Solicitation_AG-02RC-16-S-0145_Homestead_Rd_Maint.doc

AG-02RC-S-16-0145

Homestead Road Maintenance

St. Joe Ranger District

SECTION B – SERVICES AND PRICES

Homestead Road Clearing St. Joe Ranger District

Idaho Panhandle National Forests

Shoshone County, Idaho

B-1 SCHEDULE OF ITEMS

UNIT

PRICE

*NOTE: Pay Unit: MI - Mile, HR - Hour See Section L (pages 23-24) for Instructions and Section M (page 24) for the Basis of Award.

*NOTE: Total will be based off the maximum expected value. Contractor will be paid based off the amount of work completed. Costs for mobilization and moves between job locations will be considered incidental to the ordered work, therefore the Contractor must consider this expense in their pricing.

Quoters Shall Include If Quote Results in an Award:

Phone:

Printed Name:

Fax:

Signature:

DUNS #:

Business Name:

Email:

B-2 Mileage: Mileage amounts are estimates only for general information and location purposes, and shall not relieve the Contractor from responsibility for estimating properly the difficultly and cost of successfully performing the work.

B-3 AGAR 452.237-74 Key Personnel. (FEB 1988)

(a) The Contractor shall assign to this contract the following key personnel:

Name of Project Foreman/Superintendent: ________________________________________________________________

Name of Equipment Operator(s): ________________________________________________________________

(b) During the first ninety (90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer at least 15 days prior to making any permanent substitutions.

(c) The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel.

B-4 Basis of Award: Must submit pricing for all base items to be considered for award. The Government anticipates awarding one (1) Firm-Fixed Price contract, performance based to the quoters providing the best over-all value to the Government. 1) Technically Ability to Perform Requirements, 2) List of References for Relevant Past Performance, 3) Key Personnel/Operators Job Experience, 4) Price. Refer to SECTION M – EVALUATION FACTORS FOR AWARD, page 24 for award details.

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C-1 PERFORMANCE WORK STATEMENT

C.1 Scope of Contract. Award of this solicitation will result in a Firm-Fixed Price contract.

The performance-based services covered in this solicitation and resultant contract require the contractor to furnish all labor, equipment, supervision, transportation, operating supplies, and incidentals necessary to perform machine roadside brush cutting and clearing and grubbing of approximately 19 miles, and clearing and grubbing of approximately 4 miles of designated roads, in compliance with the terms, specifications, conditions, and provisions of this solicitation. The equipment used to perform this work shall meet safety standards and shall be in good mechanical condition. The Additive Item is awarded based on the availability of funds.

C.2 Work Objective. Successful, quality performance will result in a clear line of sight, clear of debris, and a drivable road surface as outlined in specifications.

ADDENDA to AGAR 452.211-74 PERIOD OF PERFORMANCE (FEB 1988). The period of performance is estimated from June 30th, 2017 to August 15th, 2017. May start earlier as field conditions permit.

FAR 52.237-1 Site Visit. (APR 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. A pre-bid meeting is not scheduled for this solicitation.

There is not a scheduled site visit. If you need more information, contact Tammy Maiolie at 208-769-3071.

C.3 Location and Description.

C.3.1 The project area is located on the St. Joe Ranger District of Idaho Panhandle National Forests. The following location descriptions are not inclusive for all travel routes to the project area and are provided only as an option to get prospective bidders to the project area. Beginning and ending points will be shown on maps and designated on the ground.

To Homestead Creek Road 216: From the St. Joe Ranger District in St. Maries ID, travel East on Forest Highway 50 for 30.0 miles and turn right (South) on Clarkia Marble Road 321. Travel 12.0 miles and turn left (East) on Homestead Creek Road 216 and the project area (T44N. R3E. Section 20). Refer to project specific maps for more details.

C.3.2 Roads 216, 548, 1914, 1938. Roadside brush cutting consists of cutting vegetative growth including trees six (6) inches or less in diameter (when measured 6 inches above the ground) which interferes with the sight distance and drainage features along the roadway. Work also includes the removal of all logs and windfall within the specified clearing limits. The clearing limits are shown in the attached typical section. This includes a horizontal distance of ten (10) feet, (or a slope distance of 12 feet) from the bottom of the ditch for the roads with ditches, eight (8) feet horizontal distance (or a slope distance of 12 feet) from hinge without ditch, and a horizontal distance of four (4) feet (or a slope distance of six (6) feet) from the shoulder of the fill side. Clearing shall include turnouts and curves.

If brush cutting is needed within riparian areas (particularly stream crossings) heavy machinery shall be used only from the established road prism and only to the shoulder. Riparian areas are any road or road segment 20 feet or closer to a live stream.

