2016_FNF_CWSF_hay_combined_synopsis.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular 2005-86.

This solicitation is issued as a Request for Quotation (RFQ).

The applicable North American Industry Classification (NAICS) is 111940 (Hay Farming): Size standard is .75 Million.

This is 100% Small Business set-aside.

General Information:

The intent of this solicitation is to obtain quotes for purchase and delivery of certified noxious weed seed free hay for Spotted Bear Ranger Station and Coram Work Center for a Base period in 2016 with one optional period. An estimated quantity of 128 tons of hay is required for each period.

See attachments: Clauses, SF-1449, Schedule of Items, AGAR 452.209-70 Representations by

Corporations Regarding an Unpaid Delinquency or a Felony Conviction (Deviation 2012-

01)(FEB2012), DOL Wage Determination .

Basis of Award and Evaluation of Quotes

Award will be made by item. Offer of award will be made to the quoter whose quote, as determined by the Contracting Officer, provides the best value to the Government, considering but not limited to such factors as price, Contractor experience with this type of work, and past performance in accordance with FAR 52.212-2. The following factors shall be used to evaluate offers: Past Performance - the Experience Questionnaire will be used as part of the evaluation, (see attachment), and experience with this type of work, and price. Experience and past performance, when combined, are equal to price.

More than 1 award may be made if it is determined that it is in the best interest of the government.

Contract Time

The Base period of performance will be approximately July 1, 2016, through September 30, 2016. The period of performance for Option Year One shall be from July 1, 2017, through

September 30, 2017.

AGAR 452.211-75 Effective Period of the Contract (FEB 1988):

The effective period of this contract is from June 30, 2016, through October 30, 2016, for the

Base period.

Pre-work Conference

Prior to commencement of work, the Contracting Officer will arrange a meeting with the

Contractor to discuss the contract terms and work performance requirements.

GENERAL SPECIFICATIONS

Scope of Contract

The purpose of this contract is to provide an estimated quantity of 120 tons (acceptable range

115 - 125 tons) of certified noxious weed seed free hay delivered to the Spotted Bear Ranger

Station hay shed, and an estimated quantity of 8 tons (acceptable range 7 - 10 tons) of certified noxious weed seed free hay delivered to the Hungry Horse Ranger District Coram Work Center hay shed. The range of tonnage is acceptable to accommodate the full semi and or pup trailer loads/load stackers at Coram that are the normal delivery means.

The Spotted Bear Ranger Station is located approximately 55 miles south of Martin City, MT, near the confluence of Spotted Bear River and the South Fork of the Flathead River.

The Coram Work Center Hay Shed is located approximately 2 miles east of the Hungry Horse

Ranger Station out of Coram, MT, at the Forest Service pasture on Spotted Bear Road.

Coordination is required in advance to assure access thru the locked gate.

Hay Certification

The Contractor shall provide a "Transportation Certificate" stating that the hay is certified free of noxious weeds and seeds as described in the "Montana Noxious Weed Seed Free Forage Act and

Administrative Rules" Title 80, Chapter 7, Part 9, from the Montana Department of Agriculture, Helena, MT. The "Transportation Certificate" shall be signed by the Agent for Montana

Department of Agriculture, Helena, MT, whose jurisdiction the field(s) are within. Each delivered load of hay to Spotted Bear Ranger Station shall be identified by one of two options, 1) each bale is tagged with tags purchased from the Department of Agriculture in Helena, MT, or 2) each bale is marked with colored hay twine purchased from the Department of Agriculture in

Helena, MT. Contact phone numbers are: Department of Agriculture: Kim Antonick (406) 444-

7819, or Dave Burch (406) 444-3140.

The following weed species shall not be present in the field(s) and in the hay:

1) All Priorities 1, 2, and 3 noxious weeds covered in the Montana Noxious Weed Seed Free

Forage Act and Administrative Rules.

