AG-0343-S-09-9001 - EU-LFW - Final.doc

Solicitation No. AG-0343-S-09-9001 R1 –Exclusive Use – Light Fixed Wing Aircraft Services

TABLE OF CONTENTS

SOLICITATION

(Ref. 48 CFR 1)

This solicitation can be downloaded from the following Internet site: www.fedbizopps.gov

Issuing Office:

USDA FOREST SERVICE

Northern Region 200 E. Broadway Missoula, Mt 59807

Offers Are Solicited For:

R1 – Exclusive Use - Light Fixed Wing Aircraft

Region 1, RO

Solicitation No:

AG-0343-S-09-9001

Issued Date:

January 6, 2009

IMPORTANT – NOTICE TO OFFEROR

Information and instructions for submission of offers are contained in the attached Solicitation as indicated below:

· [X] SF-1449, Solicitation for Commercial Items

· [X] Section E, Instructions to Offeror - Commercial Items (FAR 52.212-1) (Tailored/Addenda)

· [X] Section E, Offeror Representations and Certifications - Commercial Items (FAR 52.212-3)

Before mailing your offer, please recheck the following:

· Does your offer set forth full, accurate, and complete information as required by this solicitation including Exhibits and acknowledgement of any amendments that were issued?

· Have you rechecked your figures, including calculations on your worksheet?

· Have you completed the Offeror’s Technical Capability Questionnaires, Synopsis of Safety Program, Safety and Maintenance Questionnaire, and Past Performance Questionnaire? (See Section E)

· Have you completed the Certification Statement (See Exhibit 05 Section C page 51)

· Have you received your Data Universal Numbering System (DUNS) Number and complied with the Central Contractor Registration requirements of FAR 52.212-1?

· Have you completed annual Representations and Certifications via on-line Representations and Certifications Application (ORCA) website at: http://orca.bpn.gov ?

· Have you completed, signed, and enclosed all required documents?

Offerors may call for information about this solicitation at (406) 829-7350.

“The policy of the United States Department of Agriculture Forest Service prohibits discrimination on the basis of race, color, national origin, age, religion, sex, disability, family status, and/or political affiliation.” Persons believing they have been discriminated against in any Forest Service related activity should write to: Chief, Forest Service, USDA, P. O. Box 96090, Washington, DC 20090-6090.

SECTION A – SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

Standard Form 1449

SECTION B – SUPPLIES OR SERVICES AND PRICES

B-1 Schedule of Items

B-2 Designated Base B-3 Mandatory Availability Period B-4 Aircraft and Pilot Requirements B-5 Standby Hours B-6 Extended Standby Hourly Rate (Pilot) B-7 Daily Availability Offered Rate B-8 Fuel Price Basis B-9 Authorized Ordering

SECTION C – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C-1 Scope of Contract C-2 Certifications C-3 Government Furnished Property C-4 Aircraft C-5 Aircraft Maintenance C-6 Aircraft and Equipment Security C-7 Avionics Requirements C-8 Contractor Furnished Avionics Systems C-9 Avionics Installation and Maintenance Standards C-10 Operations C-11 Personnel C-12 Conduct and Replacement of Personnel C-13 Suspension and Revocation of Personnel C-14 Substitution or Replacement of Personnel, Aircraft, and Equipment C-15 Flight Hour and Duty Limitations C-16 Accident Prevention and Safety C-17 Mishaps C-18 Personal Protective Equipment……………………………………………………………………… 25 i

C-19 Inspection and Acceptance C-20 Pre-Use Inspection Expenses C-21 Re-Inspection Expenses C-22 Inspections During Use C-23 Contract Period and Renewal Options C-24 Additional Aircraft after Contract Award

C-25 Designated Base(s) and Mandatory Availability Period (Including Extended Standby) C-26 Daily Availability Requirements C-27 Unavailability C-28 Payment Procedures C-29 Payment for Flight – Flight Time Measurement C-30 Payment for Availability C-31 Payment for Extended Standby C-32 Payment for Services in the Optional-Use Period C-33 Reimbursement for Mobilization and Demobilization Costs C-34 Payment for Costs Away from the Designated Base C-35 Payment for Overnight Allowance C-36 Food and Drink

C-37 Miscellaneous Costs to the Contractor C-38 Definitions C-39 Abbreviations C-40 Exhibits, List of Attachments

EXHIBIT 01

Department of Labor, Wage Determinations

EXHIBIT 02

Restrain Systems Condition Inspection Guidelines

EXHIBIT 03

Aux-FM Radio Interface – FS/OAS17

EXHIBIT 04

FS/OAS A-24, Avionics Operational Test Standards

EXHIBIT 05

2008 – Operations and Safety Information For Pilots

EXHIBIT 06

SAFECOM Report

EXHIBIT 07

Additional Assistance

EXHIBIT 08

Performance Report ii

SECTION D – CONTRACT CLAUSES

D-1 Contract Terms and Conditions and Conditions Required to Implement Statutes or Executive Orders (Commercial Items) (FAR 52.212-5) D-2 Contract Terms and Conditions (Commercial Items) (FAR 52.212-4) D-3 Economic Price Adjustment Contract Flight Rates D-4 Property and Personal Damage D-5 Option to Extend Services (FAR 52.217-8) Addendum D-6 Option to Extend the Term of the Contract (FAR 52.217-9) Addendum D-7 Statement of Equivalent Rates for Federal Hires (FAR 52.222-42) D-8 Permits and Responsibilities

SECTION E – SOLICITATION PROVISIONS

E-1 Instructions to Offerors-Commercial Items (FAR 52.212-1) (Tailored/Addenda) E-2 Evaluation – Commercial Items (FAR 52.212-2) (Tailored/Addenda) E-3 Offeror Representations and Certifications – Commercial Items (FAR 52.212-3) E-4 Technical Capability Questionnaire #1 E-5 Past Performance and Organizational Experience Questionnaire #2 E-6 Synopsis of Safety Program and Safety and Maintenance Questionnaire #3 iii

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NO.

