Solicitation AG-04T1-S-12-0010Final.pdf

SERVICE RFP

Solicitation # AG-04T1-S-12-0010

Umpqua National Forest

O&M of Water and Wastewater Systems

Requisition # 587037

SOLICITATION, OFFER AND AWARD 1.THIS CONTRACT IS A RATED ORDER RATING PAGE OF

UNDER DPAS (15 CFR 700) None 1 54 PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE

AG-04T1-S-12-0010

SEALED BID (IFB)

7/19/2012

NUMBER 587037

x NEGOTIATED (RFP)

7. ISSUED BY CODE 04T1 8. ADDRESS OFFER TO (If other than Item 7) USDA Forest Service Umqua National Forest

2900 NW Stewart Parkway

Roseburg, OR 97471

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and 3 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in 2900 Stewart Ave, Roseburg, OR, 97471 until 1630 local time August 20, 2012

(Hour) (Date) CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

A. NAME

B. TELEPHONE NO. (NO COLLECT

CALLS)Area Code/Number/Extension

C. E-MAIL ADDRESS

CALL: Brad Reed 541-618-2026 bradleysreed@fs.fed.us

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

x A SOLICITATION/CONTRACT FORM x I CONTRACT CLAUSES x B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

x C DESCRIPTION/SPECS./WORK STATEMENT x J LIST OF ATTACHMENTS x D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS x E

INSPECTION AND ACCEPTANCE x

K REPRESENTATIONS, CERTIFICATIONS AND

x F DELIVERIES OR PERFORMANCE OTHER STATEMENTS OF OFFERORS x G CONTRACT ADMINISTRATION DATA x L INSTRS., CONDS., AND NOTICES TO OFFERORS x SPECIAL CONTRACT REQUIREMENTS x M EVALUATION FACTORS FOR AWARD

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within 60 calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS 20 CALENDAR DAYS 30 CALENDAR DAYS CALENDAR DAYS

(See Section I, Clause No. 52-232-8) % % % %

14. ACKNOWLEDGMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amend-ments to the SOLICITATION for offerors and related documents numbered and dated):

15A.

NAME AND

ADDRESS

OF OFFEROR

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or Print)

15B. TELEPHONE NO. (Include area code and extension)

15C. CHECK IF REMITTANCE ADDRESS

17. SIGNATURE

18. OFFER DATE

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN

COMPETITION

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

10 U.S.C. 2304 (c) ( ) 41 U.S.C. 253(c) ( ) (4 copies unless otherwise specified) 7

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

USDA, OCFO, COD, APB

PO Box 60075

New Orleans, LA 70160

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

Brad Reed (Signature of Contracting Officer)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Umpqua National Forest

O&M of Water and Wastewater Systems

Requisition # 587037

PART I—THE SCHEDULE

SECTION B--SUPPLIES OR SERVICES AND PRICES/COSTS

SCHEDULE OF ITEMS

PART I—THE SCHEDULE

ITEM # | SUPPLIES/SERVICES | QTY |UNIT |UNIT PRICE | AMOUNT________

Operation and Maintenance of Water and Wastewater Systems - Wolf Creek Job Corps & Tiller Ranger Station and Water Treatment System at Wolf Creek Campground

BASE PERIOD (10months)

1 Wolf Creek Job Corps Systems

1A Routine O&M 10 MO $__________ $________________

1B Emergency Service 40 HR $__________ $________________

1C Equipment Repair & Replacement as needed per Section C Not Separately Priced

Wolf Creek Job Corps Systems Subtotal $________________

Tiller Ranger Station Systems

1D Routine O&M 10 MO $__________ $________________

1E Emergency Service 24 HR $__________ $________________

1F Equipment Repair & Replacement as needed per Section C Not Separately Priced

Tiller Ranger Station Systems Subtotal $________________

Wolf Creek Campground

1G Routine O&M 1 LS $__________ $________________

1H Emergency Service 35 HR $__________ $________________

1I Equipment Repair & Replacement as needed per Section C Not Separately Priced

Wolf Creek Campground Subtotal $________________

TOTAL AMOUNT FOR ITEM 1(A-I) $________________

Base Period Performance Period: Item 1A- September 1, 2012 – June 30, 2013.

[Unless revised by the terms established under Section F of the contract]

Umpqua National Forest

O&M of Water and Wastewater Systems

Requisition # 587037

(Option Year 1)

OPTION YEAR 1 (12 months)

2 Wolf Creek Job Corps Systems

2A Routine O&M 12 MO $__________ $________________

2B Emergency Service 40 HR $__________ $________________

2C Equipment Repair & Replacement as needed per Section C Not Separately Priced

2D Routine O&M 12 MO $__________ $________________

2E Emergency Service 24 HR $__________ $________________

2F Equipment Repair & Replacement as needed per Section C Not Separately Priced

2G Routine O&M 1 LS $__________ $________________

2H Emergency Service 35 HR $__________ $________________

2I Equipment Repair & Replacement as needed per Section C Not Separately Priced

TOTAL AMOUNT FOR ITEM 2(A-I) $________________

Option Year 1 pricing is applicable to the entire 12 month performance period continuing immediately after the Base Year period.

Decision to exercise the Option to extend the term of the contract to cover this period will be made by the Government no later than the first day of the 10 th month of the Base Period. If exercised, the option term shall be for the full 12 month period.

