AG024B-S-11-9007--28 Sep--2011-Final Formatted.pdf

PDF 6 MB Posted Oct 3, 2011

Attached to: The U. S. Forest Service intends to issue a Request for Proposal (RFP) for the dry lease (aircraft without fuel, crews, and pilots) of Aerial Supervision Module (ASMs) platforms (aircraft) for aerial supervision and other administrative activities.
Solicitation number: AG-024B-S-11-9007
Issued by: Department of Agriculture Forest Service Fire and Aviation Management National Interagency Fire Center

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US Forest Service Aerial Supervision Module (ASM)-Lead Plane Solicitation. Bidder Questions may be submitted not later than 1630 on 18 Oct 2011 by email to Fredrick Geijsbeek fgeijsbeek fs.fed.us or Scott Curtis scurtis fs.fed.us.

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File	Type	Posted
11-9007 Final Amendment 02.pdf	PDF	Oct 17, 2011
11-9007 Amendment 01.docx	DOCX document	Oct 14, 2011
Amend 01-BQ Answers 11-9007.docx	DOCX document	Oct 14, 2011

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OFFEROR’S COPY

(Ref. 48 CFR 1)

This solicitation can be downloaded from the following Internet site: www.fedbizopps.gov

Issuing Office:

U.S. Forest Service National Interagency Fire Center – Contracting Owyhee Bldg, Suite 1100 3833 S. Development Avenue Boise, ID 83705-5354

Offers Are Solicited For:

Aerial Supervision Module (ASM) Platforms

Solicitation No:

AG-024B-S-11-9007

Issue Date:

03 Oct 2011

IMPORTANT – NOTICE TO OFFEROR

Information and instructions for submission of offers are contained in the attached Solicitation as indicated below:

SF-1449, Solicitation/Contract/Order for Commercial Items

Section L, Instructions, Conditions, and Notices to Offerors

Section J, List of Exhibits

PROPOSALS ARE DUE BY 4:30 PM MDT 02 Nov 2011

Before mailing your offer, please recheck the following:

Does your offer set forth full, accurate, and complete information as required by this solicitation including Attachments, Exhibits and acknowledgement of any amendments that were issued?

Have you rechecked your figures, including calculations on your worksheet?

Have you received your Data Universal Numbering System (DUNS) Number and complied with the Central Contractor Registration requirements of FAR 52.212-1?

Have you completed the annual representations and certifications via the Online Representations and Certifications Application (ORCA) website at http://orca.bpn.gov ?

Have you completed, signed, and enclosed all required documents?

Offerors may call Fred Geijsbeek for information about this solicitation at (208) 387-5682 or Scott Curtis at

(208) 387-5882 for technical questions about the specifications in this solicitation.

―The policy of the United States Department of Agriculture Forest Service prohibits discrimination on the basis of race, color, national origin, age, religion, sex, disability, family status, and/or political affiliation.‖ Persons believing they have been discriminated against in any Forest Service related activity should write to: Chief, Forest Service, USDA, P. O. Box 96090, Washington, DC 20090-6090.

http://orca.bpn.gov/

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

2. CONTRACT NO.

AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

AG-024B-S-11-9007

6. SOLICITATION

ISSUE DATE

03 Oct 2011

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Fredrick K Geijsbeek

b. TELEPHONE NUMBER (No collect calls)(208) 387-5682

8. OFFER DUE DATE/

LOCAL TIME

02 Nov 2011 – 1630 MDT

9. ISSUED BY CODE 024B 10. THIS ACQUISITION IS

USDA, FOREST SERVICE - CONTRACTING

NATIONAL INTERAGENCY FIRE CENTER

OWYHEE BLDG, SUITE 1100

3833 S. DEVELOPMENT AVENUE

BOISE, ID 83705-5354

UNRESTRICTED OR SET ASIDE: 100% FOR:

NAICS: 532411

SIZE STANDARD: $ 7 M

SMALL BUSINESS EMERGING

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED VETERAN-

8(A) OWNED SMALL BUSINESS

13a. THIS CONTRACT

IS A RATED ORDER

UNDER DPAS (15 CFR

700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

11. DELIVERY FOR FOB

DESTINTION UNLESS

BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 16. ADMINISTERED BY CODE

15. DELIVER TO CODE

17a.

