AG-04T0-S-17-0017Solicitation.pdf

SOLICITATION, OFFER AND AWARD 1.THIS CONTRACT IS A RATED ORDER RATING PAGE OF

UNDER DPAS (15 CFR 700) None 1 52 PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE

AG-04T0-S-17-0017

SEALED BID (IFB)

3/31/2017

NUMBER 587037

x NEGOTIATED (RFP)

7. ISSUED BY CODE 04T1 8. ADDRESS OFFER TO (If other than Item 7) USDA Forest Service FOR: Umpqua National Forest Siuslaw National Forest 3200 SW Jefferson Way Corvallis, OR 97331

Same as 7

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and 0 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in Same as 7 until 4p.m. PST local time May 1, 2017

(Hour) (Date) CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION A. NAME B. TELEPHONE NO. (NO COLLECT

CALLS)Area Code/Number/Extension C. E-MAIL ADDRESS

CALL: Paula S. Winningham Technical: John Beagle

P: 541-750-7115 P: 541-957-3397 pwinningham@fs.fed.us

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

x A SOLICITATION/CONTRACT FORM x I CONTRACT CLAUSES x B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

x C DESCRIPTION/SPECS./WORK STATEMENT x J LIST OF ATTACHMENTS x D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS x E INSPECTION AND ACCEPTANCE x K REPRESENTATIONS, CERTIFICATIONS AND x F DELIVERIES OR PERFORMANCE OTHER STATEMENTS OF OFFERORS x G CONTRACT ADMINISTRATION DATA x L INSTRS., CONDS., AND NOTICES TO

OFFERORS

x SPECIAL CONTRACT REQUIREMENTS x M EVALUATION FACTORS FOR AWARD

OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within 60 calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR

DAYS 20 CALENDAR DAYS 30 CALENDAR DAYS CALENDAR DAYS

(See Section I, Clause No. 52-232-8) % % % %

14. ACKNOWLEDGMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amend-ments to the SOLICITATION for offerors and related documents numbered and dated):

15A.

NAME AND

ADDRESS

OF OFFEROR

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or Print)

15B. TELEPHONE NO. (Include area code and extension)

15C. CHECK IF REMITTANCE

ADDRESS 17. SIGNATURE 18. OFFER DATE

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN

COMPETITION 23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

10 U.S.C. 2304 (c) ( ) 41 U.S.C. 253(c) ( ) (4 copies unless otherwise specified) 7

24. ADMINISTERED BY (If other than Item

7) CODE 25. PAYMENT WILL BE MADE BY CODE

www.ipp.gov

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

Paula S. Winningham (Signature of Contracting Officer)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AG-04T0-S-17-0017

O & M of Water and Wastewater Systems - Umpqua NF http://www.ipp.gov/

PART I—THE SCHEDULE

SECTION B--SUPPLIES OR SERVICES AND PRICES/COSTS

SCHEDULE OF ITEMS

ITEM # | SUPPLIES/SERVICES | QTY |UNIT |UNIT PRICE | AMOUNT________

Operation and Maintenance of Water and Wastewater Systems - Wolf Creek Job Corps & Tiller Ranger Station, Water Treatment System at Wolf Creek Campground and Forest-wide Water/Wastewater Support

Base Year - Performance Period: July 1, 2016 – June 30, 2017

1 Wolf Creek Job Corps Systems

1A Routine O&M 12 MO $__________ $________________ 1B Emergency Service 40 HR $__________ $________________ 1C Equipment Repair & Replacement as needed per Section C Not Separately Priced

Wolf Creek Job Corps Systems Subtotal $________________

Tiller Ranger Station Systems

1D Routine O&M 12 MO $__________ $________________ 1E Emergency Service 24 HR $__________ $________________ 1F Equipment Repair & Replacement as needed per Section C Not Separately Priced

Tiller Ranger Station Systems Subtotal $________________

Wolf Creek Campground

1G Routine O&M 1 LS $__________ $________________ 1H Emergency Service 35 HR $__________ $________________

1I Equipment Repair & Replacement as needed per Section C Not Separately Priced

Wolf Creek Campground Subtotal $________________

Forest-wide Routine and Emergency Response

1J Emergency Service 40 HR $__________ $________________ 1K Routine Service 40 HR $__________ $________________

1L Equipment Repair & Replacement as needed per Section C Not Separately Priced

TOTAL AMOUNT FOR BASE ITEM 1(A-L) $________________

O-1 Forest-wide Regulatory Reporting (OPTION ITEM)

O-1A Reporting as described in Section C 12 MO $__________ $________________

AG-04T0-S-17-0017

O & M of Water and Wastewater Ssytems - Umpqua NF

ITEM # | SUPPLIES/SERVICES | QTY |UNIT |UNIT PRICE | AMOUNT________

Operation and Maintenance of Water and Wastewater Systems - Wolf Creek Job Corps & Tiller Ranger Station, Water Treatment System at Wolf Creek Campground and Forest-wide

Option Year 1 - Performance Period: July 1, 2017 – June 30, 2018

2 Wolf Creek Job Corps Systems

2A Routine O&M 12 MO $__________ $________________ 2B Emergency Service 40 HR $__________ $________________ 2C Equipment Repair & Replacement as needed per Section C Not Separately Priced

Wolf Creek Job Corps Systems Subtotal $________________

Tiller Ranger Station Systems

2D Routine O&M 12 MO $__________ $________________ 2E Emergency Service 24 HR $__________ $________________ 2F Equipment Repair & Replacement as needed per Section C Not Separately Priced

