4.Amend01-AG-04N7-S-11-0019.doc

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Rogue River-Siskiyou National Forest 3040 Biddle Road Medford, OR 97504

Umpqua National Forest Attn: Contracting 2900 NW Stewart Pkwy Roseburg, OR 97471 Phone: (541) 957-3222

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AG-04N7-S-11-0019

9B. DATED (SEE ITEM 11)

3/9/2011

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10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

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The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers FORMCHECKBOX is extended, FORMCHECKBOX is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning -1 - copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

THE CONTRACT ORDER NO. IN ITEM 10A.

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B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

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C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

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D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor FORMCHECKBOX is not, FORMCHECKBOX is required to sign this document and return 1 copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.

This solicitation is amended to add pre-proposal meeting notes and remove and replace typographical errors as follows: on page 7 of the solicitation remove the wording “and seed” from the table at the bottom of the page from the last item and the 6th entry from the bottom; on page 11, 2nd paragraph, first sentence, add “bi-“ to “weekly basis,” and on page 99 of the solicitation pkg AND pg 23 of the Return pkg in the schedule of Items, Line Item 001.1 – change the Est Qty from 940 to 1,458; also delete the “Unit Price” of that item AND directly below in Line Item 001.2 Unit Price. (see attached) The due date for proposals is NOT extended. Proposals are DUE April 11, 2011 by 4:30pm.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

(Signature of person authorized to sign)

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

Prescribed by GSA

FAR (48 CFR) 53.243

PRE-PROPOSAL Meeting Notes for

Woody Biomass Removal Stewardship Projects IDIQ Rogue River – Siskiyou National Forest 3040 Biddle Road Jackson Conference Room

Medford, Oregon

3/14/2011 at 9:00 am

US Forest Service Representatives:

Claudia Halkyard – Contracting Specialist

Blair Moody – Stewardship Coordinator Attendees:

Introductions – Claudia Halkyard, Contracting Officer & Blair Moody, Stewardship Coordinator Purpose of Meeting – To provide information and answer contractor questions about this solicitation for IDIQ contracts for woody biomass removal. Blair explained that this is a 5 year contract and that as timber sale purchasers complete the work on their timber contracts, biomass will be determined as their contract is finished and closed out. At that time biomass piles will have been created by the purchaser and at that point a Task Order under this IDIQ would be created and sent out to IDIQ contract awardees for price and technical proposals.

The following questions were asked by the attendees and then answered by either the CO or the Stewardship Coordinator:

Q – Will award be made to more than one contractor?

A – Yes. The intent is to have a pool of contractors, possibly 12. As new task orders are created, the “pool” of contractors will be notified and will have the option to submit quotes. Claudia emphasized that the timeline for the additional Task Orders will likely be very short (less than 30 days.)

Q – Regarding the required weekly reporting of the number of loads, is it possible to change that to bi-weekly since that is what this industry is used to?

A – Yes, the Forest Service could agree to bi-weekly reporting of loads. This change is included in this amendment.

Blair Moody discussed an item on page 16, regarding oil spill prevention and emphasized that the use of oil absorbent pads are required and that approved chemical toilets are to be provided by the Contractor.

Q – Regarding Accountability and load tickets – wht is needed?

A – Direction is provided in the proposal, page 11 under “Accountability.”

Q – Regarding who will submit load tickets to Forest Service?

A – The Certified Weight Scaler will submit the load tickets with the weight tickets to the Forest Service.

Q – What are the road grading requirements?

A – The solicitation document provides a chart listing of roads and explains grading requirement for reach road listed. Each Task Order will be different depending of course on the timber sale. All roads should be in good shape since the purchaser of the Timber Sale will have that requirement as an exit strategy. Most of the time the only road grading requirements will be post-haul, not pre-haul.

Q – What is the Reply due date?

A – April 11, 2011 and Return Packages are to be submitted to Claudia Halkyard at the Umpqua National Forest address in block 16 of the SF1149 (page 1). You can also FAX your proposal to (541) 957-3223 or email it to Claudia at the following address: chalkyard@fs.fed.us, however, be advised that it is the contractor’s responsibility to make sure it gets to Claudia on the due date, by 4:30 p.m. and if a page didn’t go through the FAX or the email didn’t get delivered, it is the contractor’s responsibility to follow up to make sure their proposal was received and in full.

Q – Do we have to put in a price for everything, or can we propose part of a proposal?

A – All or nothing.

Q – Regarding costs and the changing gas prices, how will that be accommodated on future Task Orders?

A – Claudia explained that each Task Order will contain current pricing. This is not a fixed-priced line item contract; contractors will have the ability to put in quotes for each Task Order taking into consideration the current prices of fuel and other variables.

Q – When does the Task Order included in the solicitation have to be finished and complete?

A – October 1, 2011.

Q – Can the electronic documents created as “.doc” documents instead of “.docx” on FBO?

A – Yes, definitely. Amendment 01 will also post “.doc” documents as well for ease in uploading.

Q - When will future task orders be available?

A - This is unknown as this time; it will depend on when timber purchasers operate timber sale contracts.

Q – Is Timber Payment guarantee required?

A – Yes.

Q – If a contractor is awarded a contract under this IDIQ and in the future situations change, change a contractor opt out of the contract without penalty?

A – Yes.

Claudia reminded attendees to be clear in their narration on proposals. This will greatly reduce questions for the group evaluating their proposals. She also asked perpsetive quoters to refrain from using company letterhead when answering questions and to submit proposals by using plain, white, 8 ½ x 11” paper. Evaluators of proposals do so without knowledge of company specific information or which company they are evaluating.

Campy and Whisker Woody Biomass Pile Removal

SCHEDULE OF ITEMS

PRODUCT – Material purchased by the Contractor

(Green Tons) Unit Price

(Min rate $.01/ton) Total

Woody Biomass Material:

SERVICES – Contractor provided services paid by the Government.

Woody Biomass Removal:

Quantities are estimated. The Government does not warrant amounts or quality. Contractor is required to make their own assessments and provide that information as part of their technical/operations proposal with their priced offer.

ITEM

NO.

Product Removal

Total Price All Product Removal