Solicitation_AG-02RC-S-16-0134_CZRoadMaintenance.doc

AG-02RC-S-16-0134

Central Zone Road Maintenance Coeur d’Alene River Ranger District

SECTION B – SERVICES AND PRICES

Central Zone Road Maintenance Coeur d’Alene River Ranger District

Idaho Panhandle National Forests

Kootenai / Shoshone Counties, Idaho

B- 1 - SCHEDULE OF ITEMS

BASE

ITEMS

UNIT

PRICE PER MILE

TOTAL PRICE

ADDITIVE ITEM,

Award dependent on availability of funds

*NOTE: LS - Lump Sum, HR - Hour See Section L (pages 27-28) for instructions for proposal preparation and Section M (page 28) for the Basis of Award.

*NOTE: Total will be based off the maximum expected value. Contractor will be paid based off the amount of work completed. Costs for mobilization and moves between job locations will be considered incidental to the ordered work, therefore the Contractor must consider this expense in their pricing.

Quoters Shall Include If Quote Results in an Award:

Email:

B-2 Mileage: Mileage amounts are estimates only for general information and location purposes, and shall not relieve the Contractor from responsibility for estimating properly the difficultly and cost of successfully performing the work.

B-3 AGAR 452.237-74 Key Personnel. (FEB 1988)

(a) The Contractor shall assign to this contract the following key personnel:

Name of Project Foreman/Superintendent: ________________________________________________________________

Name of Equipment Operator(s): ________________________________________________________________

(b) During the first ninety (90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer at least 15 days prior to making any permanent substitutions.

(c) The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel.

B-4 Quoters List of Equipment: Contractors list of equipment may be used if the equipment is productive and meeting specifications approved by the Contracting Officer. Please list all equipment considered for use in CZ Road Maintenance in the table. (May attach equipment specifications with quote package if preferred).

Equipment Rental

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 Scope of Contract. Award of this solicitation will result in a Firm-Fixed Price contract.

The performance-based services covered in this solicitation and resultant contract require the contractor to furnish all labor, equipment, supervision, transportation, operating supplies, and incidentals necessary to perform road maintenance work including but not limited to clearing and grubbing, machine roadside brush cutting, road reconditioning, road repair, installation of waterbars and rolling dips on 35.2 designated roads in compliance with the terms, specifications, conditions, and provisions of this solicitation. The equipment used to perform this work shall meet safety standards and shall be in good mechanical condition operated by skilled operators experienced in the type of work for which the equipment is being ordered. Option Items are awarded at the discretion of the Contracting Officer.

C.2 Work Objective. Successful, quality performance will result in a road with a clear line of sight, clear of debris, and a road surface that is accessible by motorized vehicles as outlined in specifications.

C.2.1 AGAR 452.211-74 PERIOD OF PERFORMANCE. The period of performance is from the date of Notice to Proceed to August 29th, 2017. Estimated start date is June 27th, 2017 or earlier as field conditions permit.

C.2.2 FAR 52.237-1 Site Visit. (APR 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. A pre-bid meeting is not scheduled for this solicitation.

There is not a scheduled site visit. If you need more information, contact Tammy Maiolie at 208- 769-3071.

C.3 Location and Description.

To Big Elk Road 912: From the Coeur d’Alene River Ranger District in Coeur d’Alene ID, travel East on I-90 for 28.6 miles and take Exit 43 (Kingston). Cross over I-90 and travel Northeast up the North Fork Coeur d’Alene River on Forest Highway 9 for 23.1 miles to Prichard. At the “Y” bear left and continue on Forest Road 208 for 25.9 miles, continuing on Road 6310 for 6.1 miles to Road 422. Turn left on Road 422 and travel for 4.7 miles to Road 911 and turn right. Travel on Road 911 for 0.6 miles and turn left on Forest Road 912 and the project area (T51N. R1E. Section 3). Refer to the site map for more details.

The Government reserves the right to prioritize work. Table 1 displays the desired sequence of road work but may change as determined by the Contracting Officer.

Table 1.

*NOTE: See C.2.2 FAR 52.237-1 Site Visit on page 3 Mileage amounts are estimates only for general information and location purposes, and shall not relieve the Contractor from responsibility for estimating properly the difficultly and cost of successfully performing the work.

C.4 Government-Furnished Items.

The property and services that will be provided by the Government are as follows:

C.5 Restrictions. Bridge overload permits are required for any vehicle which exceeds the maximum allowable gross vehicle weight of 80,000 pounds; if axle weight limitations dictated by the Bridge Formula result in a lower gross vehicle weight; if single axle loads exceed 20,000 pounds or tandem axle loads exceed 34,000 pounds; if the vehicle exceeds the posted load limits for the bridge. The Bridge Formula can be found in Forest Service Handbook 7709.56b – TRANSPORTATION STURCTURES HANDBOOK, CHAPTER 90 – ROAD BRIDGE OPERATION.92 – BRIDGE MANAGEMENT.