Umpqua National Forest

O&M of Water and Wastewater Systems

Requisition # 587037

(Option Year 2)

OPTION YEAR 2 (12 months)

3 Wolf Creek Job Corps Systems

3A Routine O&M 12 MO $__________ $________________

3B Emergency Service 40 HR $__________ $________________

3C Equipment Repair & Replacement as needed per Section C Not Separately Priced

3D Routine O&M 12 MO $__________ $________________

3E Emergency Service 24 HR $__________ $________________

3F Equipment Repair & Replacement as needed per Section C Not Separately Priced

3G Routine O&M 1 LS $__________ $________________

3H Emergency Service 35 HR $__________ $________________

3I Equipment Repair & Replacement as needed per Section C Not Separately Priced

TOTAL AMOUNT FOR ITEM 3(A-I) $________________

Option Year 2 pricing is applicable to the entire 12 month performance period continuing immediately after the Option Year 1 period. Decision to exercise the Option to extend the term of the contract to cover this period will be made by the Government no later than the first day of the 12 month of the Option Year 1. If exercised, the option term shall be for the full 12 month period.

Umpqua National Forest

O&M of Water and Wastewater Systems

(Option Year 3)

OPTION YEAR 3 (12 months)

4 Wolf Creek Job Corps Systems

4A Routine O&M 12 MO $__________ $________________

4B Emergency Service 40 HR $__________ $________________

4C Equipment Repair & Replacement as needed per Section C Not Separately Priced

4D Routine O&M 12 MO $__________ $________________

4E Emergency Service 24 HR $__________ $________________

4F Equipment Repair & Replacement as needed per Section C Not Separately Priced

4G Routine O&M 1 LS $__________ $________________

4H Emergency Service 35 HR $__________ $________________

4I Equipment Repair & Replacement as needed per Section C Not Separately Priced

TOTAL AMOUNT FOR ITEM 4(A-I) $________________

Option Year 3 pricing is applicable to the entire 12 month performance period continuing immediately after the Option Year 2 period. Decision to exercise the Option to extend the term of the contract to cover this period will be made by the Government no later than the first day of the 12 month of the Option Year 2. If exercised, the option term shall be for the full 12 month period.

Umpqua National Forest

O&M of Water and Wastewater Systems

(Option Year 4)

OPTION YEAR 4 (12 months)

5 Wolf Creek Job Corps Systems

5A Routine O&M 12 MO $__________ $________________

5B Emergency Service 40 HR $__________ $________________

5C Equipment Repair & Replacement as needed per Section C Not Separately Priced

5D Routine O&M 12 MO $__________ $________________

5E Emergency Service 24 HR $__________ $________________

5F Equipment Repair & Replacement as needed per Section C Not Separately Priced

5G Routine O&M 1 LS $__________ $________________

5H Emergency Service 35 HR $__________ $________________

5I Equipment Repair & Replacement as needed per Section C Not Separately Priced

TOTAL AMOUNT FOR ITEM 5(A-I) $________________

Option Year 4 pricing is applicable to the entire 12 month performance period continuing immediately after the Option Year 3 period. Decision to exercise the Option to extend the term of the contract to cover this period will be made by the Government no later than the first day of the 12 month of the Option Year 3. If exercised, the option term shall be for the full 12 month period.

Umpqua National Forest

O&M of Water and Wastewater Systems

SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

PERFORMANCE WORK STATEMENT/SCOPE OF CONTRACT

C-1 Scope of Contract

Contractor will provide routine and emergency operation services for the following systems. Services will be performed as needed 7 days per week for the contract period:

A. Wolf Creek Job Corps

(1) Potable water plant and system

(1) Wastewater treatment plant and system

Testing and maintenance for both will be provided by the contractor.

B. Tiller Ranger Station

(1) Potable water plant and system

(1) Wastewater treatment plant and system

Testing and maintenance for both will be provided by the contractor.

C. Wolf Creek Campground

(1) Water intake and treatment system.

Testing and maintenance will be provided by the contractor.

Operation of this system is for the open camping season (mid-May through September).

C-2 Description and Locations

A. Locations

The attached vicinity map (see Section J, Exhibit 1) shows the project work sites.

Tiller Ranger Station: Proceed east from Canyonville, Oregon via Douglas County Highway 1 (Tiller Trail

Highway) for 27 miles to Tiller, OR. Tiller Ranger Station is located on the south side of South Umpqua River.

Facilities serviced by the treatment plants are located within the Ranger Station compound with additional facilities on the north side of South Umpqua River.

Wolf Creek Job Corps: Proceed east from Roseburg, OR via State Highway 138 for 18 miles; then southeast on

Little River Road 13 miles to the Center compound. The facilities serviced by the treatment plants are located within the Center compound on the north side of Little River with some additional facilities on the south side of

Little River.

Wolf Creek Campground: Proceed 0.5 miles easterly of Wolf Creek Job Corps along Little River Road.

B. Description

1. Administrative Sites Water Systems (2)

There is one water system each at Tiller Ranger Station and Wolf Creek Job Corps. Each system has a surface water source, elevated storage tank and sludge holding tank. Design capacity of each plant is approximately

56,000 gallons per day.

Umpqua National Forest

O&M of Water and Wastewater Systems

Wolf Creek has a year round mess hall, office, support buildings, dormitories and residences. The Wolf Creek

Job Corps water treatment plant is a computer-program-controlled membrane filtration system (US Filter

Memcor AXIA 12) put into service in December 2006. Its design capacity is 44.88 GPM (gallons per minute) and has measured average daily flows between 16,000 and 32,000 GPD (gallons per day).

