CRESCENT_RD_JANITORIAL_SERVICES_-_SOLICITATION_AG04GGS150021_.pdf

REFERENCE NO. OF DOCUMENT

Deschutes National Forest Crescent Ranger District AG-04GG-S-15-0021 Janitorial Services

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE 1 OF 80

Offeror to complete blocks 12, 17, 23, 24, & 30

2. CONTRACT NO. 3. AWARD/

EFFECTIVE DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION

ISSUE DATE

AG-04GG-S-15-0021 04/27/15

7. FOR SOLICITATION

a. NAME

Darrell Meadows, Technical Contact

b. TELEPHONE (No Collect Calls)

541-433-3263

8. OFFER DUE

DATE/LOCAL TIME

06/08/15, 4:30 PM

INFORMATION CALL Maria Gonzalez, Contracting Officer 541-383-5547

9. ISSUED BY (MAIL OFFERS TO) CODE 9JNE 10. THIS ACQUISITION IS

UNRESTRICTED

SET-ASIDE.100% FOR

SMALL

BUSINESS,

HUBZONE SMALL

BUSINESS

8(A)

SOLE SOURCE

NAICS: 561720

SIZE STANDARD:

11. DELIVERY FOR

FOB DESTINATION

UNLESS BLOCK IS

MARKED.

12. DISCOUNT TERMS

Deschutes National Forest

63095 Deschutes Market Road

Bend, OR 97701

SEE SCHEDULE

13a. THIS CONTRACT IS A RATED

ORDER

UNDER DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO: CODE 16. ADMINISTERED BY CODE

Deschutes National Forest

Bend, OR 97701

Same as Block 9

17a.

CONTRACTOR/OFFEROR

CAGE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

DUNS#____________________

Deschutes National Forest

Bend, OR 97701

TELEPHONE TIN:

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH

ADDRESS IN OFFER

IS CHECKED: SEE ADDENDA

19.

ITEM NO,

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

DESCHUTES NATIONAL FOREST – CRESCENT

RANGER DISTRICT JANITORIAL SERVICES

DO NOT ENTER PRICES

ENTER PRICES IN ATTACHED SCHEDULE OF ITEMS

Note:

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 and ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 AND ADDENDA ARE ARE NOT ATTACHED.

28.

CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ORIGINAL TO ISSUING OFFICE.

CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29.

AWARD OF CONTRACT: YOUR OFFER ON SOLICITATION (BLOCK 5), DATED

(BLOCK 30c) INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING

OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR

PRINT)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER 31c. DATE

SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (Rev. 4/2002) PREVIOUS EDITION IS NOT USABLE Prescribed by GSA FAR (48 CFR) 53.212

SCHEDULE OF ITEMS

Perform janitorial services for the Crescent Ranger District Office and Rosedale Warehouses in accordance with the attached specifications, clauses, terms, and conditions. Contract time is estimated to be: July 1, 2015 through September 2015, with four one-year options beginning

October 1, 2015. Bid Items are based on Federal Fiscal Years, October 1 thru September 30.

ITEM

NO.

SUPPLIES/SERVICES ESTIMATED

QUANTITY

UNIT UNIT

PRICE

AMOUNT

BASE YEAR - FY15 (JULY 1, 2015 – 09/30/15)

01 A Office Janitorial Services

Summer Schedule. July 1 thru September 30, 2015.

MO

01 B Office Janitorial Services

Winter Schedule. No

WINTER Schedule in

FY15

$ __-0-__

$ ___-0-_____

01 C Office Interior Window

Cleaning. None in FY15

EA

$__-0-__

$____-0-___

01 D Peterson Room Janitorial

Services July 1 thru

September 30, 2015.

OPTION YEAR 1 – FY16 (10/01/15-09/30/16)

02 A Office Janitorial Services

Winter Schedule.

November 1, 2015 thru

March 31, 2016.

02 B Office Janitorial Services

Summer Schedule.

October 1-31, 2015 &

April 1 thru September 30, 2016.

02 C Office Interior Window

Cleaning. October 2015 &

January, April, July 2016.

02 D Peterson Room Janitorial

Services. October 1, 2015 thru September30, 2016.

OPTION YEAR 2 – FY17 (10/01/16 – 09/30/17)

03 A Office Janitorial Services

Winter Schedule.

November 1, 2016 thru

March 31, 2017.

03 B Office Janitorial Services

Summer Schedule.

October 1-31, 2016 &

2017.

03 C Office Interior Window

Cleaning. October 2016 &

January, April, July 2017.

03 D Peterson Room Janitorial

Services. October 1,2016 thru September 30, 2017.

OPTION YEAR 3 – FY18 (10/01/17 – 09/30/18)

04 A Office Janitorial Services

Winter Schedule.

November 1,2017 thru

March 31, 2018.

04 B Office Janitorial Services

Summer Schedule.

October 1-31, 2017 &

2018.

04 C Office Interior Window

Cleaning. October 2017 &

January, April, July 2018.

04 D Peterson Room Janitorial

Services. October 1, 2017 thru September 30, 2018.

OPTION YEAR 4 – FY19 (10/01/18 – 09/30/19)

05 A Office Janitorial Services

Winter Schedule.

November 1, 2018 thru

March 31, 2019.

05 B Office Janitorial Services

Summer Schedule.

October 1-31, 2018 &

2019.

05 C Office Interior Window

Cleaning. October 2018 &

January, April, July 2019.

