15-0028_Amendment-01.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 9

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

Amendment - 01

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

USDA, FOREST SERVICE - CONTRACTING

NATIONAL INTERAGENCY FIRE CENTER

3833 S DEVELOPMENT AVENUE

BOISE, ID 83705-5354

Same as Item 6

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) 9A. AMENDMENT OF SOLICITATION NO.

AG-024B-S-15-0028

9B. DATED (SEE ITEM 11)

8/12/2015

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM APPLIES ONLY TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (if required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS PURSUANT TO: (specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

1. Purpose of the Amendment: The purpose of this Amendment is to revise language in various sections of the Solicitation.

In addition please reference the Government’s responses to Offeror’s questions regarding the solicitation.

2. Description of Changes: See Continuation, Summary of Changes for detailed description of changes. Solicitation pages that have been amended are attached for replacement.

The hour and date specified for receipt of proposals is not extended by this Amendment. The Closing Date for receipt of proposals in response to Solicitation RFP AG-024B-S-15-0028 is no later than 14:00 MST, Sept. 9, 2015.

Continued

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

TONYA RYMER, Contracting Officer

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed By GSA FAR (48 CFR) 53.243

9/01/2015

RFP AG-024B-S-15-0028 Page 2 Amendment 01

Continuation, Summary of Changes RFP AG-024B-S-15-0028, Amendment No. 01

1. Q-Is the Gov’t adamant that disposable utensils, plates, etc are required?

A- Yes, as stated in Sec. B.6 (g): "All plates, cups, and tableware shall be recyclable / biodegradable."

2. Q-Does the McClellan facility receive State or County Health Inspections?

A- No, not at this time.

3. Q-Are fish dishes allowed to be served.

A- Yes. See section B.10(a)(8).

4. Q-Will other entities such as FEMA be part of the feeding.

A- No. The contract is exclusive to the Wildland Firefighter Apprenticeship Program.

5. Q-Can potential bidders look at other vendors CPAR’S information?

A-Vendors can only view their own CPARS information, they cannot view others.

6. Q-Do we allow for feeding outdoors if the weather permits? (See replacement page 5, B.6(i))

A- Yes, it will be up to the COR and the Caterer to make the decision on a case by case basis.

There is an outdoor area that can be used by the caterer.

7. Q-Will Caterers have access to the McClellan facility on weekends? (See replacement page 3, B.3(b))

A- Yes, all needed access will be arranged through the COR & Facility Manager.

8. Q-Do the McClellan electric food warming boxes need to remain on site? (See replacement page 62, #13)

A- Yes, the electric food warming boxes must remain on site. Other equipment will be allowed to come/go over the course of the contract. All equipment will need to be returned prior to the final inspection.

9. Q-Can we use the provided soda vending machine?

A-Yes, however it is specified for water & ice use only. Soft drinks are available through the on-site vending machines which are separate from the catering contract.

10. Q-Can the caterer utilize the storage space in the McClellan kitchen area?

A- Yes. Within reason and so long as it does not create a fire hazard or impede escape from the building.

11. Q-What are the requirements for obtaining a Government Common Access Card (CAC)?

(See replacement page 3, B.3(a))

A- The temporary contractor access cards are issued by the Facility Manager. No background investigations are necessary.

RFP AG-024B-S-15-0028 Page 3

12. Q-In the one room, approx. 5,700 square foot facility - is the dining area separated from the prep area by a wall or temporary divider? (See replacement page 3, B.4(a)(1))

A- Yes, a wall separates the serving and prep area from the dining area.

13. Q-There will be a minimal amount of storage available for use - is there a separate storage area contractor would be able to store cleaning supplies? (food and cleaning supplies need to be kept separate?) Yes (See replacement page 4, B.4(b))

A- Yes, there is an area to store cleaning supplies that is separate from the food supplies.

14. Q-To ensure the correct size of trash can liners are purchased - What size are the trash containers within the dining area? Are trash containers provided in the prep area as well?

(See replacement page 4, B.4(d))

A- 32 gallon trash cans are available for both the prep and dining area.

15. Q-Government shall provide an ice/water dispenser and a coffee maker with hot water dispense -what size is the coffee maker? How many ounces/cups does the coffee maker hold? In the governments past experience - does the one coffee maker available for contractors use produce enough coffee to where only one coffee maker is needed? (See replacement page 4, B.4(e))

A- The coffee maker is approximately 2 gallons. Yes, only one coffee maker is needed.

16. Q-If additional beverage dispenser equipment were required to fulfill contract - would government consider reimbursing contractor for expense as an Other Direct Cost (ODC)?

A- No.

