S160027RFQFinalCGRoadMnts.doc

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

04/13/2016

Email: rpenrose@fs.fed.us

INFORMATION CALL:

04/28/16 4:00 p.m.

UNRESTRICTED OR FORMCHECKBOX

SET ASIDE: 100% FOR

USDA – Forest Service

Western Montana Acquisition Zone 24 Fort Missoula Road Missoula, MT 59804

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SMALL BUSINESS FORMCHECKBOX

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

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HUBZONE SMALL SMALL BUSINESS PROGRAM

Mail to:

USDA – Forest Service

Western Montana Acquisition Zone

24 Fort Missoula Road

Missoula, MT 59804

BUSINESS

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EDWOSB NAICS: 115310

SERVICE-DISABLED

VETERAN-OWNED SIZE STANDARD: $7.5million

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8(A)

11. DELIVERY FOR FOB DESTINATION UNLESS BLOCK IS MARKED

SEE SCHEDULE

13a. THIS CONTRACT IS A RATED

ORDER UNDER DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ FORMCHECKBOX

IFB FORMCHECKBOX

RFP

15. DELIVER TO CODE

See Delivery Schedule

16. ADMINISTERED BY CODE

Custer Gallatin National Forest

17a. CONTRACTOR/ CODE FACILITY

OFFEROR ADDRESS CODE

DUNS No: ___________________________________________ Tax Identification No.: __________________________________

Email Address: ________________________________________ 18a. PAYMENT WILL BE MADE BY CODE

All invoices will be processed using the Department of Treasury’s Invoice Processing Platform (IPP), visit http://www.ipp.gov to learn more. Contractors must follow the instructions on how to register and submit invoices via IPP.

TELEPHONE N0.

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17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

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SEE ADDENDUM

Road Maintenance on the Bozeman, Hebgen Lake, Yellowstone, Gardiner, Beartooth, Sioux, Ashland Ranger Districts

PLEASE PLACE YOUR QUOTE IN

SCHEDULE OF ITEMS, page(s) 3-5 FURNISHING QUOTATION: Complete Standard Form 1449, Schedule of Items, Experience Questionnaire, and Solicitation Provisions as your quote. Please return to the address shown in Block 9 – Place “Solicitation No. AG-0343-S-16-0027, Attn. Ron Penrose on the envelope.

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

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ARE NOT ATTACHED

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ARE NOT ATTACHED

29. AWARD OF CONTRACT: REF. OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS: ____________________

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED

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INSPECTED

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ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ___________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

CORRECT FOR

PARTIAL FINAL

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COMPLETE FORMCHECKBOX

PARTIAL FORMCHECKBOX

FINAL

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

STANDARD FORM 1449 (REV. 2/2012) BACK

SERVICES AND PRICES

Custer Gallatin National Forest

PART I—THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

SCHEDULE OF ITEMS

Roads Maintenance, Beartooth Ranger District, East Zone Custer Gallatin National Forest B-1 Base Period – Date of Contract through March 30, 2017 B-2 First Year Option – April 1, 2017 through March 30,, 2018 B-3 Second Year Option – April 1, 2018 through March 30, 2019 B-4 Third Year Option – April 1, 2019 through March 30, 2020 B-1 BASE PERIOD (Minimum Guarantee $ 2,500.00 for the life of the contract) Beartooth Ranger District, East Zone

(Items 101 – 108)

(Items 101 – 108)

(Items 111– 118)

(Items 111– 118)

B-2 1st Year Option Beartooth Ranger District, East Zone

(Items 201 – 208)

(Items 201 – 208)

(Items 211– 218)

(Items 211– 218)

B-3 2nd Year Option

(Items 301 – 308)

(Items 301 – 308)

(Items 311– 318)

(Items 311– 318)

B-4 3rd Year Option

(Items 401 – 408)

(Items 401 – 408)

(Items 411– 418)

(Items 411– 418)

Beartooth Ranger District Total of B-1, B-2, B-3 and B-4 Items $______________________

Roads Maintenance, Sioux Ranger District, East Zone Custer Gallatin National Forest

B-1 Base Period – Date of Contract through March 30, 2017

B-2 First Year Option – April 1, 2017 through March 30,, 2018

B-3 Second Year Option – April 1, 2018 through March 30, 2019

B-4 Third Year Option – April 1, 2019 through March 30, 2020

B-1 BASE PERIOD (Minimum Guarantee $ 2,500.00 for the life of the contract)

Sioux Ranger District, East Zone

(Items 101 – 108)

(Items 101 – 108)

(Items 111– 118)

(Items 111– 118)

Sioux Ranger District, East Zone

(Items 201 – 208)

(Items 201 – 208)

(Items 211– 218)

(Items 211– 218)

(Items 301 – 308)

(Items 301 – 308)

(Items 311– 318)

(Items 311– 318)