AG-0343-S-09-9001

6. SOLICITATION ISSUE DATE

January 6, 2009

7. FOR SOLICITATION

INFORMATION CALL

a. NAME

MARGE SCHAFER (msschafer@fs.fed.us)

b. TELEPHONE NO. (No collect calls)

(406) 829-7350

8. OFFER DUE DATE/LOCAL TIME: February 18, 2009 Close of Business 3:30 P.M.

9. ISSUED BY

CODE

USDA Forest Service

Acquisition Management

Regional Aviation Group

200 E. Broadway Missoula, MT 59807

FORMCHECKBOX

UNRESTRICTED

FORMCHECKBOX

SET ASIDE: 100% FOR SMALL BUSINESS

DESTINATION UNLESS BLOCK IS MARKED

FORMCHECKBOX

SEE SCHEDULE

FORMCHECKBOX

SMALL DISADV. BUSINESS

FORMCHECKBOX

13a. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

FORMCHECKBOX

8(A) 13b. RATING

SIC:

NAICS 481211

SIZE STD:

1,500 EMPLOYEES

14. METHOD OF SOLICITATION

FORMCHECKBOX

RFQ FORMCHECKBOX

IFB

FORMCHECKBOX

RFP FORMCHECKBOX

– Commercial Item

15. DELIVER TO:

SAME AS BLOCK 15

17a. CONTRACTOR/

OFFEROR

FACILITY

TELEPHONE No.

Duns No.

USDA Forest Service

Albuquerque Service Center

Attn: Incident Business – Contracts

101B Sun Avenue NE

Albuquerque, NM 87109

FORMCHECKBOX

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

FORMCHECKBOX

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule of Items

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

FORMCHECKBOX

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA FORMCHECKBOX

ARE FORMCHECKBOX

ARE NOT ATTACHED. (See www.arnet.gov for FAR Clauses in full text)

28. FORMCHECKBOX

CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 2 COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. FORMCHECKBOX

AWARD OF CONTRACT: REFERENCE ______________ OFFER DATED _________________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

STANDARD FORM 1449 (REV 4/2002)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

SCHEDULE OF ITEMS

B-1 Schedule of Items Two Fixed Wing Aircraft fully operated and maintained, meeting the requirements of this Schedule and the specifications for operation at the designated and alternate bases, during the periods shown below:

B-2 Designated Base – All Items:

(a) Name: Grangeville Air Center, Idaho County Airport (S80) (b) National Forest: Clearwater and Nez Perce National Forests (c) Elevation: 3310

(d) Runway length: 5100 B-3 Mandatory Availability Period and Net Days:

Item #1

Mandatory Availability Period: 104 Calendar Days.

MAP Period: June 15 through September 26 Item #2

Mandatory Availability Period: 68 Calendar Days.

MAP Period: July 6 through September 11.

B-4 Aircraft and Pilot Requirements (Shown by an X in the Block) *NOTE: In Pressurized and non-pressurized aircraft, pilots shall meet 14 CFR Part 135.89 Standards.

AIRCRAFT ITEM #1

Turbocharged (If not turbocharged needs to meet aircraft performance requirements as per Section C-4)

Turboprop

Pressurized*

PILOT REQUIREMENTS BY ITEM

(Authorizations may be obtained after award)

AIRCRAFT ITEM #2

Turbocharged (If not turbocharged needs to meet aircraft performance requirements as per Section C-4)

Turboprop

Pressurized*

PILOT REQUIREMENTS BY ITEM

(Authorizations may be obtained after award)

**Note: The Item 1 duty pilot and relief pilot must maintain authorization and be available to perform mountain/remote operations to at least the following category 4 airstrips:

Dixie

1D05

Fish Lake S92

Moose Creek 1U1

Shearer

2U5

Vendor to Complete

Pax

(1) If turbo-charged indicate by adding a “(T)” after the entry.

(2) Fuel consumption expressed in gallons per hour at 65% power, at 5,000 feet MSL, at ISA, as stated in Aircraft Flight Manual.

B-5 Standby Hours per Day (Pilot) - 9 Hours Standby per day

B-6 Extended Standby Hourly Rate (Pilot) - $43.00 per hour B-7 Daily Availability Offered Rate

Vendor to Complete

SERVICES

ITEM 1 Grangeville

Daily Availability

Not subject to annual EPA

Daily Availability

Not subject to annual EPA

Daily Availability

Not subject to annual EPA

Specified Hourly Flight Rate

Subject to annual Adjustments D-3 Estimated

*120 hours

N/A

Optional Use Flight Rate**

N/A

SERVICES

ITEM 2 Grangeville

Daily Availability

Not subject to annual EPA

Daily Availability

Not subject to annual EPA

Daily Availability

Not subject to annual EPA

Specified Hourly Flight Rate

Estimated

*120 hours

N/A

Optional Use Flight Rate**

N/A

**Optional Use Flight Rate will not be used in the evaluation of quotes.

The Government does not guarantee any flight hours under this contract.

The following provides total number of flight hours flown under the previous contract.

Prior LIght Fixed Wing Exclusive Use

The Offeror warrants that the price(s) offered do not include any contingency amount for price adjustments provided in the Economic Price Adjustment Clause.

