FY16-20JanitorialSOandDispatch.pdf

Bitterroot National Forest Supervisors Office Janitorial

Solicitation AG-03R6-S-16-0016

Janitorial Services

Bitterroot National Forest Supervisor’s Office, Garage Warehouse, and Aviation/Dispatch Facility

Hamilton, Ravalli County, Montana

B- 1 - Schedule of Items

Item No. 1 - BASE YEAR

SUBITEM ESTIMATED UNIT

NO. DESCRIPTION QUANTITY UNIT PRICE AMOUNT

1.1 Supervisor’s Office, 9 MO $_______ $_______

and Garage/Warehouse, January 1, 2016 through

September 30, 2016. (2/week)

1.2 Aviation and Dispatch Facility 8 MO $_______ $_______

January 1, 2016 through

May 31, 2016, and October 1, 2016 through December 31, 2016 (1/week)

1.3 Aviation and Dispatch Facility 4 MO $_______ $_______

June 1, 2016 through

September 30, 2016 (2/week)

TOTAL QUOTE ITEM NO. 1 $_______

Item No. 2 -OPTION YEAR 1

2.1 Aviation and Dispatch Facility 8 MO $_______ $_______

January 1, 2017 through

May 31, 2017, and October 1, 2017 through December 31, 2017 (1/week)

2.2 Aviation and Dispatch Facility 4 MO $_______ $_______

June 1, 2017 through

September 30, 2017 (2/week)

TOTAL QUOTE ITEM NO. 2 $________

Item No. 3 - OPTION YEAR 2

3.1 Aviation and Dispatch Facility 8 MO $_______ $_______

January 1, 2018 through

May 31, 2018, and October 1, 2018 through December 31, 2018 (1/week)

3.2 Aviation and Dispatch Facility 4 MO $_______ $_______

June 1, 2018 through

September 30, 2018 (2/week)

TOTAL QUOTE ITEM NO. 3 $________

Item No. 4 - OPTION YEAR 3

4.1 Aviation and Dispatch Facility 8 MO $_______ $_______

January 1, 2019 through

May 31, 2019, and October 1, 2019 through December 31, 2019 (1/week)

4.2 Aviation and Dispatch Facility 4 MO $_______ $_______

June 1, 2019 through

September 30, 2019 (2/week)

TOTAL QUOTE ITEM NO. 4 $________

Item No. 5 - OPTION YEAR 4

5.1 Aviation and Dispatch Facility 8 MO $_______ $_______

January 1, 2020 through

May 31, 2020, and October 1, 2020 through December 31, 2020 (1/week, Sun.)

5.2 Aviation and Dispatch Facility 4 MO $_______ $_______

June 1, 2020 through

September 30, 2020 (2/week)

TOTAL QUOTE ITEM NO. 5 $________

Grand Total ……$ _______________

The provision “52.212-1, Instructions to Offerors-Commercial”, applies to this acquisition and the following are provided as an addenda to this provision.

Please provide the following when submitting your quotes:

A. Technical: List of biobased products

B. Past Performance: List of projects completed in the last 2 years. Please include name of company contact phone number and overall quality of work performed. Please use the attached experience questionnaire.

C. Price: List prices for Base Year as well as all option years on the attached Schedule of

Items.

D. Complete Standard Form 1449

E. Quality Control Plan including bio-based products to be used.

Please email your quote to: mbowland@fs.fed.us. Please state Solicitation AG-03R6-S-

16-0016 in the subject line. Please confirm that your quote has been received.

Your emailed quote package shall be received not later than Friday, December 7 at 3:30

PM MT.

mailto:mbowland@fs.fed.us

STATEMENT OF WORK

DESCRIPTION OF SERVICES

B-3 - General Specifications

SCOPE OF CONTRACT: This contract is for janitorial services for the Supervisor’s

Office, Warehouse, and Aviation/Dispatch Facility, Bitterroot National Forest.

Contractor shall furnish all labor, equipment, supervision, supplies (except those designated as Government-furnished), and incidentals to perform all work necessary to clean and maintain the buildings in accordance with the specifications, terms and conditions of this contract.