Tiller has year round residences, office and support buildings and crew houses with kitchen facilities. Tiller

Ranger Station plant is a physical/chemical package-type (Rotoflow). Its design capacity is 40 GPM and has measured average daily flows between 10,000 GPD and 33,000 GPD.

2. Administrative Sites Wastewater Systems (2)

There is one wastewater system each at Tiller Ranger Station and Wolf Creek Job Corps. Each system consists of an extended aeration package-type treatment plant coupled with a physical/chemical polishing unit which uses alum, soda ash and PAC. Disinfection is accomplished using liquid chlorine (12 1/2%) sodium hypochlorite. Both plants have sludge holding tanks which require periodic pumping and disposal off Forest land at a State approved site. All sewage is from domestic wastes.

The Wolf Creek plant has a design flow of 40,000 GPD with average measured flows of 20,000 GPD. Wolf

Creek has one remote (approximately ½ mile from the treatment plant) and one on-site pump station. It also has a sludge lagoon/subsurface disposal field. Additionally, geotextile dewatering bags are being added to the system to further dewater sludge before transport. This site has a year-round mess hall with associated grease trap, office, support buildings, dormitories and residences.

The Tiller plant has a design flow of 29,000 GPD with average measured flows of 11,000 GPD. It also has one remote pump station approximately 1/8 mile from the treatment plant. The site has year-round residences, office and support buildings and crew houses with kitchen facilities.

3. Wolf Creek Campground Water System

The intake consists of a stainless steel screen, foot valve and approximately 100 lineal feet of 2 inch galvanized iron pipe 30 feet enclosed in a 6 inch diameter housing secured to two concrete slabs at the river’s edge). Equipment in the treatment building includes the centrifugal intake pump, system pressure tank, two 80 gallon contact tanks, one multi-media filter, two cartridge filters, flow meter, chemical feed pump with 30 gallon barrel, electronic turbidimeter, electronic chlorine analyzer and electronic pH/ORP monitor. Also included in the system are the water sump outside the building and the distribution line to 5 feet outside the building. [See Exhibit 11 (6 sheets)]. Design flow rate is 15 GPM. A contract is currently in place to update the filters within this system. Specifics as to the final layout are unavailable at this time.

C-3 Contractor's Obligations

Contractor shall furnish all labor, supervision, transportation, materials, tools, supplies and incidentals required to accomplish contract objectives, unless specified as Government responsibility elsewhere herein.

Contractor and employees shall comply with Health and Safety clauses in 29 CFR 1910 and 1926, including developing plans as required.

Water systems sampling/testing plans required by the Safe Drinking Water Act will be prepared by the

Government and furnished to the Contractor.

Umpqua National Forest

O&M of Water and Wastewater Systems

Requisition # 587037

Contractor shall be responsible for training contract personnel in operation and maintenance of water and wastewater treatment plants and in regulations required under the Safe Drinking Water Act and Oregon DEQ

NPDES discharge permits.

A. Administrative Site Water Systems Operation and Maintenance (includes Intake, Treatment, Storage and

Distribution Systems)

1. Operate and maintain intake, treatment plants, storage tanks and distribution systems to provide potable water in the distribution system which meets the requirements of EPA National Drinking Water

Regulations and the Oregon Drinking Water Quality Act.

2. Provide all testing and monitoring required by EPA National Drinking Water Regulations (EPA NIDWR) and the Oregon Drinking Water Quality Act. All tests with the exception of turbidity, temperature, pH and chlorine residual shall be performed by a State of Oregon certified laboratory.

3. Maintain monthly operation log reports and submit Exhibits 2, 3, 4, 5, and 13 reports to the COR within five (5) days after last day of each month being reported. Use report formats furnished and shown as

Exhibits 2, 3, 4, 5 and 13.

4. Treatment building maintenance includes, but is not limited to, replacing light fixtures, bulbs, switches and outlets as needed and general continual housekeeping inside the building and the grounds in the fenced area at each site. At the end of the contract term, Contractor will be required to return the facilities to the

Government in the same condition as received at the beginning of the contract. All facilities and grounds and adjacent public and private property shall be protected from damage by Contractor's operations. Any damage caused by Contractor's negligence shall require repair or replacement at Contractor's expense.

5. Provide a written preventive maintenance program for all equipment. Program will include the following:

lubrication of bearings; monitoring amperage and voltage of electrical components; keeping all equipment clean and in good repair; routine checking of service valves and the distribution system for leaks or cross-connections; and annual flushing of hydrants and dead end lines.

Submit plan for preventive maintenance program to COR for approval in writing within 30 days of contract start work date. Maintain logs of preventive maintenance work performed to be submitted quarterly to COR. A copy is also to be maintained at treatment plant. Include date the work was performed and by whom. Maintain efficient machinery history card file and periodic motor current draw (amperage) measurements.

6. Maintain a spare parts inventory adequate to bring the system back into operation within two (2) hours after a shutdown due to failure of minor equipment such as but not limited to chemical feed pumps, motor starters, control relays and float switches.

7. Contractor shall be on call 24 hours per day, seven (7) days a week, for emergency repair of any part of the

Administrative sites’ water systems, including breaks in lines, control system failure, and equipment failure. On-site arrival in response to emergency calls shall be a maximum of 1 ½ hours for each of the two sites.

