Solicitation AG-024B-S-12-9104 Draft 04-02-2012.pdf

OFFEROR’S COPY

(Ref. 48 CFR 1)

Issuing Office:

U.S. Forest Service, Contracting National Interagency Fire Center 3833 S Development Ave, MS 1100 Boise, ID 83705-5354

This solicitation can be downloaded from the following Internet site: https://www.fbo.gov

Offers Are Solicited For:

Exclusive Use Light Fixed Wing Aircraft Services - USFS Region 1, Grangeville, ID

Solicitation No:

AG-024B-S-12-9104

Issued Date:

04/09/2012

IMPORTANT – NOTICE TO OFFEROR

- Offers will be due on 1 May 2012 @ 4:00 PM Mountain Daylight Time.

- The offeror shall submit the following items in response to this solicitation:

1. SF-1449, blocks 17a and 30a-30c: Complete, date, and sign.

2. Fill in the appropriate information requested under section B-4 and B-7.

3. Provide two (2) copies of your Business/Technical proposal in response to section E-2 of the solicitation.

4. Provide your responses to Section E-7 (Representations and Certifications), E-5 (Certifications Regarding Responsibility Matters) of the solicitation and E-9 Representation By Corporations Regarding An Unpaid Delinquent Tax Liability Or A Felony Conviction.

THE SOLICITATION PACKAGE SHALL BE RETURNED TO THE FOLLOWING ADDRESS:

U.S. Forest Service, Contracting National Interagency Fire Center Attn: Solicitation No. AG-024B-S-12-9104 Owyhee Building – MS 1100 ATTN: Mr. Jeff McGinley 3833 S. Development Ave.

Boise, ID 83705

No facsimile (FAX) or e-mail offers will be accepted.

Bidders’ questions must be submitted and received by mail, e-mail or fax NLT 24 April 2012.

E-mail: jtmcginley@fs.fed.us. Fax labeled as Bidders Questions for Solicitation No. AG-024B-S-12- 9104. Or mail to the address identified above.

Offerors may contact Jeff McGinley for information about this solicitation at 208-387-5350.

“The policy of the United States Department of Agriculture Forest Service prohibits discrimination on the basis of race, color, national origin, age, religion, sex, disability, family status, and/or political affiliation.” Persons believing they have been discriminated against in any Forest Service related activity should write to: Chief, Forest Service, USDA, P. O. Box 96090, Washington, DC 20090-6090.

Previous editions of this form are obsolete. FS-6300-44 (11/79) https://www.fbo.gov/

Solicitation AG-024B-S-12-9104 US Forest Service Exclusive Use Light Fixed-Wing Aircraft Region 1 National Office Grangeville, ID

TABLE OF CONTENTS

i

SECTION A - SOLICTATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

STANDARD FORM 1449

SECTION B – SCHEDULE OF ITEMS, REQUIREMENTS AND PRICES

B-1 SCHEDULE OF ITEMS B-1

B-2 DESIGNATED BASE – ALL ITEMS: ....................................................................................... B-1 B-3 MANDATORY AVAILABILITY PERIOD AND NET DAYS:....................................................... B-1 B-4 AIRCRAFT AND PILOT REQUIREMENTS ............................................................................. B-2 B-5 STANDBY HOURS PER DAY (PILOT) ................................................................................... B-3 B-6 EXTENDED STANDBY HOURLY RATE (PILOT) ................................................................... B-3 B-7 DAILY AVAILABILITY OFFERED RATE ................................................................................. B-3 B-8 FUEL PRICE BASIS ................................................................................................................ B-4 B-9 AUTHORIZED ORDERING ..................................................................................................... B-5

B-10 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS) ............ B-5

B-11 EXCISE TAXES ...................................................................................................................... B-5

SECTION C - DESCRIPTION/SPECIFICATIONS/EXHIBITS

C-1 SCOPE OF CONTRACT .........................................................................................................C-1 C-2 GENERAL CERTIFICATIONS ................................................................................................C-1 C-3 GOVERNMENT FURNISHED PROPERTY ............................................................................C-1 C-4 AIRCRAFT ..............................................................................................................................C-2 C-5 AIRCRAFT MAINTENANCE ...................................................................................................C-5 C-6 AIRCRAFT AND EQUIPMENT SECURITY .............................................................................C-6 C-7 AVIONICS REQUIREMENTS .................................................................................................C-6 C-8 CONTRACTOR FURNISHED AVIONICS SYSTEMS ..............................................................C-7 C-9 AVIONICS INSTALLATION AND MAINTENANCE STANDARDS ......................................... C-15 C-10 OPERATIONS ....................................................................................................................... C-16 C-11 PERSONNEL ........................................................................................................................ C-19 C-12 CONDUCT AND REPLACEMENT OF PERSONNEL ............................................................ C-21 C-13 SUSPENSION AND REVOCATION OF PERSONNEL ......................................................... C-21

C-14 SUBSTITUTION OR REPLACEMENT OF PERSONNEL, AIRCRAFT, AND EQUIPMENT ... C-21

C-15 FLIGHT HOUR AND DUTY LIMITATIONS ............................................................................ C-22 C-16 ACCIDENT PREVENTION AND SAFETY ............................................................................. C-23 C-17 MISHAPS .............................................................................................................................. C-24 C-18 PERSONAL PROTECTIVE EQUIPMENT ............................................................................. C-25 C-19 INSPECTION AND ACCEPTANCE ....................................................................................... C-25 C-20 PRE-USE INSPECTION EXPENSES ................................................................................... C-26 C-21 RE-INSPECTION EXPENSES .............................................................................................. C-27 C-22 INSPECTIONS DURING USE ............................................................................................... C-27 C-23 CONTRACT PERIOD AND RENEWAL OPTION .................................................................. C-27