*NOTE: Equipment with metal tracks are not allowed on paved roads.

C.6 CONTRACTOR WORK REQUIREMENTS AND STANDARDS

C.6.1 Moving of Equipment and Supplies. The moving of equipment and supplies to the job site and between job sites shall be the Contractor's responsibility and is incidental to Pay Items as shown in the Schedule of Items and no separate payment shall be made. Costs for moving of equipment and supplies will be considered incidental to the ordered work, therefore the Contractor must consider this expense in their pricing.

C.6.2 Mobilization. Mobilization is defined, for the purposes of this contract, as moving equipment, accessories, support equipment, and personnel to the point of hire and return to the point of origin at the conclusion of the project. Costs for mobilization will be considered incidental to the ordered work, therefore the Contractor must consider this expense in their pricing.

C.6.3 Replacement of Equipment. Contractor shall provide quality equipment capable of safely performing the work under the terms of the contract. If equipment is rejected because it does not meet minimum requirements, including but not limited to safety and operability, or if it becomes inoperative, the Contractor shall correct the deficiencies or furnish replacement equipment meeting contract requirements within 2 days. All repairs are the total responsibility of the Contractor.

C.6.4 Equipment Performance Standards. Contractor shall make equipment available for inspection and approval before use.

The Contractor must satisfy all applicable OSHA and DOT requirements or certifications for the operation of offered equipment. There will be no obligation to make payment for any equipment delivered that does not meet the Technical Specifications.

(a) All equipment, material, and articles incorporated into the work covered by this contract shall be new and of the most suitable grade for the purpose intended, unless otherwise specifically provided in this contract. References in the specifications to equipment, material, articles, or patented processes by trade name, make, or catalog number, shall be regarded as establishing a standard of quality and shall not be construed as limiting competition. The Contractor may, at its option, use any equipment, material, article, or process that, in the judgment of the Contracting Officer, accomplishes the intended work in the contract, unless otherwise specifically provided in this contract.

(b) The Contractor shall obtain the Contracting Officer’s approval of the machinery and mechanical and other equipment to be incorporated into the work. When requesting approval, the Contractor shall furnish to the Contracting Officer the name of the manufacturer, the model number, and other information concerning the performance, capacity, nature, and rating of the machinery and mechanical and other equipment. When required by this contract or by the Contracting Officer, the Contractor shall also obtain the Contracting Officer’s approval of the material or articles which the Contractor contemplates incorporating into the work. When requesting approval, the Contractor shall provide full information concerning the material or articles. When directed to do so, the Contractor shall submit samples for approval at the Contractor’s expense, with all shipping charges prepaid. Machinery, equipment, material, and articles that do not have the required approval shall be installed or used at the risk of subsequent rejection.

(c) All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting Officer may require, in writing, that the Contractor remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable.

C.6.4.1 Equipment. Equipment provided to conduct work listed under Option Item No. 9 must meet or exceed the following minimum specifications:

Tracked Excavator (standard industry practice)*

100 – 150 SAE Net Horsepower (HP)

Tracked, crawler type

No fluid leaks, machine may do instream work

Bucket must be equipped with hydraulic thumb, claw style with teeth capable of grasping material

Hook or Eye on backside of bucket to allow attachment of chain or cable

Hydraulically operated

Equipped with a frame mounted hook/eye to accommodate attachment of cable, chain or choker

Equipped with cab/Falling Objects Protective Structures (FOPS)

Capable of 2-speed travel will be preferred for some projects

Bucket capacity range of 1-1.75 cubic yard

Undercarriage width of 8-10’

Operating weight of 36,000-45,000 pounds

Digging depth of 20-25 feet

Year of Manufacture – 2005 or newer

*Or other types of equipment as approved by the Contracting Officer* C.6.5 Existing Facilities. All existing facilities such as signs, cattle guards and drainage structures and road surfacing damaged by the Contractor's operations shall be replaced or repaired by the Contractor at no cost to the Government.

C.6.6 Pollution and Erosion Control. During all operations under this contract, the Contractor shall exercise reasonable measures to direct surface runoff water to stabilized waterways and to keep the drainage systems functioning effectively to prevent or minimize soil erosion and pollution of water and other resources. All refuse, including garbage, rubbish, and solid or liquid wastes from the Contractor's operations, including camps, parking areas, and equipment maintenance areas shall be stored and collected in a sanitary manner and disposed of in a State-approved sanitary landfill.

Oil from crankcases or gear boxes, equipment waste or spilled or excess fuel shall be placed in containers and removed from the work site and disposed of as approved and required by Federal, State and Local laws.

