-10 Prohibition on Contracting with Inverted Domestic Corporations (December 2014) 52.233-3 Protest After Award (August 1996) 52.233-4 Applicable Law for Breach of Contract Claim (October 2004)

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in the contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (July 2013) 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (August 2013) 52.219-6 Notice of Total Small Business Set-Aside (November 2011) 52.219-28 Post Award Small Business Program Rerepresentation (July 2013) 52.222-3 Convict Labor (June 2003) 52.222-19 Child Labor-Cooperation with Authorities and Remedies (January 2014) 52.222-21 Prohibition of Segregated Facilities (April 2015) 52.222-26 Equal Opportunity (April 2015) 52.222-36 Equal Opportunity for Workers with Disabilities (July 2014) 52.222-50 Combatting Trafficking in Persons (March 2015) 52.223-15 Energy Efficiency in Energy-Consuming Products (December 2007) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (August 2011) 52.225-13 Restrictions on Certain Foreign Purchases (June 2008) 52.232-33 Payment by Electronic Funds Transfer – System for Award Management (July 2013)

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in the contract by reference to implement provisions of law or Executive Orders applicable to acquisitions of commercial items:

52.222-41 Service Contract Labor Standards (May 2014) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) 52.222-55 Minimum Wages Under Executive Order 13685 (December 2014)

xv. Additional contract requirement(s) or terms and conditions determined by the Contracting

Officer to be necessary for this acquisition and consistent with customary commercial practices:

452.209-71 Assurances Regarding Felony Conviction or Tax Delinquent Status for Corporate Applicants (Deviation 2012-01) (Feb 2012)

(a) This award is subject to the provisions contained in sections 738 and 739 of the Agriculture, Rural Development, Food and Drug Administration, and Related Agencies Appropriations Act, 2012, P.L. No. 112-55, Division A, as amended and/or subsequently enacted, regarding corporate felony convictions and corporate federal tax delinquencies. Accordingly, by accepting this award the contractor acknowledges that it-

(1) does not have a tax delinquency, meaning that it is not subject to any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, and

(2) has not been convicted (or had an officer or agent acting on its behalf convicted) of a felony criminal violation under any Federal or State law within 24 months preceding the award, unless a suspending and debarring official of the United States Department of Agriculture has considered suspension or debarment of the awardee, or such officer or agent, based on these convictions and/or tax delinquencies and determined that suspension or debarment is not necessary to protect the interests of the Government.

(b) If the awardee fails to comply with these provisions, the NRCS may terminate this contract for default and may recover any funds the awardee has received in violation of sections 738 or 739, as amended and/or subsequently enacted.

452.211-74 Period of Performance (February 1988)

The period of performance for this contract will be 45 calendar days from date of award.

xvi. Quotes shall be submitted on company letterhead, signed, dated and sent via email to Amy Smith, Contracting Officer at 30Tamy.smith2@wa.usda.gov30T no later than Thursday September 3, 2015, 1:00pm PDT. The offeror shall provide NRCS with a firm-fixed-price quote that is in accordance with this solicitation.

mailto:amy.smith2@wa.usda.gov

Attachment 1

PERFORMANCE WORK STATEMENT

(PWS)

FOR

USDA NRCS WASHINGTON PMC

Security, Lights, Replacements, and Repairs

PROCURING AGENCY: USDA NRCS WASHINGTON STATE

1.0 BACKGROUND AND PURPOSE

The United States Department of Agriculture (USDA) Natural Resources Conservation Service (NRCS) Plant Materials Center (PMC) in Pullman, WA has a known valid requirement for commercial services to remove, replace and perform various requirements as expressed during the remainder of this document.

In addition to the terms, conditions, clauses and provisions in the basic contract, this Performance Work Statement (PWS) contains the performance-based work requirements that the Contractor shall complete to satisfactorily fulfill all identified Agency needs at the PMC in Pullman, Washington as it pertains to the comprehensive project.

2.0 SITE VISIT

The Government has scheduled a one-time only site visit so Interested Parties can visually observe the actual project location(s) where all requirements identified on this PWS would be performed. Interested Parties are highly-encouraged to attend this event and no exceptions shall be granted or honored by the Government to any Entity which requests to view the project location(s) separately following the conclusion of the firm, scheduled, one-time site visit expressed herein under PWS Paragraph 2.0. Attendees do not need to make any access arrangements prior to the site visit even though the location is on Government-owned land. If interested, prospective Contractors shall use the following information to attend the site visit….