C-24 MANDATORY AVAILABILITY PERIOD (MAP) INCLUDING EXTENDED AND OPTIONAL

USE ................................................... ……………………………………………………………...C-27 C-25 DAILY AVAILABILITY REQUIREMENTS .............................................................................. C-28 C-26 UNAVAILABILITY ................................................................................................................. C-29 C-27 ASSIGNED WORK LOCATION(S) ........................................................................................ C-27 C-28 ORDERED STANDBY .......................................................................................................... C-30 C-29 PAYMENT FOR FLIGHT ....................................................................................................... C-30 C-30 PAYMENT FOR CANCELLED, DELAYED OR SHORT DURATION FLIGHT ....................... C-30 ii

C-31 TRANSPORTATION OF RELIEF PILOT(S) AND ADDITIONAL PILOT COSTS ................... C-31 C-32 PAYMENT FOR SUBSTITUTE OR REPLACEMENT AIRCRAFT ......................................... C-31 C-33 ADDITIONAL AIRCRAFT AFTER CONTRACT AWARD ....................................................... C-31 C-34 FOOD AND DRINK ............................................................................................................... C-31 C-35 MISCELLANEOUS COSTS TO THE CONTRACTOR ........................................................... C-31 C-36 PAYMENT FOR OVERNIGHT ALLOWANCE ....................................................................... C-31 C-37 PAYMENT PROCEDURES ................................................................................................... C-32 C-38 RESERVED .......................................................................................................................... C-32 C-39 PAYMENT FOR SERVICE IN THE OPTIONAL-USE PERIOD ............................................. C-32 C-40 REIMBURSEMENT FOR MOBILIZATION AND DEMOBILIZATION COSTS ........................ C-33 C-41 PAYMENT FOR SUBSTITUTE/REPLACEMENT AIRCRAFT ............................................... C-33 C-42 PAYMENT FOR OVERNIGHT ALLOWANCE ....................................................................... C-33 C-43 DEFINITIONS ....................................................................................................................... C-34 C-44 ABBREVIATIONS ................................................................................................................. C-38 C-45 LIST OF EXHIBITS ............................................................................................................... C-39

EXHIBIT 01 - WAGE DETERMINATION INFORMATION ..................................................... C-42 EXHIBIT 02 - RESTRAINT SYSTEMS CONDITION INSPECTION GUIDELINES ................ C-68 EXHIBIT 03 - AUX-FM RADIO INTERFACE FS/OAS A-17 ................................................... C-69 EXHIBIT 04 - AVIONICS OPERATIONAL TEST STANDARDS FS/OAS A-24 ...................... C-70 EXHIBIT 05 - OPERATIONS AND SAFETY INFORMATION FOR PILOTS .......................... C-78 EXHIBIT 06 - SAFECOM: AVIATION SAFETY COMMUNIQUE........................................... C-85 EXHIBIT 07 - ADDITIONAL ASSISTANCE ........................................................................... C-86 EXHIBIT 08 - PERFORMANCE REPORT ............................................................................. C-87

SECTION D - CONTRACT CLAUSES

D-1 CONTRACT CLAUSES INCORPORATED BY REFERENCE .................................................D-1

D-2 ADDENDUM TO 52.212-4 CONTRACT TERMS AND CONDITIONS -

COMMERCIAL ITEMS ............................................................................................................ D-1 D-3 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS ........................................D-1

D-4 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS ................................................................................................. D-7 D-5 OPTION TO EXTEND SERVICES ..........................................................................................D-7 D-6 OPTION TO EXTEND THE TERM OF THE CONTRACT........................................................D-7 D-7 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES ...........................................D-8 D-8 ECONOMIC PRICE ADJUSTMENT CONTRACT FLIGHT RATES .........................................D-8 D-9 PROPERTY AND PERSONAL DAMAGE ...............................................................................D-8

D-10 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS - COMMERCIAL ITEMS ...........................................D-9

SECTION E - SOLICITATION PROVISIONS

E-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS ................................................... E-1 E-2 EVALUATION—COMMERCIAL ITEMS .................................................................................. E-2 E-3 AWARD PROCESS ................................................................................................................ E-3 E-4 MISSION SAFETY BRIEFING BULLET TOPICS .................................................................... E-3 E-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (FAR 52.209-5) (APR 2010) .. E-3 E-6 INFORMATION REGARDING RESPONSIBILITY MATTERS (FAR 52.209-7) (APR 2010) .... E-5 E-7 OFFEROR REPRESENTATIONS AND CERTIFICATIONS -- COMMERCIAL ITEMS ............ E-7 iii

E-8 SERVICE OF PROTEST (FAR 52.233-2) (SEP 2006)………………………………………….E-22

E-9 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX

LIABILITY OR A FELONY CONVICTION (AGAR 452.209 – 70) (DEVIATION 2012-01)

(FEB 2012) (ALTERNATE 1)……………………………………………………………………….E-22

EXHIBIT 1 - PAST PERFORMANCE INFORMATION………………………………………………..….E-24

EXHIBIT 2 - SAFETY AND TRAINING……………………………………………………………………..E-25

EXHIBIT 3 - SUMMARY OF ACCIDENTS…………………………………………………………………E-27

EXHIBIT 4 - SYNOPSIS OF SAFETY PROGRAM………………………………………………………..E-28

EXHIBIT 5 - LIGHT FIXED WING MISSION SAFETY BRIEFING BULLET TOPICS ........................ E-30 EXHIBIT 6 - LIGHT FIXED WING AIRCRAFT MAKE AND MODELS ............................................... E-31

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

AG-024B-S-12-9104

6. SOLICITATION ISSUE

DATE

04/09/2012

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JEFFREY T. MCGINLEY

b. TELEPHONE NUMBER (No collect calls)

Phone (208) 387-5350

FAX (208) 387-5384

8. OFFER DUE DATE/

LOCAL TIME

05/01/2012

4:00 PM MDT

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: 100% FOR:

U.S. FOREST SERVICE, CONTRACTING

NATIONAL INTERAGENCY FIRE CENTER

OWYHEE BUILDING – MS 1100

3833 S DEVELOPMENT AVE

BOISE, ID 83705-5354

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

NAICS: 481211

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8 (A)

SIZE STANDARD:

1500 Employees

11. DELIVERY FOR FOB DESTINA-

TON UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

See Block 9

17a. CONTRACTOR/ CODE FACILITY 18a. PAYMENT WILL BE MADE BY CODE

OFFEROR CODE

ALBUQUERQUE SERVICE CENTER

INCIDENT BUSINESS – CONTRACTS

101B SUN AVENUE, NE

ALBUQUERQUE, NM 87109

TELEPHONE NO. NINE-DIGIT DUNS NO. .

