WILDLAND_FIRE_TRAINING_AND_CONFERENCE_CENTER_FOOD_CATERING_SERVICES_RFI_posted_to_FBO.pdf

AG-024B-S-15-0028 U.S. Forest Service Wildland Fire Training & Conference Center Food Catering Services National Office

WILDLAND FIRE TRAINING AND CONFERENCE CENTER FOOD CATERING SERVICES

This is a REQUEST FOR INFORMATION, for market research purposes only, to determine the availability of potential businesses with capabilities to provide services under North American Industry Classification System (NAICS) code 722310 for Cafeteria Food Services. Interested parties are invited to provide responses via e-mail to fsaqmisb@fs.fed.us Responses will be used to determine the appropriate acquisition strategy for a potential future procurement. Services are as described in the attached draft performance based work statement.

RESPONSES REQUIREMENTS:

All businesses are invited to submit a statement of capability. Statements of capability MUST identify a minimum of two (2) current contracts that provide cafeteria food service. The information provided in your company's capability statements shall include business size, contract number, points of contacts, contract value, and period of performance for each contract. All responses shall be submitted electronically via e-mail as instructed in above paragraph no later than Jun 1, 2015 no later than 2:00 p.m. MST. Response and inquiries that are not submitted via e-mail shall be treated as non-responsive.

THE SUBMISSION OF THIS INFORMATION IS FOR MARKET RESEARCH PURPOSES ONLY AND

IS NOT TO BE INTENDED AS A COMMITMENT BY THE GOVERNMENT TO PROCURE ANY

SERIVCES, NOR DOES THE GOVERNMENT INTEND TO AWARD A CONTRACT ON THE BASIS

OF THIS REQUEST FOR INFORMATION OR OTHERWISE PAY FOR THE INFORMATION

SOLICTED. ALL SUBMISSIONS SENT BECOME THE PROPERTY OF THE GOVERNMENT AND

SHALL NOT BE RETURNED.

INTRODUCTION

Food shall be furnished at the Department of Agriculture, Forest Service (FS) Wildland Fire Training Center, 3237 Peacekeeper Way Suite 101, McClellan, CA 95652. Meals shall be prepared off-site and served cafeteria style in the Government provided facility. Meals shall be provided during academy sessions from approximately Mid October, through Mid-December, and Mid-January, through Mid-April, of each contract period. Each academy runs for 30 consecutive days (Mon.-Fri. exclusive of weekends).

There may be other types of training sessions and meetings at this facility outside of the scheduled apprenticeship academies that may desire meal service. The Contractor may be asked to provide meal service during the other sessions and meetings.

The Food Service shall operate within all federal, state, local, and industry standards and policies and in a clean and safe environment. Any contract will be written as a Performance Based Services Acquisition (PBSA). This method of contracting requires that the Government describe all requirements the Contractor must meet in terms of outcomes or results to meet the Government's goal. The "how" is left to the Contractor, within certain regulatory guidelines as referenced herein. This allows the Contractor more flexibility in achieving the desired profitable results.

TECHNICAL REQUIREMENTS

1. Contractor Employees

a. Contractor employees shall meet, or exceed all Federal, State of California, and any other applicable regulatory agency’s health standards for food handlers.

b. Contractor shall furnish sufficient personnel and supervision to ensure that meals are prepared and served according to schedule shown in this contract.

c. The Contracting Officer may request, in writing, the Contractor to remove from the work area any employee that is incompetent, careless or otherwise objectionable.

2. Serving/Dining Area Sanitation

a. Cleaning and servicing in all serving and dining areas shall meet or exceed standard commercial requirements, including the following: Department of Labor, Environmental Health Standards for Food Service, California State Health Department standards, and U.S. Public Health Service code standards. All off site food preparation facilities shall meet requirements of the local Health Department standards.