B-8 Fuel Price Basis a.The following stated fuel prices are the basis for economic price adjustment of the fuel portion of the flight rate, as stated in the Economic Price Adjustment clause (D-3) of this contract:

$ 4.79/gallon for 100 LL Avgas

(2) $ 4.39/gallon for Jet A.

Prices for fuel are obtained from the sources listed in D-3 (d) (2). The average fuel prices listed above were gathered December 03, 2008.

Note: Only aviation grade fuels are acceptable for aircraft under this contract.

B-9 Authorized Ordering

The following office(s) or individuals are authorized to order services under this Contract:

Grangeville dispatch Clearwater-Nez Perce Zone Aviation Officer or acting Clearwater-Nez Perce Fixed-Wing Coordinator or acting Additional individuals, as authorized by the Contracting Officer.

C-1 Scope of Contract

(a) The intent of this solicitation and any resultant contract is to obtain services of light, high-fixed-wing aircraft fully operated by qualified personnel and equipped to meet specifications for use in missions for the administration and protection of Public Lands. During the Mandatory Availability Period and any extensions thereof, the aircraft will be made available for the exclusive use of the Government seven days per week.

(b) The light fixed wing aircraft furnished will be used for incident support and may also be used for other project, law enforcement and administrative flights. If the contractor agrees to perform law enforcement flights, such agreement shall be in writing.

(c) The Government has interagency and cooperative agreements with other Federal and State Agencies and private landholders. Aircraft may be dispatched under this contract for such use.

(d) The Government may designate alternate bases for temporary operation.

(e) The Contracting Officer may, with the Contractor’s agreement, release the Contractor from the contract for short periods of time to perform outside work such as search and rescue for other Federal, State, or local agencies or private parties. During the period of such release, the Forest Service is not responsible for any payment or liability.

C-2 Certifications General (a) Contractors shall hold a current Federal Aviation Administration (FAA) Air Carrier or Operating Certificate. Aircraft offered shall be listed by make, model, series, and registration number on the Operator’s 14 CFR 135 Operating Certificate.

(b) Aircraft shall conform to its approved type design, be maintained and operated in accordance with the requirements of the 14 CFR 135 not withstanding the aviation regulations of the States in which the aircraft may operate except those requirements specifically waived by the CO.

C-3 Government Furnished Property

(a) If Government Furnished Property (GFP) is provided, the Contractor shall be required to sign a property receipt document. Upon Government request, GFP shall be returned to the Government in accordance with GFP (Short Form) FAR Clause 52.245-4 (APR 1984).

(b) The Government will deliver the following items the Contractor upon arrival at the Designated Base:

Technisonic TFM 138B VHF-FM Transceiver – Aeronautical Radio is available as govt. furnished property for the 2009 contract year. The contractor will need to provide P25 compliant radios (per C-7.b) as of Jan. 1, 2010.

C-4 Aircraft

(a) The aircraft furnished shall have certified power plant and airframe log books and other necessary papers substantiating the maintenance, overhaul, and airworthiness history.

(b) Aircraft Performance Requirements.

(1) Single engine airplanes must have a power loading of not more than 13.5 pounds per horsepower.

(2) Minimum of 120 KIAS cruising apeed at 75% BPH or Maximum Recommended Cruise Power, at 5000 feet pressure altitude, at ISA, as stated in Aircraft Flight Manual.

(3) Single engine aircraft shall be capable of at least 200 horse power; per engine; any engine developing less than 240 horse power shall be turbo/super charged.

(4) Rate of climb at least 800 feet per minute at 5000 feef pressure altitude, ISA plus 20 degrees centigrade.

(5) Airplanes under this contract have the following additional requirements:

a.

Four place airplane

1.

530 pound payload on a Standard Day at sea level.

2.

A minimum of six (6) cubic feet of baggage space.

b.

Six place airplane

1.

1000 pound minimum payload

2.

Not less than 285 horsepower

(6) 4 ½ hours of fuel computed at 75% BPH or Maximum Precommended Cruise power at 5000 feet pressure altitude, ISA plus 20 degrees Centigrade

(7) High wing configuration.

(c) Aircraft Condition. The aircraft shall be in airworthy condition throughout the performance period. All equipment required for original certification shall be installed and operable or be deferrable by an FAA approved Minimum Equipment List (MEL).

(1) All aircraft and installed equipment furnished under this contract shall be operable, free of damage, and in good repair. Aircraft systems and components shall be free of leaks, except within limitations specified by the manufacturer.

(2) The aircraft interior shall be clean and neat. There shall be no un-repaired tears, rips, cracks, or other damage to the interior. All interior materials must meet FAA standards.

(3) The aircraft exterior finish, including the paint, shall be clean, neat, and in good condition (i.e. no severe fading or large areas of flaking or missing paint etc.). High visibility paint schemes are desired. Any corrosion shall be within manufacturer or FAA acceptable limits.

(4) All windows and windshields shall be clean and free of scratches, cracks, crazing, distortion, or repairs, which hinder visibility. Repairs such as safety wire lacing and stop drilling of cracks are not acceptable as permanent repairs. Prior to acceptance temporarily repaired windows and windshields shall have permanent repairs completed or shall be replaced.

(5) Fire extinguishers, as required by CFR 135.155, shall be hand-held bottle(s), with a minimum of 1.5 lbs capacity and 2-B: C rating. Fire Extinguishers shall be maintained in accordance with current NFPA 10 standards and mounted with a quick release attachment accessible to the flight crew while seated.