17b CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

IS CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

SEE SECTION B (ATTACHED)

EXCLUSIVE USE LIGHT FIXED WING AIRCRAFT

SERVICES USFS REGION 1, GRANGEVILLE, ID

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 .

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

HEREIN.

29. AWARD OF CONTRACT: REF. _________________ __ OFFER

DATED _______________ . YOUR OFFER ON SOLICITATION (BLOCK

5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET

FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNED (Type or pr int) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or pr int)

JEFFREY T. MCGINLEY

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION NOT USABLE STANDARD FORM 1449 (REV. 5/2011)

Prescribed by GSA - FAR (48 CFR) 53.212

Grangeville, ID

SECTION B

SCHEDULE OF ITEMS

B-1

B-1 SCHEDULE OF ITEMS

It is the intent of this solicitation to secure multiple Fixed Price with Economic Price Adjustment contracts for one(1) base year and a four (4) one year optional periods for the daily availability rate. The flight rate will be an indefinite quantity with no guarantee of flight hours provided by the Government.

The base year of the resultant contract will have an effective period from the date of contract award through May 25, 2013. At the Government’s option, the contract may be renewed for four additional one-year options.

Option 1 is scheduled to have an effective date of May 25, 2013 through May 24, 2014.

Option 2 is scheduled to have an effective date of May 25, 2014 through May 24, 2015.

Option 3 is scheduled to have an effective date of May 25, 2015 through May 24, 2016.

Option 4 is scheduled to have an effective date of May 25, 2016 through May 24, 2017.

Two fixed Wing Aircraft fully operated and maintained, meeting the requirements of this schedule and the specifications for operation at the designated bases, during the periods shown below:

B-2 DESIGNATED BASE – ALL ITEMS:

(a) Name: Grangeville Air Center, Idaho County Airport (S80)

(b) National Forest: Clearwater and Nez Perce National Forests

(c) Elevation: 3310

(d) Runway length: 5100

B-3 MANDATORY AVAILABILITY PERIOD AND NET DAYS:

Item #1

Mandatory Availability Period: 104 Calendar Days.

MAP Period: June 13 through September 25

Item #2

Mandatory Availability Period: 68 Calendar Days.

MAP Period: July 2 through September 8.

Grangeville, ID

B-2

B-4 AIRCRAFT AND PILOT REQUIREMENTS

(Shown by an X in the Block) Offerors to bid on the items marked with an X.

*Note: In Pressurized and non-pressurized aircraft, pilots shall meet 14 CFR Part 135.89 Standards.

AIRCRAFT ITEM #1

Single Engine –Min. 285 horsepower (# of seats: 6 ) X

High Wing X

Turbocharged (If not turbocharged needs to meet aircraft performance requirements as per Section C-4)

Turboprop

Pressurized*

Non-Pressurized* X

Air Tactical Type 2 X

Flight Meter X

Survival Kit X

Large Cargo Door X

Resource Reconnaissance X

Fire Surveillance Reconnaissance X

Cell Phone X

PILOT REQUIREMENTS BY ITEM

(Authorizations may be obtained after award)

Relief Pilot(s) Required X

Mountain Remote Authorization X

Air Tactical X

AIRCRAFT ITEM #2

Single Engine – (# of seats: 4 ) X

High Wing X

Turbocharged (If not turbocharged needs to meet aircraft performance requirements as per Section C-4)

Turboprop

Pressurized*

Non-Pressurized* X

Air Tactical Type 2 X

Flight Meter X

Survival Kit X

Resource Reconnaissance X

Fire Surveillance Reconnaissance X

Cell Phone X

PILOT REQUIREMENTS BY ITEM

(Authorizations may be obtained after award)

Relief Pilot(s) Required X

Mountain Remote Authorization X

Air Tactical X

Grangeville, ID

B-3

**Note: The Item 1 duty pilot and relief pilot must maintain authorization and be available to perform mountain/remote operations to at least the following category 4 airstrips:

Dixie 1D05 Fish Lake S92 Moose Creek 1U1 Shearer 2U5 Elk City S90

Vendor to Complete

Item No. Make/Model/Year N#

No. of Pax

HP

(1)

Fuel (2)

Empty Weight

Maximum Certified

Gross Weight

Useful Load

(a) If turbo-charged indicate by adding a “(T)” after the entry.

(b) Fuel consumption expressed in gallons per hour at 65% power, at 5,000 feet MSL, at ISA, as stated in Aircraft Flight Manual.