Tiller Ranger Station Systems Subtotal $________________

Wolf Creek Campground

2G Routine O&M 1 LS $__________ $________________ 2H Emergency Service 35 HR $__________ $________________

2I Equipment Repair & Replacement as needed per Section C Not Separately Priced

Wolf Creek Campground Subtotal $________________

Forest-wide Routine and Emergency Response

2J Emergency Service 40 HR $__________ $________________ 2K Routine Service 40 HR $__________ $________________

2L Equipment Repair & Replacement as needed per Section C Not Separately Priced

TOTAL AMOUNT FOR BASE ITEM 2(A-L) $________________

O-2 Forest-wide Regulatory Reporting (OPTION ITEM)

O-2A Reporting as described in Section C 12 MO $__________ $________________

Option Year 1 pricing is applicable to the entire 12 month performance period continuing immediately after the Base Year period. Decision to exercise the Option to extend the term of the contract to cover this period will be made by the Government no later than the first day of the 12th month of the Base Year. If exercised, the option term shall be for the full 12 month period.

ITEM # | SUPPLIES/SERVICES | QTY |UNIT |UNIT PRICE | AMOUNT________

Operation and Maintenance of Water and Wastewater Systems - Wolf Creek Job Corps & Tiller Ranger Station, Water Treatment System at Wolf Creek Campground and Forest-wide

Option Year 2 - Performance Period: July 1, 2018 – June 30, 2019

3 Wolf Creek Job Corps Systems

3A Routine O&M 12 MO $__________ $________________ 3B Emergency Service 40 HR $__________ $________________ 3C Equipment Repair & Replacement as needed per Section C Not Separately Priced

Wolf Creek Job Corps Systems Subtotal $________________

Tiller Ranger Station Systems

3D Routine O&M 12 MO $__________ $________________ 3E Emergency Service 24 HR $__________ $________________ 3F Equipment Repair & Replacement as needed per Section C Not Separately Priced

Tiller Ranger Station Systems Subtotal $________________

Wolf Creek Campground

3G Routine O&M 1 LS $__________ $________________ 3H Emergency Service 35 HR $__________ $________________

3I Equipment Repair & Replacement as needed per Section C Not Separately Priced

Wolf Creek Campground Subtotal $________________

Forest-wide Routine and Emergency Response

3J Emergency Service 40 HR $__________ $________________ 3K Routine Service 40 HR $__________ $________________

3L Equipment Repair & Replacement as needed per Section C Not Separately Priced

TOTAL AMOUNT FOR BASE ITEM 3(A-L) $________________

O-3 Forest-wide Regulatory Reporting (OPTION ITEM)

O-3A Reporting as described in Section C 12 MO $__________ $________________

Option Year 2 pricing is applicable to the entire 12 month performance period continuing immediately after the Option Year 1 period. Decision to exercise the Option to extend the term of the contract to cover this period will be made by the Government no later than the first day of the 12th month of the Option Year 1. If exercised, the option term shall be for the full 12 month period.

ITEM # | SUPPLIES/SERVICES | QTY |UNIT |UNIT PRICE | AMOUNT________

Operation and Maintenance of Water and Wastewater Systems - Wolf Creek Job Corps & Tiller Ranger Station, Water Treatment System at Wolf Creek Campground and Forest-wide

Option Year 3 - Performance Period: July 1, 2019 – June 30, 2020

4 Wolf Creek Job Corps Systems

4A Routine O&M 12 MO $__________ $________________ 4B Emergency Service 40 HR $__________ $________________ 4C Equipment Repair & Replacement as needed per Section C Not Separately Priced

Wolf Creek Job Corps Systems Subtotal $________________

Tiller Ranger Station Systems

4D Routine O&M 12 MO $__________ $________________ 4E Emergency Service 24 HR $__________ $________________ 4F Equipment Repair & Replacement as needed per Section C Not Separately Priced

Tiller Ranger Station Systems Subtotal $________________

Wolf Creek Campground

4G Routine O&M 1 LS $__________ $________________ 4H Emergency Service 35 HR $__________ $________________

4I Equipment Repair & Replacement as needed per Section C Not Separately Priced

Wolf Creek Campground Subtotal $________________

Forest-wide Routine and Emergency Response

4J Emergency Service 40 HR $__________ $________________ 4K Routine Service 40 HR $__________ $________________

4L Equipment Repair & Replacement as needed per Section C Not Separately Priced

TOTAL AMOUNT FOR BASE ITEM 4(A-L) $________________

O-4 Forest-wide Regulatory Reporting (OPTION ITEM)

O-4A Reporting as described in Section C 12 MO $__________ $________________

Option Year 3 pricing is applicable to the entire 12 month performance period continuing immediately after the Option Year 2 period. Decision to exercise the Option to extend the term of the contract to cover this period will be made by the Government no later than the first day of the 12th month of the Option Year 2. If exercised, the option term shall be for

ITEM # | SUPPLIES/SERVICES | QTY |UNIT |UNIT PRICE | AMOUNT________

Operation and Maintenance of Water and Wastewater Systems - Wolf Creek Job Corps & Tiller Ranger Station, Water Treatment System at Wolf Creek Campground and Forest-wide

Option Year 4 - Performance Period: July 1, 2020 – June 30, 2021

5 Wolf Creek Job Corps Systems

5A Routine O&M 12 MO $__________ $________________ 5B Emergency Service 40 HR $__________ $________________ 5C Equipment Repair & Replacement as needed per Section C Not Separately Priced