DESCRIPTION AND LOCATION The Supervisor’s Office is located at 1801 North

First Street, Hamilton, Montana. Services are required in the administration building and the garage/warehouse building. The Dispatch office is located at 533 Airport Way, Hamilton, Montana. Services are required in the dispatch office.

ADMINISTRATION BUILDING: The office area consists of approximately 20,400 SF of office, conference room, reception, storage areas four restrooms, employee lunchroom, and a kitchen area. All areas are carpeted except the restrooms, storage rooms, and foyer, which are tile.

GARAGE/WAREHOUSE BUILDING: The garage/warehouse area consists of approximately 5,325 SF of offices, three storage rooms, and two restrooms with showers.

The offices and one storage room are carpeted. The restrooms and other storage areas are tiled.

AVIATION/DISPATCH FACILITY: This office consists of approximately 2600 SF of offices, training/conference room, storage areas, two restrooms, and a kitchen/reception area. All areas are carpeted except the restrooms, storage rooms, and foyer, which are tile.

SITE VISIT

A site visit is planned for this project on November 25 at 10 AM. Offerors are encouraged to visit the site to determine the level of effort needed to perform the work, however, the site visit is not mandatory. Please contact Shawn Boelman at the

Supervisor’s Office, (406) 363-7107 to register for this tour.

PREWORK CONFERENCE

Prior to comencement of work, the Contracting officer will arrange a meeting with the

Contractor and the COR to discuss the contract terms and work performance requirements.

Also at the meeting, such things as work progress schedule shall be established in writing.

AGAR 452.211-74 PERIOD OF PERFORMANCE (FEB1988): The period of performance of this contract is from January 1, 2016 through December 31, 2020.

MAINTENANCE PROBLEMS: The Contractor shall notify the Contracting Officer immediately of any building or grounds maintenance problems such as slow or clogged drains, broken pipes, locks or doors that do not close properly. Notification shall be done by phone and/or by written notice depending on the urgency of the problem.

GOVERNMENT-FURNISHED PROPERTY: The Government will deliver to the

Contractor the following listed materials in accordance with the Government-Furnished

Property Clause FAR 52-245-4:

(1) All utilities necessary for the Contractor to perform the required services.

(2) Card and/or keys necessary to access all areas to be cleaned.

(3) Paper products including toilet paper, paper towels, sanitary can liners, and toilet seat covers.

(4) Bio-based garbage and trash bags.

(5) Light bulbs for interior lighting.

(6) Dumpsters for refuse removal.

(7) Storage space for Contractor’s expendable supplies, tools, and equipment.

(8) Containers for recyclable material.

CONTRACTOR-FURNISHED PROPERTY: The Contractor shall furnish:

(1) All necessary supplies and materials including: bio-based cleaning supplies, kitchen sponges, bio-based wa, spot remover, soap, deodorant dispensers, and deodorant.

(2) All Material Safety Data Sheets (MSDS) for all solutions and chemicals used in the cleaning of these buildings. MSDS’s shall be given to the COR during the pre-work meeting.

(3 )All necessary cleaning equipment, which must be properly safety guarded and meet all OSHA standards. Such equipment shall be of the size and type customarily used by the janitorial profession. The vacuum cleaner shall be commercial type and be capable of handling sand and gravel brought in by boots.

Equipment designed for home use will not meet this specification. Energy-STAR equipment is preferred.

PERFORMANCE BASED SERVICE CONTRACT

This work is being solicited as performance based, commericial item contract.

Performance based means the Contractor is responsible for an end product. If an end product is not provided, an adjustment to the payment will be made. A commercial item contract streamlines the terms and conditions to resemble those already used in the everyday marketplace.

BIOBASED PRODUCTS:

This procurement requires the use of biobased products to the extent that such products are reasonably available, meet agency or relevant industry performance standards, and are reasonably priced. Where available, these products should first be acquired from among qualified products that fall under the umbrella of items designated through the Federal Biobased Products Preferred

Procurement Program (FB4P).

The Contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of

2002 (FSRIA), Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy and

Transportation Management,” and the Federal Acquisition Regulation (FAR) to provide bio-based products.