CONTRACTOR/

CODE

FACILIT

Y 18a. PAYMENT WILL BE MADE BY

CODE

OFFEROR CODE

ALBUQUERQUE SERVICE CENTER

INCIDENT BUSINESS – CONTRACTS

101B SUN AVENUE, NE

ALBUQUERQUE, NM 87109

TELEPHONE NO. ____.

NINE-DIGIT DUNS NO. _ .

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18A

UNLESS BLOCK BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule B (attached)

Minimum Quantity ten (10) aircraft (base year)

Maximum Quantity fifteen (15) aircraft (life of contract, all years)

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt.

Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND

RETURN THREE.COPIES TO ISSUING OFFICE. CONTRACTOR

AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR

OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________

__ OFFER DATED _______________ . YOUR OFFER ON

SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR

CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED

AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING

OFFICER)

30b. NAME AND TITLE OF SIGNED (Type or print)

30c. DATE

SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE

SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION NOT USABLE

STANDARD FORM 1449 (REV. 3/2005)

Prescribed by GSA - FAR (48 CFR) 53.212

SECTION A – SOLICITATION/CONTRACT FORM

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION D – PACKAGING AND MARKING

SECTION E – INSPECTION AND ACCEPTANCE

SECTION F – DELIVERIES OR PERFORMANCE

SECTION G – CONTRACT ADMINISTRATION DATA

SECTION H – SPECIAL CONTRACT REQUIREMENTS

PART II – CONTRACT CLAUSES

SECTION I – CONTRACT CLAUSES

PART III – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J – LIST OF ATTACHMENTS

PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS OR

RESPONDENTS

PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

SECTION M – EVALUATION FACTORS FOR AWARD

Page i

TABLE OF CONTENTS

SECTION A – SOLICITATION/CONTRACT FORM

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 MINIMUM AND MAXIMUM CONTRACT AMOUNTS

(FAR 52.216-18) (OCT 1995). ...........................................................................B-1

B.2 LEASED AIRCRAFT. ........................................................................................B-1

B.3 – SCHEDULE OF ITEMS ......................................................................................B-2

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 BACKGROUND ................................................................................................ C-1

C.2 SCOPE OF CONTRACT .................................................................................. C-1

C.3 TECHNICAL REQUIREMENTS AND GENERAL AIRCRAFT

SPECIFICATIONS ............................................................................................ C-2

C.4 COMMUNICATIONS AND AVIONICS SPECIFICATIONS ............................... C-2

C.5 ADDITIONAL SPECIAL MISSION EQUIPMENT ............................................ C-14

C.6 AIRCRAFT MAINTENANCE........................................................................... C-16

C.7 ADDITIONAL GENERAL REQUIREMENTS and AIRCRAFT APPEARANCE AND CONDITION ........................................................................................... C-18