Wolf Creek Job Corps Systems Subtotal $________________

Tiller Ranger Station Systems

5D Routine O&M 12 MO $__________ $________________ 5E Emergency Service 24 HR $__________ $________________ 5F Equipment Repair & Replacement as needed per Section C Not Separately Priced

Tiller Ranger Station Systems Subtotal $________________

Wolf Creek Campground

5G Routine O&M 1 LS $__________ $________________ 5H Emergency Service 35 HR $__________ $________________

5I Equipment Repair & Replacement as needed per Section C Not Separately Priced

Wolf Creek Campground Subtotal $________________

Forest-wide Routine and Emergency Response

5J Emergency Service 40 HR $__________ $________________ 5K Routine Service 40 HR $__________ $________________

5L Equipment Repair & Replacement as needed per Section C Not Separately Priced

TOTAL AMOUNT FOR BASE ITEM 5(A-L) $________________

O-5 Forest-wide Regulatory Reporting (OPTION ITEM)

O-5A Reporting as described in Section C 12 MO $__________ $________________

Option Year 4 pricing is applicable to the entire 12 month performance period continuing immediately after the Option Year 3 period. Decision to exercise the Option to extend the term of the contract to cover this period will be made by the Government no later than the first day of the 12th month of the Option Year 3. If exercised, the option term shall be for

GRAND TOTAL FOR ALL BASE ITEMS $__________________

NOTES:

1) “Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the solicitation’s closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs incurred.”

2) Offerors are urged to inspect work site before submitting quote. See Section L for Site Visit point of contact.

3) Offerors must register in the System for Award Management (SAM) data base (See FAR clause 52.204-7).

Information on registration may be obtained via the internet at: http://www.sam.gov All contractors and vendors must complete the electronic version of the Representations and Certifications in the SAM System.

4) ELECTRONIC OFFERS WILL NOT BE ACCEPTED. An offer that is emailed to government account will be rejected.

5) Facsimile quotes will be accepted.

6) This is not a public bid opening. All offers submitted are considered confidential. The name of the contractor and the amount of the contract will be disclosed only after an award has been made.

7) RETURN PACKAGE: See Section L for return package instructions.

To be considered for award the offeror must complete and return the following documents to this office on or before the date and time specified for receipt of offers:

Completed Standard Form 33 Schedule of Items/Bid Schedule, Including (DUNS and E-mail address) Technical Proposal All of Section K – Representations, Certifications and Other Statements of

Offerors Section M – Response to Evaluation Factors for Award

RETURN DOCUMENTS TO: Siuslaw National Forest Attn: Contracting – Paula Winningham 3200 SW Jefferson Way Corvallis, OR 97331

If mailing through postal mail: Include the following on the sealed envelope:

RFP Number: AG-04TO-S-17-0017

Name of Project: Operations and Maintenance of Water and Wastewater Systems – Umpqua National Forest

FAR 52.215-5 FACSIMILE PROPOSALS (OCT 1997)

(a) Definition. "Facsimile proposal," as used in this provision, means a proposal, revision or modification of a proposal, or withdrawal of a proposal that is transmitted to and received by the Government via facsimile machine.

AG-04T0-S-17-0017

http://www.sam.gov/

(b) Offerors may submit facsimile proposals as responses to this solicitation. Facsimile proposals are subject to the same rules as paper proposals.

(c) The telephone number of receiving facsimile equipment is: 541-750-7236

(d) If any portion of a facsimile proposal received by the Contracting Officer is unreadable to the degree that conformance to the essential requirements of the solicitation cannot be ascertained from the document-

(1) The Contracting Officer immediately shall notify the offeror and permit the offeror to resubmit the proposal.

(2) The method and time for resubmission shall be prescribed by the Contracting Officer after consultation with the offeror; and

(3) The resubmission shall be considered as if it were received at the date and time of the original unreadable submission for the purpose of determining timelines, provided the offeror complies with the time and format requirements for resubmission prescribed by the Contracting Officer.

(e) The Government reserves the right to make award solely on the facsimile proposal. However, if requested to do so by the Contracting Officer, the apparently successful offeror promptly shall submit the complete original signed proposal.

INVOICE PROCESSING PLATFORM

The following instructions only apply after issuance of award:

The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice Processing Platform (IPP). The contractor must follow the instructions on how to register and submit invoices via IPP as prescribed in the previous communications from USDA and Treasury. All invoices are to be submitted via the electronic Invoice Processing Platform. This is a mandatory requirement initiated by the U.S.

Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm.

Please make sure that your company has registered at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish your account. If you have any questions or concerns, please contact the Controller Operations Division Help Desk at 1-877-243-3072 or cod.help@usda.gov.

https://www.ipp.gov/index.htm https://www.ipp.gov/vendors/enrollment-vendors.htm https://www.ipp.gov/vendors/enrollment-vendors.htm mailto:cod.help@usda.gov

SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C-1 SCOPE OF CONTRACT

Contractor will provide routine and emergency operation services for the following systems. Services will be performed as needed 7 days per week for the contract period:

Base Items

A. Wolf Creek Job Corps

• (1) Potable water plant and system

• (1) Wastewater treatment plant and system

• Testing and maintenance for both will be provided by the contractor.

B. Tiller Ranger Station

• (1) Potable water plant and system

• (1) Wastewater treatment plant and system

• Testing and maintenance for both will be provided by the contractor.