(6) Each aircraft shall carry current copies of the following:

(A) Contract and all modifications.

(B) Aeronautical charts covering area of operation

(C) Exemption DOT-E-9198

(D) Aviation Transportation of Hazardous Materials Guide

(7) Flight Hour Meter. Each aircraft shall be equipped with a flight hour meter, which measures actual flight time from takeoff to landing in hours and tenths..

(8) Cargo Restraint. The Contractor shall furnish tie downs, net(s), or cargo straps meeting requirements of Federal Aviation Regulations to restrain cargo while in flight.

(9) Safety Belts. The aircraft furnished under this contract shall have safety belts meeting requirements of Federal Aviation Regulations for all occupants (See Exhibit 03). All occupants shall wear safety belts during takeoffs and landings, when flying within 1,000 feet of the ground, and at other times as specified by the pilot. Front seats shall have FAA approved shoulder harnesses.

(10) First Aid Kit (Aeronautical). First aid kit shall be in a dust-proof and moisture-proof metal or heavy plastic container. The kit shall be readily accessible to the pilot and passengers. The contents will include the following minimum items:

2-pair of latex gloves

1-face shield

1-mouth-to-mouth barrier

1-protective gown

2-antiseptic towelettes

1-biohazard disposal bag

Kits may be commercially available types which are FAA approved for the appropriate numbers of crew and passengers carried.

(11) Survival Kit. Aircraft will have sufficient equipment to sustain personnel for a 24-hour period. As a minimum, the survival kit will include the following:

Suggested Survival Kit Items Dependent upon Terrain and Climate

Note: A hand-held 760 channel VHF transceiver radio or satellite phone is recommended. It should be located on a crewmember rather than placed in the aircraft survival kit.

C-5 Aircraft Maintenance

(a) All aircraft shall be maintained to 14 CFR Part 135 standards. The Contractor shall provide or arrange for sufficient maintenance capability to keep the aircraft in airworthy condition. The Contractor shall provide maintenance when needed, either by an A&P mechanic at the designated base, or at an approved maintenance facility.

(b) The Contractor shall identify to the Government the maintenance facilities and/or maintenance personnel used to fulfill the requirements of this contract.

(c) Aircraft operated with components and accessories on approved TBO extension programs are acceptable provided the Contractor who provides the aircraft must be the holder of the approved extension authorization (not the owner if the aircraft is leased), and shall operate in accordance with the extension.

(d) Mechanics assigned to work on aircraft shall have appropriate FAA certification and ratings or shall at all times be working in the presence of one so certified and rated.

(e) Compliance with applicable mandatory manufacturer's bulletins, as required by operations specifications, FAA Airworthiness Directives (AD), and the correction of maintenance deficiencies shall be accomplished prior to delivery and continue during contract performance.

(f) All maintenance shall be accomplished in accordance with the standards established by 14 CFR Part 135; Advisory Circular (AC) 43.13, and the manufacturer's instructions and in accordance with those procedures established in the Contractor's maintenance program approved under 14 CFR Part 135 Operations Specifications.

(g) A copy of the current maintenance record required by 14 CFR 91.417 shall be kept at the Principal Base of Operation or maintenance facility.

(h) A test flight shall be performed at the Contractor's expense following overhaul, repair, and replacement of any engine (installations of reciprocating engines that are new, rebuilt, or overhauled shall accumulate 3-hours of operation, including 2 hours in flight, prior to Government use), power train, or control equipment, and following any adjustment of the flight control systems before the aircraft resumes service under this contract. The result of any test flight shall be logged in the aircraft flight records by the Pilot. Results of test flights shall be reported to the U.S. Forest Service Aircraft Maintenance Inspector (AMI) before the aircraft is returned to contract availability.

(i) When any non-scheduled maintenance or repairs are performed due to mechanical or equipment deficiencies, a Government Aircraft Maintenance Inspector and the Contracting Officer shall be notified for "return to contract available” status, before the aircraft performs under the contract.

(j) The Interagency Airplane Data Record Card or Point-to-Point Aircraft Data Card shall be posted inside the aircraft.

(k) All weighing of aircraft shall be performed on scales that have been certified. The certifying agency may be any accredited weights and measures laboratory.

C-6 Aircraft and Equipment Security (a) The security of Contractor provided aircraft and equipment is the responsibility of the Contractor.

(b) Aircraft shall be electrically and/or mechanically disabled by two independent security systems whenever the aircraft is unattended. Deactivating security systems shall be incorporated into preflight checklists to prevent accidental damage to the aircraft or interfere with safety of flight.

(c) Examples of Unacceptable disabling systems are:

(1) Locked door/windows; and/or

(2) Fenced parking areas.

C-7 Avionics Requirements

(a) It is recommended that a complete set of schematic and wiring diagrams, covering all installed avionics systems, will be available at vendors Principal Base of Operations or maintenance facility.

(b) Required avionics systems and contractor offered avionics/communication equipment must meet the performance specifications as specified in FS/OAS A-24 at: www.fs.fed.us/fire/niicd/documents.html C-8 Contractor Furnished Avionics Systems

The following required avionics systems shall be furnished, installed, and maintained by the Contractor in accordance with the manufacturer’s specifications and the installation and maintenance standards. Point-to-point flights require no additional systems other than those required by 14 CFR Part 135. Aircraft operating to or from airfields or airstrips designated as Category 4 and are not otherwise conducting special use flights must meet the requirements of B., 5 and 6 below. Special Use flights require the following avionics systems dependent upon the type of mission flown (Resource Reconnaissance, Fire Reconnaissance, or Air Tactical) in addition to those requirements specified in 14 CFR Part 135.