(Items 401 – 408)

(Items 401 – 408)

(Items 411– 418)

(Items 411– 418)

Sioux Ranger District Total of B-1, B-2, B-3 and B-4 Items $______________________ Roads Maintenance, Ashland Ranger District, East Zone Custer Gallatin National Forest

B-1 Base Period – Date of Contract through March 30, 2017

B-2 First Year Option – April 1, 2017 through March 30,, 2018

B-3 Second Year Option – April 1, 2018 through March 30, 2019

B-4 Third Year Option – April 1, 2019 through March 30, 2020

B-1 BASE PERIOD (Minimum Guarantee $ 2,500.00 for the life of the contract) Ashland Ranger District, East Zone

(Items 101 – 108)

(Items 101 – 108)

(Items 111– 118)

(Items 111– 118)

Ashland Ranger District, East Zone

(Items 201 – 208)

(Items 201 – 208)

(Items 211– 218)

(Items 211– 218)

(Items 301 – 308)

(Items 301 – 308)

(Items 311– 318)

(Items 311– 318)

(Items 401 – 408)

(Items 401 – 408)

(Items 411– 418)

(Items 411– 418)

Ashland Ranger District Total of B-1, B-2, B-3 and B-4 Items $______________________ Road Maintenance – Hebgen Lake and Bozeman Ranger Districts

West Zone Custer Gallatin National Forest B-1 Base Year Period – Date of Contract through March 30, 2017

B-2 First Year Option – April 1, 2017 through March 30,, 2018

B-3 Second Year Option – April 1, 2018 through March 30, 2019

B-4 Third Year Option – April 1, 2019 through March 30, 2020

B-1 BASE PERIOD (Minimum Guarantee $ 2,500.00 for the life of the contract)

Hebgen Lake and Bozeman Ranger Districts

(Items 101 – 108)

(Items 101 – 108)

(Items 111– 118)

(Items 111– 118)

B-2 1 st Year Option Hebgen Lake and Bozeman Ranger Districts

(Items 201 – 208)

(Items 201 – 208)

(Items 211– 218)

(Items 211– 218)

(Items 301 – 308)

(Items 301 – 308)

(Items 311– 318)

(Items 311– 318)

(Items 401 – 408)

(Items 401 – 408)

(Items 411– 418)

(Items 411– 418)

Hebgen Lake and Bozeman Ranger Districts:

Total of B-1, B-2, B-3 and B-4 Items $______________________ Road Maintenance – Yellowstone and Gardiner Ranger Districts

West Zone Custer Gallatin National Forest B-1 Base Year Period – Date of Contract through March 30, 2017

B-2 First Year Option – April 1, 2017 through March 30,, 2018

B-3 Second Year Option – April 1, 2018 through March 30, 2019

B-4 Third Year Option – April 1, 2019 through March 30, 2020

B-1 BASE PERIOD (Minimum Guarantee $ 2,500.00 for the life of the contract)

Yellowstone and Gardiner Ranger Districts

(Items 101 – 108)

(Items 101 – 108)

(Items 111– 118)

(Items 111– 118)

B-2 1 st Year Option

Yellowstone and Gardiner Ranger Districts

(Items 201 – 208)

(Items 201 – 208)

(Items 211– 218)

(Items 211– 218)

(Items 301 – 308)

(Items 301 – 308)

(Items 311– 318)

(Items 311– 318)

(Items 401 – 408)

(Items 401 – 408)

(Items 411– 418)

(Items 411– 418)

Yellowstone and Gardiner Ranger Districts:

Total of B-1, B-2, B-3 and B-4 Items $______________________ Estimated Quantities (Est Qty): The estimated quantities shown above are for evaluation purposes only. The unit prices shall be used as the basis for all subsequent Task Orders issued against the awarded contract. Actual services provided will be paid at the unit prices offered and paid based on Actual Quantities (AQ), except Mobilization will be paid as a Lump Sum Quantity (LSQ) and Cubic Yards (CY) will paid as a Vehicle Quantity (VQ).

Basis of Award The Government will award a contract resulting from this solicitation to the responsible Quoter(s) whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: a copy of the Contractor’s Quality Control Plan, Past Performance, Experience Questionnaire and Price. The Contractor shall submit a copy of the Contractor’s Quality Control Plan, Schedule of Items with prices and Experience Questionnaire as part of their quote. Quotes will be determined responsive if they address all items as shown in the Schedule of Items for the Base Year, First Year Option, Second Year Option, and Third Year Option.

The Contractor’s Quality Control Plan, Past Performance, Experience Questionnaire when combined are significantly more important than Price. Award may be made to other than the lowest Quoter. . Contractors may choose to quote on a single district if they choose, but are not required to quote on every district to receive an award.

Pricing shall be used as the basis for all subsequent Task Orders issued against the awarded contract. Actual services provided will be paid at the unit prices offered and paid based on Actual Quantities (AQ).