SITE VISIT DETAILS

UDate

Thursday August 20, 2015

UTime

10:00am (PDT)

ULocation

United States Department of Agriculture (USDA) Natural Resources Conservation Service (NRCS), Washington (WA) Plant Materials Center (PMC) 4900 SE Terre View Drive Pullman, WA 99164

*County: Whitman County, WA

**GPS Coordinates: 46.7238671,-117.1435143

Repairs, replacement, and maintenance of the main office, growth chamber, pesticide building, mower shed, tractor barn, seed barn, oil shed, and shop is at the Washington Plant Materials Center located at 4900 SE Terre View Drive, Pullman, WA 99164 in Whitman County, Washington.

Repairs, replacement, and maintenance of the Fertilizer storage/Butler Building is on the South Farm section of the Washington Plant Materials Center located at 4601 Highway 270, Pullman, WA 99164 in Whitman County, Washington.

3.0 SCOPE OF WORK

The Contractor shall furnish all goods and perform all services expressed on this PWS which includes removal of existing infrastructure, site preparation, installation of new replacement items and site cleanup.

The Contractor’s Firm Fixed-Priced shall include all reasonable costs for labor, personnel, expertise, project oversight, contract administration, travel, transportation, storage, disposal, shipping, freight, packaging, handling, tools, equipment, consumable materials, goods, administrative expenses and profit/fee. Services identified on this PWS shall be performed inside or on the interior and outside or on the exterior of Government-owned buildings and on Government-owned land only. Contractor will be responsible for attaining all applicable permits and all work must be done in accordance with all applicable building codes. This PWS covers seven major segments of work which are defined in greater detail below.

The Contractor shall prepare all work locations identified by the Government by taping or covering areas accordingly and by performing any necessary tasks to mitigate incurrence of the following: spills, drops, accidental application and overspray on any part of a Government-owned building other than the identified space(s) to be painted; painting on the newly installed light fixtures; damages to walls, floors and ceilings; damages to Government-owned property; theft of Government-owned property; accidents;

and hazards.

3.1 Security Requirements – Restricted key system, door handle, lock hardware, and padlocks

3.1.1 Contract Line Item Number 0001 (CLIN 0001), Security

3.1.1.1 Removal of Existing Hardware

The Contractor shall remove and dispose twelve (12) existing door handle and lock hardware from various locations at the PMC (Attachment 1) in accordance with recognized industry standards, the Contractor’s existing commercial quality assurance system and applicable manufacturer recommendations. Removal and disposal of the existing hardware shall include the following items: mounting hardware, locks, handles, etc. Exact locations of the existing hardware that must be removed/disposed shall be identified during the Site Visit. Refer to Attachment 1, for a summary of the existing hardware that must be removed from the

PMC.

3.1.1.2 Purchase, Installation, and specifications of New Hardware

The Contractor shall acquire and install twelve (12) new replacement door hardware, at various PMC locations in accordance with recognized industry standards, the Contractor’s existing commercial quality assurance system and applicable manufacturer recommendations. Exact locations of the existing hardware that must be installed shall be identified during the Site Visit. Refer to Attachment 1, for a summary of where the new replacement lights must be installed at the PMC. Installation of the new replacement hardware shall include the following items:

The work shall consist of purchase and installation of a Medeco KeyMark Interchangeable core restricted key system (or equivalent) that allows only designated people the ability to duplicate keys.

a. Medium Commercial duty hardware (locks, levers) will be used in all replacements.

Hardware should be equivalent or better than the Schlage AL series lever handles.

b. All Hardware will be in a brushed chrome finish.

c. Medeco cylinders (or equivalent) will be used in all new hardware

d. A list of specific locks to be replaced (or installed) is presented in Attachments 1 and 2.

e. The summary of materials needed and scope of work is as follows:

i. Replace or provide new with new door- 3 handles/locks with lever handles (Attachment 1).

ii. Replace existing with new - 9 handles/locks with lever handles (Attachment 1).

iii. Provide 44 long shackle padlocks (min. 3” neck) that are outdoor weatherproof with Medeco cylinders (or equivalent), keyed and stamp identified according to the keying scheme presented in Attachment 2.

iv. Provide a total of 64 Keys, to be cut and stamp identified as specified in Attachment 2

v. Key all locks to the keying scheme presented in Attachments 1 and 2.

3.2 Lighting Requirements

3.2.1 Contract Line Item Number 0002 (CLIN 0002), Lighting

3.2.1.1 Removal of Existing Light Fixtures

The Contractor shall remove and dispose one hundred fifty-six (156) existing light fixtures (including sixty-seven (67) T12 light fixtures, sixty-one (61) incandescent bulb fixtures, twenty-two (22) High Intensity Discharge grow lights and six (6) exterior lights from various locations at the PMC in accordance with recognized industry standards, the Contractor’s existing commercial quality assurance system and applicable manufacturer recommendations. Removal and disposal of the existing lights shall include the following items: wires, cables, mounting hardware, housing, brackets, fixtures, bulbs, debris, seals, screws, bolts, nuts, caps, switches, etc. Exact locations of the existing light fixtures that must be removed/disposed shall be identified during the Site Visit. Refer to Attachment 3, for a summary of the existing lights that must be removed from the PMC.