A.

Aircraft Avionics. The use of mobile (vehicle type) radios in aircraft is prohibited.

B.

Resource Reconnaissance and Fire Reconnaissance Aircraft shall meet all of the following:

1.

An 406 MHz ELT with a GPS/FMS interface registered with the National Oceanic and Atmospheric Administration (NOAA).

2.

An aeronautical VHF-AM radio transceiver.

3.

Instruments and lighting for 14 CFR Part 135 night VFR operations (135.159 & 135.161).

4.

A GPS Unit.

5.

An Automated Flight Following (AFF) system.

and 6.

For Resource Reconnaissance missions:

either

One (minimum) VHF-FM Aeronautical Antenna. The government (i.e. dispatching office) would furnish one portable VHF-FM radio with a female BNC to appropriate radio antenna adapter (Pomona 3837 (some marked POMONA4160) or equivalent).

or the following three (3) items.

An Audio Control System.

b.

An aeronautical VHF-FM radio transceiver.

c.

An Intercommunications System.

7.

For Fire Reconnaissance missions:

either

Two (minimum) VHF-FM Aeronautical Antennas. The government (i.e. dispatching office) would furnish two (2) portable VHF-FM radios with female BNC to appropriate radio antenna adapters (Pomona 3837 (some marked POMONA4160) or equivalent). Fire Reconnaissance aircraft shall have a dedicated guard receiver. The first portable radio would be for tactical use while the second shall be solely used for Air Guard.

or the following three (3) items.

An Audio Control System.

b.

An aeronautical VHF-FM radio transceiver.

c.

An Intercommunications System.

Note:

For Resource Reconnaissance and Fire Reconnaissance only. The Relm B/K KFM-985 VHF-FM radio may be used until 12/31/2009. The KFM-985 shall meet Aeronautical VHF-FM radio transceiver specifications with the exception that five (5) watt nominal transmitter power output is acceptable.

C.

Air Tactical Aircraft. Air Tactical aircraft shall meet all the following (as required by Type):

1.

All Air Tactical Types:

a.

An 406 MHz ELT with a GPS/FMS interface and be registered with the National Oceanic and Atmospheric Administration (NOAA).

b.

Two aeronautical VHF-AM radio transceivers.

c.

Instruments and lighting for 14 CFR Part 135 night VFR operations (135.159 & 135.161).

d.

A Transponder, Altitude Encoder and Static Systems.

e.

An Automated Flight Following (AFF) system.

Note:

Regardless of available aircraft equipment or capabilities, Supplemental Air Attack Kit installations in any Type shall not elevate the aircraft’s capability beyond that Type for which the aircraft would normally be carded, if the supplemental radio kit were removed.

Note:

If an approved TCAS/TCAD is furnished, the aircraft shall be identified as a “Type I with TCAS/TCAD” or a “Type II with TCAS/TCAD”.

2.

Type I:

a.

A panel mounted GPS.

b.

Separate audio control systems for the Pilot and Co-Pilot/ATGS.

c.

A set of audio/mic jacks with PTT capability in the rear seat for an ATGS instructor connected to the Co-Pilot/ATGS’s audio control system. A separate audio control system for the instructor is acceptable.

d.

Two permanently installed aeronautical VHF-FM radio transceivers.

e..

An Intercommunication system and either f.

Provisions for an Auxiliary VHF-FM Portable Radio.

or g.

A third aeronautical VHF-FM radio transceiver.

3.

Type II:

a.

A panel mounted GPS.

b.

Separate audio control systems for the Pilot and Co-Pilot/ATGS.

c.

A set of audio/mic jacks with PTT capability in the rear seat for an ATGS instructor connected to the Co-Pilot/ATGS’s audio control system. A separate audio control system for the instructor is acceptable.

d.

One permanently installed aeronautical VHF-FM radio transceiver.

e.

An Intercommunication system and either f.

Provisions for an Auxiliary VHF-FM Portable Radio.

or g.

A second aeronautical VHF-FM radio transceiver.

4.

Type III:

a.

A GPS unit. (CO may require a panel mounted GPS.)

b.

An Audio Control System.

c.

A permanently installed aeronautical VHF-FM radio transceiver.

d.

An Intercommunications System.

5.

Type IV:

a.

A GPS unit. (CO may require a panel mounted GPS.)

b.

An Audio Control System.

c.

Two VHF-FM aeronautical antennas.

d.

An Accessory Power Source.

e.

The floor space between the Pilot and Co-Pilot/observer seats shall be free of all obstructions for Supplemental Air Attack kit installation.

Note: If the Contractor provides an approved Supplemental Air Attack Kit, the aircraft shall be identified as a “Type IV with radio kit”.

D.

Selected Additional Avionics Requirements. The following additional items may be required to meet local needs. When the option block ( ) is checked, the operator shall install and maintain the checked equipment. If an item is checked and already is a required item, then the checked item is an additional requirement.

An aeronautical VHF-AM radio transceiver.

A panel mounted GPS in lieu of a handheld GPS.

A moving map capable navigation system.

A GPS Data Connector.

A panel mounted VOR receiver system.

Provisions for IFR operation.

An aeronautical VHF-FM radio transceiver.

A UHF Aeronautical Transceiver.

A Low Band Aeronautical Transceiver.

A Project 25 compliant digital aeronautical VHF-FM radio transceiver.

Provisions for an Auxiliary VHF-FM Portable Radio.

(X) The floor space between the Pilot and Co-Pilot/observer seats shall be free of all obstructions for supplemental radio kit installation.