05 D

Peterson Room Janitorial

Services. October 1, 2018 thru September 30, 2019.

TOTAL BASE ITEM

PLUS OPTIONAL

ITEMS COMBINED

XXXXXXXX

XXX

XXXXXX

FAX QUOTES WILL NOT BE ACCEPTED.

For technical information contact: Darrell Meadows, 541-433-3263

For contractual information contact: Maria Gonzalez, 541-383-5547

Should you need directions to the Crescent Ranger District Office, please contact Darrell

Meadows.

See Page 16 FAR 52.237-1 Site Visit (Apr 1984)

NOTE:

SET--ASIDE: This acquisition is Set-Aside for Total Small Business. All potential offerors may submit a quote for this acquisition. If a minimum of two competitive offers from eligible small business concerns are not received, any awards resulting from this combined solicitation and synopsis will be made on the basis of full and open competition from all responsible business concerns submitting an offer. The NAICS Code is 561720 and small business size standard is $18.0

Million. The Government will issue an order as a result of this Request for Quotations to the responsible quoter whose quote, conforming to the solicitation, will be most advantageous to the Government, cost or price and other factors considered. The Government may reject any or all quotes, issue orders to other than the lowest quote, and waive minor informalities or irregularities in quotes received. If necessary, the Government may conduct discussion with any or all quoters.

TABLE OF CONTENTS

CRESCENT JANITORIAL SERVICES

SOLICITATION NO. AG-04GG-S-15-0021

PAGE(S)

GENERAL REQUIREMENTS 7-12

SPECIFIC TASKS – QUALITY AND PERFORMANCE STANDARDS 12-16

GOVERNMENT FURNISHED PROPERTY 16

CONTRACTOR FURNISHED PROPERTY 16-17

SITE VISIT 18

PERSONAL IDENTIFY AND VERFICATION OF CONTRACTOR 18-19

STATEMENT OF WORK/SPECIFICATIONS 19

PERIOD OF PERFORMANCE 20

OPTION TO EXTEND THE TERM OF THE CONTRACT 20

OPTION TO EXTEND SERVICES 20

POST AWARD CONFERENCE 20

DESIGNATION OF CONTRACTING OFFICER’S REPRESENTATIVE 21

GOVERNMENT – FURNISHED PROPERTY – SCHEDULE 21-22

APPROVAL OF SUBCONTRACING 22

TERMS AND CONDITIONS – COMMERICIAL ITEMS 23-29

CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES 29-35

OR EXECUTIVE ORDERS—COMMERCIAL ITEMS

LIST OF ATTACHED DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS. 35-55

OFFERORS REPRESENTATION AND CERTIFICATIONS—COMMERCIAL ITEMS) 56-72

(FAR 52,212-3)(MAR 2015)

INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS FAR 52.212-1)(APR 2014) 72-77

INSTRUCTIONS FOR SUBMITTION OF OFFERS AND OTHER INFORMATION 77-79

Table of Contents continued…..

Page(s)

EVALUATION OF AWARD FOR COMMERCIAL ITEMS. 79-80

STATEMENT OF WORK

GENERAL REQUIREMENTS

The Contractor shall perform janitorial services at the Crescent Ranger District Office at

136471 Hwy 97, Peterson Conference Room at 308 Bonner Street, and at three (3) warehouse restrooms at the Rosedale Administrative Site, 134301 Hwy 97, Crescent, OR, 97733.

The Rosedale Warehouses are included in Office bid items A and B for the base year and each optional year. The Peterson Room is a separate bid item D for the base year and each optional year.

Crescent Ranger District Office: Janitorial Services for Crescent Ranger District Office shall be a Winter Schedule of three (3) days per week, Sunday, Tuesday, and Thursday, during the months of November through March (bid items A). And a Summer Schedule of five (5) days per week, Sunday through Thursday, during the months of April through October (bid items B).

Winter Schedule includes all seven ‘Specific Tasks’ on pages 10-14 of this solicitation.

Summer Schedule includes all seven ‘Specific Tasks’ on Sundays, Tuesdays, and Thursdays. In addition, Specific Tasks for Restrooms, Main Lobby, Corridors, and Break and Fitness Room shall be performed on Mondays and Wednesdays.

Interior window cleaning is a separate bid item. Interior window cleaning shall be performed four (4) times per year in October, January, April, and July. Window cleaning includes the

Office only.

Following are flooring types and amounts, fixtures, and appliances. Follow manufacturers cleaning recommendations for each as indicated in Attachment 5. If no manufacturer’s recommendations are included, utilize accepted industry standards for maintenance and cleaning to provide a clean, sanitary, and professional appearance.

Approximately 12,244 square feet of floor space o 285 sq ft of Entry Mat o 322 sq ft of Vinyl Tile o 847 sq ft of Porcelain Tile o 9,287 sq ft of Carpet Tile o 556 sq ft of Sheet Linoleum o 388 sq ft of Rubber Tile (Stairs) o 559 sq ft of Sport Mat Tile

5 restrooms o 6 toilets o 1 urinal o 7 lavatories o 2 showers

2 break/small conference rooms and 1 research lab o 3 sinks o 2 refrigerators o 1 electric range o 1 microwave/range vent o 2 drinking fountains o 2 Insta-Hots

Rosedale Warehouse Restrooms: Janitorial services for the Rosedale Warehouse restrooms are included in Office bid items A and B for the base year and each optional year and shall be a

Summer Schedule of three (3) days per week, Sunday, Tuesday, and Thursday, during the months of April through October and a Winter Schedule of one (1) day per week, Sunday, during the months of November through March.