C. Wolf Creek Campground

• (1) Water intake and treatment system.

• Testing and maintenance will be provided by the contractor.

• Operation of this system is for the open camping season (mid-May through September).

D. Forest-wide Routine and Emergency Response

• Emergency Service to facilities not operated by Contractor (less than 48 hours’ notice)

• Routine Service to facilities not operated by Contractor (at least 7 days’ notice)

Option Items

In addition to the worked described above, the Government may elect to award regulatory compliance oversight of all Forest water and wastewater systems. See C-3 for detailed list of systems.

A. Forest-wide Regulatory Reporting (OPTION ITEM)

• Contractor to maintain additional files on all non-contractor operated Forest systems (including 9 additional water systems and 1 additional wastewater system). Contractor shall collect, verify, and assemble all monthly reporting documentation and transmit said information to the COR prior to the 10th of each month. Assembled reports shall be as required by the Oregon Department of Environmental Quality (for wastewater) and the Oregon Health Authority (for water). Contractor shall also update sampling plans and ensure timely submission of typical reports required by Oregon State regulatory agencies (Infiltration and Inflow reports, biosolids reports, water system startup, etc.). Contractor shall meet all deadlines and shall review paperwork for completeness and accuracy prior to submission.

C-2 DESCRIPTION AND LOCATIONS

A. Locations

The attached vicinity map (see Section J, Exhibit 1) shows the project work sites.

Tiller Ranger Station: Proceed east from Canyonville, Oregon via Douglas County Highway 1 (Tiller Trail Highway) for 27 miles to Tiller, OR. Tiller Ranger Station is located on the south side of South Umpqua River.

Facilities serviced by the treatment plants are located within the Ranger Station compound with additional facilities on the north side of South Umpqua River.

Wolf Creek Job Corps: Proceed east from Roseburg, OR via State Highway 138 for 18 miles; then southeast on Little River Road 13 miles to the Center compound. The facilities serviced by the treatment plants are located within the Center compound on the north side of Little River with some additional facilities on the south side of Little River.

Wolf Creek Campground: Proceed 0.5 miles easterly of Wolf Creek Job Corps along Little River Road.

Emergency response, routine response, and regulatory reporting: The following list identifies additional water and wastewater systems that may require emergency/routine service and/or regulatory reporting (if awarded).

Offerors should familiarize themselves with the complexity, typical reporting requirements, and locations of these systems; all systems are within the Umpqua National Forest boundary.

Water System Name PWS # Type Typical Season

USFS Bogus Creek CG 4192761 Ground May-Oct USFS Boulder Creek CG 4195246 Ground May-

Oct/Nov USFS Cover Camp 4195273 Ground May-

Oct/Nov USFS Diamond Lake Rec Area 4192758 Ground Year-round USFS Horseshoe Bend CG (Surface Water System)

4194179 Surface May-Sept

USFS Layng Creek Work Center 4192756 Ground Year-round USFS Poole Creek CG 4192760 Ground May-Oct USFS Thielsen View CG 4192869 Ground May-Oct USFS Toketee Ranger Station 4101094 Ground Year-round

Wastewater System Name Permit # Type Typical

Season Diamond Lake Recreation Area 100833 WPCF Year-round

B. Description

1. Administrative Sites Water Systems (2)

There is one water system each at Tiller Ranger Station and Wolf Creek Job Corps. Each system has a surface water source, elevated storage tank and sludge holding tank. Design capacity of each plant ranges from approximately 40,000 gallons per day for the Tiller system, to approximately 60,000 gallons per day for the Wolf Creek Job Corps system.

Wolf Creek has a year-round mess hall, office, support buildings, dormitories and residences that serves a population of up to 350. The Wolf Creek Job Corps water treatment plant is a computer-program-controlled membrane filtration system (US Filter Memcor AXIA 12) put into service in December 2006. Its design capacity is 44.88 GPM (gallons per minute) and has measured average daily flows between 16,000 and 32,000 GPD (gallons per day).

Tiller has year-round residences, office and support buildings and crew houses with kitchen facilities. Tiller Ranger Station plant is a physical/chemical package-type (Rotoflow). Its design capacity is 40 GPM and has measured average daily flows between 10,000 GPD and 33,000 GPD. The population at this site varies from 10 to 90+ depending on the time of year.

2. Administrative Sites Wastewater Systems (2)

There is one wastewater system each at Tiller Ranger Station and Wolf Creek Job Corps. Each system consists of an extended aeration package-type treatment plant coupled with a physical/chemical polishing unit which uses alum, soda ash and PAC. Disinfection is accomplished using sodium hypochlorite (12 1/2%). Both plants have dechlorination systems as required by Oregon Department of Environmental Quality. Both plants have sludge holding tanks which require periodic pumping and disposal off Forest land at a State approved site (note: the Wolf Creek Job Corps plant has the ability to dewater sludge in a manner that does not require commercial pumping, see below). All sewage is from domestic wastes.

The Wolf Creek plant has a design flow of 40,000 GPD with average measured flows of 20,000 GPD. Wolf Creek has one remote (approximately ½ mile from the treatment plant) and one on-site pump station. It also has a sludge lagoon/subsurface disposal field. Additionally, geotextile dewatering bags, added to the system in 2012, are used to further dewater sludge before transport (see Exhibit 16). This site has a year-round mess hall with associated grease trap, office, support buildings, dormitories and residences.