C.3.3 Roads 480 and 480A. Clearing and grubbing consists removing all vegetation including trees which interfere with drainage features along the roadway within the clearing limits. Work also includes removal of all logs and windfalls within the specified clearing limits. Clearing limits are from the ditch line or inside edge of road to the road shoulder and are shown in the attached typical section. Clearing and grubbing shall include turnouts and curves. The finished product is a smooth road surface to allow vehicle access for pickup trucks and ATVs. Multiple pieces of equipment may be necessary to achieve the objective.

The Government reserves the right to prioritize work. Table 1 displays the desired sequence of road work but may change as determined by the Contracting Officer.

Table 1.

Miles Termini Forest Service Road (FSR) Work

*NOTE: See FAR 52.237-1 Site Visit on page 3 Mileage amounts are estimates only for general information and location purposes, and shall not relieve the Contractor from responsibility for estimating properly the difficultly and cost of successfully performing the work.

C.3.4 Restrictions. Bridge overload permits are required for any vehicle which exceeds the maximum allowable gross vehicle weight of 80,000 pounds; if axle weight limitations dictated by the Bridge Formula result in a lower gross vehicle weight; if single axle loads exceed 20,000 pounds or tandem axle loads exceed 34,000 pounds; if the vehicle exceeds the posted load limits for the bridge. The Bridge Formula can be found in Forest Service Handbook 7709.56b – TRANSPORTATION STURCTURES HANDBOOK, CHAPTER 90 – ROAD BRIDGE OPERATION.92 – BRIDGE MANAGEMENT.

Equipment with metal tracks is not allowed on paved roads.

C.4 CONTRACTOR WORK REQUIREMENTS AND STANDARDS

C.4.1 Moving of Equipment and Supplies. The moving of equipment and supplies to the job site and between job sites shall be the contractor's responsibility and is incidental to Pay Items as shown in the Schedule of Items and no separate payment shall be made, therefore the Contractor must consider this expense in their pricing.

C.4.2 Replacement of Equipment. Contractor shall provide quality equipment capable of safely performing the work under the terms of the contract. If equipment is rejected because it does not meet minimum requirements, including but not limited to safety and operability, or if it becomes inoperative, the Contractor shall correct the deficiencies or furnish replacement equipment meeting contract requirements within 2 days. All repairs are the total responsibility of the Contractor.

C.4.3 Equipment Performance Standards. Contractor shall make equipment available for inspection and approval before use.

The Contractor must satisfy all applicable OSHA and DOT requirements or certifications for the operation of offered equipment. There will be no obligation to make payment for any equipment delivered that does not meet the Technical Specifications.

(a) All equipment, material, and articles incorporated into the work covered by this contract shall be new and of the most suitable grade for the purpose intended, unless otherwise specifically provided in this contract. References in the specifications to equipment, material, articles, or patented processes by trade name, make, or catalog number, shall be regarded as establishing a standard of quality and shall not be construed as limiting competition. The Contractor may, at its option, use any equipment, material, article, or process that, in the judgment of the Contracting Officer, accomplishes the intended work in the contract, unless otherwise specifically provided in this contract.

(b) The Contractor shall obtain the Contracting Officer’s approval of the machinery and mechanical and other equipment to be incorporated into the work. When requesting approval, the Contractor shall furnish to the Contracting Officer the name of the manufacturer, the model number, and other information concerning the performance, capacity, nature, and rating of the machinery and mechanical and other equipment. When required by this contract or by the Contracting Officer, the Contractor shall also obtain the Contracting Officer’s approval of the material or articles which the Contractor contemplates incorporating into the work. When requesting approval, the Contractor shall provide full information concerning the material or articles. When directed to do so, the Contractor shall submit samples for approval at the Contractor’s expense, with all shipping charges prepaid. Machinery, equipment, material, and articles that do not have the required approval shall be installed or used at the risk of subsequent rejection.

(c) All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting Officer may require, in writing, that the Contractor remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable.

C4.4 Existing Facilities. All existing facilities such as signs, cattleguards and drainage structures and road surfacing damaged by the Contractor's operations shall be replaced or repaired by the Contractor at no cost to the Government.

C4.5 Pollution and Erosion Control. During all operations under this contract, the Contractor shall exercise reasonable measures to direct surface runoff water to stabilized waterways and to keep the drainage systems functioning effectively to prevent or minimize soil erosion and pollution of water and other resources. All refuse, including garbage, rubbish, and solid or liquid wastes from the Contractor's operations, including camps, parking areas, and equipment maintenance areas shall be stored and collected in a sanitary manner and disposed of in a State-approved sanitary landfill.

Oil from crankcases or gear boxes, equipment waste or spilled or excess fuel shall be placed in containers and removed from the work site and disposed of as approved and required by Federal, State and Local laws.