3 restrooms totaling 176 sq ft o 80 sq ft of linoleum sheet o 36 sq ft of vinyl composition tile o 60 sq ft of concrete o 3 toilets o 3 lavatories o 1 shower o 1 drinking fountain

Peterson Conference Room: Janitorial services for the Peterson Conference Room shall be one (1) day per week, Sunday. Applicable work items within ‘Specific Tasks’ - Restrooms, Office Spaces, and Break and Fitness Rooms shall be performed. ‘Specific Tasks’ - Main

Lobby, Corridors, High Cleaning Surfaces, Carpet Cleaning, and Interior Window Cleaning do not apply to bid item D.

Approximately 1005 sq ft of floor space o 770 sq ft of Carpet Tile o 48 sq ft of Wood Flooring o 125 sq ft of Sheet Linoleum

1 restroom, 1 kitchette o 1 toilet o 1 urinal o 1 lavatory o 1 shower o 1 refrigerator o 1 sink o 1 electric range with range vent o 1 microwave (countertop)

The Contractor shall provide all transportation, labor, equipment, supervision, materials, and supplies, except those listed as Government Furnished Property (see page 14), for the performance of this contract. Standard janitorial practices adhering to manufacturers recommendations for cleaning and maintenance (included in this solicitation), and proper use of cleaning materials and equipment are required.

1. Hours of Operation. Services shall be provided daily Sunday through Thursday, after working hours, between 6 pm to 6 am. No work will be performed on Federal holidays without prior approval of the Contracting Officer (CO). In the event services are not provided or required because the facility is closed due to inclement weather, unanticipated holidays declared by the President, failure of the Congress to appropriate funds, etc., the CO shall either:

a) Direct the Contractor to perform the work contractually specified over a number of immediately subsequent day(s) equal to the duration of the shutdown, or

b) Forego the work and reduce payment due to the Contractor for work not performed. The deduction rate in dollars per day shall be equal to the “per month” fixed price divided by 9 days per month and then multiplied by the number of days services were not provided. Appropriate adjustments will be made by the CO in the event services are provided for portions of days, or

c) Reschedule the work on day(s) satisfactory to both parties. Except as noted in the schedule of work, work shall not be required on the following holidays:

New Year’s Day

Martin Luther King, Jr. Birthday

Presidents’ Day

Memorial Day

Independence Day

Labor Day

Columbus Day

Veteran’s Day

Thanksgiving Day

Christmas Day

2. Supervisory Personnel. The Contractor shall designate an on-site supervisor who shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity, and shall be responsible for performance of work.

An equally qualified alternate supervisor shall be provided to act on behalf of the supervisor during his/her absence. The supervisor and alternate shall be designated as key personnel and be able to read, write, speak, and understand English, and have full authority to act for the Contractor. The Contractor shall provide the telephone number of the supervisor and alternate to the CO within ten calendar days after award of the contract. The Contractor shall immediately notify the Contracting

Officer’s Representative (COR) and CO in writing when a decision to terminate an employee has been made. The Contracting Officer may, in writing, require the

Contractor to remove from the work any employee who the Contracting Officer deems incompetent, careless or otherwise objectionable, or for theft, possession and/or removal of materials, supplies, equipment or Government owned property.

3. No one under 18 years of age will be allowed on the premises during the performance of duties.

No subcontracting to be authorized. The Forest Service Office is a non-smoking building. The Contractor shall insure his/her employees do not smoke inside the building.

Performance Standard: The supervisor or alternate shall be on-site and accessible during the working hours 6 pm to 6 am.

Performance Measurement: The Government will document, in writing, those instances where the supervisor or alternate have not responded to calls or are not available to meet.

4. Quality Control Program. The Contractor shall establish a Quality Control Program to ensure the requirements of the contract are met. It shall be submitted to the CO as part of the bid package prior to award of the contract. Any amendments shall be submitted to the CO for approval at least ten days prior to their proposed implementation. The quality control program shall, at a minimum, include:

a) An internal inspection system covering all the services performed including a checklist that will specify areas to be inspected by Contractor personnel on both a scheduled or unscheduled basis and the title of the individual(s) who will do the inspection.

b) A method for identifying deficiencies in the quality of services performed and for proposing any corrective action to be taken.

c) A method for ensuring all keys and security access codes issued to the

Contractor by the Government are not lost, misplaced, and are not used by unauthorized persons.

d) A file of all inspections conducted by the Contractor and the corrective actions taken. This documentation shall be made available to the Contracting Officer

Representative for review upon request.

5. Operating Plan. As part of the bid package prior to award of the contract, and annually thereafter, the Contractor shall submit to the CO an Operating Plan with a schedule of all services to be performed. The Schedule shall indicate the time of day, the type of work to be performed and its frequency of performance (daily, weekly, monthly, quarterly, semi-annually, annually), the areas to be worked, and the estimated time to complete the work in each area. The Operating Plan shall also include a list of all cleaning supplies to be used, subject to the COR approval. The Contractor shall notify the COR in writing at least 14 calendar days prior to the intended use of any chemicals which include a Material Safety Data Sheet (MSDS), all of which are subject to the approval by the COR.

Once a month, when the invoice is submitted, the Contractor will provide to the COR a listing that identifies all scheduled work that was completed during this time period.