8. Contractor shall prepare and submit to COR a work schedule for employees showing employees times and locations. Schedule shall be submitted prior to start of contract time and a new schedule submitted to COR when changes occur.

Umpqua National Forest

O&M of Water and Wastewater Systems

Requisition # 587037

9. Problems with equipment, controls, etc., shall be corrected as they occur. Contractor shall only perform work for which the Contractor is qualified and/or licensed to perform. Work requiring a State Limited

Maintenance license or licensed electrician shall be performed by an individual so licensed, as per Oregon

ORS 479.510 through 479.945. For responsibilities for payment see the section in this part C entitled

Payment.

10. At the Wolf Creek Job Corps system, direct integrity testing must be conducted on each membrane unit at least once each day that the membrane unit is in operation. Records of these tests should be kept on-site and be available for review.

11. At the Wolf Creek Job Corps system, continuous indirect integrity monitoring (i.e. turbidity) must be conducted on each filter unit. If the IFE turbidity is greater than 0.15 NTU for more than 15 minutes, a direct integrity test (pressure hold or equivalent) must be done immediately. Systems must submit records of these occurrences along with their monthly surface water treatment report.

12. Perform minor maintenance as needed.

B. Wastewater Systems Operations and Maintenance (includes Collection, Treatment, and Discharge Systems)

1. Operate and maintain collection (pressure and gravity sewers), pump stations, treatment plants, discharge systems and emergency power generators to meet the requirements of the Oregon Department of

Environmental Quality sewage effluent discharge permits including addendums and modifications as applicable. Pump stations shall be checked daily and recorded in a log book to remain in each pump station. The Government has obtained the discharge permits and will be responsible for their annual renewal. Copies of discharge permits for each site are included as Exhibits 8 and 9. Addendums and modifications will be furnished to the Contractor as they become available.

2. Provide all testing, monitoring and record keeping required by the DEQ discharge permits and needed for process control. Quarterly BOD5, TSS and fecal coliform samples will be split with independent laboratories.

3. Maintain monthly DEQ monitoring and process control reports required by the discharge permits, and submit them to the COR within five (5) days after the last day of each month being reported. Use the report forms furnished and shown as Exhibits 6 and 7. NPDES permits furnished as Exhibits 8 and 9.

4. Treatment building maintenance includes replacing light fixtures, light fixture bulbs, switches and outlets as needed and general continual housekeeping inside the building and grounds in the fenced area at each site and the drain fields.

5. Provide a preventive maintenance program for all equipment, which includes: changing oils and filters, lubrication of bearings, adjustment of drive belts, monitoring amperage and voltage of electrical components, keeping all equipment clean and in good repair and routine check of manholes and pump stations for infiltration and grease build-up.

Submit plan for preventative maintenance program to COR for approval in writing within 30 days of contract start work date. Maintain logs of preventive maintenance work performed to be submitted quarterly to COR (copy also to be maintained at treatment plant). Include date, work performed and by whom. Maintain efficient machinery history card file and periodic motor current draw (amperage) record.

Umpqua National Forest

O&M of Water and Wastewater Systems

Requisition # 587037

6. Maintain a spare parts inventory adequate to bring system back into operation within two (2) hours after a shutdown due to failure of minor equipment such as control system relays, clogged pumps process control valves, float switches and chemical feed pumps.

7. Contractor shall be on call 24 hours per day, seven (7) days per week, for emergency repair of any part of the sewage systems, including clogged sewer lines, and control system and equipment failure. On-site arrival in response to emergency calls shall be a maximum of 1 ½ hours for each of the two sites.

8. Problems with equipment, controls, etc., shall be corrected as they occur. Work requiring State Limited

Maintenance license or licensed electrician shall be performed by an individual so licensed, as per Oregon

ORS 479.510 through 479.945.

9. Contractor shall skim pre-treatment solids and dispose off National Forest lands in State/County approved sites. Historical average has been approximately (2) 30 gallon containers/month at Wolf Creek Job Corps, less at Tiller.

10. Contractor will arrange for disposal of sludge from operation of water and wastewater treatment and Wolf

Creek's grease trap. Contractor shall notify the COR at least one week (7 days) prior to needed pumping.

Wolf Creek sludge digesters are only accessible via a trail bridge. Sludge to be disposed of is pumped from the first digester to the sludge holding tank at the treatment plant. Additionally, geotextile dewatering bags are being added to the system to further dewater sludge before transport. Contractor will be responsible for disposal of dewatered solids as well. Contractor shall furnish documentation from insurance provider showing coverage for transportation of unclassified waste material. Contractor shall notify COR at least one week (7 days) prior to needed transport.

C. Wolf Creek Campground Water System

1. Contractor shall provide approximately 15 minutes per day to complete O&M work on site 7 days per week.

2. Operate and maintain intake, and treatment systems to provide potable water in the distribution system which meets the requirements of EPA National Drinking Water Regulations and the Oregon Drinking

Water Quality Act.

3. Provide daily testing and monitoring required by EPA National Drinking Water Regulations (EPA

NIDWR) and the Oregon Drinking Water Quality Act. All tests with the exception of turbidity, temperature, pH and chlorine residual shall be performed by a State of Oregon certified laboratory.

4. Maintain monthly operation log reports and submit Exhibits 10 and 14 reports to the COR within five (5) days after last day of each month being reported. Use report formats furnished and shown as Exhibits 10 and 14.