A VHF-FM Aeronautical Antenna.

A UHF Aeronautical Antenna.

A Low Band Aeronautical Antenna.

An Accessory Power Source.

A Transponder, Altitude Encoder and Static Systems (Reconnaissance).

A DME system.

TCAS or TCAD

An Audio Control System.

A separate audio control system for the ATGS instructor.

An Intercommunication System for the Pilot and Co-Pilot/observer.

An Intercommunication System for the Pilot, Co-Pilot/observer and all passengers.

(c) Specifications.

All required avionics systems shall be furnished, installed, and maintained by the Contractor in accordance with the manufacturer’s specifications and the installation and maintenance standards of this section.

1.

Accessory Power Source A power connector (MS3112E12-3S) protected by a 15 to 20 amp circuit breaker directly connected to the avionics or aircraft power buss. The connector shall be permanently mounted in a location convenient to the Co-Pilot/observer. Pin A shall be +24 VDC in 24 volt aircraft, Pin B shall be aircraft ground, and Pin C shall be +12 VDC in 12 VDC aircraft. NEVER apply power to both Pins A and C simultaneously. See FS/AMD-A16 available at: http://www.fs.fed.us/fire/niicd/documents.html 2.

Communications Systems (A) Emergency Locator Transmitters One automatic-portable/automatic-fixed or automatic-fixed Emergency Locator Transmitter (ELT) utilizing an external antenna and meeting the same requirements as those detailed for airplanes in 14 CFR Part 91.207 (excluding 14 CFR Part 91.207f), shall be installed per the manufacturer’s installation manual, in a conspicuous or marked location. ELTs certified under TSO-C91 are not acceptable. Note: Only ELTs operating on 406 MHz with a GPS/FMS interface and be registered with the National Oceanic and Atmospheric Administration (NOAA) are acceptable for this contract.

NOTE: After January 31, 2009, only ELTs transmitting on 406 MHz (TSO-C126 type) will be detected by satellites. The FAA recommends that any new ELT be a TSO-C126 type with a GPS/FMS interface and be registered with the National Oceanic and Atmospheric Administration (NOAA).

(B) VHF-AM Transceivers Panel mounted VHF-AM aeronautical transceiver (VHF-1), operating in the frequency band of 118.000 to 136.975 MHz, with a minimum of 760-channels in no greater than 25 kHz increments, and a minimum of 5-watts carrier output power.

(C) VHF-FM Transceivers

(i) Aeronautical VHF-FM radio transceiver (FM-1). The transceiver shall operate from 150 to 174 MHz, permit the operator to program any usable frequency within that band while in flight, provide operator selection of both wide-band (25 kHz bandwidth/5 kHz modulation) and narrow-band (12.5 kHz bandwidth/2.5 kHz modulation) operation by channel for MAIN and GUARD operation. Transceivers shall be set to operate in the narrowband mode (typically indicated with a lower case “n”) unless local conditions dictate otherwise.

(ii) Carrier output power shall be 10-watts nominal. The transceiver shall be capable of displaying receiver and transmitter operating frequency. Transceivers shall provide both receiver and transmitter activation indicators for MAIN and GUARD. Simultaneous monitoring of both MAIN and GUARD (168.6250 MHz) is required. Scanning of GUARD is not acceptable. GUARD communications may only be used for: emergencies; initial call; recall; and redirection.

(iii) A CTCSS sub-audible tone encoder with a minimum of 32 standards selectable tones, meeting the current TIA/EIA-603A standard, shall interface with the above transceiver. The encoder shall encode a 110.9 Hz tone on all GUARD transmissions.

(iv) The transceiver’s operational controls shall be mounted in a location that is convenient to both pilot and co-pilot/observer.

(v) Aircraft having two or more aeronautical VHF-FM radio transceivers need only have a GUARD receiver in the first transceiver (FM-1).

Note: All aeronautical VHF-FM transceivers will convert to multimode (P25) digital on January 1, 2010. Only P25 aeronautical compliant transceivers will be acceptable after this date.

(vi) The following analog aeronautical VHF-FM transceivers are known to be acceptable until 12/31/2009.

(vii) The following multimode (P25) digital aeronautical VHF-FM transceivers are known to be acceptable.

(viii) All VHF-FM transceivers (aeronautical, mobile, and portable) furnished to meet the requirements of this contract must be multimode (P25) digital by January 1, 2010. Only P25 compliant transceivers will be acceptable after this date. Multimode (P25) digital aeronautical VHF-FM transceivers must meet FS/AMD A-19. Visit the following website for a copy of FS/AMD A-19 and a current list of acceptable radios: www.fs.fed.us/fire/niicd/documents.html Note: There are currently only two radios known to meet the fire P25 digital radio requirement: Northern Airborne Technology’s (NAT) NPX136D and Technisonic Industries’ TDFM 136. It is anticipated that a majority of operators will delay purchasing P25 digital compliant radios until the January 1, 2010 deadline. NAT and Technisonic rely on third party manufacturers for radio components, and these components may take several months to acquire. NAT and Technisonic have assured us that they will not be able to manufacture a large quantity of P25 radios in a short timeframe. Accordingly, it is highly suggested that all aviation operators place their orders for P25 digital radios as soon as possible to avoid delays in aircraft approval.

(D) Automated Flight Following (i) One Automated Flight Following (AFF) system compatible with the governments AFF tracking network (Webtracker). Not all available AFF systems are compatible with Webtracker nor meet Webtracker’s requirements. The contractor shall ensure that the AFF system offered is compatible with Webtracker. To view Webtracker’s current compatibility requirements and a list of previously successful AFF equipment manufacturers, refer to https://www.aff.gov.