3.2.1.2 Purchase and Installation of New Replacement Lighting

The Contractor shall acquire and install one-hundred fifty-six (156) new replacement light fixtures, of which, all will be replaced with LED light fixtures of similar configuration to existing fixtures, at various PMC locations in accordance with recognized industry standards, the Contractor’s existing commercial quality assurance system and applicable manufacturer recommendations. Installation of the new replacement lights shall include the following items: wires, cables, mounting hardware, housing, brackets, fixtures, bulbs, debris, seals, screws, bolts, nuts, caps, switches, etc. Exact locations of the existing light fixtures that must be installed shall be identified during the Site Visit. Refer to Attachment 3, for a summary of where the new replacement lights must be installed at the PMC.

3.2.1.3 Product Specifications for the New Light Fixtures

To perform the services identified above at Paragraph 3.2.1.2., the Contractor shall purchase one-hundred fifty-six (156) new replacement light fixtures, of which, all will be replaced with LED light fixtures of similar configuration to existing fixtures, at various PMC locations that meet the following requirements, meaning, they (the light fixtures to be installed) are: energy efficient (compliant with EPAct 2005); LED; safe; high-performing; capable of comfortable and even light distribution that fully illuminates the intended location;

compatible with existing wiring/infrastructure/circuits; durable; consistent in color to match any existing décor; cost-effective when replacing bulbs; and non-obtrusive to existing space. Lighting color temperature for all replacements will be 5500K, except for the exterior lights and HID replacements, which will be equivalent or better to existing as defined in Attachment 3. In addition, outside light fixtures will be replaced with a photo-cell so that they come on at night. Contractor is responsible for proper disposal of old fixtures.

Electrical work will be done by a licensed, qualified electrician. Replacement of all existing lights with the appropriate LED fixtures will be of premium grade manufactured by a reputable vendor and must be Energy Star Certified. The brand, appearance, and grade is subject to final approval by the Contract Officer’s Representative (COR). All replacements lights for the florescent style existing lights will be of the exact same type/style to allow for needing only one type/style light for all. Contractor will also provide at least 10 replacement lights to be used later to replace as they stop working. As appropriate, the contractor will attempt to replace as many of the existing incandescent style lights and fixtures with LED style lights of the same type to minimize the types of replacement bulbs needed. The contractor will provide at least 10 lights of each replacement style/type that is used in replacing the incandescent lights. The contractor will also provide the exact specifications of each different type/style of light that is used to replace the existing, to allow for ease of later purchase of replacements.

*Important RFQ Note:

(a) When submitting a written offer in response to the RFQ, the Contractor shall identify the make, model, manufacturer and part number for all new replacement light fixtures which the Contractor proposes to acquire/install if selected to perform the prospective contract award. However, such product offering shall, at a minimum, meet all requirements and product specifications expressed herein on this PWS.

3.2.1.4 Miscellaneous Electrical Requirements, As Needed

Based on the existing wiring, outlets, circuits, etc., the Contractor shall install utility/fuse boxes only if absolutely necessary to ensure that all new replacement fixtures are installed in accordance with applicable UL standards, building codes, electrical safety standards, commercial standards, manufacturer recommendations, and other recognized industry standards. In doing so, the Contractor shall implement the safest and most cost-effective methods which are compatible with the existing Government infrastructure.

3.3 Office Building Requirements

3.3.1 CLIN 0003, Office Building Items (Site 195B)

3.3.1.1 Wrap Drain Pipes

The Contractor shall wrap drain pipes below the two ADA accessible lavatories to be compliant with ADA and the ADA standards for Accessible Design regulations. Wrap should be of a toxin-free and compliant materials. Exact locations of the pipes that must be wrapped shall be identified during the Site Visit.

3.3.1.2 Install Disability Van Parking

The Contractor shall install concrete parking pad (approximately 880 sq. ft) to the east of the office building for one (1) Disability Van-Accessible parking. The concrete shall also be such that it connects to the bottom of the existing wheel chair ramp access to the office. Stall lines shall be painted on the concrete showing the stall and the aisle stripes showing the wheel chair lift area. Contractor will also provide and install and an appropriate parking sign that identifies the parking space as “van accessible.”