5. Problems with equipment, controls, etc., shall be reported to the COR immediately. Corrective action must be approved by the COR prior to action being taken. In the event that an issue leaves the system unable to produce safe water or continuing to produce water could cause adverse effects to the system, corrective action may be taken to resume water service without COR approval. COR shall be notified as soon as possible

Umpqua National Forest

O&M of Water and Wastewater Systems

Requisition # 587037

C-4 Definitions

A. Water System

Water system includes all piping appurtenances from stream intake, distribution lines, treatment plant

(including treatment building), pump stations, pumps, motors, process controls and electrical components alarm system, storage tank, Operation & Maintenance manuals and laboratory equipment. End of distribution line is 5 feet from exterior wall of a building being served.

B. Wastewater System

Wastewater system includes all sewage collection lines and appurtenances (gravity and pressure) beyond 5 feet from exterior wall of a building being served, effluent outfall lines, manholes, pump stations, treatment plant (including treatment buildings), pumps, motors, process controls and electrical components alarm systems, Operation & Maintenance manuals, laboratory equipment and emergency power generators.

C. Equipment

Equipment includes all systems' mechanical and electrical components used for both normal and emergency operation.

D. Expendable Items

Expendable items are items which are consumed due to the routine work processes called for in the contract.

E. Routine Operation and Maintenance Time

Time period from 7:45 a.m. to 4:30 p.m., daily, used for performing routine operation and maintenance functions described herein. Alternate hours may be established with COR approval.

F. Emergency Overtime

Emergency Overtime consists of time, including travel time, required for repair of systems outside the hours of 7:45 a.m. through 4:30 p.m., seven days per week. Time is counted from the time Contractor leaves location of receiving emergency call, arrives at site, completes required work and returns to initial location. The maximum total travel time paid per emergency call at each site is as follows:

1. Tiller Ranger Station - Three (3) hours (round trip).

2. Wolf Creek Job Corps - Two (3) hours (round trip).

G. Routine Repair

Routine repair consists of troubleshooting causes of failure, hand excavation to repair lines, unclog lines with or without mechanized line cleaning equipment, equipment repair within the capabilities of the spare parts inventory and assisting where needed with repairs furnished by Government or outside sources.

H. Repair, Other Than Routine

Umpqua National Forest

O&M of Water and Wastewater Systems

Requisition # 587037

If troubleshooting and/or repairs require equipment and/or parts outside the scope of routine repair, Contractor shall notify COR of findings, including time, services and supplies estimated for repair. With written approval of COR, Contractor shall proceed with repair on an approved schedule. Payment will be made in accordance with Section C-9.

At the option of the Government, and dependent upon availability of equipment and operators, the COR may notify the Contractor that Government equipment and operators are available to make necessary repairs under this clause. COR may order repair work performed by the Government.

I. Responsible Charge

Responsible charge shall be defined as active, daily, on-site charge and performance of operations. This would also include an operator's option to leave a water treatment plant off-line due to untreatable river turbidity.

J. Down Time

Down time is the period of time when the system is not operable due to the failure of a significant component, or due to circumstances beyond the Contractor’s control.

K. Minor Maintenance

Includes, but not limited to general housekeeping, minor painting of facilities, grounds keeping and warehousing of spare parts and/or unused equipment.

C-5 Personnel Qualifications

A. Personnel operating the water and wastewater systems shall, as a minimum, have the following Oregon

State certifications at the time of start work:

OPERATOR’S CERTIFICATION REQUIREMENTS

Wolf Creek Job Corps Tiller Ranger Station

Water Wastewater Water Wastewater

Class II (WTII) Class III (WWTIII) Class II (WTII) Class II (WWTII)

Class I (WDI) Class I (WWCI) Class I (WDI) Class I (WWCI)

B. Personnel shall, as a minimum, have CEU credits of training in testing, monitoring, record keeping and public notification requirements of the EPA NDWR and Oregon Drinking Water Quality Act.

C. Contractor shall designate, in writing, a representative who will serve as technical advisor to operators for troubleshooting process control and treatment and mechanical/electrical problems. The individual may be one of the operating personnel.

D. Wolf Creek Campground Water System Operator Certifications requirements are the same as Wolf Creek

Job Corps and Tiller Ranger Station.

Umpqua National Forest

O&M of Water and Wastewater Systems

Requisition # 587037

C-6 Performance Standards

A. All tests shall be performed as outlined in the current edition of "Standard Methods for the Examination of

Water and Wastewater" or as required by permit. All tests required by EPA NIDWR are to be performed by an Oregon State certified laboratory except turbidity, chlorine residual, temperature and pH.

B. Contractor shall have a laboratory quality control/quality assurance program.

C. Systems operation and maintenance work shall be performed in accordance with schedule approved by COR.

Equipment, work spaces and laboratory shall be maintained in good repair, cleaned regularly and in general present an orderly appearance.

D. COR shall be notified when down time exceeds two (2) hours. If down time is Contractor's fault or through

Contractor's negligence, actual damages will be assessed for expenses incurred by the Government as result of the down time and any resulting overtime will be at Contractor's expense.

C-7 Records and Reports

Contractor shall submit to the COR the following records and/or reports on the designated dates:

A. DEQ Wastewater Treatment Plant Process Control Report

Five (5) days after last calendar day of previous month. (See Exhibits 6 and 7)

B. Turbidity (Oregon State Health Division Monthly Turbidity Report) and

Surface Water Quality Data (CT Calculations)

Five (5) days after last calendar day of previous month. (Same for all water systems)

(See Exhibits 4, 5, and 10)

C. Total Coliform Bacteria Tests

Five (5) days after completed tests.