17. Q-Contractor shall maintain a current MSDS binder of all chemicals used throughout the duration of the contract - does the contractor need to keep a separate MSDS binder at both the off-site food preparation facility and the on-site government facility? (See replacement page 4, B.5(b))

A- The Contractor is required to maintain a current MSDS binder of all chemicals used throughout the duration of the contract as per Section B.5 (b). This binder needs to be located on-site at the McClellan Cafeteria. The off-site location needs to abide by the requirements set forth in Sec. B.9(b).

18. Q-Will the contractor have available to use separate dry storage areas? (one dry storage area for food / food items and one dry storage area for cleaning supplies / cleaning equipment) ?

A- See answer number 13.

19. Q-The "last invoice shall not be processed" until all of the Forest Service Kitchen equipment has been cleaned and inventoried….does the "last invoice" here refer to the last invoice of a contract period? Or last invoice for an academy"? Will the contractor have an opportunity to validate Forest Service kitchen equipment included on inventory list to ensure contractor is not held accountable for equipment not included on government list? As for "last invoice" when will the inventory be completed -at the end of an academy? at the end of contract period?

(See replacement page 4, B.5(d))

A- Yes, the contractor will have the opportunity to validate the FS kitchen equipment on the inventory list is indeed present. In regards to the "last invoice"; at the end of each academy semester meal period.

RFP AG-024B-S-15-0028 Page 4

20. Q-Bi-weekly (14 days) menus shall be submitted within 24 hours by the contractor for approval by the COR…what does the government mean 24 hours within what? First day on menu? Is 24 hours an adequate amount of time for government to approve 14 day menu?

A- This requirement has been changed and incorporated by amendment 01. Section B.6 will read: (See replacement page 5, B.6(b))

(b)The Contractor shall submit the first bi-weekly (14 days) menu of a new academy semester one week prior to the first day of the academy for approval by the COR….

21. Q-Is contractor required to submit a bi-weekly (14 day menu) with proposal?

A-No, please refer to Section E.11(b)(2)c.i.

i. Sample Menus – Please submit one weeks' worth of menus for breakfast, lunch and dinner which demonstrate variety, quality (high in nutritional value, freshness and taste), & portion size.

22. Q-Does government have available for use by contractor buffet line equipment? If not, contractor would be responsible for acquiring to meet needs of contract - would government consider reimbursing contractor for expense to purchase buffet line as an Other Direct Cost (ODC)? At the end of contract period - buffet line equipment would become government equipment.

A- The list of government provided property (Section D, Exhibit 8) does include buffet line equipment.

As Section B.6(g) states below, the contractor shall provide, amongst other things, appropriate serving utensils.

(g)The Contractor shall provide appropriate condiments, napkins, plates, only 12 oz cups, cup lids, eating and serving utensils, tableware and trash liners. All plates, cups, and tableware shall be recyclable / biodegradable.

The government will not reimburse contractor for any expenses as Other Direct Costs (ODC).

23. Q-Contractor shall provide on-site BBQ/grilled foods…does the government have an outdoors covered area for contractor to BBQ (i.e. covered patio but open)? Or will contractor be required to BBQ out in the elements of the weather? If government does not have a covered outdoors area would it be acceptable for the contractor to erect a temporary outdoor open tent? (See replacement page 5, B.6(i))

A- No, there is not a covered area. Yes, a temporary tent/cover for that meal period only.

24. Q-Late & Early Meals - I understand this will be as requested - however can the government provide historical data on the number of late & early meals along with the times the meals were required?

A- Historically, the need for late or early meals has been approximately 3 times in the last 5 years.

25. Q-Since meal counts are to be reconciled after each meal - Could the government provide recommendation for acceptable method the contractor should use to keep accurate meal counts? Or does the government have a preferred method the contractor should follow for keeping count of the number of meals served

A- The government does not have a preferred method for the contractor to keep meal counts.

The contractor will work with the COR to establish a system that works best for them.

RFP AG-024B-S-15-0028 Page 5

26. Q-Our Company is currently a registered user of the IPP System - would we be required to have a separate IPP account for the US Forest Service?

A- No, a separate IPP account is not necessary. Contractors need only one account in the IPP system.

27. Q-I don't quite understand the "Order Limitations" - Can government clarify (a) Minimum Order quantities - is this saying government will not order from contractor if meal count does not meet 100 meal/day? If contractor agrees to a lesser minimum meal count would government consider accepting lessor amount which would allow for government to order from contractor?

A- Yes, the government may still consider ordering meals from the contractor even when there is less than 100 meals required. In reference to Section C.8 Order Limitations, in the situation that the government requires less than 100 meals in a day, the contractor may, but is not obligated to furnish those meals and the government may still order meals less than 100 meals, but is not obligated to make an order. Ideally a conversation will be had beforehand between the COR and the contractor to determine what decision will be made.