B-5 STANDBY HOURS PER DAY (PILOT)

9 Hours Standby per day

B-6 EXTENDED STANDBY HOURLY RATE (PILOT)

$45.00 per hour

B-7 DAILY AVAILABILITY OFFERED RATE

Vendor to Complete

SERVICES

ITEM 1 Grangeville, ID QUANTITY UNIT PRICE TOTAL

Daily Availability - 2012 Not subject to annual EPA 104 Days $ $

Daily Availability - 2013 Not subject to annual EPA 104 Days $ $

Daily Availability - 2014 Not subject to annual EPA 104 Days $ $

Daily Availability - 2015 Not subject to annual EPA 104 Days $ $

Daily Availability - 2016 Not subject to annual EPA 104 Days $ $

Optional Use Flight Rate** Subject to annual

Adjustments per Section D-3 N/A $ N/A

Grangeville, ID

B-4

SERVICES

ITEM 2 Grangeville, ID QUANTITY UNIT PRICE TOTAL

Daily Availability - 2012 Not subject to annual EPA 68 Days $ $

Daily Availability - 2013 Not subject to annual EPA 68 Days $ $

Daily Availability - 2014 Not subject to annual EPA 68 Days $ $

Daily Availability - 2015 Not subject to annual EPA 68 Days $ $

Daily Availability - 2016 Not subject to annual EPA 68 Days $ $

Optional Use Flight Rate** Subject to annual

Adjustments per Section D-3 N/A $ N/A

**Optional Use Flight Rate will not be used in the evaluation of quotes.

The Government does not guarantee any flight hours under this contract.

The following provides total number of flight hours flown under the previous contract.

Prior LIght Fixed Wing Exclusive Use

YEAR HOURS FLOWN

2003 816

2004 397

2005 415

2006 524.5

2007 609.7

2008 245.9

2009 276.9

2010 312.8

2011 273.4

Average 350.0

The Offeror warrants that the price(s) offered do not include any contingency amount for price adjustments provided in the Economic Price Adjustment Clause.

B-8 FUEL PRICE BASIS

(a) The following stated fuel prices are the basis for economic price adjustment of the fuel portion of the flight rate, as stated in the Economic Price Adjustment clause (D-8) of this contract:

(1) $ 5.96/gallon for 100 LL Avgas

(2) $ 5.63/gallon for Jet A.

Prices for fuel are obtained from the sources listed in D-8 (2). The average fuel prices listed above were gathered February 16, 2012.

Note: Only aviation grade fuels are acceptable for aircraft under this contract.

Grangeville, ID

B-5

B-9 AUTHORIZED ORDERING

The following office(s) or individuals are authorized to order services under this Contract:

Grangeville Dispatch

Clearwater-Nez Perce Zone Aviation Officer or acting

Clearwater-Nez Perce Fixed-Wing Coordinator or acting

Additional individuals, as authorized by the Contracting Officer.

B-10 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)

The Contractor Performance Assessment Reporting System (CPARS) shall be used by the Forest Service to track performance under this contract. For details, please visit http://www.cpars.csd.disa.mil/cparsmain.htm.

B-11 EXCISE TAXES

Excise taxes shall be included in your contract price IAW FAR Clause 52.212-4(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

http://www.cpars.csd.disa.mil/cparsmain.htm

Grangeville, ID

SECTION C

DESCRIPTION/SPECIFICATIONS/EXHIBITS

C-1

C-1 SCOPE OF CONTRACT

The intent of this solicitation and any resultant contract is to obtain services of light, high-fixed-wing aircraft fully operated by qualified personnel and equipped to meet specifications for use in missions for the administration and protection of Public Lands. During the Mandatory Availability Period and any extensions thereof, the aircraft will be made available for the exclusive use of the Government seven days per week.

(a) The furnished light fixed wing aircraft will be used for incident support and may also be used for other project, law enforcement and administrative flights. If the contractor agrees to perform law enforcement flights, such agreement shall be in writing.

(b) The Government has interagency and cooperative agreements with other Federal and State Agencies and private landholders. Aircraft may be dispatched under this contract for such use.

(c) The Government may designate alternate bases for temporary operation.

(d) The Contracting Officer may, with the Contractor’s agreement, release the Contractor from the contract for short periods of time to perform outside work such as search and rescue for other Federal, State, or local agencies or private parties. During the period of such release, the Forest Service is not responsible for any payment or liability.

C-2 GENERAL CERTIFICATIONS

(a) Contractors shall hold a current Federal Aviation Administration (FAA) Air Carrier or Operating Certificate. Aircraft offered shall be listed by make, model, series, and registration number on the Operator’s 14 CFR 135 Operating Certificate.

(b) Aircraft shall conform to its approved type design, be maintained and operated in accordance with the requirements of the 14 CFR 135 not withstanding the aviation regulations of the States in which the aircraft may operate except those requirements specifically waived by the CO.

C-3 GOVERNMENT FURNISHED PROPERTY

(a) If Government Furnished Property (GFP) is provided, the Contractor shall be required to sign a property receipt document. Upon Government request, GFP shall be returned to the Government in accordance with GFP (Short Form) FAR Clause 52.245-4 (APR 1984).

(b) The Government will deliver the following items to the Contractor upon arrival at the Designated Base:

Items Description Quantity and

Aviation headset

Interagency Aviation Transportation of Hazardous Materials Guide.

DOT Special Permit and the Interagency Aviation Transport of Hazardous Materials Handbook/Guide NFES 1068)

1 per a/c

Grangeville, ID

C-2

C-4 AIRCRAFT

(a) The aircraft furnished shall have certified power plant and airframe log books and other necessary papers substantiating the maintenance, overhaul, and airworthiness history.

(b) Aircraft Performance Requirements.

(1) Single engine airplanes must have a power loading of not more than 13.5 pounds per horsepower.

(2) Minimum of 120 KIAS cruising speed at 75% BPH or Maximum Recommended Cruise Power, at 5000 feet pressure altitude, at ISA, as stated in Aircraft Flight Manual.

(3) Single engine aircraft shall be capable of at least 200 horse power; per engine; any engine developing less than 240 horse power shall be turbo/super charged.

(4) Rate of climb at least 800 feet per minute at 5000 feet pressure altitude, ISA plus 20 degrees centigrade.

(5) Airplanes under this contract have the following additional requirements:

(i) Item 1 Six place airplane.