The format of this document shall be approved by the COR.

At the beginning of the contract, and annually thereafter, a survey will be conducted by the COR to confirm that the figures provided are accurate. Agreement will be noted in the Operating Plan. Any changes to these figures shall be brought to the attention of the

CO and, if necessary, an appropriate contract modification will be considered.

The Contractor shall be directly responsible for instructing employees in utility conservation practices. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by Contractor employees. Lights shall be used only in areas at the time when work is being performed. Water faucets or valves shall be turned off after the required usage is complete. Windows shall be closed and lights and fans turned off when not in use. Close and lock windows found open after normal working hours. Government telephones shall not be used for personal reason, or for any toll or long distance calls. The Contractor shall notify the COR whenever a building deficiency is identified (e.g., chemical spill, leaking pipe, stopped up sink, power outage, doors or other equipment that appear to be working improperly) and post as out of order.

It is the responsibility of the Contractor to ensure that the janitor closet is kept clean, free of unpleasant smells, and neat and orderly at all times.

It is the responsibility of the Contractor to ensure that all articles of possible personal or monetary value found by the Contractor’s employees are turned into the COR.

It is the responsibility of the Contractor to secure the building upon completion of work and close and lock entry gates.

The contractor shall be liable for any damage to Government property other than normal wear and tear which occurs during time on the job.

6. Key Control. The Contractor will be issued keys, key cards, and security access codes by the Government for office access at the time of contract award. No keys shall be duplicated unless authorized in writing by the COR. The supervisor shall issue keys to

Contractor employees and be responsible for their return.

The Contractor shall report the occurrence of a lost key immediately to the COR. The

Contractor shall be required to replace or to reimburse the Government for replacement as a result of the Contractor losing keys.

The Contractor shall prohibit the use of keys and access codes issued by the

Government by any persons other than the Contractor’s employees. The Contractor’s employees shall prohibit entrance to the building by other than Contract employees engaged in the performance of contract related work.

7. Hazard Communication Training. The Contractor shall provide employees with

Hazard Communication training within one month after award of the contract or within one month after hiring a new employee. Per OSHA 29 CFR 1910.1200 Hazard

Communication Standard, this training also includes instruction on the appropriate handling of chemicals requiring a Material Safety Data Sheet. Risk of loss of life or risk of injury to the Contractor or to his/her employees shall be assumed by the Contractor.

The certification of training shall be submitted to the CO within five (5) days of said training.

8. Workers Compensation Insurance. The Contractor shall provide evidence of

Worker’s Compensation Insurance or a letter from the State Department of Industrial

Relations exempting the Contractor from the requirement. NOTE: A contractor working alone is not required to carry the insurance.

9. Property and Personal Damage.

The Contractor shall be responsible for all damage to property and to persons, including third parties that occur as a result of his or her agent’s or employee’s fault or negligence. The term “third parties” is constructed to include employees of the

Government.

SPECIFIC TASKS - QUALITY AND PERFORMANCE STANDARDS

The Contractor through innovation, technology, or other means, shall perform the work in this contract at frequencies necessary to meet the quality and performance standards. Evaluations of the Contractor’s work will be based on these standards, and shall be conducted by the COR as close to the time that the cleaning tasks are completed.

Listed below are the specific tasks and the performance standards the Contractor is required to meet in this contract:

1. Restrooms (includes drinking fountains): Shall be cleaned 3x/week winter and

5x/week summer. Fixtures, metal chrome surfaces, doorplates, water closets, urinals, washbasins, shower stalls, drinking fountains, mirrors, shelving, and dispensers shall be cleaned with a disinfectant cleaner and maintain a high level of luster, if applicable, and be free of dust, mold, mildew, streaks, rust, and encrustation. Urinals/bowls shall be cleaned as far into the trap as possible and under the inside rim. Removal of stains with soap grit or grit cake is allowed; however, the use of toilet bowl cleaners, acids, or strong alkalis which tend to damage glaze shall not be allowed. Cleaning shall include the seat, interior/exterior of bowl/urinal, flush valve, and polishing pipe. Maintain urinals with screens and deodorant cakes. Maintain traps free from odor. Partitions, doors, vents, sills, and walls shall be free of dust, dirt, and graffiti. The full surface area of all stall partitions, doors, and waste receptacles shall be damp wiped weekly, utilizing a multipurpose cleaner and shall be free of dirt, stains, watermarks, and all other debris or encrustation. Drinking fountains shall be sanitized, present a luster appearance, with nozzles free from encrustation and no mineral or calcium buildup on bubbler. Restroom supplies, including paper towels, toilet paper, air fresheners, urinal cakes, toilet seat covers, and liquid hand soap, shall be replenished as needed to maintain an adequate supply at all times. Restrooms shall be free of discarded material and waste receptacles shall be emptied. Trash shall be collected and put into government provided dumpster.

Waste receptacles shall be lined and kept relatively free of trash, dirt, stains, and debris.

Flooring, base molding, and walls shall be free of dirt, debris, all types of marks, and foreign matter, and cleaned at a frequency and as specified in the manufacturer’s recommendations for each material.

Performance Standard: Fixtures shall be free of smudges, marks, spots, or unsightly discoloration. Toilet bowls and urinals shall be de-scaled and the entire surface shall be free from streaks, stains, scale, scum, urine deposits, and rust stains. Stainless steel surfaces shall be clean and bright, and free of dust spots, stains, and streaks.