Equipment uses for operations in close proximity to streams or bodies of water will be required to meet more stringent requirements regarding seals and fittings that prevent the leaking of hydraulic fluids, lubricants and fuels. Failure to comply will result in immediate rejection of equipment.

C.4.6 Noxious Weed Control. Prior to moving of the equipment to the worksite, the Contractor shall be required to clean all equipment prior to entry on to the project area. This cleaning shall remove all dirt and plant parts and material that could carry noxious weed seeds into the project area. Failure to provide clean equipment may result in the rejection of equipment.

C.4.7 Maintenance of Traffic and Use of Warning Devices. The Contractor shall provide signs, other devices, and traffic control for occupied work areas in accordance with National standards as contained in Part VI of the Manual of Uniform Traffic Control Devices (MUTCD), current edition, and these specifications. All signs and devices remain the property and responsibility of the Contractor.

C.4.7.1 - Traffic Conditions

C.4.7.1.1 - Roads shall be open to traffic unless otherwise provided.

C.4.7.1.2 - One lane roads shall be available for one lane channelized passage of traffic at all times unless approved in writing by the COR.

C.4.7.2 – Devices

C.4.7.2.1 - Required signs can be mounted on portable or temporary mountings. Standard MUTCD legends shall be used.

C.4.7.2.2 - Signs will at all times be within one mile of the operating equipment or personnel.

C.4.7.2.3 - Hazards incidental to the work within or on the roadbed, shoulders, or turnouts shall be marked with hazard identification, illuminated beacons, or other MUTCD devices to safely guide road users through the area. Work shall be scheduled to provide for completion of segments on a daily basis.

C.4.7.2.4 - Advisory speed plates may be used to control traffic through the work area.

C.4.7.3 – Equipment

C.4.7.3.1 - All vehicles and machinery operating on or from the roadbed or road shoulder shall have flashing 4-way or top mounted flashing amber lights or rotary beacons operated continuously while work is in progress.

C.4.7.3.2 - Vehicles and machinery not directly used in the maintenance operation shall be parked off the roadbed to minimize interference with the normal use of the road.

C.4.7.3.3 - Use of motorized equipment other than hand held equipment such as power saws and brush cutters will not be permitted off designated roads in the project area without approval of the Contracting Officer.

C.4.8 Brush Cutting Methods.

C.4.8.1 All material.

C.4.8.1.1 - All brush, slash, trees, etc., shall be cut off cleanly, with no material left partially cut, bent over, or matted down.

C.4.8.1.2 - No brush, slash, or other material shall be disposed of in creeks or streams, and shall not interfere with or obstruct drainage facilities.

C.4.8.1.3 - All slash having a diameter greater than two (2) inches and a length greater than two (2) feet or a length greater than three (3) feet regardless of diameter shall be disposed of by scattering outside the clearing limits on the fill slope side of the road so that no material extends above the roadway elevation. Fragmented debris of smaller dimension may remain within the clearing limits but must be removed from roadbed surfaces. Scattered debris in roadbed is acceptable in minor amounts that will not contaminate aggregate surfacing or may readily be incorporated into native surface materials. On all open roads the contractor shall maintain the roadway to a condition that is safe for public traffic to pass which may require removing all brush that is a driving hazard within the same day it was cut. All other brush shall be picked and scattered within 7 consecutive days of being cut.

C.4.8.2 Logs and windfalls.

C.4.8.2.1 - Logs and windfalls lying within or across the clearing limits shall be cut off at the top of the cutslope and moved to the fillslope side of the road beyond the clearing limits. Logs placed on the fillslope of the road shall be outside the clearing limits and at least two feet below the shoulder elevation. The remaining portion of a log or windfall that lies on the upper side of the road shall either be firmly anchored to prevent sliding inside the clearing limits or moved across the road as described above.

C.4.8.2.2 - Windfalls on the fillslope side which extend above the road elevation shall be cut off at least two

(2) feet below the road elevation and disposed of as outlined above. Logs shall be placed, limbed, or scattered so that limbs do not extend above the roadway elevations.

C.4.8.2.3 - Windfalls and logs may be disposed of in creeks or streams, but shall not interfere with or obstruct drainage facilities.

C.4.8.3 - Brush and trees six (6) inches or less in diameter

C.4.8.3.1 - All brush and trees with a stump diameter of six (6) inches or less located inside the clearing limits, (with exception of the roadbed) shall be cut off no higher than six (6) inches above the ground level, as measured on the uphill side. The tree diameter shall be measured on the uphill side. Roadbed clearing limit vegetation stump height shall not exceed two (2) inches, and shall be cut as not to create a hazard to foot or vehicle traffic.

C.4.8.4 - Trees in excess of six (6) inches in diameter.