The Tiller plant has a design flow of 29,000 GPD with average measured flows of 11,000 GPD. It also has one remote pump station approximately 1/8 mile from the treatment plant. The site has year-round residences, office and support buildings and crew houses with kitchen facilities.

3. Wolf Creek Campground Water System

The intake consists of a stainless steel screen and foot valve and approximately 100 linear feet of 2 inch galvanized iron pipe 30 feet enclosed in a 6 inch diameter housing secured to two concrete slabs at the river’s edge). Equipment in the treatment building includes the centrifugal intake pump, system pressure tank, one multi-media filter, two cartridge filters (5 and 1 micron, respectively), flow meter, chemical feed pump with 30 gallon barrel, electronic turbidimeter, electronic chlorine analyzer and electronic pH/ORP monitor. Also included in the system are an underground pressure tank outside the building and the distribution line to 5 feet outside the building. [See Exhibit 11 (6 sheets)]. Design flow rate is 15 GPM.

C-3 CONTRACTOR'S OBLIGATIONS

Contractor shall furnish all labor, supervision, transportation, materials, tools, supplies and incidentals required to accomplish contract objectives, unless specified as Government responsibility elsewhere herein. Contractor shall be available for all routine State surveys and shall work with the Government and the State to set a mutually agreed upon date where all parties can be present.

Contractor and employees shall comply with Health and Safety clauses in 29 CFR 1910 and 1926, including developing plans as required.

Water systems sampling/testing plans required by the Oregon Health Authority and the Safe Drinking Water Act will be prepared by the Contractor and reviewed by the Government.

Contractor shall be responsible for training contract personnel in operation and maintenance of water and wastewater treatment plants and in regulations required under the Safe Drinking Water Act and Oregon DEQ NPDES discharge permits.

A. Administrative Site Water Systems Operation and Maintenance (includes Intake, Treatment, Storage and

Distribution Systems)

1. Operate and maintain intake, treatment plants, storage tanks and distribution systems to provide potable water which meets the requirements of EPA National Drinking Water Regulations and the Oregon Drinking Water Quality Act.

2. Provide all testing and monitoring required by EPA National Drinking Water Regulations (EPA NIDWR) and the Oregon Health Authority. All tests with the exception of turbidity, temperature, pH and chlorine residual shall be performed by a State of Oregon certified laboratory.

3. Maintain monthly operation log reports and submit Exhibits 2, 3, 4, 5, and 13 reports to the COR within five (5) days after last day of each month being reported. Use report formats furnished and shown as Exhibits 2, 3, 4, 5 and 13.

4. Treatment building maintenance includes, but is not limited to, replacing light fixtures, bulbs, switches and outlets as needed and general continual housekeeping inside the building and the grounds in the fenced area at each site. At the end of the contract term, Contractor will be required to return the facilities to the Government in the same condition as received at the beginning of the contract. All facilities and grounds and adjacent public and private property shall be protected from damage by Contractor's operations. Any damage caused by Contractor's negligence shall require repair or replacement at Contractor's expense.

5. Provide a written preventive maintenance program for all equipment. Program will include the following:

lubrication of bearings; monitoring amperage and voltage of electrical components; keeping all equipment clean and in good repair; routine checking of service valves and the distribution system for leaks or cross-connections; developing a valve exercising program; and annual flushing of hydrants and dead end lines.

Submit plan for preventive maintenance program to COR for approval in writing within 30 days of contract start work date. Maintain logs of preventive maintenance work performed to be submitted quarterly to COR. A copy is also to be maintained at treatment plant. Include date the work was performed and by whom. Maintain efficient machinery history card file and periodic motor current draw (amperage) measurements.

6. Maintain a spare parts inventory adequate to bring the system back into operation within two (2) hours after a shutdown due to failure of minor equipment such as but not limited to chemical feed pumps, motor starters, control relays and float switches.

7. Contractor shall be on call 24 hours per day, seven (7) days a week, including holidays, for emergency repair of any part of the Administrative sites’ water systems, including breaks in lines, control system failure, and equipment failure. On-site arrival in response to emergency calls shall be a maximum of 1 ½ hours for each of the two sites.

8. Contractor shall prepare and submit to COR a work schedule for employees showing employees’ times and locations. Schedule shall be submitted prior to start of contract time and a new schedule submitted to COR when changes occur.

9. Problems with equipment, controls, etc., shall be corrected as they occur. Contractor shall only perform work for which the Contractor is qualified and/or licensed to perform. Work requiring a State Limited Maintenance license or licensed electrician shall be performed by an individual so licensed, as per Oregon ORS 479.510 through 479.945. For responsibilities for payment see the section in this part C entitled Payment.

10. At the Wolf Creek Job Corps system, direct integrity testing must be conducted on each membrane unit at least once each day that the membrane unit is in operation. Records of these tests should be kept on-site and be available for review.

11. At the Wolf Creek Job Corps system, continuous indirect integrity monitoring (i.e. turbidity) must be conducted on each filter unit. If the IFE turbidity is greater than 0.15 NTU for more than 15 minutes, a direct integrity test (pressure hold or equivalent) must be done immediately. Systems must submit records of these occurrences along with their monthly surface water treatment report.

12. Perform minor maintenance as needed.

13. Contractor shall ensure cross connection devices are properly tested and shall provide a letter to the

Government by March 15 of each year per Oregon Health Authority requirements. Letter shall comply with State requirements and at minimum list the cross-connection devices on site and note the dates of inspections/testing.

14. The above list may not be all-inclusive of typical duties required to operate this system. The Contractor is expected to thoroughly investigate the needs of the system during the bidding process.