Drinking fountains shall be clean and free from encrustation with no mineral or calcium buildup on bubbler. Floors shall be free of visible loose dirt or streaks, scuff marks, heel marks, other stains and discoloration, and mop strings. Corners, crevices, moldings, and ledges shall be free of all dust and dirt. The least amount of water, soap solution, or water cleaner solution required to remove dirt and rinse floors shall be used. Flooding of floors shall be avoided at all times. Surfaces shall be left dry. Sufficient supplies shall be provided to meet usage.

Performance Measurement: The Government will inspect restrooms and drinking fountains on a random basis. The Contractor shall correct any performance deficiency within one day of notification by the COR.

2. Office Space (includes private and shared offices, conference rooms, quiet room, copy/supply, research lab): Shall be cleaned 3x/week winter and 3x/week summer on sun, tues, thurs. Shall be free of obvious surface dust, dirt, debris, carpet stains, (with the exception of current/existing stains, to be documented at time of award), trash, streaks, and smudges, and present an overall appearance of cleanliness. Horizontal surfaces less than 70 inches high including clear desks, bookshelves, windowsills, table and chair legs, etc. shall be free of obvious dust, dirt, oil spots, or smudged surfaces. Desks with papers, computers and keyboards will not be dusted. Tables shall be dusted and washed as needed to be free of obvious surface dust, dirt, debris, streaks, and smudges. Trash shall be collected from work areas and put into government provided dumpster. Trash containers shall be lined and free of trash, dirt, stains, and debris. Individual recycle bags and/or bins shall be emptied into government provided recycle bins in the exterior dumpster enclosure as necessary to keep from overfilling. Main recycle bins shall be emptied as necessary. Contractor will be responsible for locating and utilizing appropriate recycle centers. Blinds shall be cleaned at a frequency and as specified in the manufacturer’s recommendations to be dirt and dust free. Molding shall be free of dirt, debris, all types of marks, and foreign matter. Carpets and rugs shall be free of obvious removable spots, stains, soiled traffic pattern, dirt, debris, gum, and crusted material.

Vacuuming and spot cleaning shall be done at a frequency as specified in the manufacturer’s recommendations that will protect the integrity of the carpet and prolong wear. There are to be no areas of deterioration or fuzzing to the carpet and rug as a result of harsh brushing or scrubbing.

Performance Standard: Furniture, blinds, and other horizontal surfaces shall be free of visible dirt and dust. Trash cans shall be emptied daily. Recycle bags/bins shall be emptied before overfilling. Carpeted areas and molding shall be clean and free of dust balls, visible dirt, and other debris.

Performance Measurement: The Government will inspect office space on a random basis. The Contractor shall correct any performance deficiency within one day of notification by the COR.

3. Main Lobby (includes public vestibule): Shall be cleaned 3x/week winter and 5x/week summer. Shall be free of obvious surface dust, dirt, debris, carpet stains, trash, streaks, and smudges, and present an overall appearance of cleanliness. Horizontal surfaces less than 70 inches shall be free of obvious dust, dirt, oil spots, or smudged surfaces. Walls, baseboards, and other surfaces shall remain free of dust, spots, residue, and marks.

Wood doors and other wood surfaces shall be free of obvious dirt, stains, and streaks.

Metal door knobs, push bars, thresholds, kick plates, railings, and other metal surfaces shall be free of obvious dirt, stains, and streaks. Counters, railings, grilles, fire apparatus, doors, table and chair legs, corners, crevices, moldings, and ledges within approximately

70 inches from the floor shall be dusted. Carpets and other flooring materials shall be free of obvious removable spots, stains, soiled traffic pattern, dirt, debris, gum, and crusted material. Molding shall be free of dirt, debris, all types of marks, and foreign matter. Vacuuming and spot cleaning shall be done at a frequency as specified in the manufacturer’s recommendations (medium traffic level) that will protect the integrity of the carpet and prolong wear. There are to be no areas of deterioration or fuzzing to the carpet and rug as a result of harsh brushing or scrubbing. Other flooring materials shall be cleaned at a frequency and as specified in each materials manufacturer’s recommendations. Trash shall be collected and put into government provided dumpster.

Trash containers shall be lined and kept relatively free of trash, dirt, stains, and debris.

Glass doors shall be clean and free of fingerprints, obvious dirt, dust, grime, streaks, cloudiness, and smudges. Interior windows/glass in vestibule and lobby shall be maintained free of fingerprints, obvious dirt, dust, grime, streaks, cloudiness, and smudges in between quarterly cleanings. Surrounding and adjacent areas shall be free of standing water, drips, or watermarks.

Performance Standard: Furniture shall be free of visible dust and smudges and trash cans shall be emptied once a day. Corners, crevices, moldings, and ledges shall be free of all dust. Carpets shall be vacuum cleaned and free of dust balls, dirt, and other debris. All glass shall be clean and free of dirt, grime, dust, streaks, watermarks, and spots and shall not be cloudy. Thresholds shall be clean and free of oils, grease, dirt, and grime. Washed glass shall be clean and free of dirt, grime, streaks, and excessive moisture and shall not be cloudy. Window sashes, sills, woodwork, and other surrounding interior glass shall be wiped free of drippings and other watermarks.

Performance Measurement: The Government will inspect the main lobby, hallways, and entrance ways on a random basis. The Contractor shall correct any performance deficiency within one day of notification by the COR.