(A) 1000 pound minimum payload.

(B) Not less than 285 horsepower.

(ii) Item 2 Four place airplane.

(A) 530 pound payload on a Standard Day at sea level.

(B) A minimum of six (6) cubic feet of baggage space.

(iii) Items 1 and 2 Front seats shall have FAA approved 4 point retractable shoulder harnesses (BAS Inertia Reel Shoulder Harness/Lap Belt System or equivalent).

(6) 4 ½ hours of fuel computed at 75% BPH or Maximum recommended Cruise power at 5000 feet pressure altitude, ISA plus 20 degrees Centigrade.

(7) High wing configuration.

(c) Aircraft Condition. The aircraft shall be in airworthy condition throughout the performance period. All equipment required for original certification shall be installed and operable or be deferrable by an FAA approved Minimum Equipment List (MEL).

(1) All aircraft and installed equipment furnished under this contract shall be operable, free of damage, and in good repair. Aircraft systems and components shall be free of leaks, except within limitations specified by the manufacturer.

Grangeville, ID

C-3

(2) The aircraft interior shall be clean and neat. There shall be no un-repaired tears, rips, cracks, or other damage to the interior. All interior materials must meet FAA standards.

(3) The aircraft exterior finish, including the paint, shall be clean, neat, and in good condition (i.e. no severe fading or large areas of flaking or missing paint etc.). High visibility paint schemes are desired. Any corrosion shall be within manufacturer or FAA acceptable limits.

(4) All windows and windshields shall be clean and free of scratches, cracks, crazing, distortion, or repairs, which hinder visibility. Repairs such as safety wire lacing and stop drilling of cracks are not acceptable as permanent repairs. Prior to acceptance temporarily repaired windows and windshields shall have permanent repairs completed or shall be replaced.

(5) Fire extinguishers, as required by CFR 135.155, shall be hand-held bottle(s), with a minimum of 1.5 lbs capacity and 2-B: C rating. Fire Extinguishers shall be maintained in accordance with current NFPA 10 standards and mounted with a quick release attachment accessible to the flight crew while seated.

(6) Each aircraft shall carry current copies of the following:

(i) Contract and all modifications.

(ii) Aeronautical charts covering area of operation

(iii) Exemption DOT-E-9198

(iv) Aviation Transportation of Hazardous Materials Guide

(7) Flight Hour Meter. Each aircraft shall be equipped with a flight hour meter, which measures actual flight time from takeoff to landing in hours and tenths.

(8) Cargo Restraint. The Contractor shall furnish tie downs, net(s), or cargo straps meeting requirements of Federal Aviation Regulations to restrain cargo while in flight.

(9) Safety Belts. The aircraft furnished under this contract shall have safety belts meeting requirements of Federal Aviation Regulations for all occupants (See Exhibit 03).

All occupants shall wear safety belts during takeoffs and landings, when flying within 1,000 feet of the ground, and at other times as specified by the pilot. Front seats shall have FAA approved 4 point retractable shoulder harnesses (BAS Inertia Reel Shoulder Harness/Lap Belt System or equivalent).

Grangeville, ID

C-4

(10) First Aid Kit (Aeronautical) (Required). First aid kit shall be in a dust-proof and moisture-proof metal or heavy plastic container. The kit shall be readily accessible to the pilot and passengers. The contents will include the following minimum items:

Item Description Quantity

Adhesive bandage compresses (3 inches long) 8

Antiseptic or alcohol wipes (packets) 10

Bandage compresses, (4 inches) 4

Triangular bandage compresses, 40 inch (sling) 2

Roller bandage, 4 inch x 5 yards (gauze) 2

Adhesive tape, 1 inch x 5 yards (standard roll) 1

Bandage scissors 1

Body Fluids Barrier Kit: 1

2-pair of latex gloves

1-face shield

1-mouth-to-mouth barrier

1-protective gown

2-antiseptic towelettes

1-biohazard disposal bag

Notes: Splints are recommended if space permits.

Kits may be commercially available types which are FAA approved for the appropriate numbers of crew and passengers carried.

(11) Survival Kit (Required). Aircraft will have sufficient equipment to sustain personnel for a 24-hour period. As a minimum, the survival kit will include the following:

Item Item

Knife Signal Mirror

Aviation Type Signal Flares (6-each)

Matches (2-small boxes in waterproof containers)

Space Blanket (1-per occupant)

Water (1-quart per occupant {not required when operating over areas with adequate drinking water)

Food (2-days emergency rations per occupant)

Candles

Collapsible Water Bag Whistle

Magnesium Fire Starter Nylon Rope or Parachute Cord (50 feet)

Grangeville, ID

C-5

Suggested Survival Kit Items Dependent upon Terrain and Climate

Item Item

Container w/carrying Handle or Straps

Individual First Aid Kit

Large Plastic Bags Signal Panels

Flashlight with Spare Batteries

Hand Saw or Wire Saw

Collapsible Shovel Sleeping Bag (1-per two occupants)

Survival Manual (Arctic/Desert)

Snowshoes

Insect Repellant Axe or Hatchet

Insect Head net (1-per occupant)

Gill Net/Assorted Fishing Tackle

Personal ELT Sunscreen

Note: A hand-held 760 channel VHF transceiver radio or satellite phone is recommended. It should be located on a crewmember rather than placed in the aircraft survival kit.

C-5 AIRCRAFT MAINTENANCE

(a) All aircraft shall be maintained to 14 CFR Part 135 standards. The Contractor shall provide or arrange for sufficient maintenance capability to keep the aircraft in airworthy condition. The Contractor shall provide maintenance when needed, either by an A&P mechanic at the designated base, or at an approved maintenance facility.

(b) The Contractor shall identify to the Government the maintenance facilities and/or maintenance personnel used to fulfill the requirements of this contract.