3. Food Specifications

a. State of California Specifications and U.S. Public Health service Food Code shall be used to determine the acceptability for food products used. The indicated grades are intended as minimum standards only and the Contractor is encouraged to exceed these minimums wherever possible.

b. All meat and poultry shall be purchased in accordance with USDA Buyers Guide Specifications:

1) Beef, veal and lamb – U.S. Choice or equivalent.

2) Pork – U.S. No. 1

3) Poultry – U.S. Grade A

4) Beef Patties shall be 100% Beef patty, 5-1/2 oz. Size.

c. Fish and Seafood. All fish and seafood shall come from Government inspected suppliers.

d. Grades and standards for other products are as follows:

1) Dairy Products – U.S. Grade A

2) Eggs – U.S. Grade A Medium

3) Bakery Products – fresh

4) Fresh Produce – U.S. No. 1

5) Frozen Fruits and Vegetables – U.S. Grade A

6) Canned Goods

a) Fruits – U.S. Grade B (Choice)

b) Vegetables – U.S. Grade B (Extra-Standard)

e. Substitutes /Additives. The Contractor may use textured vegetable protein as an acceptable nutritional enrichment for meat up to a maximum of 10 percent of the raw meat products intended for use.

FOOD SERVICE OPERATION

1. Nutritional Balance of Menus. Menus shall reflect values supported by the American Dietetic Association or other appropriate organization or agency, to ensure nutritional balance in meals served. Menus must include low-calorie selections. Menus shall offer diversity in each of the 20 day meal cycles so students and staff get a variety of selections over that period of time. Menus shall be approved and followed throughout the twenty day repeated menu cycle.

Accommodations for vegetarian meals and special dietary needs for individual apprentices and/or staff may be requested by the Forest Service. Estimated numbers of these meals will be provided to the Contractor no less frequently than weekly.

2. Both hot and cold meals shall be made available for breakfast. Juices, coffee, milk and a variety of seasonal fresh fruit shall be available each day.

3. A variety of breads shall offered with meals i.e., bagels, muffins, and regular bread for toast for the breakfast meal.

4. Hot lunches shall be available no less than 3 days between Monday and Friday. The Forest Service may request sack lunches in lieu of the buffet. Any such request will be made no less than 24 hours in advance. Sack lunches shall be prepared in accordance with the Sack Lunch Specifications found in Attachment A.

5. All hot meals shall be hot and tasty. Dinners shall also include a soup and salad bar option.

6. Quantity of food shall be sufficient for two servings of the main entrée.

7. Contractor shall ensure that a high degree of quality is maintained in the food prepared and served at all meals.

8. Alcohol beverages SHALL NOT be served with any meal or otherwise furnished to any student or staff.

9. Lunch – Beverages to include: punch, ice tea, soda, and water daily. Salad Bar shall have a minimum of (4) four condiments daily.

10. Dinner – Beverages to include: milk, ice tea, soda, and water daily. The Salad Bar shall have a minimum of (4) four condiments daily. The evening meal shall include a dessert.

11. The Contractor shall provide appropriate condiments, napkins, only 12 oz cups, cup lids, eating and serving utensils, and trash liners. All plates, cups, and tableware shall be recyclable/biodegradable. The contractor must provide all food preparation equipment and food transportation equipment.

12. The Contractor shall be responsible for cleaning after each meal period these various areas:

a. The tables and floors in the dining room and the food service area.

b. Removal of all trash following each meal period.

c. Walls around trash collection areas.

d. Deep clean food service and prep area after each academy season.

13. Buffet line (s) serving shall be set up for breakfast, lunch and dinner, Monday through Friday.

14. The contractor shall maintain a current MSDS binder of all chemicals used through out the duration of the contract.

15. Contractor shall provide on site BBQ/grilled foods for either lunch or dinner one to two times within a two week period.

16. Menus shall be healthy and nutritious to include fresh vegetables and meal ingredients.

Sack Lunch Requirements

See Attachment A for the sack lunch requirement.