4. Corridors (includes employee vestibules, stairs, entry porches, elevator): Shall be cleaned 3x/week winter and 5x/week summer. Shall be free of obvious surface dust, dirt, debris, carpet stains, trash, streaks, and smudges, and present an overall appearance of cleanliness. Horizontal surfaces less than 70 inches shall be free of obvious dust, dirt, oil spots, or smudged surfaces. Walls, baseboards, and other surfaces shall remain free of dust, spots, residue, and marks. Wood doors and other wood surfaces shall be free of obvious dirt, stains, and streaks. Metal door knobs, push bars, thresholds, kick plates, railings, and other metal surfaces shall be free of obvious dirt, stains, and streaks.

Counters, railings, doors, corners, crevices, moldings, and ledges within approximately 70 inches from the floor shall be dusted.

Carpets and other flooring materials shall be free of obvious removable spots, stains, soiled traffic pattern, dirt, debris, gum, and crusted material. Molding shall be free of dirt, debris, all types of marks, and foreign matter. Vacuuming and spot cleaning shall be done at a frequency as specified in the manufacturer’s recommendations (medium traffic level) that will protect the integrity of the carpet and prolong wear.

There are to be no areas of deterioration or fuzzing to the carpet and rug as a result of harsh brushing or scrubbing. Other flooring materials shall be cleaned at a frequency and as specified in each materials manufacturer’s recommendations. First 10 feet of public and employee entry porches (5 total) shall be swept free of dirt, debris, leaves, and litter.

Exterior cigarette butt and public garbage receptacles shall be kept relatively free of trash.

Glass doors shall be clean and free of fingerprints, obvious dirt, dust, grime, streaks, cloudiness, and smudges.

Performance Standard: Furniture shall be free of visible dust and smudges and trash cans shall be emptied once a day. Corners, crevices, moldings, and ledges shall be free of all dust. Carpets shall be vacuum cleaned and free of dust balls, dirt, and other debris. All glass shall be clean and free of dirt, grime, dust, streaks, watermarks, and spots and shall not be cloudy. Thresholds shall be clean and free of oils, grease, dirt, and grime. Washed glass shall be clean and free of dirt, grime, streaks, and excessive moisture and shall not be cloudy. Window sashes, sills, woodwork, and other surrounding interior glass shall be wiped free of drippings and other watermarks.

Performance Measurement: The Government will inspect the main lobby, hallways, and entrance ways on a random basis. The Contractor shall correct any performance deficiency within one day of notification by the COR.

5. Break and Fitness Rooms: Shall be cleaned 3x/week winter and 5x/week summer.

Shall be free of obvious dirt debris and extraneous matter. Trash shall be collected daily and put into government provided dumpster. Trash containers shall be lined and kept relatively free of trash, dirt, stains, and debris. Counters, tables, and sink surfaces shall be cleaned daily with a disinfectant cleaner. Table and chair legs shall be free of obvious dust, dirt, oil spots, or smudged surfaces.

Appliances shall be cleaned as needed to be free of dirt, grime, encrustation, smudges, streaks, and fingerprints. Surfaces shall maintain a high level of luster, if applicable, and be free of dust, mold, mildew, streaks, rust, and encrustation. Molding shall be free of dirt, debris, all types of marks, and foreign matter. Flooring shall be free of dirt, debris, and foreign matter, and cleaned at a frequency and as specified in the manufacturer’s recommendations. Note: Fitness equipment is not included in the cleaning schedule and will be user maintained.

Performance Standard: Floors shall be clean and free of trash and foreign matter with no dust or dirt left in corners, crevices, molding, and ledges. Counters, tables, and sink shall be clean and disinfected. Appliances shall be clean and streak free.

Performance Measurement: The Government will inspect the kitchen area on a random basis. The Contractor shall correct any performance deficiency within one day of notification by the COR.

6. High cleaning surfaces above 70 inches: Shall be cleaned quarterly in conjunction with

Interior Window Cleaning. Shall be free of obvious dust and cobwebs. Does not include removal of vents, tiles, or fixtures to accomplish high cleaning.

Performance Standard: Surfaces shall be clean and free of dust.

Performance Measurement: The Government will inspect these high cleaning surfaces on a random basis. The Contractor shall correct any performance deficiency within one day of notification by the COR.

7. Interior Window Cleaning: Interior window cleaning shall be performed four times yearly, in January, April, July, and October. Glass and frames shall be cleaned to be free of fingerprints, dirt, dust, grime, streaks, cloudiness, and smudges. Surrounding and adjacent areas shall be free of standing water, drips, or watermarks.

Performance Standard: Interior window glass and frames shall be free of fingerprints, dirt, dust, grime, streaks, cloudiness, and smudges.

Performance Measurement: The Government will inspect windows after each cleaning.

The Contractor shall correct any performance deficiency within one day of notification by the COR.

GOVERNMENT-FURNISHED PROPERTY

The Government shall provide:

Keys, key cards, and security access codes to the gates and buildings.

toilet paper paper towels liquid hand soap toilet seat covers urinal screens and deodorant cakes plastic trash bags for the various trash and recycle cans/bins.

Space will be assigned, as available in the building, for the storage of an inventory of supplies and equipment, which will be used in the performance of work under the contract. The Government will not be responsible in any way for damage or loss of parts or equipment. Telephones will be available for the Contractor’s use in making local calls for business purposes only.