Equipment uses for operations in close proximity to streams or bodies of water will be required to meet more stringent requirements regarding seals and fittings that prevent the leaking of hydraulic fluids, lubricants and fuels. Failure to comply will result in immediate rejection of equipment.

C.6.7 Noxious Weed Control. Prior to moving of the equipment to the worksite, the Contractor shall be required to clean all equipment prior to entry on to the project area. This cleaning shall remove all dirt and plant parts and material that could carry noxious weed seeds into the project area. Failure to provide clean equipment may result in the rejection of equipment.

C.6.8 Maintenance of Traffic and Use of Warning Devices. The Contractor shall provide signs, other devices, and traffic control for occupied work areas in accordance with National standards as contained in Part VI of the Manual of Uniform Traffic Control Devices (MUTCD), current edition, and these specifications. All signs and devices remain the property and responsibility of the Contractor.

C.6.8.1 - Traffic Conditions C.6.8.1.1 - Roads shall be open to traffic unless otherwise provided.

C.6.8.1.2 - One lane roads shall be available for one lane channelized passage of traffic at all times unless approved in writing by the CO.

C.6.8.2 – Devices C.6.8.2.1 - Required signs can be mounted on portable or temporary mountings. Standard MUTCD legends shall be used.

C.6.8.2.2 - Signs will at all times be within one mile of the operating equipment or personnel unless otherwise approved by the CO.

C.6.8.2.3 - Hazards incidental to the work within or on the roadbed, shoulders, or turnouts shall be marked with hazard identification, illuminated beacons, or other MUTCD devices to safely guide road users through the area. Work shall be scheduled to provide for completion of segments on a daily basis.

C.6.8.2.4 - Advisory speed plates may be used to control traffic through the work area.

C.6.8.3 – Equipment C.6.8.3.1 - All vehicles and machinery operating on or from the road bed shall have flashing 4-way or top mounted flashing amber lights or rotary beacons operated continuously while work is in progress.

C.6.8.3.2 - Vehicles and machinery not directly used in the maintenance operation shall be parked off the roadbed to minimize interference with the normal use of the road.

C.6.8.3.3 - Use of motorized equipment other than hand held equipment such as power saws and brush cutters will not be permitted off designated roads in the project area without approval of the Contracting Officer.

C.6.9 Roadside Brush Cutting Methods. Refer to Exhibit A (pages 2 and 4 for further details) C.6.9.1 - All material.

C.6.9.1.1 - All brush, slash, trees, etc., shall be cut off cleanly, with no material left partially cut, bent over, or matted down.

C.6.9.1.2 - No brush, slash, or other material shall be disposed of in creeks or streams, and shall not interfere with or obstruct drainage facilities.

C.6.9.1.3 - All slash having a diameter greater than two (2) inches and a length greater than two (2) feet or a length greater than three (3) feet regardless of diameter shall be disposed of by scattering outside the clearing limits on the fill slope side of the road so that no material extends above the road bed surface. Fragmented debris of smaller dimension may remain within the clearing limits but must be removed from the road bed surface. Scattered debris in road bed is acceptable in minor amounts that will not contaminate aggregate surfacing or may readily be in incorporated into native surface materials. On roads open to travel with motorized vehicles the contractor shall maintain the road bed to a condition that is safe for public traffic to pass which may require removing all brush that is a driving hazard within the same day it was cut. All other brush shall be picked and scattered within 7 consecutive days of being cut.

C.6.9.2 - Logs and windfalls.

C.6.9.2.1 - Logs and windfalls lying within or across the clearing limits shall be cut off at the top of the backslope and moved to the fillslope side of the road beyond the clearing limits. Logs placed on the fillslope side of the road shall be outside the clearing limits and at least two feet below the road bed elevation. The remaining portion of a log or windfall that lies on the upper side of the road shall either be firmly anchored to prevent sliding inside the clearing limits or moved across the road as described above.

C.6.9.2.2 - Windfalls on the fillslope side which extend above the road bed surface shall be cut off at least two (2) feet below the road bed surface and disposed of as outlined above. Logs shall be placed, limbed, or scattered so that limbs do not extend above the road bed elevations.

C.6.9.2.3 - Windfalls and logs may be disposed of in creeks or streams, but shall not interfere with or obstruct drainage facilities.

C.6.9.3 - Brush and trees six (6) inches or less in diameter C.6.9.3.1 - All brush and trees with a stump diameter of six (6) inches or less located outside of the road bed but within the clearing limits, shall be cut off no higher than six (6) inches above the ground level, as measured on the uphill side. The tree diameter shall be measured on the uphill side. Road bed clearing limits vegetation stump height shall not exceed two (2) inches, and shall be cut as not to create a hazard to foot or vehicle traffic.

C.6.9.4 - Trees in excess of six (6) inches in diameter.

C.6.9.4.1 - Trees in excess of six (6) inches in diameter, when measured six (6) inches above the ground, shall be limbed so that no limb extends within a clear height of 14 feet above the road bed surface. Limbs shall be cut to within six (6) inches of the trunk to produce a reasonably smooth vertical face.

C.6.9.5 - Debris shall not be allowed to accumulate in heavy concentrations, and should be distributed outside the clearing limits adjacent to the cutting area.

C.6.9.6 - Piling. Will not be required under this contract, however, may be approved by Contracting Officer (CO).

C.6.10 Clearing and Grubbing Methods. This work consists of clearing and grubbing within the clearing limits and other designated areas.

C.6.10.1 - Do not cut vegetation less than 3 feet tall and less than 3 inches in diameter which is within the clearing limits but beyond the road bed and not in a decking area, and that does not interfere with sight distance along the road.

C.6.10.2 - Remove all trees so they fall within the clearing limits. Leave rootwads and branches intact on trees that meet utilization standards. Timber meeting utilization standards of 7” diameter breast height (DBH) shall be whole tree decked outside of the road bed and parallel to the centerline in locations where sight distance will not be impaired and as determined by the Contracting Officer. Deck timber so it can be loaded by a self-loading logging truck.

C.6.10.3 - Limb live trees to give a clear height of 14 feet above the road bed surface unless otherwise indicated. Trim tree limbs as near flush with the trunk as practicable.

C.6.10.4 - Place construction slash on completed embankment slopes to reduce soil erosion. Place construction slash as flat as practicable on the completed slope. Do not place slash closer than 2 feet below the road surface. Priority for use of available slash is for (1) through fills; (2) insides of curves.

C.6.10.5 - Backfill stump holes and other grubbing holes with backfill material to the level of the surrounding ground. The finished road surface is free of irregularities and depressions.

C.6.11 Road Reconditioning Methods. This work consists of reconditioning and shaping road beds, ditches, parking areas, turnouts, and approach road intersections. Construct outslopes, clean and maintain all drainage facilities. Remove ruts, washes, slough, and other irregularities that prevent normal runoff from the road surface. Where equipment is used to remove excessive, large, or deleterious (damaging) material from the shaped road template, wasted material shall not be placed in a drainage or within 300 feet of a perennial flowing stream. The end result shall be the restoration and maintenance of the original cross section, grade and drainage of the roadbed including ditches that is free of irregularities and depressions and allows travel by motorized vehicles. Refer to Exhibit A (pages 2 and 6 for more details).

C.6.11.1 – Drainage Facility Reconditioning. Remove all slide material, sediment, vegetation, and other debris from the existing ditches and culvert inlets and outlets. Reshape ditches and culvert inlets and outlets to achieve positive drainage and a uniform ditch width, depth, and grade. Minimum ditch depth shall be 1 vertical foot deep. Dispose of waste as determined by the CO.

C.6.11.2 – Road Bed Reconditioning. Repair soft and unstable areas by using suitable material in close proximity to the repair site. Suitable material is defined as rock or earth material that will proivde stable foundations, embankments and is reasonably free of organic matter, roots, muck, sod and other detrimental material. Remove all slide material, vegetation, and other debris from existing shoulders including shoulders of parking areas, turnouts, and other widened areas. Scarify, rip and shape the roadbed where necessary to provide a uniform road surface free of irregularities. Remove all organic, deleterious material larger than 6 inches from the top 6 inches of the road surface. Dispose of waste as determined by the CO.

C.6.11.2.1 – Grade to restore surface without loss of aggregate/gravel surfacing or disturbance or loss of road base material. Perfomance on gravel surfaced roasd shall be accomplished so the base is not disturbed and no surface material is lost in ditches or over the road shoulder. Grading of unsurfaced roads shall be performed so no base material is lost. Surface material shall be bladed from one edge of the road to the other in a berm in order to elimnate any segregation prior to spreading. Sections having segregated materials after spreading shall be reprocessed and spread.

On aggregate-surfaced roads, material may be bladed across the road provided it is not deposited in ruts, washes, or potholes in the road surface. On roads without aggregate surfacing, surface soil with rocks less than 3 inches in greatest dimension may be spread evenly over the adjacent road bed.

If work operation produce excess material, feather it out or haul it away. Oversized material exceeding 4 inches in size removed by equipment shall be disposed of by sidecasting over the fill slope except within a drainage or within 300 feet of a perennial flowing stream.

No berm or ridge of any material shall be left along either shoulder of the road bed unless directed by the CO.

C.6.11.2.2 - Elimination of ruts, potholes, and washes. These defects shall be repaired by scarifying or cutting to the bottom of such defects to provide for uniform compaction of roadbed material. Large rock or organic material removed from drainage facilities during cleaning process shall not be used as fill. High grading, or any method which merely fills depressions with loose material, does not eliminate the defect or provide for uniform compaction and is therefore not acceptable.

C.6.11.2.3 - Repair of settlement sections shall be performed where possible by cutting from the road bed on each end of the settled area and filling into the settled area to provide smooth transitions to adjacent road grades. If this will not accomplish the objective, the CO shall be informed.

C.6.11.2.4 - Grading and shaping operations shall not undercut road backslopes.

C.6.11.2.5 - Sections of roads constructed without roadside ditch shall be uniformly insloped or outsloped the entire width of the road bed, unless otherwise specified on each individual task order (i.e. crowning). The inslope or outslope grade shall be a minimum of 2 percent and a maximum of 4 percent unless staked otherwise on the ground.

C.6.11.2.6 - Existing drainage dips shall be cleaned and the outslope grade restored to equal or exceed the gradient of the road.

C.6.11.2.7 - Sections of roads constructed with a roadside ditch shall be bladed and reshaped to maintain crown at centerline of the roadbed, or insloped except on curves where crown is omitted. Road cross section shall slope uniformly both ways from crown apex to shoulders at a minimum slope of 2 percent and a maximum slope of 6 percent.

At intersections, the roadbeds of side roads shall be graded for a reasonable distance to assure proper blending of the two driving surfaces.

C.6.11.2.8 - At the conclusion of the grading and shaping operations the roadbed shall be smoothed and dressed to produce a uniform grade and cross section and a surface free of hollows, depressions, and projections above the adjacent roadbed surface. No berm or ridge or any material shall be left along either shoulder of the roadbed unless directed by the CO.

*NOTE: Reconditioning of Ditches and Culverts described in the Work List (C.6.14) and Exhibit A are known sites, other sites may exist on the project roads. The Contractor is responsible for reconditioning any ditch or culvert to meet the contract specifications.

C.6.11.3 Removal of Obstructions. All fallen trees, limbs, brush, small slides or debris in the roadbed and ditch shall be removed and scattered outside the roadbed and ditch.

Remove from bridge decks all rock and other material that would create a hazard to traffic or is otherwise detrimental to the traveled surface. Cattle guards shall be left clean between the bottom of the rails and ground beneath. No additional material may be deposited within cattle guards.

C.6.11.4 Damage to Structures. The Contractor shall be held liable and is responsible for any damage caused by his/her personnel or equipment to any existing traffic loops, cattle guards, culverts, signs, and riprap protecting culvert inlets or fill slopes. Repair to these structures shall be at the Contractor's expense. Traffic loops will be marked on the ground with lath and fluorescent pink ribbon.

C.6.11.5 Soil Moisture – Retention of Fines. Contractor is responsible to ensure that performance does not reduce the level of fines in the road surface. Therefore, operations may be suspended when soil moisture conditions are not favorable for obtaining a satisfactory result. Suitable moisture conditions are determined to be in excess of five (5) percent and less than 15 percent by weight unless otherwise authorized by the CO.

C.6.12 Road Repair Method. Remove any trees and debris (average tree 11” Diameter Breast Height) and repair road damage with material found on site. Compact embankment in 1’ lifts by mechanical tamper. Road repair work required on road(s) 912 mile post(s) 0.56 and 1.97 and road 914 mile post 0.04 and 1.16. Refer to Exhibit A (pages 2 and 10 for further details for road repairs on road(s) 912 and 914).

C.6.13 Installation of Drainage Facilities. Install rolling dips, armored rolling dips, waterbars, and roadside ditch as shown in Exhibit A. Riprap for armored rolling dips is government-furnished. The CO approves the source and gradation of riprap prior to placement. Sorting, hauling, and placement is incidental to installation of armored rolling dips and no separate payment shall be made. Removal and disposal of the culvert on road 912 mile post 0.81 is incidental to installation of the armored rolling dip and no separate payment shall be made. Refer to Exhibit A (pages 7-9 for further details).

C.6.13.1 Rock Specification.

C.6.13.1.1 Gradation Requirements for Riprap. (Government-furnished, see section C.4)

Cubic Dimensions (2)(3)

(inches)

(1) Furnish spalls and rock fragments graded to provide a stable dense mass.

(2) The volume of rock with these cubic dimensions has a mass approximately equal to the specified rock mass.

(3) Furnish rock with breadth and thickness at least one-third its length.

C.6.13.1.2 Gradation Requirements for Aggregate. (Government-furnished) 3” Minus Aggregate

Furnish granular material free of excess moisture, muck, frozen lumps, roots, sod, or other deleterious material conforming to the following:

(a) Maximum particle size

3 inches

(b) Soil classification, AASHTO M 145

A-1, A-3, A-2-4

C.6.14 Work List. Refer to Exhibit A for further details.

Table. 2 Work Item Summary by Road

Work Description

Clearing and Grubbing

Road Repair

X

X

Install Armored Rolling Dip

Install Water Bar

Work Description

C.7 REPORTS AND DOCUMENTATION.

C.7.1 Contractor Quality Control Plan. The Contractor shall submit a Quality Control Plan (QCP) that demonstrates how the Contractor will assure that quality of performance meets the objectives and requirements of the contract. The QCP is required before work begins. The QCP shall specify:

· How quality will be monitored to assure performance standards are met and rate of progress.

· How the work will be supervised and by whom.

· Identify the personnel responsible for performing quality control.

· Identify designated representative on site at all time during performance.

Failure of the Contractor to maintain satisfactory inspection results will be grounds for deduction in payment or termination for cause.

C.7.2 Contractor Quality Control Inspection. The Contractor shall assure performance meets contract specifications, in accordance with FAR 52.212-4 Contract Terms and Conditions-Commercial prior to requesting the Government to inspect for payment or acceptance. Upon completion of a road, the Contractor shall notify the CO in writing to set a mutually agreed upon date for inspection of completed work. The Government will inspect completed sections of road within 3 business days (i.e. Monday – Friday, excluding Holidays) following Contractor’s notification of completion of the work.

The Contractor’s Quality Control inspections will be the basis for computing payment unless the Government verification results indicate the work is unacceptable.

SECTION E – ACCEPTANCE AND INSPECTION

E-1 Government Quality Insurance Inspection. The Government will, at its convenience, make periodic inspections of the work to assure contract compliance and will perform Quality Assurance Inspections to determine that the Contractor is performing quality control in accordance with their Quality Control Plan. Methods may include visual survey and review of Contractor quality control documents, procedures, plan inspection reports and/or customer comments. The Contractor is still responsible for maintaining their quality control to meet the terms of the contract. The Contracting Officer’s Representative or designated inspector will conduct all inspections.

E-2 Acceptance. Acceptance of the work under the contract will be made after steps above have been taken and the COR has made the determination of satisfactory compliance with the specifications. For acceptance purposes, complete segments as defined above shall be satisfactorily completed before acceptance will be made unless otherwise approved by the CO. Acceptance will not be made for segments broken by unacceptable portions of work inspections after rework will be made in the same manner as the first inspection. Payment will not be made until the Contractor has assured the Government that its Quality Control measures have corrected the deficiencies.

E-3 Rework and Re-Inspection after Work. When inspection indicated that the performance objectives were not met, the work will be deemed unsatisfactory and payment will not be made until the Contractor has assured the Government that its Quality Control measures have corrected the deficiencies. Inspections after rework will be made in the same manner as the first inspection. The Contractor may be charged for actual costs incurred by the Government for re-inspection of the rework.

*NOTE: The Contractor will be immediately notified if not meeting the contract specifications. Roads not meeting the acceptable standard will be reworked to the standard before payment is made. If the Government is required to re-inspect the Contractor’s work, the Contractor may be charged for actual costs incurred by the Government for re-inspection of the rework.

SECTION F - DELIVERIES OR PERFORMANCE

F.8.1 Performance Period. The contractor shall maintain progress at a rate, which will assure completion of the work within the period specified.

Work may be accomplished during daylight hours (one-half hour before sunrise to one-half after sunset). The Government may restrict operations on weekends of expected high use.

The Government reserves the right to specify the sequence in which the work is performed.

F.8.2 Performance Summary. The following describes the major items in the contract with the incentives and deductions for the work described.

The adequacy of the Quality Control provided by the Contractor will be reflected in the performance evaluation as either positive or negative. If the Contractor fails to meet standardard work may be suspended or put in Default for failure to take COrective action immediately. Result in adverse performance evaluation may be grounds for termination. Inadequate Quality Control will result in rejection of work, rework by the Contractor at no cost to the Government of the re-inspection for acceptance.

The adequacy of the Quality Control provided by the Contractor will be reflected in the performance evaluation as either positive or negative. If the Contractor fails to meet standardard work may be suspended or put in Default for failure to take corrective action immediately. Result in adverse performance evaluation may be grounds for termination. Inadequate Quality Control will result in rejection of work, rework by the Contractor at no cost to the Government of the re-inspection for acceptance.

The adequacy of the Quality Control provided by the Contractor will be reflected in the performance evaluation as either positive or negative. If the Contractor fails to meet standardard work may be suspended or put in Default for failure to take corrective action immediately. Result in adverse performance evaluation may be grounds for termination. Inadequate Quality Control will result in rejection of work, rework by the Contractor at no cost to the Government of the re-inspection for acceptance.

The adequacy of the Quality Control provided by the Contractor will be reflected in the performance evaluation as either positive or negative. If the Contractor fails to meet standardard work may be suspended or put in Default for failure to take corrective action immediately. Result in adverse performance evaluation may be grounds for termination. Inadequate Quality Control will result in rejection of work, rework by the Contractor at no cost to the Government of the re-inspection for acceptance.

The adequacy of the Quality Control provided by the Contractor will be reflected in the performance evaluation as either positive or negative. If the Contractor fails to meet standardard work may be suspended or put in Default for failure to take corrective action immediately. Result in adverse performance evaluation may be grounds for termination. Inadequate Quality Control will result in rejection of work, rework by the Contractor at no cost to the Government of the re-inspection for acceptance.

The Contractor’s quality and compliance will be reflected in the performance evaluation as either positive or negative. If the Government is required to re-inspect the actual cost for additional inspection shall be a deduction of 3% from the Contractor’s payment.

Failure to comply shall be sufficient grounds for suspension of work, or contract deduction of 10%. Rejection of equipment does not relieve contractor from responsibility to complete the work. The ability of the Contractor to meet standards will be reflected in the performance evaluation.

The Contractor’s quality and compliance will be reflected in the performance evaluation as either positive or negative. If the Government is required to re-inspect the actual cost for additional inspection shall be deducted from the Contractor’s payment.

SECTION G - CONTRACT ADMINISTRATION DATA

G-1 INVOICE PROCESSING PLATFORM (IPP)

The Forest Service is utilizing the Invoice Processing Platform (IPP) for the electronic submission and tracking of contracts/purchase orders, invoices, and payment information. IPP is a secure Government-wide, Web-based invoice processing service. Visit http://www.ipp.gov to learn more.

Upon award of a contract, Contractors must enroll at https://www.ipp.gov/vendors/enrollment-vendors.htm. Contractors shall submit all invoices electronically via IPP. Paper copies of invoices will no longer be accepted.

G-2 Post Award Conference AGAR 452.215-73 (NOV 1996). A post award conference with the successful quote is required. It will be scheduled within 5 days after the date of contract award. The conference will be held at a location to be agreed upon.

G-3 Measurement Equipment Rental. This work consists of furnishing and operating equipment for work ordered by the CO not otherwise provided for under the contract. This work shall be authorized in advance by the Government and there is no guarantee that any hourly work will be ordered. Make equipment available for inspection and approval before use; notify the COR 48hrs in advance for inspection once equipment is approved for usage. Furnish and operate equipment with such auxiliary attachments, oilers, etc., as are usually needed for efficient operation of the equipment. Keep the equipment in good repair and operating condition. Parking areas, turnouts, and approach road connections are considered as adjuncts to the main roads and shall not be measured separately. Measurement includes brush cutting and removal and on both sides of the road. Do not measure time for moving equipment between project work sites. Do not measure non-operable equipment or equipment dependent upon another piece of non-operable equipment.

G.3.1 Payment. The working rate specified in the Schedule of Items shall be paid for all hours of actual operation of equipment on authorized work. Only quantities approved by the CO shall be accepted under this contract. The accepted quantities will be paid at the contract price per unit of measurement for the Rental Equipment pay item listed in the schedule of items. Payment will be full compensation for the work done and accepted. The Government reserves the right to reduce or eliminate entirely the work under this item with no adjustment in the contract unit prices.

G.3.2 Hourly Work Method of Measurement. An hour consists of 60 minutes of actual operation of equipment on authorized Government work. Moving of equipment under its own power, when so ordered by the Contracting Officer, will constitute authorized work. Non-productive time such as, but not restricted to, lack of operating supplies or being stuck, or moving and loading time of equipment and specified accessories, shall not constitute "actual operation". When working on the hourly portion of the contract, the government may furnish a "Service" activity/inactivity vehicle motion clock recorder and an inspector to record the contractor’s hourly operational time.

G.3.3 Record of Work. The government will maintain a daily written record for each piece of equipment showing:

Contract and Task Order number and work sub-item number applicable to the equipment.

Name of Contractor and Operator.

Hours of operation authorized to nearest quarter hour.

Hour of actual operation on regular work.

Authorized hours of operation lost and reason.

This daily record can be documented on a shift ticket. The Operator performing the work or Designated Representative and the CO or Inspector shall sign the daily record each day. The daily record will be used to reconcile the contractor’s proper invoice for payment. Appropriate Government surveillance of contractor performance is required for ALL hourly work to give reasonable assurance that efficient methods and effective cost controls are being used.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H-1 Safety.

Contractors shall comply with OSHA regulations and provide employees a work environment that is sanitary and not hazardous, which includes providing personal protective equipment. Contractors must maintain a health and safety plan and an accident prevention program, which includes frequent and regular inspections of the project site, materials and equipment. Contractors are responsible for risk management regarding contractor/employee and public safety, which include experience of operator to handle road and terrain conditions, getting to the worksite, traffic control, and coordination with other users.

H-2 Personal Protective Equipment.

(a) The Contractor will train in the safe operation and use of equipment to all workers using such equipment.

(b) Personal protective equipment, including personal protective equipment for eyes, face, head, and extremities shall be provided, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards or processes encountered in a manner capable of causing injury or impairment in the function of any part of the body.

(c) Defective or damaged personal protective equipment shall not be used.

(d) The Contractor shall provide, at no cost to the employee, to each employee who operates a chain saw, chain saw chaps and assure the chaps are worn during saw operations. These chaps must be approved by Underwriters Laboratory or meet Forest Service specification 6170-47. The chaps shall cover the full length of the thigh to the top of the boot on each leg.

(e) The Contractor shall assure that each employee wears foot protection that provides adequate traction and ankle support. Employees operating chain saws shall wear foot protection that is constructed with cut-resistant material which will protect the employee against contact with a running chain saw.

(f) The Contractor shall provide, at no cost to the employee, and assure that each employee who works in an area where there is potential for head injury from falling objects or flying objects wears a hard hat that meets the minimum requirements of American National Standards Institute (ANSI) standard Z89.1-1997.

H-3 Loss, Damage, or Destruction.

Equipment furnished with operator. The Government shall not be liable for loss, damage, or destruction of equipment furnished under this contract except for such loss, damage, or destruction resulting from the negligent or wrongful act(s) of Government employee(s) while acting within the scope of their employment. All claims arising under this clause shall be submitted to the Contracting Officer.

H-4 Fire Control.

(a) Fire Protection Requirements - Fire Plan. During the fire season period, as specified by State law, the Contractor shall comply with each of the following provisions to the extent applicable to his operation under the contract.

(1) Fire Tools. The Contractor will provide for each employee in the contract area at least one approved hand tool of a type appropriate in the contract area, such as shovel, pulaski, or ax. Tools required and furnished under (2) and (4) below, shall count toward fulfillment of the above requirement. Where additional tools, beyond those required under (2) and (4) below, are to be provided, the Contractor shall seal such tools in one or more boxes painted red and marked "Tools for Fire Only." All tools required herein shall be kept sharp and in good serviceable condition and maintained at locations to be designated by the Forest Service.

(2) Fire Extinguishers and Tools on Mobile or Stationary Equipment. Each unit of powered equipment used in connection with this contract, including automobiles, trucks, tractors, etc., shall be equipped with serviceable tools and fire extinguishers as follows:

One - fire extinguisher, dry chemical type of not less than 2-1/2-pound capacity with 4 BC or higher rating.

One - shovel, round point #0 lady or equal.

One - ax, 2 pounds or over, 26-inch minimum length, or one pulaski.

One - water container (at least 1-gallon capacity), not required with stationary equipment.

(3) Spark Arresters. Each internal combustion engine shall be provided with a spark arrester or spark arresting device approved by the Forest Service. Exceptions where the Forest Service may approve mufflers, or other equipment in lieu of spark arresters qualified and rated under Forest Service Standard 5100-1a are: (a) small multiposition engines, such as chain saws, shall meet Society of Automotive Engineers J335b standards; (b) passenger-carrying vehicles and light trucks may have baffle-type mufflers with tail pipe; and (c) heavy-duty trucks may have a vertical stack exhaust system and muffler, provided the exhaust stack extends above the cab of the vehicle. An exhaust-driven turbocharger is considered to be a satisfactory spark arrester.

Internal combustion engine exhaust systems, arresters, and other devices must be properly installed and maintained.

(4) Powersaws. For each powersaw used in connection with this contract, the following will be provided:

One - shovel, round point #0 lady or equal. Shovel must be immediately available for use.

One - Fire extinguisher, containing not less than 8 ounces of extinguisher fluid, or a dry chemical powder-type of not less than 1-pound capacity. The extinguisher must be immediately accessible to the saw operator all times.

Any fueling or refueling of a powersaw shall only be done in an area which has first been cleared or is free of all material capable of carrying fire; powersaw shall be moved at least 10 feet from place of fueling before starting.

(5) Blasting. Fuse or prima cord shall not be used unless authorized in writing by the COR with special precautions stated.

(6) Smoking. Smoking shall not be permitted within the contract area except on surfaced or dirt roads, at landings, within closed vehicles, in camps, or at other posted places, and shall never be allowed while working or traveling on foot.

(7) Storage of Petroleum and Other Highly Flammable Products. Gasoline, oil, grease, or other highly flammable material will be stored either in a separate building used exclusively for such storage, or at a site where all combustible debris and vegetation is cleared away within a radius of 25 feet.