(c) Aircraft operated with components and accessories on approved TBO extension programs are acceptable provided the Contractor who provides the aircraft must be the holder of the approved extension authorization (not the owner if the aircraft is leased), and shall operate in accordance with the extension.

(d) Mechanics assigned to work on aircraft shall have appropriate FAA certification and ratings or shall at all times be working in the presence of one so certified and rated.

(e) Compliance with applicable mandatory manufacturer's bulletins, as required by operations specifications, FAA Airworthiness Directives (AD), and the correction of maintenance deficiencies shall be accomplished prior to delivery and continue during contract performance.

(f) All maintenance shall be accomplished in accordance with the standards established by 14 CFR Part 135; Advisory Circular (AC) 43.13, and the manufacturer's instructions and in accordance with those procedures established in the Contractor's maintenance program approved under 14 CFR Part 135 Operations Specifications.

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(g) A copy of the current maintenance record required by 14 CFR 91.417 shall be kept at the Principal Base of Operation or maintenance facility.

(h) A test flight shall be performed at the Contractor's expense following overhaul, repair, and replacement of any engine (installations of reciprocating engines that are new, rebuilt, or overhauled shall accumulate 3-hours of operation, including 2 hours in flight, prior to Government use), power train, or control equipment, and following any adjustment of the flight control systems before the aircraft resumes service under this contract. The result of any test flight shall be logged in the aircraft flight records by the Pilot. Results of test flights shall be reported to the U.S. Forest Service Aircraft Maintenance Inspector (AMI) before the aircraft is returned to contract availability.

(i) When any non-scheduled maintenance or repairs are performed due to mechanical or equipment deficiencies, a Government Aircraft Maintenance Inspector and the Contracting Officer shall be notified for "return to contract available” status, before the aircraft performs under the contract.

(j) The Interagency Airplane Data Record Card or Point-to-Point Aircraft Data Card shall be posted inside the aircraft.

(k) All weighing of aircraft shall be performed on scales that have been certified. The certifying agency may be any accredited weights and measures laboratory.

C-6 AIRCRAFT AND EQUIPMENT SECURITY

(a) The security of Contractor provided aircraft and equipment is the responsibility of the Contractor.

(b) Aircraft shall be electrically and/or mechanically disabled by two independent security systems whenever the aircraft is unattended. Deactivating security systems shall be incorporated into preflight checklists to prevent accidental damage to the aircraft or interfere with safety of flight.

(c) Examples of Unacceptable disabling systems are:

(1) Locked door/windows; and/or

(2) Fenced parking areas.

C-7 AVIONICS REQUIREMENTS

(a) It is recommended that a complete set of schematic and wiring diagrams, covering all installed avionics systems, will be available at vendors Principal Base of Operations or maintenance facility.

(b) Required avionics systems and contractor offered avionics/communication equipment must meet the performance specifications as specified in FS/OAS A-24 at:

http://www.nifc.gov/NIICD/documents.html http://www.fs.fed.us/fire/niicd/documents.html

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C-8 CONTRACTOR FURNISHED AVIONICS SYSTEMS

The following required avionics systems shall be furnished, installed, and maintained by the Contractor in accordance with the manufacturer’s specifications and the installation and maintenance standards. Point-to-point flights require no additional systems other than those required by 14 CFR Part 135. Aircraft operating to or from airfields or airstrips designated as Category 4 and are not otherwise conducting special use flights must meet the requirements of

(b) (5) and (6) below. Special Use flights require the following avionics systems dependent upon the type of mission flown (Resource Reconnaissance, Fire Reconnaissance, or Air Tactical) in addition to those requirements specified in 14 CFR Part 135.

(a) Aircraft Avionics. The use of mobile (vehicle type) radios in aircraft is prohibited.

(b) Resource Reconnaissance and Fire Reconnaissance Aircraft shall meet all of the following:

(1) An 406 MHz ELT with a GPS/FMS interface registered with the National Oceanic and Atmospheric Administration (NOAA).

(2) An aeronautical VHF-AM radio transceiver.

(3) Instruments and lighting for 14 CFR Part 135 night VFR operations (135.159 & 135.161).

(4) A GPS Unit.

(5) An Automated Flight Following (AFF) system.

and

(6) For Resource Reconnaissance missions:

either

(i) One (minimum) VHF-FM Aeronautical Antenna. The government (i.e.

dispatching office) would furnish one portable VHF-FM radio with a female BNC to appropriate radio antenna adapter (Pomona 3837 (some marked POMONA4160) or equivalent).

or the following three (3) items.

(ii) An Audio Control System.

(iii) An aeronautical VHF-FM radio transceiver.

(iv) An Intercommunications System.

(7) For Fire Reconnaissance missions:

either

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(i) Two (minimum) VHF-FM Aeronautical Antennas. The government (i.e.

dispatching office) would furnish two (2) portable VHF-FM radios with female BNC to appropriate radio antenna adapters (Pomona 3837 (some marked POMONA4160) or equivalent). Fire Reconnaissance aircraft shall have a dedicated guard receiver. The first portable radio would be for tactical use while the second shall be solely used for Air Guard.

or the following three (3) items.

(ii) An Audio Control System.

(iii) An aeronautical VHF-FM radio transceiver.

(iv) An Intercommunications System.

Note: For Resource Reconnaissance and Fire Reconnaissance only. The Relm B/K KFM-985 VHF-FM radio may be used until 12/31/2009. The KFM-985 shall meet Aeronautical VHF-FM radio transceiver specifications with the exception that five (5) watt nominal transmitter power output is acceptable.

(c) Air Tactical Aircraft. Air Tactical aircraft shall meet all the following (as required by Type):

(1) All Air Tactical Types:

(i) An 406 MHz ELT with a GPS/FMS interface and be registered with the National Oceanic and Atmospheric Administration (NOAA).