(ii) The AFF system shall be powered by the aircraft’s electrical system, installed per the manufacturer’s installation manual, and operational in all phases of flight. AFF equipment shall utilize as a minimum: Satellite communications, an externally or internally mounted antenna, provide data to the Government’s Webtracker software, use aircraft power via a dedicated circuit breaker for power protection, and be mounted so as to not endanger any occupant from AFF equipment during periods of turbulence. Antennas should be placed where they have the best view of the overhead sky as possible. Externally mounted antennas are recommended to improve system performance. Any AFF manufacturer required pilot display(s) or control(s) shall be visible/selectable by the pilot(s). Remote equipment having visual indicators should be mounted in such a manner as to allow visual indicators to be easily visible.

(iii) AFF communications shall be fully operational in the lower 48 states. Contractors accepting dispatches to the State of Alaska, Southern Canada, or Western Canada must have an AFF system capable of being tracked in these locations at all times. Not all manufacturers’ AFF equipment communication links will operate effectively in all geographic areas.

(iv) The contractor shall maintain a subscription service through the AFF equipment provider allowing AFF position reporting for satellite tracking via Webtracker. The position-reporting interval shall be every two minutes while the aircraft is in flight. The contractor shall register their AFF equipment with the Fire Applications Support Desk (FASD) providing: Complete tail number; manufacturer and serial number of the AFF transceiver; aircraft make and model; and Contractor contact information. If the contractor relocates previously registered AFF equipment into another aircraft, then the contractor shall contact the FASD making the appropriate changes prior to aircraft use. In all cases, the contractor shall ensure that the correct aircraft information is indicated within Webtracker. The contractor shall contact the FASD of system changes, scheduled maintenance, and planned service outages.

(v) Registration contact information, a web accessible feedback form, and additional information is available at: https://www.aff.gov. The FASD can be reached at (800) 253-5559 or (208) 387-5290.

(vi) Prior to the aircraft’s annual contract inspection, the contractor shall ensure compliance with all AFF systems requirements. The contractor shall additionally perform an operational check of the system. As a minimum, the operational check shall consist of confirming the aircraft being tested is displayed in Webtracker (indicating it is currently transmitting data to Webtracker) and that all information displayed in Webtracker is current. A username and password are required to access Webtracker. Log on to the AFF website at https://www.aff.gov to request a username and password, or contact the FASD.

(vii) This clause incorporates Specification Section Supplement available at: https://www.aff.gov/contract.asp with the same force and affect as if they were presented as full text herein.

(E) Navigation Systems One panel-mounted GPS shall be permanently installed in the aircraft. The GPS shall: utilize WGS-84 datum; reference latitude and longitude coordinates in the DM (degrees/minutes/decimal minutes) mode; utilize an approved, fixed, external aircraft antenna; and be powered by the aircraft electrical system. The GPS unit must have the ability for manual entry of waypoints in flight. The GPS shall have a data base (VFR and in route units not over one (1) year old and IFR approach units not over 28 days old) covering the continental United States and Alaska. Handheld and/or marine type equipment is not acceptable.

(F) Transponder/Altitude Encoders One ATC transponder and altitude reporting system(s) meeting the requirements of Part 91.215 (a) and (b), 14 CFR Part 91.413 and be tested and inspected every 24-calendar months as specified by 14 CFR Part 43, appendix F.

(G) Static Pressure, Altimeter, and Automatic Pressure Altitude Reporting Systems

The aircraft's static system(s) shall be maintained in accordance with the IFR requirements of 14 CFR Part 91, and inspected and tested every 24-calendar months as specified by 14 CFR Part 43, appendix E and 14 CFR 91.411.

(H) Audio Control Systems General: One audio control system shall be installed for the pilot and observer/co-pilot use. The system shall provide pilot and observer/co-pilot with controls for selection of multiple receiver audio outputs and transmitter microphone/push-to-talk (PTT) audio inputs. The system shall also provide pilot and observer/co-pilot with controls for adjustment of both ICS and receiver audio output levels

(i) Transmitter Selection and Operation

Transmitter selection controls shall be provided to the microphone/PTT inputs of both the pilot and observer/co-pilot. The system shall be configured so that the pilot and observer/co-pilot may select and utilize each of the installed transmitters (or Public Address (PA) System when installed) via their respective microphone/PTT. Whenever a transmitter is selected, the companion receiver audio shall automatically be selected for the corresponding earphone. Transmitter sidetone audio shall be provided for the user as well as for cross monitoring via the corresponding receiver selection switches on the audio control panal.

(ii) Receiver Selection and Operation

Receiver selection controls shall be provided for both pilot and observer/co-pilot to select audio from one or any combination of available receivers

(iii) Radios and Systems:

As a minimum, the audio control system(s) shall provide for selection of all installed radios and PA systems.

(iv) Earphones and Microphones

The audio system shall be designed for operation with 600-ohm earphones and carbon-equivalent, noise-canceling boom-type microphones. All earphone jacks in the aircraft shall be JJ-034 type and all microphone jacks shall be JJ-033 type. Jack pairs shall not be separated by more than 4 inches.

(v) Transceiver push-to-talk (PTT) operation.

(1) Separate transceiver PTT switches shall be provided for each required operator (i.e. pilot, observer/co-pilot). PTT switches for non-pilots shall not be located on the flight controls.