D. Preventative Maintenance Logs

Quarterly, beginning three (3) months after start work date.

E. Water Treatment Plant Report

Five (5) days after last calendar day of previous month. (See Exhibits 2, 3, 13, and 14)

F. Oregon Drinking Water Act Regulations Noncompliance

Within 24 hours, report any non-compliance of Oregon Drinking Water Act to the COR verbally. Follow up the oral report with a written one, including corrective action taken, within two days of incident.

G. DEQ Sewage Effluent Discharge Permits Noncompliance

Report on discharge permit noncompliance as outlined in Schedule F, Section D “Reporting Requirements” of all permits. Oral reports shall be to the COR (instead of the DEQ), must be made within one (1) hour of occurrence, and followed up by a written report, including corrective actions taken, within two days of incident. This includes an overflowing surge tank even if effluent is in compliance.

H. Chemical Use

Submit to the COR on a monthly basis a tabulated list of chemical types and quantities used at each treatment plant at each administrative site.

Umpqua National Forest

O&M of Water and Wastewater Systems

C-8 Equipment Repair and Replacement

A. Wolf Creek Job Corps and Tiller Ranger Station

1. All systems' equipment shall remain Government property. Repair or replacement of equipment shall be done as necessary for continuous operation of the systems. Repair and replacement of equipment shall be the responsibility of the Contractor. Repair or replacement of equipment estimated to exceed $500 requires prior written approval by the COR. See Exhibit 12 for written request form.

2. Minor repairs such as, but not limited to, rebuilding chemical feed pump heads, replacing pump packing and seals, defective pH water probes, turbidimeter bulb replacement and lens cleaning, and motor starter contact and coil replacement shall be performed as routine repair by Contractor with parts maintained in inventory. Repair work beyond Contractor's ability such as rewinding electrical motors shall be repaired other than routinely and shall be performed by a competent shop experienced in the repair work needed.

Coordinate with the COR.

3. Major modifications to the systems, such as major component alterations by removing or adding to systems, proposed by either the Contractor or the Government shall be in writing and will require review and written approval in the form of a contract modification issued by the Contracting Officer prior to being implemented. Normal day-to-day changes may be performed as Contractor deems necessary, without COR approval.

4. When repair or replacement requires purchasing parts and/or services, Contractor shall be responsible for direct payment to suppliers and vendors. Contractor will submit invoices to COR for reimbursement on the monthly progress payment. Payment procedures for repairs, replacements or services estimated to exceed

$500 may be evaluated on a case-by-case basis.

B. Wolf Creek Campground

1. All system’s equipment shall remain Government property.

2. All repair and replacement of equipment needs may be made on an as needed basis by contractor. COR shall be informed of each purchase exceeding $50 within 24 hours.

3. Emergency repair and replacement of equipment up to $500 is permitted without COR approval only in the event that the purchase is necessary to continue producing water on site and the COR is unavailable for approval (ex. on a Saturday). COR shall be informed of purchase as soon as possible (ex. Monday morning).

4. Any items that are not immediately required to operate the system or serving as spare parts for the system shall have COR approval prior to purchase.

Umpqua National Forest

O&M of Water and Wastewater Systems

Requisition # 587037

C-9 Progress Payments

Invoices may be submitted as indicated, on a monthly basis, for items listed below per the schedule of items:

Wolf Creek Job Corps Systems

Routine O&M Monthly

Emergency Service Hourly

Equipment Repair & Replacement Per Invoice

Routine O&M Monthly

Equipment Repair & Replace Per Invoice

Routine O&M (invoice ¼ lump sum total per month) Monthly (June-September)

Repair and Replace Per Invoice

Contractor shall submit copies of invoices from vendors/suppliers for parts, equipment or services.

Payment for hourly services will be based on the actual person hours performed at the contract unit price.

The unit price is not subject to adjustment regardless of the quantity actually required.

No minimum guarantee is provided.

Umpqua National Forest

O&M of Water and Wastewater Systems

Requisition # 587037

G-3 Government-Furnished Property

(Wolf Creek Job Corps & Tiller Ranger Station)

The Government shall deliver to the Contractor, Government-furnished property described as follows:

A. Property and/or Services Description/Location/Availability Date

1. Hand tools, electrical power, and operation and maintenance manuals.

2. Spare control and alarm system relays for Wolf Creek Job Corps sewage and Tiller water treatment systems control panels.

3. Chemicals, including, but not limited to, aluminum sulfate, chlorine, soda ash, lime and polymer to be used in the four treatment plants.

4. Laboratory equipment, including, but not limited to, pH meters, turbidimeters, scales, glassware, automatic samplers and lab chemicals (includes replacement parts for equipment).

5. Report forms (See Section J - Exhibits 2, 3, 4, 5, 6, 7, 10, 13 and 14).

6. Government will be responsible for compliance to the terms of the discharge permits and drinking water regulations, and as such, will be responsible for operational fees, fines and citations issued by regulatory agencies for non-compliance and law judgments from suits. If any such fines, citations and law judgments are determined by the Contracting Officer to have resulted from negligent operations by the Contractor, Contractor may be held liable.