The Contractor shall utilize products and material made from biobased materials (e.g.,biobased polishes, biobased cleaning fluids, biobased sanitizers) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user.

All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR).

All cleaning supplies and materials shall be of a type and quantity that conform to applicable Federal specifications and standards, and to the extent feasible and reasonable;

include the exclusive use of biobased products. The Contractor shall utilize the greatest number of biobased products available that meet applicable health and environment specifications. See FAR 52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED

PRODUCTS UNDER SERVICE AND CONSTRUCTION CONTRACTS (SEPT 2013)

listed in the clause section.

The following is a list of categories for products that may be required for performance of custodial duties. Each product submitted for use under this contract must be identified with at least one of these categories (some products may be listed under more than one category). Labeling shall be printed on all containers.

Lime and scale remover (tub & tile cleaner)

Liquid hand soap including dispenser

Stainless steel polish

Toilet bowl cleaner

Chrome polish/cleaner

Spot remover

Floor cleaner

Floor polish

Window/mirror cleaner

Furniture polish

For more information regarding the Department of Agriculture Biobased Affirmative

Procurement Program got to http://www.dm.usda.gov/procurement/biobased/APP.pdf

Biobased products that are designated for preferred procurement under USDA’s BioPreferred program must meet the required minimum biobased content as stated in the USDA Final Rule available at www.biopreferred.gov . The Contractor should provide data for their biobased products such as biobased content.

In addition to the biobased products designated by the U.S. Department of Agriculture in the BioPreferred Program, the Contractor is encouraged to use other biobased products.

The Contractor shall submit with the initial proposal a complete list of biobased products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of the contract. Additionally, the winning Contractor on each anniversary date of the contract shall compile a complete list of biobased products, including the information above, purchased to carry out the contract requirements. The Contractor shall list volume to be used and total cost for each individual product. This information will be used for reporting purposes.

The Contractor shall comply with the provision at FAR 52.223-1, Biobased Product

Certification.

The Contractor shall comply with the clause at FAR 52.223-2, Affirmative Procurement of

Biobased Products Under Service and Construction Contracts (SEPT 2013)

(a) In the performance of this contract, the contractor shall make maximum use of biobased products that are United States Department of Agriculture (USDA)-designated

(b) items unless—

(1) The product cannot be acquired—

(i) Competitively within a time frame providing for compliance with the contract performance schedule;

(ii) Meeting contract performance requirements; or

(iii) At a reasonable price.

(2) The product is to be used in an application covered by a USDA categorical exemption (see 7 CFR 3201.3(e)). For example, all USDA-designated items are exempt from the preferred procurement requirement for the following:

(i) Spacecraft system and launch support equipment.

(ii) Military equipment, i.e., a product or system designed or procured for http://www.dm.usda.gov/procurement/biobased/APP.pdf http://www.biopreferred.gov/ combat or combat-related missions.

(b) Information about this requirement and these products is available at http://www.biopreferred.gov.

(c) In the performance of this contract, the Contractor shall—

(1) Report to http://www.sam.gov, with a copy to the Contracting Officer, on the product types and dollar value of any USDA designated biobased products purchased by the

Contractor during the previous Government fiscal year, between October 1 and

September 30;

(2) Submit this report no later than—

(i) October 31 of each year during contract performance; and

(ii) At the end of contract performance; and

(3) Contact the environmental point of contact to obtain the preferred submittal format, if that format is not specified in this contract.

(c) The environmental point of contact for this contract is: Marti Bowland

Agency website for reporting product types and dollar value of any USDA designated biobased products purchased by the Contractor is http://www.sam.gov

Within thirty (30) days of contract award, the Contractor shall submit Biobased

Operation Plan will shall be approved in writing the the COR

SUPERVISION, SECURITY AND QUALIFICATIONS

Contractor and his employees shall be capable of performing janitorial work. The

Contracting Officer may require dismissal from the work of employees or Contractors whom they deem incompetent, insubordinate or otherwise objectionable, or whose continued employment they deem contrary to the public interest.

The Contractor shall provide adequate supervision of crew to prevent employees from disturbing papers on desks, opening drawers or cabinets, or using telephones provided for official Government use. The Contractor or employees shall not bring children to the premises while the work is being performed.