B. Wastewater Systems Operations and Maintenance (includes Collection, Treatment, and Discharge Systems)

1. Operate and maintain collection (pressure and gravity sewers), pump stations, treatment plants, discharge systems and emergency power generators to meet the requirements of the Oregon Department of Environmental Quality sewage effluent discharge permits including addendums and modifications as applicable. Pump stations shall be checked daily and recorded in a log book to remain in each pump station.

The Government has obtained the discharge permits and will be responsible for their annual renewal.

Copies of discharge permits for each site are included as Exhibits 8 and 9. Addendums and modifications will be furnished to the Contractor as they become available.

2. Provide all testing, monitoring and record keeping required by the DEQ discharge permits and needed for process control. Quarterly BOD5, TSS and fecal coliform samples will be split with independent laboratories.

3. Maintain monthly DEQ monitoring and process control reports required by the discharge permits, and submit them to the COR within five (5) days after the last day of each month being reported. Use the report forms furnished and shown as Exhibits 6 and 7. NPDES permits furnished as Exhibits 8 and 9.

4. Treatment building maintenance includes replacing light fixtures, light fixture bulbs, switches and outlets as needed and general continual housekeeping inside the building and grounds in the fenced area at each site and the drain fields.

5. Provide a preventive maintenance program for all equipment, which includes: changing oils and filters, lubrication of bearings, adjustment of drive belts, monitoring amperage and voltage of electrical components, keeping all equipment clean and in good repair and routine check of manholes and pump stations for infiltration and grease build-up.

Submit plan for preventative maintenance program to COR for approval in writing within 30 days of contract start work date. Maintain logs of preventive maintenance work performed to be submitted quarterly to COR (copy also to be maintained at treatment plant). Include date, work performed and by whom. Maintain efficient machinery history card file and periodic motor current draw (amperage) record.

6. Maintain a spare parts inventory adequate to bring system back into operation within two (2) hours after a shutdown due to failure of minor equipment such as, but not limited to, control system relays, pumps, process control valves, float switches, chemical feed pumps, etc.

7. Contractor shall be on call 24 hours per day, seven (7) days per week, including holidays, for emergency repair of any part of the sewage systems, including clogged sewer lines, and control system and equipment failure. On-site arrival in response to emergency calls shall be a maximum of 1 ½ hours for each of the two sites.

8. Problems with equipment, controls, etc., shall be corrected as they occur. Work requiring State Limited

Maintenance license or licensed electrician shall be performed by an individual so licensed, as per Oregon ORS 479.510 through 479.945.

9. Contractor shall skim pre-treatment solids and remove from National Forest System Lands in State/County approved sites. Historical average has been approximately (2) 30 gallon containers/month at Wolf Creek Job Corps, less at Tiller.

10. Contractor shall arrange for disposal of sludge from operation of water and wastewater treatment and Wolf

Creek's grease trap. Contractor shall notify the COR at least one week (7 days) prior to needed commercial pumping. Wolf Creek sludge digesters are only accessible via a trail bridge. Sludge to be disposed of is pumped from the first digester to the sludge holding tank at the treatment plant where it is typically processed through geotextile filtration bags to dewater the biosolids. Contractor shall be responsible for transportation and disposal of dewatered biosolids to a permitted biosolids receiving facility off of National Forest System Lands. Contractor shall perform appropriate tests and keep logs as required by Oregon Department of Environmental Quality annual biosolids reporting requirements.

11. The above list may not be all-inclusive of typical duties required to operate this system. The Contractor is expected to thoroughly investigate the needs of the system during the bidding process.

C. Wolf Creek Campground Water System

1. Contractor shall provide approximately 15 minutes per day to complete O&M work on site 7 days per week.

2. Operate and maintain intake, and treatment systems to provide potable water in the distribution system which meets the requirements of EPA National Drinking Water Regulations and the Oregon Health Authority.

3. Provide daily testing and monitoring required by EPA National Drinking Water Regulations (EPA NIDWR) and the Oregon Health Authority. All tests with the exception of turbidity, temperature, pH and chlorine residual shall be performed by a State of Oregon certified laboratory.

4. Maintain monthly operation log reports and submit Exhibits 10 and 14 reports to the COR within five (5) days after last day of each month being reported. Use report formats furnished and shown as Exhibits 10 and 14.

5. Problems with equipment, controls, etc., shall be reported to the COR immediately. Corrective action must be approved by the COR prior to action being taken. In the event that an issue leaves the system unable to produce safe water or continuing to produce water could cause adverse effects to the system, corrective action may be taken to resume water service without COR approval. COR shall be notified as soon as possible.

D. Routine and Emergency Response to Forest-wide Water and Wastewater Systems

1. Routine Response is defined as planned work, scheduled at least 7 days in advance with the Contractor in support of Forest-wide water and wastewater systems (i.e. does not include Tiller Ranger Station, Wolf Creek Job Corps, and Wolf Creek Campground systems). Examples include: providing assistance to Forest personnel to maintain, replace, diagnose, or otherwise service water and wastewater systems. Descriptions of work, duties, scheduled dates, anticipated hours (including travel) and incidental costs will be negotiated and mutually agreed upon between the Government and the Contractor on a case-by-case prior to the work commencing.