7. All Government-furnished property is at each treatment plant. Bulk chemicals for the two administrative sites will be stored in the chemical storage section of the Wolf Creek Job Corps sewage treatment plant.

Chemicals to be used at the other site will be transported by the Contractor from the Wolf Creek Job Corps storage room.

8. All the above Government-furnished property will be inventoried by the COR and Contractor after contract award. At this time, condition surveys will be performed on all major system components, the general conditions of individual pieces will be agreed upon by COR and Contractor in writing.

Expendable items necessary for performing contract work shall be Contractor's responsibility for supply and replacement. All items shall remain Government property although temporarily transferred to the

Contractor to utilize in performing work under this contract.

9. Note – Government furnished housing in not available.

B. The Government will furnish all available "as-built" utility plans and Operation & Maintenance manuals for each site/plant. Contractor shall give COR information as found to up-date the plans.

C. Government-furnished Spare Parts for Routine Repairs

Items shall be Government property temporarily transferred to the Contractor. Spare parts shall be kept on hand at site locations. Contractor shall maintain accountability and use records of spare parts in inventory and upon completion of contract transfer spare parts to the Government.

Umpqua National Forest

O&M of Water and Wastewater Systems

Requisition # 587037

G-4 Government-Furnished Property

(Wolf Creek Campground Water System)

The following Government-Furnished Property will be provided to the contractor:

1. 5 and 1 micron cartridges for the two cartridge-type filters

2. Liquid Chlorine (12-1/2 %)

3. Report Forms Masters (see attached Exhibits 10 and 14)

4. pH meter, chlorine analyzer and turbidimeter

5. As-built intake and treatment system plans (see attached Exhibit 11, 6 sheets)

As noted in Section C-2 3, A contract is currently in place to update the filters within this system. Specifics as to the final layout are unavailable at this time. Government-Furnished Property may vary slightly from this list.

Umpqua National Forest

O&M of Water and Wastewater Systems

SECTION D--PACKAGING AND MARKING

{For this Solicitation, there are NO clauses in this Section}

Umpqua National Forest

O&M of Water and Wastewater Systems

Requisition # 587037

SECTION E--INSPECTION AND ACCEPTANCE

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.246-4 Inspection of Services--Fixed-Price (AUG 1996)

452.246-70 Inspection and Acceptance (FEB 1988)

CONTRACTOR QUALITY CONTROL SYSTEM

The Contractor shall identify the quality control inspection system it will use to ensure that contract specifications will be achieved. At no time shall the contractor rely upon Government inspections to provide notification of unsatisfactory performance. The Contractor shall produce written inspection records in a format and at times and places satisfactory to the Contracting Officer. Inspection records shall be made available upon request of the

Contracting Officer and be maintained until the date of contract closure. The Contracting Officer may observe the

Contractor's inspection at any time and shall otherwise have unlimited access to the inspection data.

http://www.arnet.gov/far/

Umpqua National Forest

O&M of Water and Wastewater Systems

Requisition # 587037

SECTION F--DELIVERIES OR PERFORMANCE

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far/

52.242-15 Stop Work Order (AUG 1989)

52.242-17 Government Delay of Work (AUG 1989)

AGAR 452.211-74 Period of Performance (FEB 1988)

The period of performance of this contract is as follows

Base Award Period September 1, 2012 – June 30, 2013 (10 Months)

Optional Period 1 July 1, 2013 – June 30, 2014 (12 Months)

Optional Period 2 July 1, 2014 – June 30, 2015 (12 Months)

Optional Period 3 July 1, 2015 – June 30, 2016 (12 Months)

Optional Period 4 July 1, 2015 - June 30, 2017 (12 Months)

FAR 52.211-10 COMMENCEMENT PROSECUTION, AND COMPLETION OF WORK (APR 1984)

The Contractor shall be required to commence work under this contract within 5 calendar days after the date the

Contractor receives the notice to proceed is issued. Anticipated start date is September 1, 2012.

Umpqua National Forest

O&M of Water and Wastewater Systems

Requisition # 587037

SECTION G--CONTRACT ADMINISTRATION DATA

452.215-73 Post Award Conference. (NOV 1996)

A post award conference with the successful offeror is required. It will be scheduled and held within 3 days after the date of contract award. The conference will be held at:

USDA Forest Service

Umqua National Forest

3900 Stewart Ave

Roseburg, OR

Umpqua National Forest

O&M of Water and Wastewater Systems

SECTION H--SPECIAL CONTRACT REQUIREMENTS

H-1 AGAR 452.237-74 KEY PERSONEL (FEB 1988)

(a) The Contractor shall assign to this contract the following key personnel: All personnel listed in your Qualified

Personnel response in your technical proposal submittal.

(b) During the first ninety (90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer at least 15 days prior to making any permanent substitutions.

(c) The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the

Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel.

H-2 REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT

Register of Wage Determination No. WD 05-2439 (Rev.-13) with effective date of 06/19/2012 is made a part of this solicitation and any resultant contract. Classification for 25040 - Sewage Plant Operator and

25210 - Water Treatment Plant Operator are determined to be applicable to labor furnished under this contract.