The Contractor must provide security comparable to the type of protection given by commercial or business enterprises to prevent illegal entry into or loitering on the premises; to prevent loss by pilferage or theft; and to admit to the space during off-duty hours only those who are authorized to enter. The use of Government property or services such as telephones, calculators, typewriters, office supplies, etc. for other than official Government business is strictly prohibited.

http://www.sam.gov/

A background check is required on Contractor and any employee(s) prior to award. Any new employees identified after award will be required to have a background check prior to unescorted admittance to the Federal building. Upon request, a social security number shall be provided to the Contracting Officer.

The Contractor shall prohibit the use of keys or electronic access fobs issued by the

Government by any persons other than the Contractor employes. The Contractor shall not duplicate any keys issued by the Government and shall immediately report the CO any occurrences of lost or duplicated keys or fobs. In the even keys are lost or duplicated, the

Contractor may be rquired to re-key or replace the affected lock(s) without cost to the

Government. The Government may, at its option, replace the affeected lock(s) or perform re-keying. Cost of such work shall be deducted formt he Contractor’s payment.

The contractor must appoint a representative to manage compliance with the PIV policies established by the USDA Directives 4620-002 series and to maintain a list of employees eligible for a USDA LincPass required for performance of the work.

The responsibility of maintaining a sufficient workforce remains with the contractor.

Employees may be barred by the Government from performance of work should they be found ineligible or to have lost eligibility for a USDA LincPass. Failure to maintain a sufficient workforce of employees eligible for a USDA LincPass may be grounds for termination of the contract.

The Contractor shall provide a list of employees authorized to work under this contract.

The list shall be submitted prior to employees working in the facilities. FAR 52.204-9

Personal Identity Verification of Contractor Personnel, is incorporated when contract performance requires contractors to have routine physical access to a Federally-controlled facility.

All applicable contractor employees requiring routine physical access to Federally-controlled facilities or routine access to Federally-controlled information systems must go through the identity proofing and registration process, must have been successfully identity proofed, and have a successfully adjudicated National Agency

Check with (Written) Inquiries (NACI) or Office of Personnel Management (OPM)/

National Security (NS) Background Investigation (BI) to serve on the contract.

Contractor ID credentials will be issued after successful identity proofing of the contractor employee applicant and upon a successfully adjudicated NACI or OPM/NS

BI.

Each employee will be required to complete a paper version of the current year

USDA Information Security Awareness Training within the required timeframe.

Compliance with the provisions of AGAR 452.204-71 Personal Identity Verificaton of

Contractor Employees (OCT2007) will be required for this acquisition in order to maintain consistency with customary commercial practices.

FAR 52.204-13 System for Award Management Maintenance (Jul 2013)

(a) Definition. As used in this clause--

“Data Universal Numbering System (DUNS) number” means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities, which is used as the identification number for Federal Contractors.

“Data Universal Numbering System+4 (DUNS+4) number” means the DUNS number assigned by D&B plus a 4-character suffix that may be assigned by a business concern.

(D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at subpart

32.11) for the same concern.

“Registered in the System for Award Management (SAM) database” means that—

(1) The Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, the Contractor and government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14), into the SAM database;

(2) The Contractor has completed the Core, Assertions, Representations and

Certifications, and Points of Contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the

Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The

Contractor will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The Government has marked the record “Active”.

“System for Award Management (SAM)” means the primary Government repository for prospective Federal awardee and Federal awardee information and the centralized

Government system for certain contracting, grants, and other assistance-related processes.

It includes—

(1) Data collected from prospective Federal awardees required for the conduct of business with the Government;

(2) Prospective contractor-submitted annual representations and certifications in accordance with FAR subpart 4.12; and

(3) Identification of those parties excluded from receiving Federal contracts, certain subcontracts, and certain types of Federal financial and non-financial assistance and benefits.