28. Q-Product Samples - Does the government intend to request "food samples"? If so, is there an anticipated date / time samples will be due?

A- No, the government does not intend to request "food samples"

29. Q-Offerors are encourage to submit multiple offers presenting alternative terms and conditions -does the government have a specific alternative solutions in mind? Would an offer to provide food service on-site be an acceptable alternative?

A- No, the government does not have specific alternative solutions in mind. No, at this time there is not an option to cook on-site.

30. Q-When does the government anticipate award being issued?

A-It is the government's intention to award no later than two weeks before the first academy session, if not sooner.

Solicitation AG-024B-S-15-0028 U.S. Forest Service Wildland Fire Training & Conference Center Catering Services National Office

SECTION B

DESCRIPTION OF SERVICES

3 Amendment 01

B.1 GENERAL

(a) The contractor shall furnish meals in accordance with the following specifications and requirements. Food shall be furnished at the Forest Service Wildland Fire Training Center (WFTC) at McClellan, California (Formerly McClellan Air Force Base) address of 3237 Peacekeeper Way, McClellan, CA 95652. This contract only applies to meals furnished at the WFTC. Meals shall be prepared off-site and served cafeteria style in the Government provided facility. Meals shall be provided during academy sessions from approximately Fall Session (October), Winter Session (January-February) and Spring Session (March-May) of each contract period. Each academy runs on average four (4) weeks. Meals will be provided Monday through Friday exclusive of weekends (20 Days). Academies may overlap but there will never be more than two academies running at the same time. The number of students/staff per academy may vary from 50 to 85 people.

(b) The Government will make a single award as a result of this solicitation

B.2 CONTRACTOR EMPLOYEES

(a) Contractor employees shall meet, or exceed all Federal, State of California, and any other applicable regulatory agency’s health standards for food handlers.

(b) Contractor shall furnish sufficient personnel and supervision to ensure that meals are prepared and served according to schedule shown in this contract.

(c) The Contracting Officer may request, in writing, the Contractor to remove from the work area any employee that is incompetent, careless or otherwise objectionable.

(d) The Government has incorporated the e-verify clause 52.222-54 (AUG 2013) Employment Eligibility Verification.

B.3 SECURITY/FACILITY ACCESS

(a) All contractor personnel working at the Wildland Fire Training and Conference Center located on McClellan Business Park will be required to obtain a Government Common Access Card (CAC) for access to the facility. The temporary access card will be issued by the Facility Manager and does not require a background check. The contractor will be responsible for the management and return of all access cards following each academy semester. Access cards that are lost or damaged must be reported to the Facility Manager in a timely manner. A new card will be issued as needed.

(b) Access to the facility after hours and on weekends may be coordinated with the Facility Manager.

B.4 GOVERNMENT FURNISHED FACILITIES FOR OFF-SITE PREPARATION

(a) The Forest Service will provide a facility for serving food and a dining area. The facility will be located at the WFTC in McClellan Park, McClellan California. The cafeteria/food handling area will be one room with approximately 5,700 square feet, which can accommodate the feeding of approximately 250 people at one time. The existing facility to be used for serving off-site prepared meals is described as follows: (see Sec. D, Exhibit 1)

(1) The facility has seating and tables in the dining area which is separated by a wall from the preparation/serving area.

(2) The facility has an area for handling and cleanup of off-site prepared meals.

SECTION B

DESCRIPTION OF SERVICES

4 Amendment 01

(3) The area will be equipped with 220 Volt power, hot and cold running water, refrigeration, storage, sinks, and counters for serving and clean-up.

(4) The facility has an exhaust fan system capable of venting food odors from the room.

(5) The area has six 20-ampere circuits, each serving two 120V 15A duplex outlets.

(6) The area has four 20-ampere circuits above counter, each are serving two 120V 15A duplex outlets, GFCI type receptacles.

(7) The facility has a double door entrance.

(8) The Government shall allow the contractor to use refrigerator units in the kitchen area which include two (2) reach in freezer compartments for storing daily food as needed. These units are not to be utilized for long term storage. Contractor will be responsible for cleaning these units.

(b) The Government shall offer a minimal amount of storage for daily supplies and other needs.

There is adequate storage area for cleaning supplies to be kept separate from food storage.

(c) Utilities in the Government provided facility will be provided at no cost to the Contractor.

(d) The government will provide trash containers within the dining area. The Contractor shall be responsible for providing trashcan liners (32 gallon bags) for these containers and emptying the cans in a timely manner after each meal. The Government shall also provide dumpsters for the Contractors use.

(e) The Government shall provide an ice/water dispenser and a coffee maker (2 gallon) with a hot water dispenser.

(f) The contractor will be responsible for acquiring any additional beverage dispenser equipment if needed for the contract.

