Solicitation_AG-024B-S-17-9506_Amend_01.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 8

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

Amendment No. 01 December 06, 2016

6. ISSUED BY CODE 024B 7. ADMINISTERED BY (If other than Item 6) CODE

U.S. FOREST SERVICE - CONTRACTING

NATIONAL INERAGENCY FIRE CENTER

3833 S. DEVELOPMENT AVE – OWYHEE BLDG – MS 1100

BOISE, ID 83705-5354

Same as Item 6

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

9A. AMENDMENT OF SOLICITATION NO.

AG-024B-S-17-9506

9B. DATED (SEE ITEM 11)

November 17, 2016

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM APPLIES ONLY TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (if required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NUMBER AS

DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS PURSUANT TO: (specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return 1 copy to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PURPOSE OF AMENDMENT : Respond to Requests for Clarification

Per this Amendment, responses are provided to questions posted by interested parties. In addition change pages are included for changes to the solicitation.

The closing date remains un-changed.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Robert Hoffman, Contracting Officer 208-387-5681

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable STANDARD FORM 30 (REV. 10-83)

Prescribed By GSA FAR (48 CFR) 53.243

Contractor Requests for Clarification (RFC’s) for solicitation No.

AG-024B-S-17-9506

1. Can we treat the requirements as individually exclusive elements?

‐ For instance a plane can do 345 knots, or the plane can carry 950lbs in payload, or the plane can do 4 hours @ 18,000 ISA + 10C, but cannot do all those things at once.

‐ Is it required that the plane perform all the above at once?

If it is a requirement – what is the USFS definition of payload?

Government Response: Please refer to B-13 (b) (1) OR (2)“Aircraft Performance Requirements”. In each of the “Preferred” or “Minimally Acceptable” requirements, the aircraft must meet the three minimum requirements in (1) or (2) of the “Aircraft Performance requirements”. Two of the three requirements are performance specific. We have included a required payload and fuel load to be used in calculating the performance requirements. Payload is equipment and personnel required for a mission (which includes the Pilot). The payload is added to the aircrafts’ “equipped weight” along with the weight of the fuel to determine the aircrafts’ gross weight and ability to perform at the selected altitudes and temperatures. These requirements should be looked at as a moment and not a mission. Example: Under B-13 (b) (1)(i) we are looking for an aircraft that has a minimum capability of 250 KTAS (Knots True Air Speed) while carrying 950 lbs. of payload flying at 18,000 feet pressure altitude with 4 hours of fuel at ISA +10c.

2. A question was posed on the estimated flight hours to be used for item B-6 (Santa Maria).

Government Response: The figure to be used is 352 hours. A change page will be provided calling this out in the amendment.

3. In Section E-3 (b) on Page 116, the RFP states that the Legal Offer will consist of "Sections E-9 and E-10 are completed and submitted with your offer or submitted electronically in accordance with the clause". However, there is no Section E-10 in the document. Did the contracting officer intend that Section E-8 and Section E-9 are to be submitted?

Government Response: We did mean to state Sections E-8 and E-9. A change page for Section E-3 will be provided in the Amendment.

4. If an operator plans to be able to service two (2) fully compliant aircraft, flight and maintenance personnel, can they submit a proposal for all locations and then decide on which location to accept within the award process?

Government Response: The decision regarding which location will be awarded rests solely with the Government. If a contractor is not interested in working at a particular location, then they should indicate a “No-Bid” for that particular line item.

An offeror can certainly offer an alternate proposals. An example might be: If we are awarded bid items B-1 (Chester) and B-4 (Siskiyou) we will offer a discounted price for being awarded both locations.

5. Closing is specified as Dec 15, 2016 2:00 p.m. MT. Will there be a public opening of the proposals and when would a decision be expected for award notification?

Government Response: There is no public opening for this solicitation. The evaluation and award decision will take place after the holidays.

6. Part C-8; Please confirm this is NOT a Federal Contract subject to the Service Contract Act (SCA), and these wages are only provided for reference?

Government Response: The resulting contracts will be subject to the SCA. Please direct your attention to Exhibit 01 and the applicable boxes that have been checked under C-10.

7. Exhibit 09 Past Performance Information; Please confirm whether there is a limit on the number of Past Performances references, or is the limit 6?

Government Response: There is no limit on how many references you provide.

8. Section E-3; is there any requirement on minimum number of resumes for Pilots and Mechanics?

Government Response: There is no requirement for the number of references you provide.

Provide resumes for all pilots and mechanics that would be associated with a resulting contract.