(ii) Two aeronautical VHF-AM radio transceivers.

(iii) Instruments and lighting for 14 CFR Part 135 night VFR operations (135.159 & 135.161).

(iv) A Transponder, Altitude Encoder and Static Systems.

(v) An Automated Flight Following (AFF) system.

Note: Regardless of available aircraft equipment or capabilities, Supplemental Air Attack Kit installations in any Type shall not elevate the aircraft’s capability beyond that Type for which the aircraft would normally be carded, if the supplemental radio kit were removed.

Note: If an approved TCAS/TCAD is furnished, the aircraft shall be identified as a “Type I with TCAS/TCAD” or a “Type II with TCAS/TCAD”.

(2) Type I:

(i) A panel mounted GPS.

(ii) Separate audio control systems for the Pilot and Co-Pilot/ATGS.

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(iii) A set of audio/mic jacks with PTT capability in the rear seat for an ATGS instructor connected to the Co-Pilot/ATGS’s audio control system. A separate audio control system for the instructor is acceptable.

(iv) Two permanently installed aeronautical VHF-FM radio transceivers.

(v) An Intercommunication system and either

(vi) Provisions for an Auxiliary VHF-FM Portable Radio.

or

(vii) A third aeronautical VHF-FM radio transceiver.

(3) Type II:

(i) A panel mounted GPS.

(ii) Separate audio control systems for the Pilot and Co-Pilot/ATGS.

(iii) A set of audio/mic jacks with PTT capability in the rear seat for an ATGS instructor connected to the Co-Pilot/ATGS’s audio control system. A separate audio control system for the instructor is acceptable.

(iv) One permanently installed aeronautical VHF-FM radio transceiver.

(v) An Intercommunication system and either

(vi) Provisions for an Auxiliary VHF-FM Portable Radio.

or

(vii) A second aeronautical VHF-FM radio transceiver.

(4) Type III:

(i) A GPS unit. (CO may require a panel mounted GPS.)

(ii) An Audio Control System.

(iii) A permanently installed aeronautical VHF-FM radio transceiver.

(iv) An Intercommunications System.

(5) Type IV:

(i) A GPS unit. (CO may require a panel mounted GPS.)

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(ii) An Audio Control System.

(iii) Two VHF-FM aeronautical antennas.

(iv) An Accessory Power Source.

(v) The floor space between the Pilot and Co-Pilot/observer seats shall be free of all obstructions for Supplemental Air Attack kit installation.

Note: If the Contractor provides an approved Supplemental Air Attack Kit, the aircraft shall be identified as a “Type IV with radio kit”.

(d) Selected Additional Avionics Requirements. The following additional items may be required to meet local needs. When the option block is checked, the operator shall install and maintain the checked equipment. If an item is checked and already is a required item, then the checked item is an additional requirement.

An aeronautical VHF-AM radio transceiver.

A panel mounted GPS in lieu of a handheld GPS.

A moving map capable navigation system.

A GPS Data Connector.

A panel mounted VOR receiver system.

Provisions for IFR operation.

A UHF Aeronautical Transceiver.

A Low Band Aeronautical Transceiver.

A Project 25 compliant digital aeronautical VHF-FM radio transceiver.

Provisions for an Auxiliary VHF-FM Portable Radio.

The floor space between the Pilot and Co-Pilot/observer seats shall be free of all obstructions for supplemental radio kit installation.

A VHF-FM Aeronautical Antenna.

A UHF Aeronautical Antenna.

A Low Band Aeronautical Antenna.

An Accessory Power Source.

A Transponder, Altitude Encoder and Static Systems (Reconnaissance).

A DME system.

TCAS or TCAD

An Audio Control System.

A separate audio control system for the ATGS instructor.

An Intercommunication System for the Pilot and Co-Pilot/observer.

An Intercommunication System for the Pilot, Co-Pilot/observer and all passengers.

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(c) Specifications.

All required avionics systems shall be furnished, installed, and maintained by the Contractor in accordance with the manufacturer’s specifications and the installation and maintenance standards of this section.

(1) Accessory Power Source

A power connector (MS3112E12-3S) protected by a 15 to 20 amp circuit breaker directly connected to the avionics or aircraft power buss. The connector shall be permanently mounted in a location convenient to the Co-Pilot/observer. Pin A shall be +24 VDC in 24 volt aircraft, Pin B shall be aircraft ground, and Pin C shall be +12 VDC in 12 VDC aircraft. NEVER apply power to both Pins A and C simultaneously. See FS/AMD-A16 available at: http://www.nifc.gov/NIICD/documents.html

(2) Communications Systems

(i) Emergency Locator Transmitters

One automatic-portable/automatic-fixed or automatic-fixed Emergency Locator Transmitter (ELT) utilizing an external antenna and meeting the same requirements as those detailed for airplanes in 14 CFR Part 91.207 (excluding 14 CFR Part 91.207f), shall be installed per the manufacturer’s installation manual, in a conspicuous or marked location. ELTs certified under TSO-C91 are not acceptable. Note: Only ELTs operating on 406 MHz with a GPS/FMS interface and be registered with the National Oceanic and Atmospheric Administration (NOAA) are acceptable for this contract.

Note: After January 31, 2009, only ELTs transmitting on 406 MHz (TSO-C126 type) will be detected by satellites. The FAA recommends that any new ELT be a TSO-C126 type with a GPS/FMS interface and be registered with the National Oceanic and Atmospheric Administration (NOAA).

(ii) VHF-AM Transceivers

Panel mounted VHF-AM aeronautical transceiver (VHF-1), operating in the frequency band of 118.000 to 136.975 MHz, with a minimum of 760-channels in no greater than 25 kHz increments, and a minimum of 5-watts carrier output power.

(iii) VHF-FM Transceivers

(A) Aeronautical VHF-FM radio transceiver (FM-1). The transceiver shall operate from 150 to 174 MHz, permit the operator to program any usable frequency within that band while in flight, provide operator selection of both wide-band (25 kHz bandwidth/5 kHz modulation) and narrow-band (12.5 kHz bandwidth/2.5 kHz modulation) operation by channel for MAIN and GUARD operation. Transceivers shall be set to operate in the narrowband mode (typically indicated with a lower case “n”) unless local conditions dictate otherwise.

http://www.nifc.gov/NIICD/documents.html

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(B) Carrier output power shall be 10-watts nominal. The transceiver shall be capable of displaying receiver and transmitter operating frequency.

Transceivers shall provide both receiver and transmitter activation indicators for MAIN and GUARD. Simultaneous monitoring of both MAIN and GUARD (168.6250 MHz) is required. Scanning of GUARD is not acceptable. GUARD communications may only be used for:

emergencies; initial call; recall; and redirection.

(C) A CTCSS sub-audible tone encoder with a minimum of 32 standards selectable tones, meeting the current TIA/EIA-603A standard, shall interface with the above transceiver. The encoder shall encode a 110.9 Hz tone on all GUARD transmissions.

(D) The transceiver’s operational controls shall be mounted in a location that is convenient to both pilot and co-pilot/observer.

(E) Aircraft having two or more aeronautical VHF-FM radio transceivers need only have a GUARD receiver in the first transceiver (FM-1).

Note: All aeronautical VHF-FM transceivers will convert to multimode (P25) digital on January 1, 2010. Only P25 aeronautical compliant transceivers will be acceptable after this date.

(F) All VHF-FM transceivers (aeronautical, mobile, and portable) furnished to meet the requirements of this contract must be multimode (P25) digital by January 1, 2010. Only P25 compliant transceivers will be acceptable after this date. Multimode (P25) digital aeronautical VHF-FM transceivers must meet FS/AMD A-19. Visit the following website for a copy of FS/AMD A-19 and a current list of acceptable radios:

http://www.nifc.gov/NIICD/documents.html

Note: There are currently only two radios known to meet the fire P25 digital radio requirement: Northern Airborne Technology’s (NAT) NPX136D and Technisonic Industries’ TDFM 136. It is anticipated that a majority of operators will delay purchasing P25 digital compliant radios until the January 1, 2010 deadline. NAT and Technisonic rely on third party manufacturers for radio components, and these components may take several months to acquire. NAT and Technisonic have assured us that they will not be able to manufacture a large quantity of P25 radios in a short timeframe. Accordingly, it is highly suggested that all aviation operators place their orders for P25 digital radios as soon as possible to avoid delays in aircraft approval.

(iv) Automated Flight Following

(A) One Automated Flight Following (AFF) system compatible with the governments AFF tracking network (Webtracker). Not all available AFF systems are compatible with Webtracker nor meet Webtracker’s requirements. The contractor shall ensure that the AFF system offered is compatible with Webtracker. To view Webtracker’s current compatibility requirements and a list of previously successful AFF equipment manufacturers, refer to https://www.aff.gov.

http://www.fs.fed.us/fire/niicd/documents.html https://www.aff.gov/

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(B) The AFF system shall be powered by the aircraft’s electrical system, installed per the manufacturer’s installation manual, and operational in all phases of flight. AFF equipment shall utilize as a minimum: Satellite communications, an externally or internally mounted antenna, provide data to the Government’s Webtracker software, use aircraft power via a dedicated circuit breaker for power protection, and be mounted so as to not endanger any occupant from AFF equipment during periods of turbulence. Antennas should be placed where they have the best view of the overhead sky as possible. Externally mounted antennas are recommended to improve system performance. Any AFF manufacturer required pilot display(s) or control(s) shall be visible/selectable by the pilot(s). Remote equipment having visual indicators should be mounted in such a manner as to allow visual indicators to be easily visible.

(C) AFF communications shall be fully operational in the lower 48 states.

Contractors accepting dispatches to the State of Alaska, Southern Canada, or Western Canada must have an AFF system capable of being tracked in these locations at all times. Not all manufacturers’ AFF equipment communication links will operate effectively in all geographic areas.

(D) The contractor shall maintain a subscription service through the AFF equipment provider allowing AFF position reporting for satellite tracking via Webtracker. The position-reporting interval shall be every two minutes while the aircraft is in flight. The contractor shall register their AFF equipment with the Fire Applications Support Desk (FASD) providing: Complete tail number; manufacturer and serial number of the AFF transceiver; aircraft make and model; and Contractor contact information. If the contractor relocates previously registered AFF equipment into another aircraft, then the contractor shall contact the FASD making the appropriate changes prior to aircraft use. In all cases, the contractor shall ensure that the correct aircraft information is indicated within Webtracker. The contractor shall contact the FASD of system changes, scheduled maintenance, and planned service outages.

(E) Registration contact information, a web accessible feedback form, and additional information is available at: https://www.aff.gov. The FASD can be reached at (800) 253-5559 or (208) 387-5290.

(F) Prior to the aircraft’s annual contract inspection, the contractor shall ensure compliance with all AFF systems requirements. The contractor shall additionally perform an operational check of the system. As a minimum, the operational check shall consist of confirming the aircraft being tested is displayed in Webtracker (indicating it is currently transmitting data to Webtracker) and that all information displayed in Webtracker is current. A username and password are required to access Webtracker. Log on to the AFF website at https://www.aff.gov to request a username and password, or contact the FASD.

https://www.aff.gov/

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(G) This clause incorporates Specification Section Supplement available at: https://www.aff.gov/contract.asp with the same force and affect as if they were presented as full text herein.

(v) Navigation Systems

One panel-mounted GPS shall be permanently installed in the aircraft. The GPS shall: utilize WGS-84 datum; reference latitude and longitude coordinates in the DM…