AG-0489-S-10-0017_timberline-paint_amend1.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 4

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

One (1) 21 November 2009

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

US Forest Service EROC Northwest 16400 Champion Way Sandy, OR 97055

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State, and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NO.

AG-0489-S-10-0017

9B. DATED (SEE ITEM 11)

11/10/2009

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(X) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN

THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.

copies to the issuing office.

See attached synopsis of pre-proposal meeting.

The closing date/time for receipt of proposals remains at December 10, 2009 at 2:00 pm

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

PS.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

TONYA RYMER

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

11/21/2009 (Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

30-105 STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

A pre-bid conference for AG-0489-S-10-0017 was held on November 18, 2009. The following persons participated in the conference:

Name Representing

Tonya Rymer USFS

Michael Morneault USFS

Mike Teems USFS

Tony Domine Miller Paint Co.

Rick Trudeau Shades of Rose Painting

Bill Swenson Miller Paint Co.

Chad Bulger Miller Paint Co.

Eric Hernanz Hernanz Painting Co.

Bill Hunt Hunt Painting

Mike Brown Long Painting Company

Dan Pinkston Pinky’s Enterprises Inc.

Josh Stople Distinctive Painting

Garold Cates Painting Specialist

Peter Thomson Precision 1 Coatings

Don Shields Shields Painting

Riley Fitt-Chappell MLDC, Inc.

Ken Austin MLDC, Inc.

Ben Bear Purcell Painting

Park Place Painting

Mike Williams Craftsman Painting

Greg Richards G&L Exteriors

Roman Chernishov I&E Construction

Todd Franco Franco Painting

A general discussion on the administrative portions of the solicitation took place. The following items were specifically reviewed:

• Standard Form 1442. This is a Small Business Competitiveness Demonstration Program (Full & Open Competition) procurement

• Standard Form 1142. Facsimile offers for this solicitation are acceptable however, bid guarantees must be original

• Section B – Schedule of Items. There is only one lump sum item to price. All costs need to be incorporated into the single line item on the schedule of items.

• Section F.2 Commencement, Prosecution, and Completion of Work - The Contractor shall be required to complete the entire work ready for use not later than 120 calendar days after receiving the Notice To Proceed.

• Section I. This solicitation is being issued under the provisions of the American Recovery and Reinvestment Act of 2009. Please review reporting requirements (Section I.14) and Buy American Clause (Section I.17).

• Section L Instructions, Conditions, and Notices to Offerors - Offers shall prepare a Business and Technical Proposal in the format specified in Section L.10.

• Section M.2 Evaluation Criteria – Evaluation Factors for Award (in descending order of importance but when combined are considered equal to price) are:

PAST PERFORMANCE

EXPERIENCE OF THE FIRM AND KEY PERSONNEL

TIMELINE

PRICE

Additional pictures / drawings were requested so a ftp site has been established. It can be accessed at:

ftp://ftp2.fs.fed.us/incoming/r6_share/r6_tllpaint

Please note: In Internet explorer go to tools, internet options, advanced, and change the following two items so that you can see the folders. You then copy paste files from here to windows explorer, Check: enable folder view of FTP sites UnCheck: uncheck use passive FTP (try unchecking this button if folders do not show up)

Note: Disclaimer - not all details may show up on the scans

A technical discussion followed and several questions with the corresponding clarification / answers are listed below:

Q1) Is an on-site project manager required?

A1) No, however, a written delegation of authority must be received by the USFS.

Q2) Will the contractor have a Staging Area designated to them?

A2) Yes. However, there are multiple contracts anticipated to be awarded so space will be at a premium.

Q3) Are there any containment issues that should be noted?

A3) Yes. Due to the fact that this is a historic building pressure washing should occur at 500 psi or less.

Q4) What happens if water from pressure washing gets into the building?

A4) The contractor is responsible if water seeps into the building and prior arrangements with RLK will be needed so appropriate access is available.

Q5) Since there is a window contract that is due to overlap, will this contract be required to paint all surfaces even if windows are expected to be replaced.

A5) Yes.

Q6) Are there work schedule limitations?

A6) Hours for operation are reduced to Monday through Friday 9am to 6 pm. A construction schedule needs to be submitted to the Contracting Officer for review and approval per Section F.3.

Q7) Are you expecting a full and complete primer coat?

A7) Yes. This solicitation calls for a primer coat, intermediate coat and top coat to be applied.

Q8) Does the Forest Service intent that the painting will occur in sections?

A8) Yes. It will be necessary to keep the project flowing and enforce safety standards while maintaining operations at the Lodge.

Q9) Will lift access be available on the uphill side of the building?

A9) It is likely that a lift could be used on the head house area portion, however, vegetation is slow growing at this elevation and must be protected from damage. Historically ladders have been used on past exterior painting contracts for this site.

Q10) What Mill of paint is required?

A10) Mill 4 with an 18% moisture content.

Q11) Is there asbestos?

A11) No.

Q12) Can scaffolding be used?

A12) Yes. However if used a scaffolding plan must be submitted and approved.

Q13) Are there special events at the lodge that we should be aware of?

A13) Yes. There are weddings generally planned for June and July on the back patio.

However, once a contractor’s schedule is approved then special events for that section of the lodge will not be scheduled by RLK.

Additional Notes:

• On a room walk-through inspection after the meeting it was noted that all awning/crank type windows have to be opened to paint the outer window sills and window stops.

These windows typically occur in the bath rooms and office windows.