C.8 SUBSTITUTION OF AIRCRAFT .................................................................... C-18

C.9 ACCIDENTS AND INCIDENTS ...................................................................... C-19

C.10 EQUIPMENT INSTALLATION ........................................................................ C-19

C.11 FUEL (PETROLEUM, OIL AND LUBRICANT- POL) AND OTHER

CONSUMABLES ............................................................................................ C-19

C.12 GOVERNMENT PILOT EXPERIENCE .......................................................... C-20

C.13 DESIGNATED BASE (DB) ............................................................................. C-20

C.14 ADDITIONAL AIRCRAFT ............................................................................... C-20

C.15 ORDERING (FAR 52.216-18) (OCT 1995) ..................................................... C-20

C.16 ORDER LIMITATIONS (FAR 52.216-19) (OCT 1995) .................................... C-20

C.17 CONTRACTOR’S REPRESENTATIVE .......................................................... C-21

C.18 PUBLIC OFFICIALS NOT PERSONALLY LIABLE ......................................... C-21

C.19 ENVIRONMENTAL CONCERNS ................................................................... C-21

C.20 AIRCRAFT SAFETY ....................................................................................... C-22

SECTION D – PACKAGING AND MARKING

D.1 AIRCRAFT MARKINGS. .................................................................................. D-1

SECTION E – INSPECTION AND ACCEPTANCE

E.1 CLAUSES INCORPORATED BY REFERENCE (FAR 52.252-2) (FEB 1998) ..E-1

E.2 PRE-USE INSPECTIONS .................................................................................E-1

E.3 RETURN TO CONTRACT AVAILABILITY INSPECTIONS ...............................E-1

E.4 RE-INSPECTION EXPENSES ..........................................................................E-2

E.5 INSPECTIONS DURING USE ...........................................................................E-2

E.6 INSPECTION OF SUBSTITUTE EQUIPMENT .................................................E-3

E.7 AIRCRAFT DOCUMENTATION ........................................................................E-3

Page ii

E.8 AIRCRAFT DEFICIENCY DOCUMENTATION .................................................E-3

E.9 USE OF GOVERNMENT PROVIDED FACILITY HANGER ..............................E-3

SECTION F – DELIVERIES OR PERFORMANCE

F.1 CONTRACT PERIOD ........................................................................................ F-1

F.2 TIME OF DELIVERY (FAR 52.211-8) (JUN 1997) (TAILORED) ...................... F-1

F.3 PERIOD OF PERFORMANCE (AGAR 452.211-74) (FEB 1988) ..................... F-1

F.4 MANDATORY AVAILABILITY PERIOD (MAP). ................................................ F-2

F.5 UNAVAILABILITY. ............................................................................................. F-2

F.6 POINT OF DELIVERY ....................................................................................... F-3

F.7 DELIVERY OF AIRCRAFT ................................................................................ F-3

F.8 CONTRACTOR EVALUATIONS ....................................................................... F-3

F.9 CLAUSES INCORPORATED BY REFERENCE (FAR 52.252-2) (FEB 1998) .. F-3

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 DAILY AVAILABILTY REQUIREMENTS & PAYMENTS .................................. G-1

G.2 PAYMENT OFFICE .......................................................................................... G-1

G.3 METHOD OF PAYMENT – ELECTRONIC FUNDS TRANSFER ..................... G-1

G.4 PAYMENT PROCEDURES .............................................................................. G-1

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 POST-AWARD CONFERENCE (AGAR452.215-73) (NOV 1996) .................... H-1

H.2 LOSS, DAMAGE, OR DESTRUCTION ............................................................ H-1

H.3 COMMERCIAL FILMING AND VIDEOTAPING ................................................ H-2

PART II – CONTRACT CLAUSES

SECTION I – CONTRACT CLAUSES

I.1 CLAUSES INCORPORATED BY REFERENCE (FAR 52.252-2) (FEB 1998) ... I-1

I.2 REQUIREMENTS (FAR 52.216-21) (OCT 1995) ............................................... I-3

I.3 OPTION TO EXTEND SERVICES (FAR 52.217-8) (NOV 1999) ........................ I-4

I.4 OPTION TO EXTEND THE TERM OF THE CONTRACT

(FAR 52.217-9) (MAR 2000)............................................................................... I-4

I.5 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR ............................. I-4

(FAR 52.232-19) (APR 1984) ............................................................................. I-4

I.6 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES ..................... I-4

(FAR 52.222-42) (MAY 1989) ............................................................................ I-4

I.7 MINIMUM AND MAXIMUM CONTRACT AMOUNTS

(AGAR 452.216-73) (FEB 1988) ......................................................................... I-5

I.8 EMPLOYMENT ELIGIBILITY VERIFICATION (FAR 52.222-54) (JAN 2009) ..... I-5

PART III – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J – LIST OF ATTACHMENTS