(I) Intercommunications Systems (ICS) An ICS system shall be provided for the pilot, observer/co-pilot, and the aft cabin passenger positions (two positions minimum). ICS audio shall mix with, but not mute, selected receiver audio. An ICS audio level control shall be provided for each position above. Adjustment of the ICS audio level at any position shall not affect the level at any other position. A “hot mic” capability, controlled via an activation switch or voice activation (VOX), shall be provided for the pilot and observer/co-pilot. ICS sidetone audio shall be provided for the earphone corresponding with the microphone in use.

C-9 Avionics Installation and Maintenance Standards

(a) All avionics systems used in or on the aircraft for this contract and their installation and maintenance shall comply with all manufacturers’ specifications and applicable 14 CFR requirements.

(b) Strict adherence to the recommendations in FAA AC 43.13-1B Chapter 11, "Aircraft Electrical Systems", and Chapter 12, "Aircraft Avionics Systems", as well as AC 43.13-2A Chapter 1, "Structural Data", Chapter 2, "Radio Installation", and Chapter 3, "Antenna Installation", is required.

(c) All avionics systems requiring an antenna shall be installed with a properly matched aircraft-certified, broadband antenna unless otherwise specified.

(d) Antennas shall be polarized as required by the avionics system and have a Voltage Standing Wave Ratio (VSWR) less than 2.5 to 1.

(e) Labeling and marking of all avionics controls and equipment shall be clear, understandable, legible, and permanent. Electronic label maker marking is acceptable.

(f) Avionics equipment mounting location and installation shall not interfere with passenger safety, space, and comfort. Avionics equipment will not be mounted under seats designed for energy attenuation. In all instances, the designated areas for collapse shall be protected.

C-10 Operations

(a) General

(1) Regardless of any status as a public aircraft operation, the Contractor shall operate in accordance with their approved FAA Operations Specifications and all portions of 14 CFR 39, 43, 61, 91, 135 (including those portions applicable to civil aircraft) and each certification required under this Contract unless otherwise authorized by the CO.

(2) A Government representative, Aviation Manager or Fixed Wing Flight Manager may inspect the pilot’s Interagency Airplane Pilot Qualification Card for currency before any flight. The Fixed Wing Flight Manager has mission control and can delay, terminate, or cancel a flight at any time.

(b) Pilot Authority and Responsibilities

(1) The Pilot-In-Command (PIC) is responsible for the safety of the aircraft, loading and unloading of occupants and cargo. The pilot shall comply with the directions of the Government, except when in the pilot's judgment compliance will be a violation of applicable federal or state regulations or contract provisions. The pilot has final authority to determine whether the flight can be accomplished safely and shall refuse any flight or landing which is considered hazardous or unsafe.

(2) The pilot is responsible for computing the weight and balance for all flights and for assuring that the gross weight and center of gravity do not exceed the aircraft's limitations.

(3) A takeoff performance briefing shall be conducted daily and will contain the following elements based on the forecasted worst case environmental conditions:

(A) Takeoff distance required vs. runway available.

(B) Climb performance to include single engine if operating a multi-engine aircraft.

(C) A subsequent takeoff performance briefing will be conducted if during the day a takeoff is performed from an airport with a higher density altitude than originally planned.

Under no circumstances will a takeoff be attempted if existing environment conditions at takeoff cannot be accurately addressed in the Aircraft Flight Manual (AFM) or Pilots Operating Handbook (POH).

(4) No equipment such as radios, survival gear, fire tools, etc., shall be located in or on the aircraft in such a manner as to potentially cause damage, injury, or obstruct the operation of equipment or personnel.

(5) Pilots will use an approved 14 CFR 135 cockpit checklist for all flight operations.

(6) Single Engine Aircraft shall not operate in known instrument meteorological conditions (IMC).

(7) Cell Phone Use. Cell phone use is prohibited within 50 feet of the aircraft during fueling operations.

(8) Smoking is prohibited within 50-feet of fuel servicing vehicle, fueling equipment, or aircraft.

(9) Aircraft Engine(s):

(A) Prior to passenger or cargo loading/unloading, all engines shall be shut down, and all propellers must have ceased rotation.

(B) Airplanes shall not be refueled while engines are running, propellers turning, or with passengers on board.

(C) The pilot shall not leave the cockpit of an aircraft unattended while the engine(s) are running.

(10) Night Flying/Operations.

(A) b.

Single engine aircraft flights at night are authorized only for ferry and cargo carrying missions at the vendor’s option and in accordance with 14 CFR 91.Pilots flying night missions shall not land at an airport unless it meets Federal Aviation Administration (FAA) airport lighting standards.

(B) Not withstanding the FAA definition of night in 14 CFR Part 1, Sec 1.1; for ordered flight missions that are performed under the contract, night shall mean: 30 minutes after official sunset to 30-minutes before official sunrise, based on local time of appropriate sunrise/sunset tables nearest to the planned destination.

(11) The pilot shall not permit any passenger in the aircraft or any cargo to be loaded therein unless authorized by the CO.

(12) Passenger Briefing

Before each takeoff, the PIC shall ensure that all passengers have been briefed in accordance with the briefing items contained in 14 CFR 135 including (as applicable):

(a) Passenger Briefing Before each takeoff, the PIC shall ensure that all passengers have been briefed in accordance with the briefing items contained in 14 CFR 135 including (as applicable): (Note: Pilots shall refer to Five Steps to a Safe Flight card (FS 5700-16/AMD-103)) a.

Use of seat belts and/or shoulder harness b.

Ingress/Egress procedures c.

Emergency Locator Transmitter (ELT) d.

Oxygen system e.

No smoking within 50-feet of the aircraft f.

First Aid Kit g Survival Kit h.

Personal Protective Equipment i.

Location and use of Fire…