9. Is the flight time shown in B14. A. 11. To be paid at a standard hourly flight rate ?

Government Response: The final sentence of this paragraph is hereby revised. The cost for any flights that take place to maintain the aircraft will be the responsibility of the contractor.

10. In Section B-24 “Substitution of pilots, is it intended to read that the contractor is responsible for paying for whatever familiarization training is required, and that the government is taking the responsibility for establishing the number of hours that is required for that training?

Government Response: B-24 refers to the substitution or replacement of personnel, aircraft or equipment. Replacement of personnel not carded for this contract may require an evaluation flight as described in B-29, B-30, B-31 and B-32. If the Government requests the flight for area or incident orientation the Government will pay for the flight (B-38(a)).

11. In B-25; Can the word “Day” be defined as either a “Solar Day” that being a 24 hour period, normally starting at midnight on a new calendar day, or as a continuously rolling 24 hour period looking back at any point for 24 hours in the past? (The issue stems from the fact that under Part 135 Regulations, any and all commercial flying when combined for any 24 hour period, shall not exceed 8 flight hours.)

Government Response: Please refer to B-25, Flight Hour and Duty Limitations, which is agency policy. Also see B-20 (a)(2) and Exhibit 11- Public Aircraft Operations which serves notice to you (the vendor) that you may be conducting Public Aircraft Operations(PAO) while under contract to the United States Forest Service.

12. In E-4 (b) (4): Is there a personal, personnel evaluation that the government is doing for the individual pilots or mechanics as a customer satisfaction review that we should be aware of?

Government Response: The purpose of the “Organizational Experience” is strictly to obtain information on Pilots, mechanics and proposed maintenance plans. References to customer satisfaction reviews will be deleted from this factor.

Solicitation No. AG-024B-S-17-9506 U.S. Forest Service Exclusive Use Light Fixed Wing Aircraft Region 5 National Office

SECTION B

SCHEDULE OF ITEMS

13 Amendment 01

(f) OFFEROR’S RATE PROPOSAL: (Daily Availability Rate and Flight Rate Item 6 Santa Maria)

Base Period 6 Per Day Total

(1) Daily Availability Rate: $ _________ X _______ mandatory days = $

(2) Hourly Flight Rate: $______ per hour X est. 352 hours = $

Option Period 1 Per Day Total

(1) Daily Availability Rate: $ _________ X _______ mandatory days = $

(2) Hourly Flight Rate: $______ per hour X est. 352 hours = $

Option Period 2 Per Day Total

(1) Daily Availability Rate: $ _________ X _______ mandatory days = $

(2) Hourly Flight Rate: $______ per hour X est. 352 hours = $

Option Period 3 Per Day Total

(1) Daily Availability Rate: $ _________ X _______ mandatory days = $

(2) Hourly Flight Rate: $______ per hour X est. 352 hours = $

Option Period 4 Per Day Total

(1) Daily Availability Rate: $ _________ X _______ mandatory days = $

(2) Hourly Flight Rate: $______ per hour X est. 352 hours = $

6 Note: Daily Availability Rate shall be divisible by 56 and rounded up to the nearest hundredth of a cent.

Aircraft shall be available 14 hours per day.

SECTION B

SCHEDULE OF ITEMS

20 Amendment 01

(11) Inspections shall be performed in a maintenance facility, host or alternate base, or in the best field conditions available. The cost for any flights that take place to maintain the aircraft will be the responsibility of the contractor.

(12) When any non-scheduled maintenance or repairs are performed due to mechanical or equipment deficiencies, a Government Aircraft Maintenance Inspector and the Contracting Officer shall be notified for "return to contract available” status, before the aircraft performs under the contract.

(13) Aircraft on an FAA Approved Aircraft Maintenance Programs (for example 100 hr Inspections, phase or progressive type inspection), and after having flown 100 or more hours following the start of the Mandatory Availability Period, the Contractor may perform scheduled inspection or maintenance without loss of availability per the requirements in

(i) thru (iii) below. From that time, after every subsequent 100 hours of flight (±10%), scheduled inspections or maintenance may be performed without loss of availability per the requirements in (i) thru (iii) below.

(i) When the inspection is due and the aircraft and flight crew have been released for the day, the contractor will be allowed to perform this scheduled inspection and/or maintenance, up to the end of the following calendar day, without assessment of unavailability.

(ii) When the aircraft is available for service, it is the Contractor’s responsibility to ensure that the flight crew is also available. If the flight crew is not available when the aircraft is returned to service, unavailability will be assessed from that time until such time that they do become available.

(iii) If the entire calendar day is not used to perform maintenance, no credit of that unused time shall be granted.