J.1 WAGE RATE DETERMINATIONS .................................................................... J-1

J.2 PRE-AWARD INSPECTION OF FACILITIES AND EQUIPMENT ..................... J-1

J.3 DETAILED AIRCRAFT INFORMATION ............................................................ J-2

Page iii

J.4 LIST OF ATTACHMENTS Copies may be made of attachments, as needed. J-4

J-5 ACRONYMS & DEFINITIONS ......................................................................... J-33

PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

OFFERORS OR RESPONDENTS

K.1 CLAUSES INCORPORATED BY REFERENCE (FAR 52.252-2) (FEB 1998) ..K-1

K.2 CERTIFICATION REGARDING RESPONSIBILITY MATTERS ........................K-1

(FAR 52.209-5) (APR 2010) ..............................................................................K-1

K.3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

ITEMS (FAR 52.212-3) (MAY 2011) ................................................................K-4

K.4 SMALL BUSINESS PROGRAM REPRESENTATIONS

(FAR 52.219-1) (APR 2011) ............................................................................ K-20

K.5 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS ........................... K-24

(FAR 52.222-22) (FEB 1999)........................................................................... K-24

K.6 AFFIRMATIVE ACTION COMPLIANCE (FAR 52.222.25) (APR 1984) .......... K-24

K.7 SUMMARY OF ACCIDENTS AND FAA ENFORCEMENT ACTIONS ............. K-24

K.8 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS -- COMMERCIAL ITEMS

(FAR - 52.212-5) (AUG 2011) ......................................................................... K-25

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR

RESPONDENTS

L.1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE ................ L-1

(FAR 52.252-1) (FEB 1998).............................................................................. L-1

L.2 CLAUSES INCORPORATED BY REFERENCE (FAR 52.252-2) (FEB 1998) .. L-1

L.3 INQUIRIES (AGAR 452.204-70) (FEB 1988) ................................................... L-1

L.4 INSTRUCTIONS FOR THE PREPARATION OF TECHNICAL AND BUSINESS

PROPOSALS (AGAR 452.215-71) (SEP 1999) ................................................ L-2

L.5 TYPE OF CONTRACT (FAR 52-216-1) (APR 1984) ........................................ L-9

L.6 SERVICE OF PROTEST (FAR 52.233-2) (SEPT 2006) .................................. L-9

L.7 RE-AWARD INSPECTION OF FACILITIES AND EQUIPMENT ....................... L-9

L.8 COST REALISM IN PROPOSALS .................................................................... L-9

SECTION M – EVALUATION FACTORS FOR AWARD

M.1 CLAUSES INCORPORATED BY REFERENCE (FAR 52.252-2) (FEB 1998) . M-1

M.2 EVALUATION – COMMERCIAL ITEMS (FAR 52.212-2) (JAN 1999) .............. M-1

M.3 EVALUATION OF PROPOSALS ...................................................................... M-3

Solicitation AG-024B-S-11-9007 US Forest Service Aerial Supervision Module (ASM) Platforms National Office

PART I – THE SCHEDULE

SECTION B

B-1

ESTIMATED QUANTITY OF FLIGHT HOURS

The Government plans to award one Indefinite Quantity (IDIQ) type contract, with fixed-price rates for the dry lease of aircraft and flight hours used. The number of flight hours is dependent upon the amount of wild land fire and other related activities each year, which makes estimating the total overall contract quantity of flight hours difficult to predict. Many variables determine the severity and the length of fire seasons, including weather and local or regional long-term climate trends such as droughts or unusually wet periods. Two to four hundred (200-400) flight hours are estimated annually. However, this estimate IS NOT A REPRESENTATION OR A GUARANTEE to an offeror or Contractor that the estimated flight hour quantities will be incurred, or those conditions affecting requirements will be stable or normal. The Government requires that all aircraft are of the same make/model/series for this acquisition.

B.1 MINIMUM AND MAXIMUM CONTRACT AMOUNTS (FAR 52.216-18) (OCT 1995).

During the period specified in FAR Clause 52.216-18 ―Ordering,‖ the Government shall place orders totaling a minimum of TEN (10) aircraft, but not in excess of FIFTEEN (15) aircraft.

B.2 LEASED AIRCRAFT.

This acquisition is for up to a maximum of 15 aircraft (over the life of the contract) to be rented on a dry lease basis, with contractor provided maintenance and insurance, available for the exclusive use by Government pilots for wild land fire missions and other administrative activities. The daily rate is to accommodate payment flexibility for inconsistent days in a month or in a year.