C.4.8.4.1 - Trees in excess of six (6) inches in diameter, when measured six (6) inches above the ground, shall be limbed so that no limb extends within a clear height of 14 feet directly above the traveled way, or within 10 feet in elevation of the road surface within the cutting limits. Limbs shall be cut to within six (6) inches of the trunk to produce a reasonably smooth vertical face.

C.4.8.5 - Debris shall not be allowed to accumulate in heavy concentrations, and should be distributed outside the clearing limits adjacent to the cutting area.

C.4.8.6 - Piling. Will not be required under this contract, however, may be approved by COR.

C.4.9 Clearing and Grubbing Methods. Performance of clearing and grubbing includes removing vegetation within the clearing limits and shaping the roadbed, including shoulders and turnouts and removing ruts, washes, slough, and other irregularities that prevent normal runoff from the road surface. Where equipment is used to remove excessive, large, or deleterious (damaging) material from the shaped road template, material to be wasted shall not be placed in a drainage or within 300 feet of a live stream. The end result shall be the restoration and maintenance of the original cross section, grade and drainage of the road. The following standard industry practices will be reviewed during inspections to determine the results will be met.

C.4.9.1 - Remove all trees so they fall within the clearing limits. Leave root wads and branches intact on trees that meet utilization standards. Timber meeting utilization standards of 7” diameter breast height (DBH) shall be cut in minimum 17’ lengths and decked along the roadside and parallel to the centerline in locations where sight distance will not be impaired and as determined by the Contracting Officer Representative (COR). Deck timber so it can be loaded by a self-loading logging truck.

C.4.9.2 - Trim branches of trees or shrubs outside the clearing limits to give a clear height of 14 feet above the roadbed unless otherwise indicated. Trim tree limbs as near flush with the trunk as practicable.

C.4.9.3 - Place construction slash on completed embankment slopes to reduce soil erosion. Place construction slash as flat as practicable on the completed slope. Do not place slash closer than 2 feet below subgrade. Priority for use of available slash is for (1) through fills; (2) insides of curves; and (3) ditch relief outlets.

C.4.9.4 - Backfill stump holes and other grubbing holes with backfill material to the level of the surrounding ground. The finished road surface is free of irregularities and depressions and allows travel by motorized vehicles such as pickup trucks and All Terrain Vehicles (ATV).

C.4.9.5 – Use equipment to restore the surface without loss of road material. Oversized material exceeding 4 inches in size removed by equipment shall be disposed of by side casting over the fill slope except within 100 feet each side of culverts, other stream crossings or within 300’ of a perennial stream that is inhabited by fish, 150’ from a perennial steam not inhabited by fish and 100’ from any intermittent stream.

If work operations produce excess material, feather it out or haul it away. Avoid sidecasting in locations where erosion will carry materials into streams. Avoid leaving a berm that channels water down the road unless it is routed into an effective vegetation filter which removes sediment.

No berm or ridge of any material shall be left along either shoulder of the roadbed unless directed by the Contracting Office or designated representative.

C.4.9.6 – Elimination of ruts, potholes, and washes. These defects shall be repaired by scarifying or cutting to the bottom of such defects to provide for uniform compaction of roadbed material. Large rock or organic material removed from drainage facilities during cleaning process shall not be used as fill.

C.4.9.7 – Repair of settlement sections shall be performed where possible by cutting from the roadbed on each end of the settled area and filling into the settled area to provide smooth transitions to adjacent road grades. If this will not accomplish the objective, the COR shall be informed.

C.4.9.8 - Shaping operations shall not undercut road cutslopes.

C.4.9.9 - Sections of roads constructed without roadside ditch shall be uniformly outsloped the entire width of the roadbed. The outslope grade shall be 3 percent unless staked otherwise on the ground.

C.4.9.10 - Existing ditches shall be excavated to a minimum depth of 1 foot and wood, rocks, and other debris shall be removed from roadside drainage ditches to provide unobstructed flow of water and disposed of on the jobsite as directed by the Contracting Officer's Representative. The cutslope of the ditch shall not be undercut by ditch shaping or cleaning operations; and the slope to road shoulder shall be maintained at an approximate ratio of 3:1 from the bottom of the ditch to the edge of the roadbed. Roadside ditches shall not be excavated to a depth of greater than 2 feet below roadbed grade. Existing ditch dikes shall be restored, reshaped, and compacted as needed for effective drainage through culverts. Existing drainage dips shall be cleaned and the outslope grade restored to equal or exceed the gradient of the road. Clean inlets and outlets of existing culverts so that flow is not impaired.

C.4.9.11 - Sections of roads constructed with a roadside ditch shall be reshaped to maintain crown at centerline of the roadbed, or insloped except on curves where crown is omitted. Road cross section shall slope uniformly both ways from crown apex to shoulders at a minimum of 2 percent and a maximum blade of 5 percent.