(14) During the MAP, the contractor may, with the approval of the CO, elect to use 2 additional non-paid calendar days for the accomplishment of scheduled maintenance.

These 2 days need not be consecutive; however they will each be full calendar days.

Contractor shall request approval from the CO at least 48 hours prior to the initiation of the additional scheduled maintenance days. Contractor will not be assessed unavailability for performance purposes and will not be paid availability.

(15) All weighing of aircraft shall be performed on scales that have been certified. The certifying agency may be any accredited weights and measures laboratory.

(b) Maintenance Flights

(1) A functional maintenance flight shall be performed following overhaul, repair, and/or replacement of any engine or flight control equipment, and following any adjustment of the flight control systems before the aircraft is returned to service. The flight will be performed at the Contractor’s expense. Results of the maintenance flights shall be reported to and approved by the FS or DOI Aviation Maintenance Inspector before the aircraft is returned to Contract availability.

SECTION E

SOLICITATION PROVISIONS

116 Amendment 01

Two (2) Copies of your Legal Offer consisting of the following:

(1) Standard Form 1449, Solicitation/Contract/Order for Commercial Items, with blocks 17, and 30 completed. If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(2) Section B - Schedule of Items with your proposed prices inserted. Your prices shall include all applicable Federal, State and Local Taxes, including Federal Excise Taxes.

(3) Sections E-8 and E-9 are completed and submitted with your offer or submitted electronically in accordance with the clause.

(4) Acknowledgement of Solicitation Amendments (if any).

Three (3) electronic copies of your Technical proposal. All information in your technical proposal shall be provided via USB thumb drives. The files shall be compatible with either Adobe Acrobat or Microsoft office software. For the offer(s) to be considered, proposals are required to include the following:

(1) A detailed description of the aircraft’s capability with supporting documentation that clearly shows the aircraft meets the aircraft minimum performance requirements of B-13.

The Offeror must provide all appropriate charts and calculations on how they arrived at the performance characteristics of their aircraft. The aircraft make, model, and payload we confirm will be made a part of your offer and will be binding if your offer is accepted for award.

(2) Copies of 14 CFR Part 135 Operating Certificate, Operations Specifications and Operations Manual.

(3) An accurate Equipped Weight for the offered aircraft including supporting documentation (current equipment list) with all contractually required equipment included (Note: An “estimated” equipped weight shall be submitted if the proposed aircraft is not configured to the contract requirements at the time of proposal submission).

(4) Copies of STC’s or FAA Field Approval for Equipment required in B-16 and a summary table listing of all modifications by STC number or field approval and installation date.

(5) A listing of all government and commercial contracts your company has performed in the past 36 months (Utilize Exhibit 9 or a similar format).

(6) Photos or diagrams of the radio configuration of the offered aircraft.

(7) A list of previous work completed similar to the work described under this contract over the past three years with references and accurate contact information for the references provided. Exhibit 9 will be used to submit this information.

SECTION E

SOLICITATION PROVISIONS

120 Amendment 01 proposed key subcontractors (if any). Proposals that provide less risk to the government will be rated more favorably.

Pilot and mechanic experience will be evaluated based on information provided on resumes.

Evaluation of Maintenance will be based on offeror’s proposed maintenance plan.

The sub-criteria above are listed in descending order of importance.

(5) Past Performance

The Government will evaluate your organizations past performance in providing services similar to those identified in Sections B-10, B-14 and B-20. Your past performance will be evaluated on the basis of information obtained from references and other sources, including any information on your company contained in the Government-wide Past Performance Information Retrieval System (PPIRS), a Government-wide past performance database located on-line at PPIRS.GOV. The Government will give greater weight to its own experiences with you, if any, than it will give to reports obtained from others. The Government will not consider past performance more than three years old.

PRICE: Price will be evaluated on the proposed price of each acceptable offer for reasonableness. This evaluation will include the determination of the fair and reasonableness of the price in relation to the competition and to all technical factors as cited above.

(c) Options.

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(d) Source Selection Decision

In order to select the winning Offeror, the Government will evaluate the Offerors by comparing the differences in the capabilities of the Offeror (capability) and evaluated price between the Offerors. If one Offeror has both the better capability and the lower evaluated price, then that Offeror will be the better value. If one Offeror has the better capability and the higher evaluated price, then the Government will decide whether the difference in capability is worth the difference in evaluated price. If the Government considers the better capability to be worth the higher evaluated price, then the more capable, higher-priced Offeror will be the better value.

All technical factors, when combined, are significantly more important than cost or price.