Umpqua National Forest

O&M of Water and Wastewater Systems

Requisition # 587037

PART II--CONTRACT CLAUSES

SECTION I--CONTRACT CLAUSES

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.arnet.gov/far/ www.usda.gov/procurement/policy/agar.html

52.202-1 Definitions (JUL 2004)

52.203-3 Gratuities (APR 1984)

52.203-5 Covenant Against Contingent Fees (APR 1984)

52.203-6 Restrictions on Subcontractor Sales to the Government (SEP 2006)

52.203-7 Anti-Kickback Procedures (OCT 2010)

52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity (JAN 1997)

52.203-10 Price or Fee Adjustment for Illegal or Improper Activity (JAN 1997)

52.203-12 Limitation on Payments to Influence Certain Federal Transactions (OCT 2010)

52.204-4 Printed or Copied Double-Sided on Recycled Paper (AUG 2000)

52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (FEB 2012)

52.209-6 Protecting the Government's Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (DEC 2010)

52.215-2 Audit and Records -- Negotiation (OCT 2010)

52.215-8 Order of Precedence--Uniform Contract Format (OCT 1997)

52.215-14 Integrity of Unit Prices (OCT 2010)

52.219-6 Notice of Total Small Business Set-Aside (NOV 2011)

52.219-8 Utilization of Small Business Concerns (JAN 2011)

52.219-9 Small Business Subcontracting Plan (JAN 2011) (Applicable if > $550,000)

52.219-13 Notice of Set-Aside Orders (NOV 2011)

52.219-14 Limitations on Subcontracting (NOV 2011)

52.219-16 Liquidated Damages --Subcontracting Plan (JAN 1999) (Applicable if > $550,000)

52.222-3 Convict Labor (JUN 2003)

52.222-4 Contract Work Hours and Safety Standards Act -- Overtime Compensation (JUL 2005)

52.222-21 Prohibition of Segregated Facilities (FEB 1999)

52.222-26 Equal Opportunity (MAR 2007)

52.222-35 Equal Opportunity for Veterans (SEP 2010)

52.222-36 Affirmative Action for Workers with Disabilities (OCT 2010)

52.222-37 Employment Reports Veterans (SEP 2010)

52.222-41 Service Contract Act of 1965 (NOV 2007)

52.222-44 Fair Labor Standards Act and Service Contract Act--Price Adjustment (SEP 2009)

52.222-50 Combating Trafficking in Persons (FEB 2009)

52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts (DEC 2007)

52.223-5 Pollution Prevention and Right-to-Know Information (AUG 2003) http://www.usda.gov/procurement/policy/agar.html

Umpqua National Forest

O&M of Water and Wastewater Systems

Requisition # 587037

52.223-6 Drug-Free Workplace (MAY 2001)

52.223-14 Toxic Chemical Release Reporting (AUG 2003)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)

52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008)

52.225-25 Prohibition on Engaging in Sanctioned Activities Relating to Iran—Certification (SEP 2010)

52.227-1 Authorization and Consent (DEC 2007)

52.227-2 Notice and Assistance Regarding Patent and Copyright Infringement (DEC 2007)

52.228-5 Insurance—Work on a Government Installation (JAN 1997)

52.229-3 Federal, State, and Local Taxes (APR 2003)

52.232-1 Payments (APR 84)

52.232-8 Discounts for Prompt Payment (FEB 2002)

52.232-9 Limitation on Withholding of Payments (APR 1984)

52.232-11 Extras (APR 1984)

52.232-17 Interest (OCT 2010)

52.232-18 Availability of Funds (APR 1984)

52.232-23 Assignment of Claims (JAN 1986)

52.232-25 Prompt Payment (OCT 2008)

52.232-33 Payment by Electronic Funds Transfer – Central Contractor Registration (OCT 2003)

52.233-1 Disputes (JULY 2002)

52.233-3 Protest After Award (AUG 1996)

52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004)

52.236-3 Site Investigation and Conditions Affecting the Work (APR 1984)

52.236-6 Superintendence by the Contractor (APR 1984)

52.236-10 Operations and Storage Areas (APR 1984)

52.236-12 Cleaning Up (APR 1984)

52.236-13 Accident Prevention (NOV 1991)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984)

52.242-13 Bankruptcy (JUL 1995)

52.243-1 Changes--Fixed-Price (AUG 1987)--Alternate I (APR 1984)

52.244-6 Subcontracts for Commercial Items (DEC 2010)

52.245-1 Government Property (AUG 2010)

Alternate I (AUG 2010)

Alternate II (JUN 2007)

52.245-2 Government Property Installation Operation Services (AUG 2010)

52.246-25 Limitation of Liability—Services (FEB 1997)

52.248-1 Value Engineering (OCT 2010)

52.249-2 Termination for Convenience of the Government (Fixed-Price) (MAY 2004)

52.249-8 Default (Fixed-Price Supply and Service) (APR 1984)

52.253-1 Computer Generated Forms (JAN 1991)

AGRICULTURE ACQUISITION REGULATION (48 CFR CHAPTER 4) CLAUSES

452.228-71 Insurance Coverage (NOV 1996)

452.237-70 Loss, Damage, Destruction or Repair (FEB 1988)

452.237-75 Restrictions Against Disclosure (FEB 1988)

52.217-5 Evaluation of Options (JULY 1990)

52.217-7 Option for Increased Quantity—Separately Priced Line Item (MAR 1989)

52.217-8 Option to Extend Services (NOV 1999)

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

Umpqua National Forest

O&M of Water and Wastewater Systems

52.204-7 Central Contractor Registration.

CENTRAL CONTRACTOR REGISTRATION (FEB 2012)

(a) Definitions. As used in this clause—

“Central Contractor Registration (CCR) database” means the primary Government repository…