SERVING SCHEDULE FOR MEALS:

THE CONTRACTOR SHALL PROVIDE THE FOLLOWING OPERATING SCHEDULE. HOURS

OF OPERATION ARE SHOWN:

Breakfast: 06:00 – 07:30 Lunch 11:00 – 13:00 Dinner 17:00 – 18:30

Late Meals: The Forest Service may, on occasion, request that late meals be served to students or staff who are unable to eat during scheduled hours. The Forest Service will provide adequate notice to allow the Contractor time to arrange for staffing for food preparation, serving and cleanup. Contractor is not obligated to serve any meals if the Forest Service does not provide prior timely notification.

MEAL COUNTS:

1. The Contractor shall provide meal service to Government employees and guests in accordance with this subpart.

2. Once the total number of apprentices and staff are determined for any one Academy, the Forest Service will issue a Task Order guaranteeing that number of meals, plus or minus 10%, for Monday breakfast through Friday lunch for the term of the Academy. The Forest Service will provide the Contractor with an estimated number of personnel who may be eating Friday night dinner no less than 24 hours in advance. The Forest Service will guarantee that number, plus or minus 10% for that night.

3. The Contractor shall keep count of the number of meals served. Second servings shall not count as an additional meal. Personnel shall identify to the “counter” when they are going through the line for a second time. Meal counts shall be reconciled with the Forest Service after each meal, or other alternative method as agreed to by the Contractor and Contracting Officer.

GOVERNMENT FURNISHED FACILITIES FOR OFF-SITE PREPARATION:

1. The Forest Service will provide a facility for serving food and a dining area. The facility will be located at the WFTC in McClellan Park, McClellan California. The cafeteria/food handling area will be one room with approximately 5,700 square feet, which can accommodate the feeding of approximately 250 people at one time. The existing facility to be used for serving off site prepared meals is described as follows:

a. The facility has seating and tables.

b. The facility has an area for handling and cleanup of off-site prepared meals.

c. The area will be equipped with 220 Volt power, hot and cold running water, refrigeration, storage, sinks, and counters for serving and clean-up.

d. The facility has an exhaust fan system capable of venting food odors from the room.

e. The area has six 20-ampere circuits, each serving two 120V 15A duplex outlets.

f. The area has four 20-ampere circuits above counter, each are serving two 120V 15A duplex outlets, GFCI type receptacles.

g. The facility has a double door entrance.

2. Utilities in the Government provided facility will be provided at no cost to the Contractor.

3. The government will provide trash containers within the dining area. The Contractor shall be responsible for providing trashcan liners (bags) for these containers and emptying the cans in a timely manner after each meal. The Government shall also provide dumpsters for the Contractors use.

4. The contractor shall be responsible for the cleaning of both the serving and dinning areas after each meal period. The cleaning shall include the dinning floor and tables.

5. The contractor shall be responsible to complete a deep cleaning in the serving area following the last day of the academy’s season.

6. The last invoice shall not be processed until all of the Forest Service kitchen equipment has been cleaned and inventoried.

7. The contractor shall return all employees’ security badges within two days following the end of the contracted season.

APPLICABLE DOCUMENTS: THE CONCESSIONNAIRE WILL COMPLY WITH THE FOLLOWING

MANDATORY REFERENCES AND IMPLEMENT THE UPDATES OR CHANGES AS SPECIFIED BY

THESE PUBLICATIONS WHEN ISSUED.

DOCUMENT DESCRIPTION TITLE:

EXECUTIVE ORDER 13101 GREENING THE GOVERNMENT THROUGH WASTE PREVENTION,

RECYCLING, AND FEDERAL ACQUISITION,

http://www.biopreferred.gov/BioPreferred/faces/Welcome.xhtml?faces-redirect=true

Place of Performance:

Department of Agriculture Forest Service (FS) Wildland Fire Training Center 3237 Peacekeeper Way Suite 101 McClellan, CA 95652