B.5 SERVING/DINING AREA SANITATION

(a) Cleaning and servicing in all serving and dining areas shall meet or exceed standard commercial requirements, including the following: Department of Labor, Environmental Health Standards for Food Service, California State Health Department standards, and U.S. Public Health Service code standards. All off-site food preparation facilities shall meet requirements of the local Health Department standards.

(b) The contractor shall maintain a current MSDS binder of all chemicals used throughout the duration of the contract. This binder shall be kept on-site in the McClellan cafeteria.

(c) The contractor shall be responsible for the cleaning of both the serving and dining areas after each meal period. The cleaning shall include the tables and floors in the dining room and the food service area and the walls around trash collection areas.

(d) The contractor shall be responsible to complete a deep cleaning in the serving area following the last day of each academy’s semester. The last invoice shall not be processed until all of the Forest Service kitchen equipment has been cleaned and inventoried. (See Exhibit 8)

SECTION B

DESCRIPTION OF SERVICES

5 Amendment 01

B.6 FOOD SERVICE OPERATION

(a) Quantities, variety and quality standards for meals are specified. The intent is for the Contractor to provide high quality meals while providing for variety. Additionally, provisions must be made for special meals to accommodate personal needs which may vary from the standard menu (e.g. Vegetarian, allergies to gluten and dairy etc.) Special meals shall have the same quality and equivalent quantity as the standard menu meals. The COR is responsible for notifying the Contractor of the number of meals required. Definitive numbers of these meals will be provided to the Contractor no less frequently than per week.

(b) The Contractor shall submit the first bi-weekly (14 days) menu of a new academy semester one week prior to the first day of the academy for approval by the COR.

Subsequent menus shall be submitted 2 days prior to the current bi-weekly menu expiring. The menu forms in Section D, Exhibit 4 are examples of the format that may be used when submitting the menu. The COR shall ensure that the variety and content proposed is in accordance with the contract specifications. The daily menus with portion sizes shall be posted at the entrance of the dining area on a per meal basis. Menus shall be scheduled on a non-repetitive basis for a two week period for all three meals.

(c) Buffet line(s) serving shall be set up for breakfast, lunch and dinner, Monday through Friday.

(d) Alcohol beverages SHALL NOT be served with any meal or otherwise furnished to any student or staff.

(e) The Government shall require that no nuts, mixed nuts, peanuts, etc. or oils from nuts be used in preparation of food or as ingredients in any food served. An exception to this includes prepackaged variety snacks such as shelled nuts and trail mixes in which the ingredients are appropriately marked and identifiable.

(f) Furnishing in between meals, fruit, supplemental foods such as nuts, snacks, cookies, candy bars, etc. or beverage options are not authorized.

(g) The Contractor shall provide appropriate condiments, napkins, plates, only 12 oz cups, cup lids, eating and serving utensils, tableware and trash liners. All plates, cups, and tableware shall be recyclable / biodegradable.

(h)The contractor must provide all food preparation equipment and food transportation equipment.

(i) Contractor shall provide on-site BBQ/grilled foods for either lunch or dinner one to two times within a two week period. BBQ equipment and supplies such as lighter fluid and propane tanks shall not be stored on-site. Contractors may erect a temporary tent/cover for the meal period only. Food may be served outside as coordinated by the COR and Facility Manager.

B.7 SERVING SCHEDULE FOR MEALS

The Contractor shall provide the following operating schedule. Hours of operation are shown:

Breakfast 06:30 – 08:00

Lunch 11:30 – 13:00

Dinner 17:00 – 18:30

SECTION E

SOLICITATION PROVISIONS

62 Amendment 01

EXHIBIT 8 – LIST OF GOVERNMENT PROVIDED PROPERTY

1. Two commercial toaster units (20amp)

2. 200 serving trays

3. Three 12oz cup dispenser units

4. One commercial water feed coffee maker

5. Two Galley beverage islands

6. Two Galley serving tray catchers

7. One electric Galley two 11 quart soup pots serving island

8. One Galley flatware/condiment island

9. One upright reach in desert refrigeration unit

10. Two Galley salad bar electric/cooling units

11. Two medium size Galley reach in freezer units

12. Two Galley four item hot/electric serving units with trays/lids

13. Four electric food warmers (must remain on-site)

14. Twenty salad bar small bowels

15. One large salad bowel

16. One commercial dishwasher

17. One three compartment deep sink unit

18. Two 2x3 metal commercial standing storage racks

19. One 2x4 metal commercial standing storage racks

20. One commercial ice machine

21. One commercial walk in refrigeration unit

22. Two large beverage hot/cold dispensers

23. Three medium beverage hot/cold dispensers

24. Seven commercial garbage cans on rollers

25. Five large cooking trays (food warmer)

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