This will conform to all applicable building codes, concrete stress and weight codes and standards, and ADA Standards for Accessible Design regulations. Exact locations of where the parking spot must be installed shall be identified during the Site Visit.

3.3.1.3 Remove, Dispose, and apply window caulking

The Contractor shall remove and dispose of existing caulking around the outside of all windows of the office building. Contractor shall apply a high-grade 25-year polyurethane caulk, approximately ¼” x ¼” (or as need), according to manufacturer’s specifications to seal windows. Exact locations of the caulking that must be installed shall be identified during the Site Visit.

3.3.1.5 Removal and replacement of exterior basement door, door frame, and hardware

Contractor shall remove, with proper disposal, and replace basement exterior door and door frame, including hardware (as specified and keyed in details of work #2 above and attachments 1 and 2, facing and trim. Door will have steel construction with steel frame securely mounted to the building, be fully insulated, have the upper half of the door with a window that is double pane with security glass. Door shall open towards the outside and have hardware that includes the lock and handle system described in Section 3.1 of the PWS above. Other hardware shall include security hinges, astragal, and pick plate.

Contractor shall remove and replace door threshold with new threshold not to exceed ½” in height and be ADA compliant. Door shall be as close to building color as possible with door frame color to be as close to the colors of the frames that are around the other doors of the building as possible. Exact locations of the existing door that must be removed and installed shall be identified during the Site Visit.

3.4 Butler Building Requirements

3.4.1 CLIN 0004, Butler Building Items (Site is East Building on South Farm)

3.4.1.1 Removal and Replacement of metal roofing, panel siding, and door covering

The Contractor shall remove, with proper disposal, the existing metal roofing, metal panel siding, and metal door covering. The Contractor shall replace the metal roofing, metal siding, and metal door covering with equivalent or better. This will adhere or exceed all industry standards. Installation of the new replacement materials shall include the following items: mounting hardware, debris, seals, screws, bolts, nuts, caps, etc.

and be installed with appropriate hardware. The color scheme of the replacement materials will be similar to the existing colors. Moving or removal of items inside the building that require being moved to conduct the identified work will be done by the PMC staff and not by the Contractor. Exact location of the existing roofing, siding, and door covering that must be installed shall be identified during the Site Visit.

3.5 Oil Shed Building Requirements

3.5.1 CLIN 0005, Oil Shed Building Items (Site is on North Farm)

3.5.1.1 Removal of electric breaker panel, switch and outlet

The Contractor shall remove and dispose of the existing breaker panel, switch, and electrical outlet on the oil shed building at the PMC in accordance with recognized industry standards, the Contractor’s existing commercial quality assurance system and applicable manufacturer recommendations. Removal and disposal of the existing materials shall include the following items: wires, cables, mounting hardware, housing, brackets, fixtures, bulbs, debris, seals, screws, bolts, nuts, caps, switches, etc. Exact locations of the existing panel, switch, and outlet that must be removed/disposed shall be identified during the Site Visit.

3.5.1.2 Purchase and Installation of New electrical panel, switch, and outlet

The Contractor shall acquire and install one (1) appropriate new outdoor commercial breaker panel, switch, and outlet on the oil shed at the PMC locations in accordance with recognized industry standards, the Contractor’s existing commercial quality assurance system and applicable manufacturer recommendations.

Installation of the new replacement panel, switch, and outlet shall include the following items: wires, cables, mounting hardware, housing, brackets, fixtures, bulbs, debris, seals, screws, bolts, nuts, caps, switches, etc. Exact locations of the existing light fixtures that must be installed shall be identified during the Site Visit.

3.5.1.2.1 Product Specifications for the new electrical panel, switch and outlet

To perform the services identified above at Paragraph 3.5.1.2., the Contractor shall purchase one (1) breaker panel, switch, and electrical outlet of an appropriate outdoor rating. Contractor is responsible for proper disposal of old fixtures. Electrical work will be done by a licensed, qualified electrician. The brand, appearance, and grade is subject to final approval by the Contract Officer’s Representative (COR).

3.6 Shop Building Requirements

3.6.1 CLIN 0006, Shop Building Items (Site 195C)

3.6.1.1 Removal and Replacement of Walk-in Door

Contractor shall remove, with proper disposal, and replace exterior walk-in door and door frame, including hardware (as specified and keyed in details of work #2 above and attachments 1 and 2), facing and trim.

Door will have steel construction with steel frame securely mounted to the building, be fully insulated, have the upper half of the door with a window that is double pane with security glass. Door shall open towards the outside and have hardware that includes the lock and handle system described in Section 3.1 of the PWS above. Other hardware shall include security hinges, astragal, and pick plate. Contractor shall remove and replace door threshold with new threshold not to exceed ½” in height and be ADA compliant.