C.4.9.12 - At the conclusion of the shaping operations the roadbed shall be smoothed and dressed to produce a uniform grade and cross section and a surface free of hollows, depressions, and projections above the adjacent roadbed surface. No berm or ridge or any material shall be left along either shoulder of the roadbed unless directed by the COR.

C.4.9.13- Remove from bridge decks all rock and other material that would create a hazard to traffic or is otherwise detrimental to the traveled surface. Cattle guards shall be left clean between the bottom of the rails and ground beneath. No additional material may be deposited within cattle guards.

C.4.10 Damage to Structures. The Contractor shall be held liable and is responsible for any damage caused by his/her personnel or equipment to any existing traffic loops, cattle guards, culverts, signs, and riprap protecting culvert inlets or fill slopes. Repair to these structures shall be at the Contractor's expense.

C.4.11 Soil Moisture – Retention of Fines. Contractor is responsible to ensure that performance does not reduce the level of fines in the road surface. Therefore, operations may be suspended when soil moisture conditions are not favorable for obtaining a satisfactory result. Suitable moisture conditions are determined to be in excess of five (5) percent and less than 15 percent by weight unless otherwise authorized by the COR.

C.5 REPORTS AND DOCUMENTATION.

C.5.1 Contractor Quality Control Plan. The Contractor shall submit a Quality Control Plan (QCP) that demonstrates how the Contractor will assure that quality of performance meets the objectives and requirements of the contract. The QCP is required before work begins. The QCP shall specify:

· How quality will be monitored to assure performance standards are met and rate of progress.

· How the work will be supervised and by whom.

· Identify the personnel responsible for performing quality control.

· Identify designated representative on site at all time during performance.

Failure of the Contractor to maintain satisfactory inspection results will be grounds for deduction in payment or termination for cause.

C.5.2 Contractor Quality Control Inspection. The Contractor shall assure performance meets contract specifications, in accordance with FAR 52.212-4 Contract Terms and Conditions-Commercial prior to requesting the Government to inspect for payment or acceptance. Upon completion of a road, the Contractor shall notify the COR in writing to set a mutually agreed upon date for inspection of completed work. The Government will inspect completed sections of road within 3 business days (i.e. Monday – Friday, excluding Holidays) following Contractor’s notification of completion of the work.

The Contractor’s Quality Control inspections will be the basis for computing payment unless the Government verification results indicate the work is unacceptable.

SECTION E - ACCEPTANCE REQUIREMENTS.

E-1 Government Quality Assurance Inspection. The Government will, at its convenience, make periodic inspections of the work to assure contract compliance and will perform Quality Assurance Inspections to determine the Contractor is performing quality control in accordance with his Quality Control Plan.

E-2 Acceptance. Acceptance of the work under the contract will be made after steps above have been taken and the COR has made the determination of satisfactory compliance with the specifications. For acceptance purposes, complete segments as defined above shall be satisfactorily completed before acceptance will be made unless otherwise approved by the CO. Acceptance will not be made for segments broken by unacceptable portions of work inspections after rework will be made in the same manner as the first inspection. Payment will not be made until the Contractor has assured the Government that its Quality Control measures have corrected the deficiencies.

E-3 Rework and Re-Inspection after Work. When inspection indicated that the performance objectives were not met, the work will be deemed unsatisfactory and payment will not be made until the Contractor has assured the Government that its Quality Control measures have corrected the deficiencies. Inspections after rework will be made in the same manner as the first inspection. The Contractor may be charged for actual costs incurred by the Government for re-inspection of the rework.

*NOTE: The Contractor will be immediately notified if not meeting the contract specifications. Roads not meeting the acceptable standard will be reworked to the standard before payment is made. If the Government is required to re-inspect the Contractor’s work, the Contractor may be charged for actual costs incurred by the Government for re-inspection of the rework.

SECTION F - DELIVERIES OR PERFORMANCE

F-1 Work may be accomplished during daylight hours (one-half hour before sunrise to one-half after sunset). The Government may restrict operations on weekends or holidays of expected high use.

F.1.1 The Government reserves the right to specify the sequence in which the work is performed.

C.10 PERFORMANCE SUMMARY

The following describes the major items in the contract with the incentives and deductions for the work described.

The adequacy of the Quality Control provided by the Contractor will be reflected in the performance evaluation as either positive or negative. If the Contractor fails to meet standardard work may be suspended or put in Default for failure to take corrective action immediately. Result in adverse performance evaluation may be grounds for termination. Inadequate Quality Control will result in rejection of work, rework by the Contractor at no cost to the Government of the re-inspection for acceptance.

The adequacy of the Quality Control provided by the Contractor will be reflected in the performance evaluation as either positive or negative. If the Contractor fails to meet standardard work may be suspended or put in Default for failure to take corrective action immediately. Result in adverse performance evaluation may be grounds for termination. Inadequate Quality Control will result in rejection of work, rework by the Contractor at no cost to the Government of the re-inspection for acceptance.