CONTRACTOR-FURNISHED PROPERTY

The Contractor shall provide all supervision, labor, materials, supplies, and equipment required to meet the terms of the contract. Supplies include cleaning supplies. All applicable

Contractor-furnished equipment shall include bumper/guards to prevent marking or scratching of fixtures or building surfaces.

The Crescent Ranger District, of the Deschutes National Forest, US Forest Service requires the use of environmentally preferable products and services in order to comply with federally mandated programs and USDA’s Agriculture Acquisition Regulations (GAAR 423.703) that direct USDA agencies to actively promote a preference for Environmentally Preferable

Products. This includes the use of: recovered material products; energy and water efficient products; alternative fuels and fuel efficiency, bio-based products; non-ozone depleting substances; priority chemicals; and environmentally preferable products. These products are described on the Office of Federal Environment Executive website. (http://ofee.goc/gp/gp.htm).

PRODUCTS and MATERIALS

Custodial cleaning products required in the performance of the SOW shall meet as a minimum, GreenSeal Product Standards (http://www/greemseal.org/certification/environmentmental.cfm).

If it is determined that a product does not meet Government performance requirements, the contractor shall submit a proposed alternative that would meet the performance requirements, with the lowest environmental impact for evaluation and acceptance.

Products that fall under the Environmental Protection Agency (EPA) Comprehensive

Procurement Guidelines (CPG) (http://www.epa.gov/cpg) shall meet the minimum recovered

(recycled) content. Bio-based products shall be used upon issuance of the bio-based product listing from the United States Department of Agriculture (USDA) (http://www.usda.gov) .

The contractor shall purchase and use Energy Star or other energy-efficient items listed on the

Department of Energy’s Federal Energy Management Program (FEMP) Product Energy

Efficiency Recommendations product list.

Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract.

Before implementing any charge that will result in a change to the contract price, the contractor shall submit the Contracting Officer a price proposal within 30 calendar days following receipt of the change. An equitable adjustment (increase or decrease) will be negotiated, if applicable, under the “Changes” clause of the contract.

All electrical equipment used by the Contractor shall meet all safety requirements of this contract and shall be UL approved. This equipment shall operate using existing building circuits. It shall be the responsibility of the Contractor to prevent the operation or attempted operation of electrical equipment, or combinations of equipment, which require power exceeding the capacity of existing building circuits. Inoperable equipment is not cause for cleaning work not to be performed. The Contractor shall furnish and use beater bar type vacuums for carpeted floors.

The Contractor shall provide protective gloves, safety eyeglasses, and any other safety equipment needed to execute the contract.

http://ofee.goc/gp/gp.htm http://www/greemseal.org/certification/environmentmental.cfm http://www.epa.gov/cpg http://www.usda.gov/

FAR 52.237-1 Site Visit (Apr 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

The Government is planning a pre-proposal conference:

When: May 27, 2015

Time: 10:00 A.M.

Location: Crescent Ranger District, 136471 Hwy 97, Crescent, OR 97733

Technical Contact:

Darrell Meadows at 541-433-3263

AGAR 452.204-71 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

EMPLOYEES (OCT 2007) (ALT I) (OCT 2007)

(a) Before an employee may begin work on this contract, each employee must, as directed by the PIV Sponsor:

1. Complete either a SF-85, Questionnaire for Nonsensitive Positions, SF-85P, Questionnaire for Public Trust Positions, or SF-86, Questionnaire for National Security

Positions, as appropriate, and items 1, 2, 8 through 13, 16 and 17a of the OF-306, Declaration for Federal Employment. The current versions of forms SF-85, SF-85P, and

SF-86 carry Office of Management and Budget (OMB) control number 3206-0005.

Form OF-306 has OMB control number 3206-0182. See http://www.opm.gov/forms/pdf_fill/sf85.pdf;

or http://www.opm.gov/forms/pdf_fill/sf85p.pdf or http://www.opm.gov/forms/pdf_fill/sf86.pdf and http://www.opm.gov/forms/pdf_fill/of0306.pdf

2. Complete a Fair Credit Reporting Release, and 2 FD-258, Fingerprint Charts. The

Fair Credit Reporting Release is located at: http://www.usda.gov/da/pdsd/Web-Fair.htm

The FD-258, Fingerprint Charts, may be obtained by contract companies (not individuals) by faxing a request to US Investigations Services at 724-794-0012 Attn:

Michelle Pennington. Include the requestor’s name, mailing address, and number of

FD-258, Fingerprint Charts requested. Questions regarding fingerprint charts may be addressed to michelle.pennington@opm.gov

Contractor employees’ fingerprints shall be taken by a Federal security office, or

Federal, State, municipal, or local law enforcement agency.

3. The contractor’s employee must appear in person in front of the PIV Sponsor or his or her designee with the completed forms and 2 identity source documents in original form. The identity source documents must be documents listed as acceptable for establishing identity on Form I-9, Employment Eligibility Verification, List A and B.

The I-9 Form may be found at http://uscis.gov/graphics/formsfee/forms/files/i-9.pdf.

http://www.opm.gov/forms/pdf_fill/sf85.pdf http://www.opm.gov/forms/pdf_fill/sf85p.pdf http://www.opm.gov/forms/pdf_fill/sf86.pdf http://www.opm.gov/forms/pdf_fill/of0306.pdf http://www.usda.gov/da/pdsd/Web-Fair.htm mailto:michelle.pennington@opm.gov http://uscis.gov/graphics/formsfee/forms/files/i-9.pdf

At least one document shall be a valid State or Federal government-issued picture identification (ID) card. Applicants who possess a current State Drivers License or State

Picture ID card shall present that document as one identity source document before presenting other State or Federal government-issued picture ID cards. This shall be done before or at the time the contract employee begins work under the contract.