Door shall be as close to building color as possible with door frame color to be as close to the colors of the existing frame as possible. Exact location of the existing door that must be removed and replaced shall be identified during the Site Visit.

3.7 Seed Barn Building Requirements

3.7.1 CLIN 0007, Seed Barn Building Items (Site 195E)

3.7.1.1 Basement –Remove Un-needed Plumbing – Site Preparation

The Contractor shall complete this Section 3.7.1.1 of this PWS before proceeding with Section 3.7.1.2 of this PWS.

The Contractor shall prepare all work locations identified by the Government by performing any necessary tasks to mitigate incurrence of the following: falls, spills, drops, water pooling, water ponding, etc. on any part of a Government-owned building other than the identified space(s) to repaired; damages to walls, floors and ceilings; damages to Government-owned property; theft of Government-owned property; accidents;

and hazards. Exact location of the existing plumbing that must be removed shall be identified during the Site Visit.

3.7.1.1.2 Basement –Remove Un-needed Plumbing – Removal of Plumbing

The Contractor shall cap the un-needed underground plumbing pipe that is coming through the basement wall at approximately four (4) feet outside the building according to all applicable standards, codes, and laws. The Contractor shall remove the un-needed plumbing pipe from the basement wall. Exact location of the existing plumbing that must be removed shall be identified during the Site Visit.

3.7.1.1.3 Basement –Remove Un-needed Plumbing – Patch of hole

The Contractor shall patch the hole caused by removal of plumbing. The patch should be as per industry standards and applicable building codes. Exact location of the where the hole will be that must be patched shall be identified during the Site Visit.

3.7.1.2 Basement – Waterproof coat walls – Site Preparation

The Contractor shall complete this Section 3.7.1.2 of this PWS only after having completed 3.7.1.1 of this

PWS.

Exact location of the waterproofing that must be installed shall be identified during the Site Visit.

The Contractor shall be responsible for moving any and all items to accommodate scheduled work. The Contractor shall be responsible for moving any and all items that were moved to accommodate scheduled work back to their original places after scheduled work is completed. Contractor shall prepare the basement wall concrete for waterproof coating according to manufacturer’s recommendations, applicable building standards, and all applicable codes. The Contractor shall prepare all work locations identified by the Government by taping or covering areas accordingly and by performing any necessary tasks to mitigate incurrence of the following: spills, drops, accidental application and overspray on any part of a Government-owned building other than the identified space(s) to be painted; painting on the newly installed light fixtures;

damages to walls, floors and ceilings; damages to Government-owned property; theft of Government-owned property; accidents; and hazards.

The Contractor shall prepare existing wall and ceiling blemishes or holes in the most-cost effective manner which is conducive to smooth/even application of coating, minimal application (coats) and a favorable visual appearance when the coated surface is dry. The Contractor shall remove all items attached to the wall to allow proper and complete coating of the wall surface. Once coating is complete, the previous removed attached items shall be re-installed appropriately.

3.7.1.2.1 Basement – Waterproof coat walls -

The Contractor apply appropriate waterproof coating per recognized industry standards, the Contractor’s existing quality assurance system and applicable manufacturer recommendations. All surfaces shall be evenly covered (coated) with sufficient waterproof coating so it is thick enough and covered enough after application of new coating when the surface is dry, to attain maximum waterproofing. Exact location of the waterproofing that must be installed shall be identified during the Site Visit.

3.7.1.2.2 Basement – Product Specifications for the Waterproof Coating To perform the service requirements identified above at Paragraph 3.7.1.2, the Contractor shall acquire (purchase) waterproof coating and any surface preparations which meets or is equivalent industry standards.

*Important RFQ Note:

(a) When submitting a written offer in response to the RFQ, the Contractor shall identify the make, model, manufacturer and part number for the waterproof coating which the Contractor proposes to acquire/apply if selected to perform the prospective contract award.

However, such product offering shall, at a minimum, meet or be equivalent to all requirements and product specifications expressed herein on this PWS.

3.7.1.3 Removal and replacement of exterior basement door, door frame, and hardware

Contractor shall remove, with proper disposal, and replace exterior door and door frame, including hardware (as specified and keyed in details of work #2 above and attachments 1 and 2, facing and trim. Door will have steel construction with steel frame securely mounted to the building, be fully insulated, have the upper half of the door with a window that is double pane with security glass. Door shall open towards the outside and have hardware that includes the lock and handle system described in Section 3.1 of the PWS above.