2. Emergency Response (to systems other than Tiller Ranger Station, Wolf Creek Job Corps, and Wolf Creek Campground) is defined as unplanned emergencies with less than 48 hours’ notice. Emergency response includes travel time and time on site required for repair of systems. Time is counted from the time Contractor leaves location of receiving emergency call, arrives at site, completes required work and returns to initial location. The maximum total travel time paid per emergency call at each site is as follows:

System Name Maximum Allowable

Roundtrip Travel Time (Hours)

USFS Bogus Creek CG 3 USFS Boulder Creek CG 3 USFS Cover Camp 3 USFS Diamond Lake Rec Area 4 USFS Horseshoe Bend CG (Surface Water System)

USFS Layng Creek Work Center 3 USFS Poole Creek CG 4 USFS Thielsen View CG 4 USFS Toketee Ranger Station 3 Diamond Lake Wastewater System 4

3. Charges for responses will only be submitted for work performed. In the event that the contractor cannot respond, or a mutually agreed upon time cannot be established there will be no charge against the contract.

E. Regulatory Reporting (OPTION ITEM)

1. Maintain files on all Forest systems listed in C-2. Contractor shall collect, verify, and assemble all monthly and annual reporting documentation and transmit said information to the Oregon Department of Environmental Quality (for wastewater) and the Oregon Health Authority (for water). See C-7 for typical list of reporting requirements.

2. See Exhibit 15 for WPCF permit requirements for Diamond Lake Rec Area Lagoon.

3. Contractor shall also update chemical and coliform sampling plans and ensure timely submission of typical reports required by Oregon State regulatory agencies (Infiltration and Inflow reports, biosolids reports, water system startup, etc.). Contractor shall be responsible for researching reporting requirements and ensuring regulatory compliance for the Government.

4. Contractor shall update Operation and Maintenance Manuals (O&Ms) and assist with complying with regulatory issues found during routine State surveys (including, but not limited to, updating O&Ms, updating sampling plans, arranging for tracer studies, etc.). When developing/updating O&M Manuals, the

Contractor shall work with the Government to ensure process flow diagrams and system information are up-to-date and as accurate as possible.

5. Contractor shall work with Government to ensure availability to attend State surveys of these water and wastewater systems.

6. Taking water quality samples, delivering samples to labs, and overall running and general maintenance of these facilities will be performed by the Government.

C-4 DEFINITIONS

A. Water System

Water system includes all piping appurtenances from stream intake, distribution lines, treatment plant (including treatment building), pump stations, pumps, motors, process controls, electrical components, alarm system, storage tanks, Operation & Maintenance manuals and laboratory equipment. End of distribution line is 5 feet from exterior wall of a building being served.

B. Wastewater System

Wastewater system includes all sewage collection lines and appurtenances (gravity and pressure) beyond 5 feet from exterior wall of a building being served, effluent outfall lines, manholes, pump stations, treatment plant (including treatment buildings), pumps, motors, process controls, electrical components, alarm systems, Operation & Maintenance manuals, laboratory equipment and emergency power generators.

C. Equipment

Equipment includes all systems' mechanical and electrical components used for both normal and emergency operation.

D. Expendable Items

Expendable items are items which are consumed due to the routine work processes called for in the contract.

E. Routine Operation and Maintenance Time

Time period from 7:45 a.m. to 4:30 p.m., daily, used for performing routine operation and maintenance functions described herein. Alternate hours may be established with COR approval.

F. Emergency Overtime

Emergency Overtime on Contractor run facilities (Wolf Creek Job Corps, Tiller Ranger Station, and Wolf Creek Campground) consists of time, including travel time, required for repair of systems outside the hours of 7:45 a.m.

through 4:30 p.m., seven days per week. Time is counted from the time Contractor leaves location of receiving emergency call, arrives at site, completes required work and returns to initial location. The maximum total travel time paid per emergency call at each site is as follows:

1. Tiller Ranger Station - Three (3) hours (round trip). 2. Wolf Creek Job Corps - Two (2) hours (round trip).

G. Routine Repair

Routine repair consists of troubleshooting causes of failure, hand excavation to repair lines, unclog lines with or without mechanized line cleaning equipment, equipment repair within the capabilities of the spare parts inventory and assisting where needed with repairs furnished by Government or outside sources.

H. Repair, Other Than Routine

If troubleshooting and/or repairs require equipment and/or parts outside the scope of routine repair, Contractor shall notify COR of findings, including time, services and supplies estimated for repair. With written approval of COR, Contractor shall proceed with repair on an approved schedule. Payment will be made in accordance with Section C-9.

At the option of the Government, and dependent upon availability of equipment and operators, the COR may notify the Contractor that Government equipment and operators are available to make necessary repairs under this clause. COR may order repair work performed by the Government.

I. Responsible Charge

Responsible charge shall be defined as active, daily, on-site charge and performance of operations. This would also include an operator's option to leave a water treatment plant off-line due to untreatable river turbidity.

J. Down Time

Down time is the period of time when the system is not operable due to the failure of a significant component, or due to circumstances beyond the Contractor’s control.

K. Minor Maintenance

Includes, but not limited to general housekeeping, minor painting of facilities, grounds keeping and warehousing of spare parts and/or unused equipment.

C-5 PERSONNEL QUALIFICATIONS

A. Personnel operating the water and wastewater systems shall, as a minimum, have the following Oregon State certifications at the time of start work (or as otherwise stipulated by the State, by permit, for each system):

OPERATOR’S CERTIFICATION REQUIREMENTS

Wolf Creek Job Corps Tiller Ranger Station

Water Wastewater Water Wastewater Class II (WTII) Class III (WWTIII) Class II (WTII) Class II (WWTII) Class I (WDI) Class I (WWCI) Class I (WDI) Class I (WWCI)

B. Personnel shall, as a minimum, have CEU credits of training in testing, monitoring, record keeping and public notification requirements of the EPA NDWR and Oregon Health Authority.