* Mobilization pay items are defined under METHODS OF MEASUREMENT.

** Reconditioning of these structures does not include the maintenance or re-establishing existing structures which is considered incidental to the road maintenance bid items.

Authorized Ordering Activities

In addition to the Contracting Officer for the parent contract, the authorized officials shown below may issue Task Orders under this contract: any Contracting Officer/Purchasing Agent assigned to the USDA Forest Service in Region One within the limits of their individual warrant authority.

Ordering Procedures

Order(s) may be issued by mail, facsimile, electronic commerce, or orally and confirmed in writing. Task Orders will be considered as being “issued” at the time they are mailed, faxed, transmitted or verbally issued by the Contracting Officer. If more than one method is used to place the order, the date of the earliest provable method will be the date of issue. Orders placed will contain the following information: Task Order number and date, project items/location/description, other incidental work, performance period, and maps if applicable.

Intent of Contract - The intent of the contract is to provide for the construction and completion of the work described. The precise details of performing the work are not stipulated except as considered essential for the successful completion of the work. Furnish all labor, material, equipment, tools, transportation, and supplies necessary to complete the work according to the contract.

Scope of Contract – The work consists of road maintenance on roads specified in Task Orders. Roads are located on the Custer Gallatin National Forest, with the District Offices located in Red Lodge, West Yellowstone, Gardiner, Bozeman, Livingston and Ashland, Montana and Camp Crook, South Dakota. All work and equipment shall be in compliance with the terms, specifications, and provisions of this contract. All equipment shall be in good operating condition and shall be operated by competent, experienced operators experienced in the work. The equipment used to perform this work shall meet safety standards and shall be in good mechanical condition.

The work may also consist of maintenance of motorized trails. For the purpose of this contract, work required on motorized trails is the same as native surfaced roads.

Project Location – the work is located throughout the Ranger Districts of the Custer Gallatin National Forest. Information regarding the work will be provided with the Task Orders. The road maintenance work to be performed will be on National Forest System Roads. Maintenance may also be performed on roads covered under Schedule A Cooperative Use & Maintenance Agreements with either County’s.

Pre-Bid Tour. A pre-bid tour will not be held. For additional contract information on Beartooth, Ashland and Sioux Districts contact Andy Wilber at the Billing’s Office, Custer Gallatin National Forest, in Billings, MT at (406) 255-1420.

. For additional contract information on Hebgen Lake/Bozeman and Gardiner/Yellowstone Districts contact Jeff Hiedeman at the Supervisor’s Office, Custer Gallatin National Forest, in Bozeman, MT at (406) 587-6738.

Pre-Bid Conference. A pre-bid conference will not be held.

Start Work. It is estimated that the work will begin on Summer 2016.

Performance Period. Actual roads planned to be maintained will be identified on task orders which will identify a specified period of performance.

Government-Furnished Materials – None

Work Schedule. The Contractor shall supply a work schedule before starting the project. The Contractor shall notify to Contracting Officer a minimum of 48 hours in advance of changes in the work schedule.

Use of Roads by the Contractor. The Contractor is authorized to use roads under the jurisdiction of the Forest Service for all activities necessary to complete this contract, subject to the limitations and authorizations designated in Road Order(s) or described in the contract, when such use will not damage the roads or National Forest System resources, and when traffic can be accommodated safely.

Traffic Control – The Contractor shall exercise due caution and care during road maintenance operations to prevent undue conflict with public users of the roads.

· Perform work in a manner that ensures the safety and convenience of the public and protects the private property adjacent to the project. Accommodate public traffic on roads adjacent to and within the project until the project is accepted.

· All road and traffic related signing shall be in accordance with the Manual on Uniform Traffic Control Devices (MUTCD).

· A reflectorized "Slow Moving" vehicle emblem shall be attached to all motor patrols.

· The Contractor is to post warning signs on both ends of the section being worked to warn the road users of the work in progress. Signs shall be of size and colors as show below. Signs will be moved, as needed, so that a sign does not precede machinery more than two (2) miles.

· If a berm is left in roadway overnight or weekends due to weather conditions or breakdowns, it shall be properly signed as a hazard and visibly illuminated at night.

Camping – Camping will not be permitted in the project area without written authorization from the COR.

Cleanup and Disposal – The Contractor shall be responsible for solid waste disposal. The Contractor shall at all times keep the area in a clean, neat, and orderly condition. Construction related debris, including but not limited to used motor oil, oil cans, grease cartridges and refuse shall be removed promptly from the site and disposed of in a lawful manner off National Forest System lands. Fees for the use of landfills or transfer stations shall be paid for by the Contractor if there is a charge.

Security and Protection – Security is the responsibility of the Contractor. The Contractor shall be responsible for protecting all equipment and supplies for use on the project and stored on the site. The Contractor shall be responsible for all costs required to provide such protection.