Other hardware shall include security hinges, astragal, and pick plate. Contractor shall remove and replace door threshold with new threshold not to exceed ½” in height and be ADA compliant. Door shall be as close to building color as possible with door frame color to be as close to the colors of the frames that are around the other doors of the building as possible. Exact location of the door that must be removed and replaced shall be identified during the Site Visit.

4.0 MISCELLANEOUS WORK REQUIREMENTS

The Contractor shall provide all tools, equipment, consumable goods and labor to perform all requirements expressed herein on this PWS. Also, the Contractor shall perform worksite cleanup and all other Prime Contractor requirements detailed below under Paragraph 7.0 accordingly.

5.0 PLACE OF PERFORMANCE

All services identified on this PWS shall be performed by the Contractor at the following locations:

USDA NRCS WASHINGTON

PLANT MATERIALS CENTER (PMC)

4900 SE TERRE VIEW DRIVE

PULLMAN, WA 99164

USDA NRCS WASHINGTON

PLANT MATERIALS CENTER (PMC)

4601 HIGHWAY 270

PULLMAN, WA 99164

*Note:

(a) The location for the work identified at PWS Paragraph 5.0 shall be performed in Whitman County, Washington.

6.0 PERIOD OF PERFORMANCE

Upon execution of the purchase order/contract, the Contractor shall be allowed forty-five (45) total calendar days to mobilize and perform all contractual requirements (i.e. all line items). The Contractor is advised to plan resources accordingly so the schedule identified herein under Paragraph 5.0 can be accomplished successfully.

The effective contract period for this PMC requirement shall be:

After Receipt of Order (ARO) through Forty-Five (45) Total Calendar Days

6.1 Mobilization (Logistics)

During the authorized mobilization period, the Contractor shall obtain all necessary goods, materials, parts, personnel, labor, transportation, tools, etc. and must finalize all logistics to effectively begin performance of the contract requirements at the actual worksite in Pullman, WA. Also, the Contractor shall coordinate with designated NRCS WA PMC quality assurance personnel as necessary to foster successful and timely completion of all PWS/contract requirements. However, as a minimum, the Contractor shall arrange the firm performance start date with the appropriate NRCS WA PMC quality assurance personnel to avoid disrupting the Agency’s mission duties at the Plant Materials Center.

6.2 Federal Holidays and Weekends

Work shall not be scheduled or performed by the Contractor (Prime or Sub to the Prime) on federal holidays and weekends (Saturday and Sunday). Federal holidays include New Year’s Day, Martin Luther King Jr.

Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day and Veteran’s Day, Thanksgiving Day, and Christmas Day.

6.3 Hours of Operation

Access to the work sites and work performance shall only be scheduled or performed by the Contractor (Prime or Sub to the Prime) between the hours of 7:00 am (Pacific Time, PST/PDT) and 4:30 pm (Pacific Time, PST/PDT) on normal business days. See section 6.3 of this PWS for information on federal holidays and weekends (Saturday and Sunday).

7.0 PRIME CONTRACTOR MANAGEMENT OF CONTRACT PERFORMANCE

The Contractor (Prime) shall be responsible for dedicating and maintaining a sufficient number of licensed (if applicable), knowledgeable, proficient, skilled and professional personnel based on the level of service required to perform the PWS requirements, as commensurate with commercial practices or industry standards. The Contractor is encouraged to internally-manage company resources and assets accordingly in the most effective manner to successfully perform or fulfill all contractual requirements as expressed on this PWS. The Contractor shall also be responsible for managing all aspects of Subcontractor performance as necessary to successfully perform the requirements expressed on this PWS/contract. Paragraphs 7.1 through 7.9 below shall flow-down from the Prime to Subs at any level.

7.1 Contract Administration Personnel

As a minimum, the Contractor shall assign one company point of contact that can act on behalf of the Contractor who will also be responsible for assisting the designated NRCS Washington procurement office with contract administration functions as necessary during the entire life of the contract.

7.2 Site Manager

The Contractor shall assign one site manager (i.e. project manager, supervisor, foreman, team lead, etc.)

who must always be present at the project location whenever Contractor personnel are performing the contract. The Contractor’s designated site manager shall provide oversight to ensure timely and responsive performance of all PWS/contract requirements. The Contractor’s designated site manager shall be the primary interface for communicating with NRCS Washington PMC quality assurance personnel as necessary during the entire life of the contract.

7.3 Safety and Health

At all times, even during inclement weather, the Contractor shall ensure that all personnel maintain safe working conditions within the vicinity of the worksite while performing the requirements of the contract in a manner that safeguards adverse incidents against Contractor and Government employees including mitigation of damage, loss or theft of Government Real Property, Equipment, Buildings, Tools, Machinery and other Personal Property. The Contractor shall also extend the same oversight to any documented NRCS Washington Partners that enter the general work area.