(b) The Contractor is responsible for the accuracy and completeness of the data within the

SAM database, and for any liability resulting from the Government’s reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis, from the date of initial registration or subsequent updates, its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(c)

(1)

(i) If a Contractor has legally changed its business name, doing business as name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day’s written notification of its intention to—

(A) Change the name in the SAM database;

(B) Comply with the requirements of subpart 42.12 of the FAR; and

(C) Agree in writing to the timeline and procedures specified by the responsible

Contracting Officer. The Contractor shall provide with the notification sufficient documentation to support he legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (c)(1)(i) of this clause, or fails to perform the agreement at paragraph (c)(1)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the

“Suspension of Payment” paragraph of the electronic funds transfer (EFT) clause of this contract.

(2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see FAR subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the SAM. Information provided to the Contractor’s SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the

“Suspension of Payment” paragraph of the EFT clause of this contract.

(3) The Contractor shall ensure that the DUNS number is maintained with Dun &

Bradstreet throughout the life of the contract. The Contractor shall communicate any change to the DUNS number to the Contracting Officer within 30 days after the change, so an appropriate modification can be issued to update the data on the contract. A change in the DUNS number does not necessarily require a novation be accomplished. Dun &

Bradstreet may be contacted—

(i) Via the internet at http://fedgov.dnb.com/webform or if the Contractor does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the

United States; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office.

(d) Contractors may obtain additional information on registration and annual confirmation requirements at https://www.acquisition.gov.

(End of Clause)

ENERGY CONSERVATION

Upon completeing the scheduled work in the building, the Contractor shall ensure that the lights are not left on or windows open, and that any space heaters are shut off.

SAFETY

Contractor shall submit a safety plan to the Contracting Officer, in compliance with the

Occupational Safety and Health Administration (OSHA). The Contractor may submit a safety plan with their quote package. A safety plan shall be submitted no later than the time of the post award meeting.

PUBLIC USE

These facilities are available to the public outside of business hours. Upon occasion the

Contractor may be working in the building when the public is present. The Contractor must secure the non-public areas if both the public and the Contractor are present at the same time.

B- 4 - Technical Specifications

TIME OF PERFORMANCE:

Supervisor’s Office and Garage/Warehosue: All regular services shall be performed between the hours of 6:00 p.m. on Friday and before 6:00 a.m. Monday., and 6:00 p.m.

Wednesday and 6:00 a.m. Thursday, unless otherwise approved by the Contracting

Officer.

Aviation/Dispatch Facility: For the months January through May, and October through

December, all regular services shall be performed after 6:00 p.m. on Friday and before

6:00 a.m. Monday, unless otherwise approved by the Contracting Officer. For the months June through September, all regular services shall be performed twice a week between the hours of 6:00 p.m. Wednesday and 6:30 a.m Thursday and between the hours of 6:00 p.m. Saturday and 6:30 a.m. Sunday, unless otherwise approved by the

Contracting Officer.

Ultimately, Contractor shall be expected to maintain the areas defined in a clean condition throughout the contract period.

The Contractor is not required to provide service on Federal Holidays except in emergency situations (e.g., broken water pipes, commode or overflow, etc). Holidays are:

• New Year’s Day, January 1*

• Birthday of Dr. Martin Luther King, Jr., third Monday in January

• Washington’s Birthday, third Monday in February

• Memorial Day, last Monday in May

• Independence Day, July 4*

• Labor Day, first Monday in September

• Columbus Daty, second Monday in October

• Veteran’s Day, Movember 11*

• Thanksgiving Day, fourth Thursday in November

• Christmas Day, December 25*

Contractor shall move work to an alternate day that same week with COR approval.

* (First Monday after holiday if holiday falls on Sunday, or Friday before if holiday falls on Saturday

DESCRIPTION OF WORK - REGULAR CLEANING

RESTROOMS:

-Scour toilets, urinals, sinks, showers, and sink tops

-Sanitize and remove stains, including rust encrustations and water rings from water closets and urinals.

-Wet mop floors, paying particular attention to areas around stools.

-Damp wipe partitions

-Clean spots on walls.

-Empty trash receptacles and other trash and dispose of by dumping in dumpster and replace liners as needed.

-Damp wipe and polish dry all mirrors, dispensers, chrome fixtures, shelving, etc.

-Maintain adequate supplies of toilet paper, paper towels, tissue seat covers, and soap. Notify Front Desk personnel when there is lower than one month’s supply.

