SOW Timberline - Site Utilities- phase 3 08.doc

STATEMENT OF WORK

TIMBERLINE LODGE COMPLEX, SITE UTILITIES, FACILITES CONDITION SURVEY

SITE ASSESSMENT – PHASE 3

MOUNT HOOD NATIONAL FOREST

October, 2010 USDA Forest Service

Headquarter Office

16400 Champion Way Sandy, OR 97055

SECTION A - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

I.

GENERAL

A. SCOPE: The intent of this contract is for an Architecture/Engineering Firm (A-E) to provide professional services performing a comprehensive site assessment for the Timberline Lodge Complex, located on the Mt Hood National Forest. The assessment must be done in a manner to preserve the historic fabric of the Lodge complex. The main Timberline Lodge and all support and other buildings are not to be considered under this phase 3. This assessment will consider the above and underground utilities that allow the buildings on the complex to function and be accessible by the public. The assessment should cover the following items at a minimum:

· All electric distribution systems (high voltage system) whether above and under ground. This should include the main feeder line to the Timberline site complex, lateral branches, grounding, lightning protection up to the main transformer bank where the power is reduced to below 600 volts. Transformers will be assessed with phase 1 and phase 2 for the Timberline complex.

· Potable and non-potable water systems. Assessment shall include the water source(s), pumps, tanks, distribution system, hydrants, backflow prevention, cross connections, filtration, ect.

· Sewage Treatment Plant. Assess the present condition of the sewage treatment plant, collection system and piping, treatment method and disposition of all waste generated at the site complex.

· Parking Area and Pedestrian movement. Assess the adequacy of site infrastructure to support vehicle number and type, pedestrian movement, sidewalks, barriers, guard railing.

· Surface water drainage systems and retention walls. Study the surface water runoff drainage system from snow melt and rain. Consider the potential for slide or earth movement in and around the public interface with Lodge site complex.

Ski Lift operation and the necessary support site utilities are not to be directly considered in the site assessment of the complex. It should be considered in overall capacity of the site system to be able to meet the loading requirements (e.g. – electrical power supply to the site will not be jeopardized by the electrical demands of the ski lift operations and supporting appurtenances).

The assessment for the site complex shall be done in a manner to preserve the historic value of the complex. All studies and assessment must consider the impact to the continuous operations, public interface of the site complex and future asset management.

Coordinate all work with the Contracting Officer Representative (COR).

B.

GOVERNMENT FURNISHED INFORMATION AND MATERIALS: The A-E shall have at their disposal the following information:

1. All existing drawings, paper and/or electronic, from the original plans to most recent upgrades as they are available. Not all plans reflect the existing condition of the site underground and above ground systems. Many upgrades and alterations to these systems may have not been properly documented and recorded.

2. Known project upgrades performed to the site utilities by contract or other means that may not be reflected in the above documentation.

C. SITE VISITS:

1. The Timberline site complex is open to the public 24 hours a day, 365 days a year (parking area and Timberline Lodge). All grounds and buildings are owned by the US Forest Service and operated by the concessionaire. Arrangements are to be made with the COR for all site visits to ensure conflicts between the operations of the site complex and investigations are minimized.

D. GENERAL ASSESSMENT REQUIREMENTS

1. DESIGN CODES AND STANDARDS: Assessments shall consider compliance with the most recent versions of the National Electrical Code, International Building, Mechanical, and Plumbing Codes and other applicable National, NFPA codes and Life Safety Codes.

II.

SUBMITTALS

A. The A-E will be required to complete the assessment for the project and deliver the submittals to the COR in accordance with the following:

1. The assessment will produce the following items to the Government:

· A comprehensive report that outlines the current condition of the electrical distribution system (high voltage) with a detailed cost breakdown on any necessary retrofit solution(s) and/or further engineering analysis required.

· A comprehensive report that outlines the current condition of site’s potable and non water sources, distribution, storage, pumps, lines, and filtration system with a detailed cost breakdown on necessary retrofit solution(s) and/or further engineering analysis required.

· A comprehensive report that outlines the current condition of the site’s sewage treatment system including the collection system, size, treatment methods, adequacy and present condition, with a detailed cost breakdown on necessary retrofit solution(s) and/or further engineering analysis required.

· A comprehensive report that outlines the current condition parking areas, vehicle and pedestrian flow patterns, surface drainage systems and safety systems (guard railing/retention walls, ect) with a detailed cost breakdown on necessary retrofit solution(s) and/or further engineering analysis required.

2. A comprehensive list of all retrofit/upgrade projects and any required engineering analysis beyond the scope of this assessment, in relationship to immediate and long term needs (prioritization) to ensure immediate needs and long term asset management of Timberline site complex and its associated building are met. The assessment of the site utilities that link the building together (e.g electrical and water/wastewater distribution system) shall be assessed both as individual systems and as a complete system as they support the buildings and structures that make up the Timberline site as a whole. Consideration should be given to the need for redundancy of the site system(s) to prevent sudden failure of any one system.

B. SUBMISSIONS AND REVIEW

1. INTERMEDIATE SUBMISSION (60%): The A-E will submit a preliminary progress report to Government which clearly shows progress of the assessment, findings and approach for possible retrofits that have been determined. The assessment will consider the historical ramifications to the site complex, logistics on potential impacts on the continuous operations and basic cost. Identify areas that require more then an assessment; a comprehensive engineering analysis to ensure the site’s support utilities integrity and function in both short and/or long term asset management.

2. FINAL SUBMISSION (100%): The A-E will submit the final assessment report to Government which clearly details the findings as follows:

· The project list of required retrofits that have been identified. The projects shall be listed in order of immediate, intermediate and long term needs to ensure a comprehensive long term asset management of the site complex is considered.

· Identify areas, beyond the scope of this assessment, which require a comprehensive engineering analysis to determine what is required to ensure the site support utilities integrity and function in both short and/or long term asset management. Any engineering analyses identified shall be prioritized along with identified projects from the assessment in a comprehensive approach.

· The assessment shall detail the approach for each of the identified projects and potential engineering analysis, (e.g. replacement, retrofit, monitoring, etc) and how this may impact the historical fabric to the site complex and any logistical impacts on the continuous operations of the facility. Provide a detailed engineer’s estimate for each of the identified projects and potential engineering analysis. The estimate must consider the remoteness of site, historical integrity, continuous operations, protection of the public and the limited construction season.

· A-E shall submit 4 copies of final assessment report, detailed cost estimates, prioritizations of projects/analysis and any necessary associated drawings. Drawings shall be submitted on 24” x 36” sheets and the report shall be submitted in a bound format with 8.5” x 11” sheets. The final assessment report, estimates for upgrades and all other information shall be provided with A-E professional stamp/seals. The A-E shall also provide 2 copies of drawings in AutoCAD format on CD and 2 copies of assessment in Microsoft Word format on CD.