The Contractor’s quality and compliance will be reflected in the performance evaluation as either positive or negative. If the Government is required to re-inspect the actual cost for additional inspection shall be a deduction of 3% from the Contractor’s payment.

Failure to comply shall be sufficient grounds for suspension of work, or contract deduction of 10%. Rejection of equipment does not relieve contractor from responsibility to complete the work. The ability of the Contractor to meet standards will be reflected in the performance evaluation.

The Contractor’s quality and compliance will be reflected in the performance evaluation as either positive or negative. If the Government is required to re-inspect the actual cost for additional inspection shall be deducted from the Contractor’s payment.

SECTION G - CONTRACT ADMINISTRATION DATA

G-1 Invoice Processing Platform (IPP)

The Forest Service is utilizing the Invoice Processing Platform (IPP) for the electronic submission and tracking of contracts/purchase orders, invoices, and payment information. IPP is a secure Government-wide, Web-based invoice processing service. Visit http://www.ipp.gov to learn more.

Upon award of a contract, Contractors must enroll at https://www.ipp.gov/vendors/enrollment-vendors.htm. Contractors shall submit all invoices electronically via IPP. Paper copies of invoices will no longer be accepted.

G-2 Post Award Conference AGAR 452.215-73 (NOV 1996). A post award conference with the successful quote is required. It will be scheduled within 5 days after the date of contract award. The conference will be held at a location to be agreed upon.

G-3 Measurement Equipment Rental. This work consists of furnishing and operating equipment for work ordered by the CO not otherwise provided for under the contract. This work shall be authorized in advance by the Government and there is no guarantee that any hourly work will be ordered. Make equipment available for inspection and approval before use; notify the COR 48hrs in advance for inspection once equipment is approved for usage. Furnish and operate equipment with such auxiliary attachments, oilers, etc., as are usually needed for efficient operation of the equipment. Keep the equipment in good repair and operating condition. Parking areas, turnouts, and approach road connections are considered as adjuncts to the main roads and shall not be measured separately. Measurement includes brush cutting and removal and on both sides of the road. Do not measure time for moving equipment between project work sites. Do not measure non-operable equipment or equipment dependent upon another piece of non-operable equipment.

G.3.1 Payment. The working rate specified in the Schedule of Items shall be paid for all hours of actual operation of equipment on authorized work. Only quantities approved by the CO shall be accepted under this contract. The accepted quantities will be paid at the contract price per unit of measurement for the Rental Equipment pay item listed in the schedule of items. Payment will be full compensation for the work done and accepted. The Government reserves the right to reduce or eliminate entirely the work under this item with no adjustment in the contract unit prices.

G.3.2 Hourly Work Method of Measurement. An hour consists of 60 minutes of actual operation of equipment on authorized Government work. Moving of equipment under its own power, when so ordered by the Contracting Officer, will constitute authorized work. Non-productive time such as, but not restricted to, lack of operating supplies or being stuck, or moving and loading time of equipment and specified accessories, shall not constitute "actual operation". When working on the hourly portion of the contract, the government may furnish a "Service" activity/inactivity vehicle motion clock recorder and an inspector to record the contractor’s hourly operational time.

G.3.3 Record of Work. The government will maintain a daily written record for each piece of equipment showing:

Contract and Task Order number and work sub-item number applicable to the equipment.

Name of Contractor and Operator.

Hours of operation authorized to nearest quarter hour.

Hour of actual operation on regular work.

Authorized hours of operation lost and reason.

This daily record can be documented on a shift ticket. The Operator performing the work or Designated Representative and the CO or Inspector shall sign the daily record each day. The daily record will be used to reconcile the contractor’s proper invoice for payment. Appropriate Government surveillance of contractor performance is required for ALL hourly work to give reasonable assurance that efficient methods and effective cost controls are being used.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H-1 Safety.

Contractors shall comply with OSHA regulations and provide employees a work environment that is sanitary and not hazardous, which includes providing personal protective equipment. Contractors must maintain a health and safety plan and an accident prevention program, which includes frequent and regular inspections of the project site, materials and equipment. Contractors are responsible for risk management regarding contractor/employee and public safety, which include experience of operator to handle road and terrain conditions, getting to the worksite, traffic control, and coordination with other users.

H-2 Personal Protective Equipment.

(a) The Contractor will train in the safe operation and use of equipment to all workers using such equipment.

(b) Personal protective equipment, including personal protective equipment for eyes, face, head, and extremities shall be provided, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards or processes encountered in a manner capable of causing injury or impairment in the function of any part of the body.

(c) Defective or damaged personal protective equipment shall not be used.