2) Other weeds not listed in Priorities 1, 2 or 3 as follows per the Forest Service:

Musk Thistle Scotch Thistle

Burdock Cypress Spurge

Cheat grass Poison Hemlock

Common Mullein

All other noxious weeds listed in the certification act must be verified but may or may not disqualify the crop. Disqualification is a judgment made by the Forest Service following the

Montana Department of Agriculture's recommendation after the field inspection takes place.

The Forest Service reserves the right to inspect and approve the field or fields prior to the cutting of the hay.

Hay Mixture

The hay mixture shall not include more than 75 percent alfalfa or other legumes.

Hay Quality

The hay shall be of high quality, as defined below, and consist of alfalfa and grass mixed hay;

however, hay that meets or exceeds the following standard is preferred. Due to unstable weather conditions, the Forest Service will consider all quality standards.

The alfalfa content of the hay shall be equal to or greater than the following:

1. Crude protein should be equal to or greater than 14 percent while the acid detergent fiber

(ADF) shall be equal to or less than 40 percent.

2. The neutral detergent fiber (NDF) shall be equal to or less than 55 percent.

3. The relative feed value shall be equal to or greater than 105. The relative feed value (RFV) is from both the digestible dry matter (DDM) and dry matter intake (DMI) contents.

The grass content of the hay shall correspond or exceed the following:

1. Crude protein greater than 11 percent while the total digestible nutrients (TDN) shall be greater than 40 percent.

The quality standards outlined above is to inform the Contractor of the quality of hay the Forest

Service shall consider.

Quality Test of Hay

The Forest Service requires the producer to have the hay quality tested. Samples of hay should be gathered at the time of baling for quality assessment. The Contractor shall submit a copy of the testing results once the testing is completed, prior to delivery. The testing cannot occur until the hay is cut. Only hay cut in fiscal year 2016 and 2017 (respectively for the contract period) will be accepted.

If hay producers are unaware of testing services that provide the hay quality measurements identified above, please contact Bill Workman at the Spotted Bear Ranger Station, (406) 758-

5376/406-387-3851.

Moisture

The hay shall be of high quality with no mold, and with the percent of moisture not exceeding 15 percent. After cutting, the hay shall not be subject to long durations of rain without being covered with tarps or other means of weather protection.

Chemicals

The hay shall be free of Pro-Prolactic Acid or similar type chemicals. The use of drying agents or mold inhibitors is not desirable for our use as it can lead to hay that does not meet the 15% maximum moisture content.

Size of Square Bales:

Square Bale Specification:

Weight: 75-95 pounds Width: 14-16 inches

Height: 18 inches Length: 38-42 inches

Delivery Locations, Dates and Time

The delivery schedule for Spotted Bear Ranger Station and the Coram Work Center must be arranged two days in advance by the Contracting Officer's Representative (COR) Bill Workman at Spotted Bear Ranger

Station (406) 758-5376.

Delivery to Spotted Bear Ranger Station and Coram Work Center. The delivery date can be negotiated with prior notice by contacting Bill Workman at Spotted Bear Ranger Station. The hay can be delivered in different scheduled loads, and the hay shall be delivered between 6:00 am and 3:00 pm Monday through

Thursday. Any requested deviations from this time frame must be approved at least two days in advance by the COR, Bill Workman.

At the time of delivery, the Contractor shall give all certification papers to the COR or Inspector. The weight receipts displaying loaded and unloaded weights from a state certified scale must be received by the COR no later than five workings days after the delivery.

Delivery Date and Location

BASE PERIOD

Delivery Date Quantity/Unit Ranger District

Hay Bales: 7/1/2016 - no later than 9/30/2016 115- 125 Tons Spotted Bear Ranger Station

Hay Bales: 7/1/2016 - no later than 9/30/2016 7 - 10 Tons Coram Hay Shed

OPTION PERIOD ONE

Delivery Date Quantity/Unit Ranger District

Hay Bales: 7/1/2017 - no later than 9/30/2017 115- 125 Tons Spotted Bear Ranger Station

Hay Bales: 7/1/2017 - no later than 9/30/2017 7-10 Tons Coram Hay Shed