-Replace deodorant dispensers as needed.

-Sanitary napkin disposal bags shall be changed on each scheduled cleaning day.

OFFICES, RECEPTION AREA, STORAGE AREAS AND CONFERENCE ROOMS:

DO NOT CLEAN ANY COMPUTER, PHONE, OR AUDIO VISUAL

EQUIPMENT

-Check and turn off all portable personal heaters and fans in the building.

-Empty wastebaskets and collect any other trash identified and dispose of in dumpster. Replace liners as needed.

-Vacuum all rug areas, including edges and corners, without moving furniture, except for chairs, to reach under desks and tables.

-Clean-up scraps around all paper cutters.

-Damp mop tile floors using neutral cleanser in proper solution to remove dirt and scuff marks without disturbing waxed surface, restore luster to wax, and remove splash spots from mopboards and walls. Tile is no-wax type.

-Damp wipe inside of wastebaskets as needed.

-Wash tops of tables without disturbing papers.

-Dust and damp wipe all visible surfaces such as shelving, cabinets, furniture, door frames, window sills, wainscoating, fixtures, vents and chairs.

-Polish wood furniture in Forest Supervisor Office with wood polish.

-Wash and clean cement floors in garage-shop.

-Bundle recycle paper, and deposit into recycling container

-Remove all cardboard, flatten, bundle and deposit into recycling container.

-Lids on dumpsters must be kept closed.

-When garbage in dumpsters doesn’t allow for lid to close - please notify the

Contracting Officer as soon as possible.

KITCHEN, COFFEE/LUNCH ROOM, FITNESS ROOM, SINK AREAS, AND

DRINKING FOUNTAINS:

-Vacuum all rug areas, including edges and corners.

-Scrub, to remove stains and mineral deposits, disinfect and polish, dry all sinks.

-Damp wipe counters and tables.

-Spot remove stained areas.

-Maintain adequate supplies of paper towels.

-Replace kitchen sponge as necessary, at least once per month.

LOBBY, CORRIDORS, VESTIBULE, AND FOYER:

-Vacuum/sweep all areas including edges and corners.

-Vacuum walk-offs mats.

-Wash both sides of windows in main front door except during periods of freezing weather, then only inside windows.

EXTERIOR ENTRANCES AND WALKWAYS:

-Remove debris from entry walkways.

-Sweep outside entry walkways to remove dirt, litter, and cobwebs.

-Empty trash/ash tray and clean as needed.

DESCRIPTION OF WORK – MONTHLY:

-Spot-clean all surfaces to remove marks, smudges, fingerprints, and spots from walls, window casings, woodwork, glass surfaces, and door jambs.

-Remove all cobwebs from walls, corners, and ceilings.

-Wash and clean exhaust vents.

-Vacuum or dust all surfaces to remove cobwebs and dust, including venetian blinds.

-Dust window sills and frames.

-Remove stains from all carpets in the building with recommended spot remover.

-Perform other services as necessary to keep the space in a clean and sanitary condition.

AS NEEDED:

-Change light bulbs and replace with same type and wash light cover at same time. Notify COR in writing if it appears that the light ballasts need replacing.

Notify COR when light bulb supply is low.

GOVERNMENT QUALITY ASSURANCE

Quality Assurance will be performed by the Government during the contract at regular intervals. Methods may include visual survey, review of customer complaints, and review of Contractor quality control documents. Deduction for work not performed will be made as follows:

Quality Assurance Surveillance Plan

For example, failure to clean the facility more than one time will result in a 5% deduction in payment. If the monthly payment for services is $500 and maximum error rate has been exceeded, the following will be applied: $500 x.60=$300x.05=$15. There will be a $15.00 deduction for each failure. See attachement: QASP Deduction Schedule

Task Weight Implied Maximum Error Rate for Each Contract

Period ( 1 Year)

Deduction/Remedial

Action

1. Cleaning

60 % 1 5 %

2. Security of building and supplies

30 % 2 2 %

3. Replenish supplies

10% 5 2 %

CONTRACTOR QUALITY CONTROL

The Contractor is responsible for management and quality control actions to meet the terms of this contract. The Contractor shall provide a Quality Control Plan as part of your offer. A description of the quality control plan shall include security procedures for any Government-provided items such as keys or lock combinations, location of the documented inspections, and corrective or preventive actions taken for unsatisfactory performance.