All aircraft ordered under the resultant contract shall be ready for delivery on January 01, 2012 to the US Forest Service. Delivery will occur at the Contractor’s base of operations or other mutually agreed upon location.

B-2

B.3 – SCHEDULE OF ITEMS

BASE PERIOD: Date of Contract Award through 31 December 2012

Item No. Supplies or Services & Prices/Costs

01 Base Period: Date of Contract Award – 31 December 2012

Mandatory Availability Period (MAP):

Date of Contract Award through 31 December 2012.

Dry Lease of Aircraft Flight hours are estimated to be 200-400 hours per year.

01AA Cost per Flight Hour: $ ________ Lease Cost: ____ days X $____________ per day) $_________

Aircraft Offered:

Make: __________________________ Model: _________________________Year: ________________ Series: _________________________ N Number:____________ Fuel Consumption in Gallons Per Hour: ____________________

01AB Cost per Flight Hour: $ ________ Lease Cost: ____ days X $____________ per day) $_________ Aircraft Offered:

01AC Cost per Flight Hour: $ ________ Lease Cost: ____ days X $____________ per day) $_________

Aircraft Offered:

01AD Cost per Flight Hour: $ ________ Lease Cost: ____ days X $____________ per day) $_________

Aircraft Offered:

B-3

01AE Cost per Flight Hour: $ ________

Aircraft Offered:

01AF Cost per Flight Hour: $ ________ Lease Cost: ____ days X $____________ per day) $_________

Aircraft Offered:

01AG Cost per Flight Hour: $ ________ Lease Cost: ___ days X $____________ per day) $__________

Aircraft Offered:

01AH Cost per Flight Hour: $ ________ Lease Cost: ____ days X $____________ per day) $_________

Aircraft Offered:

Make: __________________________ Model: _________________________Year: ________________

Series: _________________________ N Number:____________ Fuel Consumption in Gallons Per Hour: ____________________

01AI Cost per Flight Hour: $ ________ Lease Cost: ____ days X $____________ per day) $_________

Aircraft Offered:

01AJ Cost per Flight Hour: $ ________ Lease Cost: ____ days X $____________ per day) $_________

Aircraft Offered:

Make: __________________________ Model: _________________________Year: ________________

B-4

01AK Cost per Flight Hour: $ ________

Aircraft Offered:

Make: __________________________ Model: _________________________Year: ________________

01AL Cost per Flight Hour: $ ________

Aircraft Offered:

01AM Cost per Flight Hour: $ ________ Lease Cost: ____ days X $____________ per day) $_________

Aircraft Offered:

01AN Cost per Flight Hour: $ ________ Lease Cost: ____ days X $____________ per day) $_________

Aircraft Offered:

01AO Cost per Flight Hour: $ ________ Lease Cost: ____ days X $____________ per day) $_________

Aircraft Offered:

Make: __________________________ Model: _________________________Year: ________________

B-5

B.4 – SCHEDULE OF ITEMS

OPTION 1 – 01 January 2013 – 31 December 2013

02 OPTION 1: Option Year 2013

Mandatory Availability Period (MAP) = 01 January 2013 – 31 December 2013

02AA Cost per Flight Hour: $ ________

Aircraft Offered:

02AB Cost per Flight Hour: $ ________ Lease Cost: ____ days X $____________ per day) $_________

Aircraft Offered:

02AC Cost per Flight Hour: $ ________ Lease Cost: ____ days X $____________ per day) $_________

Aircraft Offered:

02AD Cost per Flight Hour: $ ________ Lease Cost: ____ days X $____________ per day) $_________

Aircraft Offered:

Make: __________________________ Model: _________________________Year: ________________

B-6

02AE Cost per Flight Hour: $ ________

Aircraft Offered:

02AF Cost per Flight Hour: $ ________ Lease Cost: ____ days X $____________ per day) $_________

Aircraft Offered:

02AG Cost per Flight Hour: $ ________ Lease Cost: ____ days X $____________ per day) $_________

Aircraft Offered:

02AH Cost per Flight Hour: $ ________ Lease Cost: ____ days X $____________ per day) $_________

Aircraft Offered:

