JOFOC_10062017_Redacted.pdf

United States Department of Agriculture

Forest Service

National Interagency Fire Center

3833 S. Development Ave.

Boise, ID 83705

America’s Working Forests – Caring Every Day in Every Way Printed on Recycled Paper

JUSTIFICATION FOR OTHER THAN FULL and OPEN COMPETITION, Resource Ordering and Status System

FAR 6.302-1

I. AGENCY

U.S. Forest Service (USFS)

CONTRACTING ACTIVITY

Washington Business Operations, Acquisition Management (AQM), Incident Support Branch (ISB) of the National Interagency Fire Center (NIFC)

II. REQUIREMENT TITLE

Limited Extension of Existing Support Services for the Resource Ordering and Status System (ROSS) Steady State (SS) Operations and Maintenance (O&M) Application

III. NATURE AND DESCRIPTION OF THE ACTION BEING APPROVED

This sole source contracting action is pursuing a waiver from placing an order on a competitive basis pursuant to FAR 6.302-1 Only one source is capable of providing the services, as the services are unique, highly specialized or no longer commercially supported of the aforementioned requirement. The requirement exceeds the simplified acquisition threshold and the estimated value (inclusive of all options). The period of performance for this effort will be a 12 month base period with one (1) option year and two (2) 6-month option periods beginning November 1, 2017 through October 31, 2020.

The scope of this effort is for an Operations and Maintenance (O&M) contract of the Resource Ordering and Status System (ROSS) Steady State application. The scope shall also include of ROSS and its environments as needed by the replacement application, Interagency Resource Ordering Capability (IROC). This does not include new development above what might be required as a part of normal operations and maintenance of an existing IT system (i.e.

patches/bug fixes etc.). The need for this bridge contract is to allow time for the development of the next generation IROC application. It is unknown how long that effort will take, the optimal timeline of January 2020 is the target for IROC-production.

IV. AUTHORITY

In Accordance with statutory authority 41 U.S.C. 3304 (a)(1) Only one responsible source and no other supplies or services will satisfy agency requirements.

V. A DEMONSTRATION OF THE PROPOSED CONTRACTOR’S UNIQUE QUALIFICATIONS

Only one source is capable of providing the services required as the services are unique, highly specialized or no longer commercially supported.

Mission Critical System: ROSS is the mission-critical platform used to order, track, and manage wildland fire and all-hazard resources. Given the expanded fire season experience of the past three years, access to ROSS is critical.

Business Dependent Updates: ROSS is a complex application of interrelated business rules, user interfacing dependencies, and back-end business-to-business (B2B) data exchanges based on a legacy monolithic design.

Non-Viable System Alternatives: ROSS is a critical resource to the National Wildlife Coordinating Group (NWCG), other federal, state and local dispatch offices throughout the country.

Demanding Data Management: On average, the ROSS user community requires access to over 100 standard reports in the course of a day. ROSS users also develop and submit 1,500 reports daily.

Complex Technologies Interdependencies:

The original FSS order was issued in accordance with applicable competitive procedures.

Under Schedule 70 small business set-aside solicitation number AG-024B-S-13-0014. In the interest of the economy and efficiency, the services offered are a logical follow-on.

ROSS will be retired and replaced when the new web-based system, the Interagency Resource Ordering Capability (IROC) is implemented and deployed. Until then, ROSS must remain operational.

Date of Award: 12/13/2013

Awardee: Phacil, Inc.

Address:

950 N Glebe Road Ste 910 Arlington, VA 22203-4173

Large or Small Business: Small Business

Socioeconomic Status: A Small Business

Contract Type:

Firm Fixed Price (One Year with Three Option Years)

Amount:

VI. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE SOLICITED

FROM AS MANY POTENTIAL SOURCES AS IS PRACTICABLE.

In accordance with FAR Part 10, the market survey involved a multi-pronged approach to include (1) posting to Federal Business Opportunities on September 27, 2017, and (2) examined multiple GSA Schedule 70 holder’s offerings.

VII. DETERMINATION THAT COST ARE FAIR AND RESONABLE

Consistent with FAR 8-404(d), a determination has been made that the prices of supplies and fixed-price services, and rates for services offered at hourly rates, under schedule contracts to be fair and reasonable.

VIII. MARKET RESEARCH

Market research revealed it would be cost prohibitive and inefficient to award to another source and would result in substantial duplication of cost to the Government that is not expected to be recovered through competition.

IX. OTHER FACTS SUPPORTING THE JUSTIFICATION

All facts and circumstances have been presented; therefore, there are no additional facts.

X. LISTING OF SOURCES THAT EXPRESSED AN INTEREST IN THE ACQUISITION

USFS received fourteen (14) expressions of interest, which are:

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