(d) The Contractor shall provide, at no cost to the employee, to each employee who operates a chain saw, chain saw chaps and assure the chaps are worn during saw operations. These chaps must be approved by Underwriters Laboratory or meet Forest Service specification 6170-47. The chaps shall cover the full length of the thigh to the top of the boot on each leg.

(e) The Contractor shall assure that each employee wears foot protection that provides adequate traction and ankle support. Employees operating chain saws shall wear foot protection that is constructed with cut-resistant material which will protect the employee against contact with a running chain saw.

(f) The Contractor shall provide, at no cost to the employee, and assure that each employee who works in an area where there is potential for head injury from falling objects or flying objects wears a hard hat that meets the minimum requirements of American National Standards Institute (ANSI) standard Z89.1-1997.

H-3 Loss, Damage, or Destruction.

Equipment furnished with operator. The Government shall not be liable for loss, damage, or destruction of equipment furnished under this contract except for such loss, damage, or destruction resulting from the negligent or wrongful act(s) of Government employee(s) while acting within the scope of their employment. All claims arising under this clause shall be submitted to the Contracting Officer.

H-4 Fire Control.

(a) Fire Protection Requirements - Fire Plan. During the fire season period, as specified by State law, the Contractor shall comply with each of the following provisions to the extent applicable to his operation under the contract.

(1) Fire Tools. The Contractor will provide for each employee in the contract area at least one approved hand tool of a type appropriate in the contract area, such as shovel, pulaski, or ax. Tools required and furnished under (2) and (4) below, shall count toward fulfillment of the above requirement. Where additional tools, beyond those required under (2) and (4) below, are to be provided, the Contractor shall seal such tools in one or more boxes painted red and marked "Tools for Fire Only." All tools required herein shall be kept sharp and in good serviceable condition and maintained at locations to be designated by the Forest Service.

(2) Fire Extinguishers and Tools on Mobile or Stationary Equipment. Each unit of powered equipment used in connection with this contract, including automobiles, trucks, tractors, etc., shall be equipped with serviceable tools and fire extinguishers as follows:

One - fire extinguisher, dry chemical type of not less than 2-1/2-pound capacity with 4 BC or higher rating.

One - shovel, round point #0 lady or equal.

One - ax, 2 pounds or over, 26-inch minimum length, or one pulaski.

One - water container (at least 1-gallon capacity), not required with stationary equipment.

(3) Spark Arresters. Each internal combustion engine shall be provided with a spark arrester or spark arresting device approved by the Forest Service. Exceptions where the Forest Service may approve mufflers, or other equipment in lieu of spark arresters qualified and rated under Forest Service Standard 5100-1a are: (a) small multiposition engines, such as chain saws, shall meet Society of Automotive Engineers J335b standards; (b) passenger-carrying vehicles and light trucks may have baffle-type mufflers with tail pipe; and (c) heavy-duty trucks may have a vertical stack exhaust system and muffler, provided the exhaust stack extends above the cab of the vehicle. An exhaust-driven turbocharger is considered to be a satisfactory spark arrester.

Internal combustion engine exhaust systems, arresters, and other devices must be properly installed and maintained.

(4) Powersaws. For each powersaw used in connection with this contract, the following will be provided:

One - shovel, round point #0 lady or equal. Shovel must be immediately available for use.

One - Fire extinguisher, containing not less than 8 ounces of extinguisher fluid, or a dry chemical powder-type of not less than 1-pound capacity. The extinguisher must be immediately accessible to the saw operator all times.

Any fueling or refueling of a powersaw shall only be done in an area which has first been cleared or is free of all material capable of carrying fire; powersaw shall be moved at least 10 feet from place of fueling before starting.

(5) Blasting. Fuse or prima cord shall not be used unless authorized in writing by the COR with special precautions stated.

(6) Smoking. Smoking shall not be permitted within the contract area except on surfaced or dirt roads, at landings, within closed vehicles, in camps, or at other posted places, and shall never be allowed while working or traveling on foot.

(7) Storage of Petroleum and Other Highly Flammable Products. Gasoline, oil, grease, or other highly flammable material will be stored either in a separate building used exclusively for such storage, or at a site where all combustible debris and vegetation is cleared away within a radius of 25 feet. Fire extinguishers and/or sand barrels may be required at such locations specified by the Forest Service when unusually hazardous conditions exist.

(8) Debris Burning and Warming Fires. Burning permits will be required for all debris burning fires. Lunch and warming fires may be allowed in fireproofed areas during periods of low fire danger if and as specified in the fire plan. Such fires must not be left burning unattended.

(9) Precautions for Stoves. Stovepipes on all temporary buildings, trailers, and tents using wood burning stoves, will be equipped with roof jacks and serviceable spark arresters of mesh with openings no larger than 5/8 inch.