02AI Cost per Flight Hour: $ ________ Lease Cost: ____ days X $____________ per day) $_________

Aircraft Offered:

02AJ Cost per Flight Hour: $ ________ Lease Cost: ____ days X $____________ per day) $_________

Aircraft Offered:

Make: __________________________ Model: _________________________Year: ________________

B-7

02AK Cost per Flight Hour: $ ________

Aircraft Offered:

02AL Cost per Flight Hour: $ ________ Lease Cost: ____ days X $____________ per day) $_________

Aircraft Offered:

02AM Cost per Flight Hour: $ ________ Lease Cost: ____ days X $____________ per day) $_________

Aircraft Offered:

02AN Cost per Flight Hour: $ ________ Lease Cost: ____ days X $____________ per day) $_________

Aircraft Offered:

Make: __________________________ Model: _________________________Year: ________________

02AO Cost per Flight Hour: $ ________

Aircraft Offered:

Make: __________________________ Model: _________________________Year: ________________

B-8

B.4 – SCHEDULE OF ITEMS

03 OPTION 2: Option Year 2014 Mandatory Availability Period (MAP) = 01 January 2014 –31 December 2014

03AA Cost per Flight Hour: $ ________

Aircraft Offered:

03AB Cost per Flight Hour: $ ________ Lease Cost: ____ days X $____________ per day) $_________

Aircraft Offered:

03AC Cost per Flight Hour: $ ________ Lease Cost: ____ days X $____________ per day) $_________

Aircraft Offered:

03AD Cost per Flight Hour: $ ________ Lease Cost: ____ days X $____________ per day) $_________

Aircraft Offered:

03AE Cost per Flight Hour: $ ________ Lease Cost: ____ days X $____________ per day) $_________

Aircraft Offered:

Make: __________________________ Model: _________________________Year: ________________

B-9

03AF Cost per Flight Hour: $ ________

Aircraft Offered:

03AG Cost per Flight Hour: $ ________ Lease Cost: ____ days X $____________ per day) $_________

Aircraft Offered:

03AH Cost per Flight Hour: $ ________ Lease Cost: ____ days X $____________ per day) $_________

Aircraft Offered:

03AI Cost per Flight Hour: $ ________ Lease Cost: ____ days X $____________ per day) $_________

Aircraft Offered:

03AJ Cost per Flight Hour: $ ________ Lease Cost: ____ days X $____________ per day) $_________

Aircraft Offered:

03AK Cost per Flight Hour: $ ________ Lease Cost: ____ days X $____________ per day) $_________

Aircraft Offered:

Make: __________________________ Model: _________________________Year: ________________

B-10

03AL Cost per Flight Hour: $ ________

Aircraft Offered:

03AM Cost per Flight Hour: $ ________ Lease Cost: ____ days X $____________ per day) $_________

Aircraft Offered:

03AN Cost per Flight Hour: $ ________ Lease Cost: ____ days X $____________ per day) $_________

Aircraft Offered:

03AO Cost per Flight Hour: $ ________ Lease Cost: ____ days X $____________ per day) $_________

Aircraft Offered:

Make: __________________________ Model: _________________________Year: ________________

Solicitation No. AG-024B-S-11-9007 US Forest Service

SECTION C

DESCRIPTION/SPECIFICATION/WORK STATEMENT

C-1

C.1 BACKGROUND

The United States Forest Service (USFS) is responsible for protecting National Forest lands from wild land fires and, by agreement with other agencies, assists in protecting other jurisdictions. The FS has accomplished this mission by sharing resources with other State and Government cooperators. Since the 1950s, the FS has placed increasing reliance on fixed and rotor wing aircraft to support fire suppression operations. Aircraft are used to drop fire retardant, deliver smokejumpers to remote areas, deliver helitack firefighters for passenger and cargo transportation, and to provide logistical and administrative support.