Records of quality inspections shall be kept and made available to the Government throughout the performance.

QUALITY ASSURANCE INSPECTIONS

(a) The Government will perform periodic review of the Contractor's Quality Control

Procedures, Plan, Inspection Reports, and customer comments.

(b) Quality Assurance Inspections will be made by random sampling or entire inspection of the work, and follow up of customer comments. When validating customer comments, the possible cause of unacceptable performance will be determined. If any Government action or lack of action was the cause, the complaint is not valid and deficiencies shall not be counted against the Contractor.

(c) Periodic means one (1) review each month, but may be done more frequently if necessary.

(d) Work that does not meet the contract requirements will be brought to the Contractor's attention. Repetitive or continuous failure to meet contract requirements may result in a quality adjustment to payment or the Contractor's right to proceed may be terminated.

CONTRACT PERIOD AND RENEWAL OPTION

The contract period shall extend for one year. However, at the option of the Government, the contract may be renewed for additional one-year periods, not to exceed four renewal periods, at the same terms and conditions. The Government will notify the Contractor of its intent to renew not less than sixty (30) calendar days prior to the expiraion of the current contract period.

MEASUREMENT AND PAYMENT

Work will be performed, and invoiced on a monthly basis in arrears. The awarded contract value will be expressed in an amount not to be exceeded.

Monthly payments will be made for janitorial services which have been satisfactorily provided during that month. Submit invoices for payment through Invoice Processing

Platform (IPP) www.ipp.gov. Invoice will be reviewed and approved or rejected by the

COR within 7 days of receipt of the invoice. Rejected invoices must be corrected and resubmitted.

SERVICE CONTRACT ACT

This contract is subject to the Service Contract Act. Please see attachment: Wage

Determination:

Wage Determination No. : 2005-2318, Revision No.: 17, Date of Revision: 07/08/2015

PAYMENT

(a) Payment will be made monthly at the contract price per month. Contract price and payment shall be full compensation for all contract work.

(b) Quality adjustments shall be made when work has not been performed according to contract and the Contractor did not or could not correct the situation. An example of work that could not be corrected is failure to perform work that is required on a daily basis, such as cleaning bathrooms or emptying trash cans. The adjustment will be determined by totalling work not performed during the payment period and comparing it to the total work scheduled to be performed. If this comparison results in greater than 10% of the work not performed, an equal adjustment will be made.

http://www.ipp.gov/

CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS -- COMMERCIAL ITEMS

(MAY 2015)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The

Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights --

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the

Assignment of Claims Act (31 U.S.C.3727). However, when a third party makes payment

(e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The

Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include --

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the

Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—

System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award

Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31

U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt Payment. The Government will make payment in accordance with the

Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR

Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected contract line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the

Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41

U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i) (6) (v) of this clause, and then at the rate applicable for each six-month period at fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the

Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the

Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the

Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the

Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the

Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40

U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49

U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized

Obligations paragraphs of this clause.

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments.

(9) The specification.

(t) System for Award Management (SAM).

(1) Unless exempted by an addendum to this contract, the Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government’s reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the

Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(2)

(i) If a Contractor has legally changed its business name, “doing business as” name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in Subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day’s written notification of its intention to:

(A) Change the name in the SAM database;

(B) Comply with the requirements of Subpart 42.12 of the FAR;

(C) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor must provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph

(t)(2)(i) of this clause, or fails to perform the agreement at paragraph

(t)(2)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the

“Suspension of Payment” paragraph of the electronic funds transfer (EFT) clause of this contract.

(3) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see FAR Subpart 32.8, Assignment of Claims).

Assignees shall be separately registered in the SAM database. Information provided to the Contractor’s SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the “Suspension of payment” paragraph of the EFT clause of this contract.

(4) Offerors and Contractors may obtain information on registration and annual confirmation requirements via SAM accessed through https://www.acquisition.gov.

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End Use License Agreement

(EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for…