C. Contractor shall designate, in writing, a representative who will serve as technical advisor to operators for troubleshooting process control and treatment and mechanical/electrical problems. The individual may be one of the operating personnel.

D. Wolf Creek Campground Water System Operator Certifications requirements are the same as Wolf Creek Job

Corps and Tiller Ranger Station.

C-6 PERFORMANCE STANDARDS

A. All tests shall be performed as outlined in the current edition of "Standard Methods for the Examination of

Water and Wastewater" or as required by permit. All tests required by EPA NIDWR are to be performed by an Oregon State certified laboratory except turbidity, chlorine residual, temperature and pH.

B. Contractor shall have a laboratory quality control/quality assurance program.

C. Systems operation and maintenance work shall be performed in accordance with schedule approved by COR.

Equipment, work spaces and laboratory shall be maintained in good repair, cleaned regularly and in general present an orderly appearance.

D. COR shall be notified when down time exceeds two (2) hours. If down time is Contractor's fault or through

Contractor's negligence, actual damages will be assessed for expenses incurred by the Government as result of the down time and any resulting overtime will be at Contractor's expense.

C-7 RECORDS AND REPORTS

Contractor shall submit to the COR the following records and/or reports on the designated dates. Additionally, Contractor shall prepare a tracking matrix for reporting that shall show all systems, the required reports, and their deadlines to the COR within 30 days after successful award of this Contract. If Option Item O-1 (for the base year) or any subsequent year Option Items are exercised, include those systems in the tracking matrix within 30 days of when the Option Items are exercised.

A. DEQ Wastewater Treatment Plant Process Control Report Five (5) days after last calendar day of previous month. (See Exhibits 6 and 7) Additionally, Contractor shall be trained and proficient in the use of Oregon Department of Environmental

Quality’s online reporting system. Use of this system will become a requirement during the base year of this contract and contractor shall be prepared to transition to the electronic reporting process as required by the NPDES Electronic Reporting Rule. More information available at:

https://www.oregon.gov/deq/wq/wqpermits/Pages/NPDES-E-Reporting.aspx

B. Turbidity (Oregon State Health Division Monthly Turbidity Report) and Surface Water Quality Data (CT Calculations) Five (5) days after last calendar day of previous month. (Same for all water systems)

(See Exhibits 4, 5, and 10)

C. Total Coliform Bacteria Tests Five (5) days after completed tests.

D. Preventative Maintenance Logs Quarterly, beginning three (3) months after start work date.

E. Water Treatment Plant Report Five (5) days after last calendar day of previous month. (See Exhibits 2, 3, 13, and 14)

F. Oregon Health Authority Regulations Noncompliance Within 24 hours, report any non-compliance of Oregon Drinking Water Act to the COR verbally. Follow up the oral report with a written one, including corrective action taken, within two days of incident.

G. DEQ Sewage Effluent Discharge Permits Noncompliance

AG-04T0-S-17-0017

https://www.oregon.gov/deq/wq/wqpermits/Pages/NPDES-E-Reporting.aspx

Report on discharge permit noncompliance as outlined in Schedule F, Section D “Reporting Requirements” of all permits. Oral reports shall be to the COR (instead of the DEQ), must be made within one (1) hour of occurrence, and followed up by a written report, including corrective actions taken, within two days of incident. This includes an overflowing surge tank even if effluent is in compliance. Contractor shall work with the Government and DEQ to resolve any noncompliance issues to the satisfaction of all parties.

H. Chemical Use and Polymer Report Submit to the COR on a monthly basis a tabulated list of chemical types and quantities used at each treatment plant at each administrative site. Additionally, if required by the Oregon Health Authority, prepare a polymer use report, sign, and return to the Government before the specified deadline.

I. Consumer Confidence Reports Contractor shall prepare draft Consumer Confidence Reports (CCRs) for all systems that require CCRs in the base items of the Contract. If exercised, Contractor shall prepare a CCR for the Toketee Water System as incidental work included in Option Items O-1 through O-5.

J. Infiltration and Inflow (I/I) Reports Submit annual I/I reports to COR as required by DEQ two weeks prior to deadline listed in permit.

K. Biosolids Reports Submit annual biosolids report to COR as required by DEQ two weeks prior to deadline listed in permit.

L. Cross-connection reports Contractor shall perform necessary testing and provide required reporting to comply with Oregon Health

Authority requirements for cross-connection devices.

M. O&M Manuals Update O&M manuals for water and wastewater treatment systems in accordance with State (Department of

Environmental Quality and Oregon Health Authority requirements, including all applicable Oregon Administrative Rules). Make corrections, additions, modifications, etc. as required to keep manuals current and in compliance with State requirements. Contractor shall review status of any deficiencies in the manuals and make corrections no later than October 31, 2017 and allowing 14 days for Government review prior to the deadline. Updating O&M manuals is considered incidental to base item work; updating O&M manuals for systems other than Wolf Creek Job Corps, Tiller Ranger Station, and Wolf Creek Campground are considered incidental to the Option Item (items O-1 through O-5, if exercised by the Government).

N. Site Plans, Process Flow Diagrams, and Associated Drawings Provide updates to Government furnished drawings as…