7.4 Permits, Licensure, Insurance, Professional Certifications and Federal Contract Requirements

The Contractor shall be responsible for obtaining and maintaining federal, state or local permits, licensure, insurance and professional certifications as it pertains to successful performance of all PWS and contract requirements expressed herein, as commensurate with commercial practices and recognized industry standards. If required, the Contractor shall obtain this documentation prior to starting contract performance and must maintain such records in current status while performing the contract until all work is complete.

Also, the Contractor shall perform all PWS/contract requirements in accordance with (IAW) the other compliances and laws unique to Government contracts as required by FAR 52.212-4(q) and FAR 52.212- 4(r).

7.5 Worksite Cleanup

The Contractor shall be responsible for all site cleanup which leaves the work location secure and free from all debris, materials, tools, equipment and obstructions at the end of each day and at the completion of all contract requirements.

*See PWS Paragraph 7.8 below for additional worksite cleanup details.

7.6 Pests, Acts of God and Other Liabilities

Following the completion of all contract requirements and at the end of each workday, the Contractor shall leave the worksite in a condition free from all pests, rodents, animals, etc., protected from Acts of God such as rain, snow, wind, water seepage, moisture, etc., in a manner which does not promote other catastrophic events such as fire, water damage, loss of property, accidents, etc.

7.7 Storage and Product Deliveries

Government storage facilities shall not be available. Inspection, Acceptance and Freight On Board (F.O.B.)

for all line items is Destination, regardless of whether the line item acquires a commodity or service.

Pursuant to FAR 52.212-4(n), the Government shall not assume title to any good or service provided by the Contractor until actual acceptance from an NRCS Washington Contracting Officer is granted in writing, which shall occur only after all PWS/contract requirements have been successfully fulfilled by the Contractor. The Government shall not be assuming liability (risk) for any product deliveries sent to the PMC in Pullman, WA prior to the Contractor’s arrival to start actual performance of the PWS/contract requirements. Therefore, the Contractor is hereby advised to plan delivery of goods/materials and performance of services carefully during the mobilization period authorized above at PWS Paragraph 6.1.

7.8 Removal of Waste, Material and Unwanted Debris

Government waste removal containers shall not be available. Therefore, the Contractor shall be responsible for arranging any necessary logistics to completely remove all waste, materials, unwanted debris, packaging, boxes, and those items which were removed from each Government facility as a result of performing the PWS requirements expressed herein.

7.9 Other Available Government Facilities

Government bathroom facilities will not be available at the project worksite during performance of the contract/PWS requirements for use by the Contractor. Drinkable water, running or well, and indoor air-conditioned rooms will not be available for use by the Contractor. The Contractor’s use and access to the available Government facilities identified herein under PWS Paragraph 7.9 shall be coordinated with and authorized by NRCS WA PMC quality assurance personnel, as mission needs allow. As a somewhat remote Government facility that is focused primarily on outdoor agriculture and conservation research/development, the USDA NRCS Washington PMC facilities may have some limitations because the PMC is not a typical office setting or a commercial business. The Contractor is hereby advised to make any necessary arrangements, beyond what may be currently available at the PMC, which ensures company employees and Subs performing the contract at the project location have safe drinking water, a cool environment to mitigate high summer temperatures and bathroom facilities for all personnel.

8.0 GOVERNMENT PERFORMANCE STANDARDS AND QUALITY ASSURANCE

Under a performance-based concept, all NRCS Washington work requirements for the project identified herein on this PWS have been described in terms of the results that the Government expects to receive by the Contractor performing the contract rather than describing exactly how the work should be accomplished by the Contractor. Therefore, the emphasis of contract performance in a manner that meets all expressed PWS requirements is solely a Contractor responsibility. The Contractor is hereby advised to request written clarification, authorization or direction from either NRCS Washington Contracting Officer identified below at Paragraph 8.3 if there is any doubt about performing an expressed PWS/contract requirement.

8.1 Government Contract Quality Assurance

During the Contractor’s performance of the PWS, Government contract quality assurance shall be conducted pursuant to FAR Part 12, FAR Part 37 and FAR Part 46 as applicable. USDA NRCS Washington shall conduct 100% inspection of all actions required by this PWS. Agency personnel shall perform ongoing oversight by: reviewing Contractor records; observing the Contractor’s onsite performance; requesting project status updates from the Contractor’s designated site manager; and through conducting random benchmark checks at the worksite to verify the Contractor’s successful completion of critical project milestones or events.