All stovepipes, inside and out, will not be closer than 2 feet from any wood or other flammable material or 1 foot if the combustible material is protected by a metal or asbestos shield.

(10) Welding. Welding or use of cutting torches will be permitted only in areas that have been cleared or are free of all material capable of carrying fire. Flammable debris and vegetation must be removed from within a minimum of 10 feet radius of all welding and cutting torch operations. A shovel and a 5-gallon standard backpack water container (filled) with hand pump attached, shall be immediately available for use in the event of a fire start.

(11) Fire Plan. Prior to initiating work on the contract area, during the closed fire season period, a fire prevention and suppression plan will usually be prepared. The Contractor and the Forest Service will jointly prepare this plan. Such plan shall include a detailed list of men and equipment at the Contractor's disposal for implementing the plan. The fire plan shall also specify additional measures and/or special requirements, such as Hoot Owl restrictions, necessary during periods of critical fire weather conditions. When Hoot Owl restrictions are invoked, the Forest Service may curtail or shut down all or portions of a Contractor's operations. The following requirements may be imposed:

(i) All high fire risk operations could be terminated at 1300 local time.

(ii) All burning could be stopped, including debris burning fires.

(iii) Patrolman may be required for a period of 2 hours after high fire-risk operations and 1 hour after end of work shift. The Contractor shall provide the patrolman unless the contract is for equipment rental, in which case the Government will provide the patrolman.

(12) Pump and Trailer. During Stage I and Stage II Fire Restrictions the Contractor shall provide the following equipment unless otherwise approved by the Contracting Officer. At an approved location stage a serviceable truck or trailer, equipped with a fire fighting tanker unit ready for instant forest fire suppression. The unit shall consist of a minimum 100-gallon capacity tank which shall be mounted to a live hose reel, with a minimum 100 feet of 3/4 inch INSIDE diameter non-collapsible booster hose with combination nozzle. Hose shall be connected to the water supply. The tank shall be attached to the chassis frame or structurally sound flat bed in such a way to withstand pitch, roll, and yaw of the load during on and off road operation of the unit without damaging the tank or other chassis components. The pump may be an auxiliary powered pump or a power take-off pump with discharge capacity of a minimum 10 gallons per minute at 100 pounds per square inch (PSI) pressure. All pumps shall have a discharge pressure gauge. Positive displacement type pumps shall have a bypass pressure relief valve. The pump as mounted shall be capable of drafting water from a source located 10 vertical feet below the pump head through 20 feet of required suction hose. A portable pump capable of filling a 100 gallon tank in 10 minutes or less may be substituted in order to meet the fill time requirements. Each Pump and Trailer or Truck Unit shall have an additional fitting for 250 feet of 3/4 inch garden type hose (capable of withstanding the required pressure), two 3/4 inch gated wyes, and 4 hose nozzles of the shut-off type adjustable for straight stream, spray, or fog. A multi-purpose 2A 10BC fire extinguisher securely mounted to the trailer or truck and accessible by the operator shall be required. The fire extinguisher shall have a current inspection tag documenting annual maintenance inspections, six year maintenance inspections, and hydrostatic material inspections every 12 years on dry-chemical extinguishers in accordance with the National Fire Protection Agency NFPA 10: Standard for Portable Fire Extinguishers. Tools, adapters, accessories and fuel necessary to operate the pump and trailer or truck shall be provided. If a trailer is used, the proper tow hitch shall require a 2-inch ball, a serviceable vehicle and shall be located at a point satisfactory to the Contracting Officer. Fill site shall be identified prior to use, and equipment shall be field tested in the presence of an inspector.

(13) Burning. Before starting any open burning, the Contractor shall comply with the following:

(i) Submit a burning plan, subject to approval by the Contracting Officer, designed to minimize the impact on air quality and to lessen any fire damage.

(ii) Obtain a burning permit from the District Ranger.

(iii) Use weather forecasts as far as possible in scheduling burning for more favorable dispersal of smoke.

(iv) Fuel shall be reasonably free of dirt and piled to facilitate rapid and complete combustion. Piles shall be tended during burning operations to maintain combustion and to eliminate unnecessary smudges. Piles shall be patrolled during off-work hours to avoid wildfires.

(v) Unless fire season controls dictate otherwise, burning shall be scheduled, as far as practicable, for the most favorable conditions during the burning period.

(vi) Under certain atmospheric conditions, smoke accumulations may become excessive and in these cases, the Regional Forester may, at his discretion, prohibit all open burning for definite periods within specific areas of the National Forest.

H-5 FAR 52.236-9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND IMPROVEMENTS (APR 1984)

(a) The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workmen, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer.

(b) The Contractor shall protect from damage all existing improvements and utilities (1) at or near the work site, and (2) on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor.