Payette_National_Forest_and_Boise_National_Forest-2.pdf

Payette National Forest and Boise National Forest

Fuel Blanket Purchase Agreement (BPA)

AG-0261-S-16-BPA2

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The objective of this Blanket Purchase Agreement (BPA) is to set up multiple Fuel BPA’s to supply fuel to our various locations.

The USDA Forest Service – Boise and Payette National Forest have recurring needs at multiple locations for fuel to be delivered. Fuel types include both On Road Diesel, Off Road (Dyed) Diesel, and Unleaded fuel (Ethanol & Ethanol Free). The R04 Boise Contracting Office intends to award multiple Blanket Purchase Agreements (BPAs) from this combined synopsis/Solicitation.

As needed, Fuel will be acquired by placing calls against a BPA. The contractor is responsible for supplying and delivering the requested type of fuel.

USDA Forest Service will use the U.S. Energy Information Administration Fuel Index Pricing guide as the base cost for fuel per week. Vendor will state their markup to the cost per gallon and include delivery fee in the cost per gallon, however if the location is off the “Normal Route or requires Standby Time” include cost per hour per each site, See Attachment 1, Locations.

See link attached below for weekly base cost before markup:

http://www.eia.gov/dnav/pet/pet_pri_gnd_dcus_r40_w.htm

InfoCtr@eia.gov

U.S. Energy Information Administration average response time is within three business days.

24-hour automated information line about EIA and frequently asked questions (FAQs):

(202) 586-8800

PLACING ORDERS AGAINST THE BPA:

Phone or email orders will be placed against this agreement. Authorized users will place orders and provide the following information to the appropriate vendor. Both US Forest Service Authorized users and the vendor are required to maintain a log of fuel delivered.

Payment will be done monthly and the vendor has a choice of Electronic Fund Transfer (EFT) in the Invoice Platform Process system (IPP) or Third party payment (WEX Credit card).

*EFT takes about 20 days after invoice inputted/approved.

*Maximum allowed on WEX card is $15,000.00 per transaction.

The TOTAL ordering capacity for ALL BPAs issued shall not exceed $150,000. Each BPA shall be valid for up to a period of one year or until the TOTAL dollar amount of ALL calls issued under ALL BPAs reaches $150,000, whichever comes first.

http://www.eia.gov/dnav/pet/pet_pri_gnd_dcus_r40_w.htm mailto:infoctr@eia.gov

Offeror’s submitting prices should refer to the Attached Schedule of Items and, Specifications, and Requirements. Prices submitted shall remain in effect for one full year from date of award following the National Fuel Index Pricing guide.

In order for a BPA to be awarded to a Contractor, the Contractor shall have a current DUNs number and be current in the System of Award Management (SAM system) https://www.sam.gov If you do not have a DUNs number or current in the SAM system the Idaho PTAC will help you through this at no charge.

Contact:

Idaho PTAC

Micron Business and Economics Bldg.

1910 University Dr.

Boise, ID 83725-1655

Generic email will be PTAC@boisestate.edu

Contact for Gary Moore is garymoore@boisestate.edu (208) 426-1741

Contact for Lee Velten is leevelten@boisestate.edu (208) 426-1742

General requirements:

1. All equipment must meet or exceed all applicable Idaho DOT, OSHA and/or MSHA safety requirements.

All questions must be in writing by email to cbullock@fs.fed.us and must be received by the Contracting Officer no later than 12:00pm/noon, May 11, 2016.

Solicitation Number AG-0261-S-16-BPA2 is issued as a Request for Quote (RFQ) and is being advertised as Partial Small Business set aside. The award will be a Firm Fixed Price Blanket Purchase Agreement. Solicitation closes May 11, 2016 12:00 Noon pm MT. Award date is expected to be on or around May 12, 2016. The solicitation document and incorporated provisions and clauses are those in effect through FAC 2005-86. The NAICS code assigned to this project is 486910 Industry: Pipeline Transportation of Refined Petroleum Products and the size standard is 1,500.

EXTENT OF OBLIGATION - The Government is obligated only to the extent of authorized purchases actually made under this BPA by authorized individuals. Funds are obligated when an authorized BPA Order is placed pursuant to this BPA. Each authorized purchaser is obligated only to the extent of the obligation of the issued BPA order that is actually placed under this

BPA.

PURCHASE LIMITATIONS -Individual orders under this BPA shall not exceed the simplified acquisition threshold.

DELIVERY TICKETS - All completed call orders under this agreement shall be accompanied by delivery tickets or sales slip that shall contain the following minimum information: a. Name of https://www.sam.gov/ mailto:PTAC@boisestate.edu mailto:garymoore@boisestate.edu mailto:leevelten@boisestate.edu mailto:cbullock@fs.fed.us

Contractor; b. BPA number; c. Date of order; d. Invoice number; e. Gallons of fuel delivered; f.

Type of fuel delivered; g. Cost per gallon with total cost h. Date and location of fuel delivered.

INVOICES – A summary invoice shall be submitted to both the Contracting Officer and the IPP system at least monthly or upon expiration of this BPA for all deliveries made during each billing period. Copies of individual delivery tickets issued during each billing period are required support for each invoice.

ORDER OFFICIALS – All individuals designated as authorized Ordering Officials will be provided to the BPA holders at time of award.

52.212-2 Commercial Item Evaluation Factors

Technical Factors (non-cost)

Factor 1 - Meets Minimum Specifications

Factor 2 - Past Performance

Cost or Price Factors

Factor 3 - Price

In response to this RFQ, Offerors should submit the following:

1. Completed Schedule of Items

2. Three past performance reference to include: a) Company Name, b) Point of Contact, c) Phone Number of Contact.

4. Completed FAR 52.212-3 – Offeror Representations and Certifications must be completed in SAM. If contractor needs to provide information different from what is in SAM, provide it with RFQ or update SAM.

The selected Offeror(s) must comply with the following commercial item terms and conditions.

52.212-1 Instructions to Offerors- Commercial Items., 52.212-3 -- Offeror Representations and Certifications -- Commercial Items., 52.212-4 Contract Terms and Conditions--Commercial Items., 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items. Including:

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards.

52.209-6 Protecting the Government's Interest When Subcontracting with Contractor's Debarred, Suspended, or Proposed for Debarment

52.219-6 Notice of Total Small Business Set-Aside.

52.219-28 Post-Award Small Business Program Representation.

52.222-3 Convict Labor

52.222-21 Prohibition of Segregated Facilities.

52.222-26 Equal Opportunity.

52.222-35 Equal Opportunity for Veterans.

52.222-36 Equal Opportunity for Workers With Disabilities.

52.222-37 Employment Reports on Veterans.

52.222-55 Minimum Wages Under Executive Order 13658 (Dec 2014)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving

52.225-13 Restrictions on Certain Foreign Purchases.

52.232-33 Payment by Electronic Funds Transfer--System for Award Management.

52.232-36 Payment by Third Party.

Additional Clauses

52.204-13 SAM

52.232-39 Unenforceability of Unauthorized Obligations.

52.232-40 Providing Accelerated Payments to Small Business Subcontractors.

452.209-71 Assurance Regarding Felony Conviction or Tax Delinquent Status for Corporate Applicants (FEB 2012) Alternate I (FEB 2012)

(a) This award is subject to the provisions contained in sections 433 and 434 of the Consolidated Appropriations Act, 2012 (P.L. No. 112-74), Division E, as amended and/or subsequently enacted, regarding corporate felony convictions and corporate federal tax delinquencies. Accordingly, by accepting this award the contractor acknowledges that it –

(1) does not have a tax delinquency, meaning that it is not subject to any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, and

(2) has not been convicted (or had an officer or agent acting on its behalf convicted) of a felony criminal violation under any Federal law within 24 months preceding the award, unless a suspending and debarring official of the United States Department of Agriculture has considered suspension or debarment of the awardee, or such officer or agent, based on these convictions and/or tax delinquencies and determined that suspension or debarment is not necessary to protect the interests of the Government.

(b) If the awardee fails to comply with these provisions, the Forest Service may terminate this contract for default and may recover any funds the awardee has received in violation of sections 433 or 434, amended and/or subsequently enacted.

(End of Clause)

The full text FAR clauses may be accessed electronically at http://www.acqnet.gov/far.

In order to be considered for award vendors must be registered and active in the System of Award Management (SAM) database and have current Online Representations and Certifications

(ORCA).

Solicitation closing date is May 11, 2016. All quotes must be received by 12:00 noon MT.

Offerors shall submit 1 copy of their quote by email to: CBullock@fs.fed.us mailto:CBullock@fs.fed.us

Attachment 1 Locations Payette National Forest Locations:

Unit Tank Size Fuel type

FY15

Gallons

Delivered

FY14

Gallons

Delivered Comments

Vendors markup cost per gallon to deliver to each location add an hourly rate if location is “Off Normal Route”, put NA if unable to deliver to location (Do not include Base Cost of Fuel) Unit POC

Council/Weiser

--Bear Work Center 500 gallon Unleaded 0 0

NOTE: No recorded use since 2011; still in commission?

Tom Taylor

--Brownlee GS 500 gallon On Road Diesel 0 0

Specifically used for EN4618 fueling-last fill sept2013

Doug Petray

McCall

--Warehouse yard 500 gallon Premium UNL 1282 1234

Used by Recreation/fire warehouse for incidents

Susan Jenkins

--Warren GS 1000 gallon Unleaded 0 No use since 2009;

still in commission?

Rob Morrow

--Road Crew 1000 gallon On Road Diesel 14037.1 19702

Should be for Off road diesel only

Rick Moore

--Road Crew 500 gallon On Road Diesel tanks combined

Should be for Off road diesel only

Rick Moore

--Road Crew 1000 + 500 gallon

OFF Road Diesel 1758.6 tanks combined changed to OFF Rd diesel August 2015

Rick Moore

Krassel

--Big Creek GS 1000 gallon Unleaded 0 800.3 Patti Stieger

--Krassel GS 1000 gallon Unleaded 594.3 1114.5 Forrest Behm

Attachment 1 Locations - Continued

Boise National Forest Locations:

Gallons

Delivered

FY14

Gallons

Delivered Comments

Vendors markup cost per gallon to deliver to each location add an hourly rate if location is “Off Normal Route”, put NA if unable to deliver to location (Do not include Base Cost of Fuel) Unit POC

Idaho City 1000 gallon On RD Diesel 1250.4 0 Michelle Niehoff

1000 gallon Unleaded 1244.7 0 Michelle Niehoff

Lowman 1000 gallon On RD Diesel 1150 1756 Tom Brakensiek

1000 gallon Unleaded 3485 5068

--Deadwood 1000 gallon Unleaded 200 400

--Elk Creek 1000 gallon Unleaded 200 600

Lucky Peak Nursery 1000 gallon OFF RD Diesel 1699.8 640

Kelly Demasters

500 gallon On RD Diesel 350 0

500 gallon Unleaded 1916 680

--Helibase 1000 gallon On RD Diesel 695 757.4 Jeremy Schwandt

Attachment 1 Locations - Continued

Boise National Forest Locations:

Gallons

Delivered

FY14

Gallons

Delivered Comments

Vendors markup cost per gallon to deliver to each location add an hourly rate if location is “Off Normal Route”, put NA if unable to deliver to location (Do not include Base Cost of Fuel) Unit POC

Emmett

-- High Valley 1000 gallon Unleaded 1450 730 Kathryn Doyle

-- Garden Valley 1000 gallon Unleaded 750 0 Kathryn Doyle

Off Route/Standby Time/Truck Time Cost Per Hour $

Contractor Name

Point of contact with E-mail

Address

Phone # & Fax #

DUNS #

(Contractor is required to fill this form out and return along with any quote submitted for this solicitation)

PART 1 - **AGAR 452.209-70 and Alternate I Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction (Deviation 2012-01).

Alternate 1 (Feb 2012). The Contracting Officer shall use this alternate for all Forest Service solicitations above the micro-purchase threshold:

(a.) Awards made under this solicitation are subject to the provisions contained in the Consolidated Appropriations Act, 2012 (P.L. No. 112-74), Division E, Sections 433 and 434 regarding corporate felony convictions and corporate federal tax delinquencies. To comply with these provisions, all offerors must complete paragraph (1) of this representation, and all corporate offerors also must complete paragraphs (2) and (3) of this representation.

(b) The Offeror represents that –

(1) The Offeror is [ ], is not [ ] (check one) an entity that has filed articles of incorporation in one of the fifty states, the District of Columbia, or the various territories of the United States including American Samoa, Federated States of Micronesia, Guam, Midway Islands, Northern Mariana Islands, Puerto Rico, Republic of Palau, Republic of the Marshall Islands, U.S. Virgin Islands. (Note that this includes both for-profit and non-profit organizations.)

If the Offeror checked “is” above, the Offeror must complete paragraphs (2) and (3) of the representation. If Offeror checked “is not” above, Offeror may leave the remainder of the representation blank.

(2) (i) The Offeror has [ ], has not [ ] (check one) been convicted of a felony criminal violation under Federal or State law in the 24 months preceding the date of offer.

(ii) Offeror has [ ], has not [ ] (check one) had any officer or agent of Offeror convicted of a felony criminal violation for actions taken on behalf of Offeror under Federal law in the 24 months preceding the date of offer.

(3) The Offeror does [ ], does not [ ] (check one) have any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

(End of provision) PART 2 - The Government will award a firm-fixed price contract resulting from this request for quote to the responsible offeror whose offer will be most advantageous to the Government, price and other factors considered. Award shall be based on All or None and Best Value to the Government. Best value can include but is not limited to price, delivery date, and technical capability.

Name of Company: ____________________________________________

Name of Company Representative: _______________________________

Signature of Representative: ______________________________ ______

Date: __________________________

RETURN TO:

Southwest Idaho/Nevada Acquisition Center - USDA/FS Chad A.T. Bullock 1249 S Vinnell Way, Suite 200 Boise, ID 83709 P 208-373-4128 F 208-373-4168 E-mail: CBullock@fs.fed.us