4. Receive a finding that no potentially disqualifying information is listed on the above noted forms. After beginning work under the contract, the contractor employee must receive a favorable agency adjudication of the FBI fingerprint and NACI results, or other U.S. Office of Personnel Management or National Security community background investigation.

(b) Should the results of the PIV process require the exclusion of a contractor’s employee, the contracting officer will notify the contractor in writing.

(c) The contractor must appoint a representative to manage compliance with the PIV policies established by the USDA Directives 4620-002 series and to maintain a list of employees eligible for a USDA LincPass required for performance of the work.

(d) The responsibility of maintaining a sufficient workforce remains with the contractor.

Employees may be barred by the Government from performance of work should they be found ineligible or to have lost eligibility for a USDA LincPass. Failure to maintain a sufficient workforce of employees eligible for a USDA LincPass may be grounds for termination of the contract.

(e) The contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine physical access to a Federally-controlled facility and/or routine access to a

Federally-controlled information system. (Subcontracting prohibited on this contract)

(f) The PIV Sponsor for this contract is a designated program point of contact, which in most cases is the Contracting Officer Representative (COR), unless otherwise specified in this contract. The Government will notify the contractor if there is a change in the PIV Sponsor, the office address, or the office hours for registration; however, it is the contractor’s responsibility to meet all aspects of paragraphs (c), (d), and (e).

AGAR 452.211-72 STATEMENT OF WORK/SPECIFICATIONS (FEB 1988)

The Contractor shall furnish the necessary personnel, material, equipment, services and facilities (except as otherwise specified) to perform the Performance Statement of Work, Investigation plan and Quality Assurance Surveillance Plan referenced in the attachments.

AGAR 452.211-74 PERIOD OF PERFORMANCE (FEB 1988)

The period of performance of this contract is from the effective date of the Notice to Proceed through September 30, 2015. There are 4 additional option periods that may be exercised at the discretion of the government.

October 01, 2015-September 30, 2016

October 01, 2016-September 30, 2017

October 01, 2017-September 30, 2018

October 01, 2018-September 30, 2019

52.217-9 – OPTION TO EXTEND THE TERM OF THE CONTRACT (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance here-under shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

AGAR 42.215-73 POST AWARD CONFERENCE (NOV 1996)

(a) A post award conference with the successful offeror is required. It will be scheduled within 10 days after the date of contract award. The conference will be held at the Deschutes National Forest Headquarters, unless otherwise changed by mutual agreement.

(b) Contractor designated representative or foreman (whomever the Contractor will have on the site) shall be present at the Post Award Conference.

DESIGNATION OF CONTRACTING OFFICER’S REPRESENTATIVE

The Contracting Officer designates the Contracting Officer's Representative(s) (COR). The

COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government, which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract.)

On all matters that pertain to the contract terms, the Contractor must communicate with the

Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

GOVERNMENT-FURNISH PROPERTY

The Government will provide the following item(s) of Government property to the Contractor for use in the performance of this contract. This property shall be used and maintained by the

Contractor in accordance with provisions of FAR Clause 52.245-2 "52.245-2 Government

Property Installation Operation Services)" hereby incorporated by reference into the contract in accordance with FAR clause 52.252-2 “Clauses Incorporated By Reference” found herein.

Item

No.

Property Description Qty Location Date Available

1 Keys, key cards, and security codes

2 sets Crescent Ranger

District

Notice to proceed

2 Recycle Bins (approximate) 20 Office locations Notice to proceed

3 Toilet Paper As needed Janitor Closet Notice to proceed

4 Paper Towels As needed Janitor Closet Notice to proceed

5 Toilet Seat Covers As needed Janitor Closet Notice to proceed

6 Liquid Hand Soap As needed Janitor Closet Notice to proceed

7 Urinal Screens As needed Janitor Closet Notice to proceed

8 Deoderant Cakes As needed Janitor Closet Notice to proceed

9 Plastic Trash Bags, 33 gal As needed Janitor Closet Notice to proceed

10 Plastic Trash Bags, 10 gal As needed Janitor Closet Notice to proceed

APPROVAL OF SUBCONTRACTING

52.244-2 Subcontracts.

(e)(1) The Contractor shall notify the Contracting Officer reasonably in advance of placing any subcontract or modification thereof for which consent is required under paragraph (b), (c), or (d) of this clause, including the following information:

(i) A description of the supplies or services to be subcontracted.

(ii) Identification of the type of subcontract to be used.

(iii) Identification of the proposed subcontractor.

(iv) The proposed subcontract price.

(v) The subcontractor’s current, complete, and accurate certified cost or pricing data and Certificate of Current Cost or Pricing Data, if required by other contract provisions.

(vi) The subcontractor’s Disclosure Statement or Certificate relating to Cost

Accounting Standards when such data are required by other provisions of this contract.

(vii) A negotiation memorandum reflecting—

(A) The principal elements of the subcontract price negotiations;

(B) The most significant considerations controlling establishment of initial or revised prices;

(C) The reason certified cost or pricing data were or were not required;

(D) The extent, if any, to which the Contractor did not rely on the subcontractor’s certified cost or pricing data in determining the price objective and in negotiating the final price;

(E) The extent to which it was recognized in the negotiation…