· Barricades, Warning Signs, and Lights: Comply with standards and code requirements for erection of structurally adequate barriers. Signing shall meet MUTCD Standards and advise the public of the work being done.

· In addition to the requirements of the Use of Premises Clause, AGAR 452.236-70, all existing facilities such as signs, cattleguards, and drainage structures damaged by the Contractor shall be replaced or repaired by the Contractor at no additional cost to the Government.

Existing Utilities - There are no utilities available for the Contractor’s use.

· The Contractor is responsible for location of all utilities prior to ground disturbance. Damaged utilities shall be repaired at the Contractor’s expense.

· Contact Montana One Call and/or South Dakota One Call as appropriate prior to any excavations.

Sanitation, Health, & Safety – Observe rules and regulations of Federal, State, and local health officials.

· Do not permit any worker to work in surroundings or under conditions that are unsanitary, hazardous, or dangerous.

· All earth-moving equipment and motorized equipment having an obstructed view shall be equipped with a reverse signal alarm which is audible above surrounding noise level.

Environmental Protection - Repair leaks on equipment immediately. Do not use equipment that is leaking. Keep a supply of acceptable absorbent materials at the job site in the event of spills. Acceptable absorbent materials are those that are manufactured specifically for the containment and clean up of hazardous materials.

· The Contractor is solely responsible for all spills or leaks that occur during the performance of this contract. Clean up spills or leaks to the satisfaction of the CO and in a manner that complies with Federal, state, and local laws and regulations.

· Perform all operations in a prudent, conscientious, safe, and professional manner. Ensure that all personnel involved in handling and packaging of hazardous materials are trained for the level of expertise required for the proper performance of the task, including the areas of chemical compatibility, general first aid procedures, and spills. Provide handling and personal protective equipment appropriate to ensure safe handling of the hazardous waste according to 29 CFR 1910.120. Notify the Forest Service of all hazardous material that may be brought onto the National Forest.

GENERAL SPECIFICATIONS

Existing Facilities. In addition to the requirements of the Use of Premises Clause, AGAR 452.236-70, all existing facilities such as signs, cattleguards, and drainage structures damaged by the Contractor shall be replaced or repaired by the Contractor at no additional cost to the Government.

Pollution and Erosion Control. During all operations under this contract, the Contractor shall exercise reasonable measures to prevent or minimize soil erosion and pollution of water and other resources. All refuse, including garbage, rubbish, and solid or liquid wastes, from the Contractor's operations, including camps, parking areas, and equipment maintenance areas shall be stored, collected, and disposed of in a sanitary and nuisance-free manner. Refuse shall be disposed of in State-approved dumps as approved by the Contracting Officer's Representative (COR).

During all of the work, the Contractor shall make every reasonable effort to direct surface runoff water to stabilized waterways and to keep the drainage systems functioning effectively to minimize soil erosion and water pollution.

Noxious Weed Control. In order to prevent the potential spread of noxious weeds the Contractor shall be required to furnish proof of weed-free equipment. This cleaning shall remove all dirt and plant parts and material that may carry noxious weed seeds into the construction area. All subsequent move-ins shall be treated the same as the initial move-in. Prior to move-in the contractor shall make equipment available for Forest Service inspection at an agreed location.

Definitions - Wherever in these specifications, or in other contract documents, the following terms, or pronouns in place of them, are used, the intent and meaning shall be interpreted as follows:

· Agreed or Approved - Official agreement or approval by use of a written document issued by the Government. Agreements also require signature of Service Provider's Representative and are dated.

· Base course - The layer or layers of material placed on a subbase or a subgrade to support a surface course. (See Illustration of Road Maintenance Terms.)

· Berm - A curb or dike that controls roadway runoff water, or delineates traffic direction.

· Broad based dip - A shallow ditch placed across the roadbed to remove water from the roadbed surface that can be driven across by high clearance vehicles; usually placed diagonal to the centerline.

· Catch Basin. The area immediately adjacent to inlet invert of the culvert.

· Channel. A natural waterway leading into or away from a culvert or bridge.

· Cross ditch. A shallow ditch placed across the roadbed to remove water from the roadbed surface that can be driven across by full-size pickups or other high clearance vehicles; usually placed diagonal to the centerline.

· Culvert. Any structure that provides a passageway, drain, or waterway under a road or embankment.

· Lead-off ditch. A ditch used to remove water from roadside drainage ditches, the roadway, cattleguards, or drainage structures such as culverts and drainage dips.

· Ditch. A relatively long narrow excavation placed to collect or disperse water.

· Drainage ditch. A ditch located parallel to and abutting the roadbed.

· Drainage structure. A term identifying manufactured devices placed to control water movements.

· Drawings. Illustrations showing details of required work.

· Equipment.