8.2 Express Contractual Authority for Changes

IAW FAR 1.602-1 and FAR 1.602-2, a warranted Contracting Officer (CO) is responsible for safeguarding the interests of the United States in its contractual relationships; therefore, the warranted CO is the only Government individual with properly delegated express authority to enter into, administer, change/modify or terminate contracts and make related determinations and findings. The Contractor shall exercise due caution during performance of this effort if direction comes from any Government individual other than the CO because implementation of such implied authority shall be considered an Unauthorized Commitment pursuant to FAR 1.602-3.

8.3 Contracting Officers/Agency Procurement Officials

Warranted NRCS Washington Contracting Officers are the only NRCS WA personnel who can expressly authorize any type of contract change or provide contractual relief. The following NRCS Washington procurement officials shall be considered the designated Contracting Officers applicable to this PWS/contract until cancelled, changed or amended otherwise in writing:

UPRIMARY CO (PCO/ACO)

Name: Amy Smith Duty/Title: Contracting Officer Address: 316 W. Boone Avenue, Suite 450, Spokane WA 99201-2348 Phone: (509) 323-2925 Email: amy.smith2@wa.usda.gov

8.4 Quality Assurance Representatives (QARs)

The following NRCS Washington PMC technical points of contact shall be considered the designated Quality Assurance Representatives (QARs) applicable to this PWS/contract until cancelled, changed or amended otherwise in writing:

UPRIMARY QAR

Name: Allen Casey Duty/Title: Plant Materials Center Manager Address: USDA NRCS WA PMC – 4900 SE Terre View Drive, Pullman, WA 99164 Phone: 509-336-5527 Fax: To Be Determined Email: allen.casey@wa.usda.gov

ALTERNATE QAR

Name: Dallas Spellman Duty/Title: Plant Materials Center Farmer Address: USDA NRCS WA PMC - 4900 SE Terre View Drive, Pullman, WA 99164 Phone: 509-595-3141 Fax: To Be Determined Email: dallas.spellman@wa.usda.gov

9.0 INVOICING

Upon completion of all contract requirements, the Contractor shall submit one signed electronic invoice to the primary USDA NRCS Washington Contracting Officer, Amy Smith, via email at amy.smith2@wa.usda.gov pursuant to FAR 52.212-4(g)(1)(i)-(ix) so actual acceptance and final release of payment to the Contractor may occur. Invoices shall be handled as detailed at FAR 52.212-4(g)(2).

10.0 RECIEPT, INSPECTION AND ACCEPTANCE

IAW FAR 52.212-4(a), the designated NRCS WA PMC QARs shall perform receipt, inspection and initial acceptance of the services performed by the Contractor to ensure that all contractual requirements were completed at a satisfactory (acceptable) performance level in consideration of all PWS requirements expressed herein. Actual (final) acceptance of services rendered by the Contractor shall be performed by a warranted NRCS Washington Contracting Officer only pursuant to FAR 46.502.

*See PWS Paragraph 11.0 below for additional conditions which must be accomplished to obtain Contracting Officer actual acceptance.

**Also, refer to AGAR 452.246-70 at Part I - Section E on the SF 1449/RFQ document, for further instructions regarding how receipt, inspection and acceptance shall be performed by USDA NRCS Washington on the resulting contract.

11.0 PAYMENT SCHEDULING/DISBURSEMENT OF FUNDS

Upon full completion of all established PWS/contract requirements, receipt of a valid Contractor invoice and execution of Contracting Officer actual acceptance, payment shall be scheduled to authorize release of funds into the Contractor’s account as established at FAR 52.212-4(i), subject to Net 30 payment terms.

12.0 CLOSEOUT

Once performance, acceptance, payment and disbursement of funds occurs, any remaining or unliquidated funds shall be de-obligated via modification prior to conducting official contract file closeout. After the contract has a zero balance, when all services have been performed in a satisfactory manner, and the Contractor has been paid for those services rendered, NRCS Washington shall proceed with contract closeout of the physically complete contract action pursuant to FAR 4.804.

Attachment 1: Locks/Levers/Doors to replace or provide

Current Door/handle/lock

Replacement Door/handle/lock

Building 195B;

Office

Building 195 C;

Shop

Building 195E;

Seed Barn

Building 195F;

Growth Chamber

Building 195G;

Tractor Barn

Mower Shed

Pesticide Bldg

Walk-in Door with knob/lock

Replace knob/lock with lever style handle and lock;

Keyed according to Attachment 3 3 1 1 1 1 1

Hatch style Door with knob/lock

Replace knob/lock with lever style handle and lock;

Keyed according to Attachment 3 1

Walk-in Door with knob/lock

Replace whole door with new metal door frame including lever style handle and lock with door to open towards the outside of the building;

Keyed according to Attachment 3 1 1 1

Key and Re-key scheme

Key…