Sisters_Ranger_District_Administrative_Site_Conveyance_Notes.docx

Sisters Ranger District Administrative Site Conveyance Open House (for potential brokers)

Date: August 2, 2016 Location: Sisters Ranger District Administrative Site US Forest Service Staff: Cyndy Armour, Jeff Simms, Peggy Fisher, John Allen, Kristie Miller, Allie Sikora

Interested parties in attendance:

Cell: (541) 639-6515 gdent@compasscommercial.com

1010:

1011:

Sisters Ranger District Administrative Site info presentation by Jeff Simms.

This is the second broker contract by the Forest Service. It was felt that given the complexities of the sale utilizing a broker would bring the best results for the agency.

Description of site via maps.

Sisters RD Administrative Site = 80 acre parcel

Partition Survey info (last surveyed in 2008).

Site history:

2003 – plan to stay in Sisters, but goal to shrink footprint.

2008 – attempt to auction site via GSA failure due to status of US economy.

Overview of site facilities.

QUESTION (Greg Johnson): Will funds stay with project, or moved into NFS pool?

ANSWER (Jeff Simms): “Stays with us.”

QUESTION (Graham Dent): Do you have authority to sell?

ANSWER (Jeff Simms): Yes.

QUESTION (Robert Raimondi): Approval/sale flow time?

ANSWER (Jeff Simms): Want to make is as smooth as possible, as fast as possible. Regional approval of this sale exists.

Zoning & comprehensive plan in 2012 to evaluate what property could be (4 primary options).

DISCUSSION (multiple): What option does City prefer? Is layout on screen preference?

ANSWER (Jeff Simms): Suggests meeting with the City Planner. No specified preference, cannot speak to City’s needs.

ANSWER (Peggy Fisher): This was done prior to roundabout – you will need to check with City as to plans.

HAZMAT

CERCLA Law in deed of sale, if something missed, buried ,etc. is found, USFS will come back to address.

History & ages of buildings inventory of asbestos locations will be provided.

QUESTION (Graham Dent): Do you know what the contaminants were?

ANSWER (Jeff Simms): We can provide the reports.

--- 1030 section end ---

1030:

Cyndy continues with contractual process info.

ALL future info on current process will be put in fedbizops maintain fair opportunity for all potential parties.

Only the second brokerage contract of this type in the Nation (NFS).

www.fbo.gov enter contract # (brings up solicitation) follow amendments!

Proposals/bids due date of August 22, 2016 @ 1630.

1034:

Overview of government contracts, items to be turned in.

Clauses, Agency regs, etc. can be found in Federal Acquisition Regulations (FAR) @ www.acquisition.gov see Part 52.

In contract, only the checked clauses are applicable (others are non-binding for broker).

QUESTION (Ali Mayea): Contract bound to being women-owned firm?

ANSWER (Cyndy Armour): Not bound for women-owned firm.

Special Considerations:

DISCUSSION (multiple): Is there a purchase agreement? Is this an exclusive right to sell?

ANSWER (Cyndy Armour, with clarification from John Allen): Yes. (Clarification by John of Forest Service’s right to sell, process of sale.

DUNS # & SAM accounts will need to be setup & in place for broker.

Once solicitations are in, Competitive Range will be selected (Sept, tentatively).

· Competitive Range parties will provide oral presentations on services, models, plans.

Cyndy continued with description and expectation of materials requested of offerors.

Continued with guidance on SAM.gov requirement if SAM is done, brokers will NOT need to complete “Reps & Certs.”

Does not believe Sisters, OR is a HUB Zone.

*Any government contract over $150K is required to be set aside for small business* Discussions by multiple parties (Coldwell, Remax, Compass Commercial) as to what constitutes a “small business” in the eyes of the US government Clarification needed on multiple factors under this requirement; Satellite brokers included?

1106:

QUESTION (Dechen Dawkins): Requested feedback on brokerage sale of site in Wyoming.

ANSWER (Jeff Simms): Broker information hold ups (process took about 2 years) were in regards to rezoning and a desire for affordable housing.

QUESTION (Norma Tewalt): Advertising support?

ANSWER (Cyndy Armour): You will provide [us] marketing information, plan, models, etc.

1118:

Any major modifications or amendments may result in an extension in deadlines.

QUESTION (Compass Commercial): What if the bids/evaluation of sale can’t meet the needed $12 million?

ANSWER (Peggy Fisher & John Allen): (Peggy) It’s not a cutoff. (John) It’s how we start the conversation.

--- 1129 Close of meeting – Site visit for interested parties followed ---