To ensure the efficiency and safety of aviation operations, the FS deploys airborne Aerial Supervision Module (ASM) platforms for in-flight supervision on fires and to conduct other administrative support activities. When the aircraft is performing the low level support role (Lead plane), the mission will consist of directing and guiding air tankers into fire areas and as necessary ―leading‖ them during the actual retardant drop, at times operating below 500 feet above ground level (AGL) in steep mountainous terrain and turbulent conditions. The air attack mission (ATGS) consists of operating above 500’ (AGL) and coordinating tactical use of all aircraft working at the incident. The ASM role combines both the Lead plane and ATGS role into one. The administrative support mission includes carrying passengers and/or cargo.

C.2 SCOPE OF CONTRACT

This solicitation is for the dry lease (aircraft only, without fuel, crews, or pilots) of a minimum of TEN (10) and a maximum of up to FIFTEEN (15) aircraft and includes complete contractor provided maintenance support. The aircraft shall be made available from 01 January 2012 (base period of performance will be from Contract Award through December 31, 2012) with two

(2) one year options with periods of performance from January 01, 2013 through December 31, 2013 (Option 1) and January 01, 2014 through December 31, 2014 (Option 2). The aircraft will be utilized by USFS National and Regional aviation groups for support of fire and aviation management activities.

This solicitation and resultant commercial, indefinite quantity type contracts will be awarded for the dry lease of manufacturer built, single or multi-engine, turbine powered aircraft. The Contractor shall make the aircraft available for year-round, exclusive use by Federal Government pilots for missions associated with supporting wild land fire suppression. Other types of work to a lesser degree will be resource management, passenger and cargo transportation, law enforcement, pilot training, pilot proficiency, and administrative activities.

The ASM mission consists of directing and guiding large air tankers into a fire area, and as necessary, ―leading‖ them during actual retardant drop. This means operating below 500 feet AGL in steep mountainous terrain in turbulent conditions. The aircraft may have other Government employees on board as an Air Tactical Group Supervisor (ATGS), an instructor, and/or trainee. Mission/Agency qualified Government pilots will operate all of these aircraft.

The Contractor shall provide the aircraft and complete maintenance of the aircraft. The Government shall provide all of the fuel. The contractors shall provide all oxygen, petroleum, oils, and lubricants (POL) for the aircraft. The Government will operate in accordance with the United States Department of Agriculture Forest Service Manual FSM 5700 – Aviation Management and all applicable portions of 14 CFR Part 91.

C-2

The resultant contract shall require the contractor to provide aircraft that, at the initial delivery of the aircraft, and after the completion of all maintenance (both scheduled and unscheduled), are

(1) neat and clean in appearance, (2) fully operable and maintained to 14 CFR 135 inspection standards or equivalent and manufacturers recommendations with an FAA approved Minimum Equipment List (MEL), (3) equipped with calibrated and marked instruments and radios, (4) in good condition both visually and operationally, and (5) timely and properly maintained in compliance with 14 CFR Parts 43 and 91, mandatory manufacturer’s service bulletins and FAA AD’s. The aircraft may be used for other FS cooperator wild land fire needs (i.e. Federal, State, and local Agencies) within North America.

C.3 TECHNICAL REQUIREMENTS AND GENERAL AIRCRAFT SPECIFICATIONS

An offered aircraft that is familiar to USFS Air Tactical Pilots will be favorably considered.

The offerors shall provide specific written authorization from the aircraft manufacturer by make, model, series, and serial number for operation in the firefighting environment. The aircraft must have a manufacturer approved maintenance and inspection program that accounts for usage in the firefighting environment. The aircraft shall be FAA certificated as a Normal, Standard, or Utility category single or multi-engine airplane, be certificated for single pilot operation with a minimum flight deck capacity of two with dual controls plus a minimum passenger capacity of two.

The airplane must be in current production, manufacturer built (no amateur or manufacturer built kit aircraft), new or used. The airplane shall be air-conditioned and pressurized with a target 230 knots true airspeed (KTAS) cruise speed. The airplane shall have a minimum maneuvering speed (Va) of 150 Knots Indicated Airspeed (KIAS) or greater and a flight endurance of four (4) hours or longer with a payload of at least 800 pounds. The aircraft, if multi-engine, must have a minimum controllable airspeed (Vmca) of 100 KIAS or lower, a single engine service ceiling of 12,500 feet or higher (pressure altitude and standard temperature) and the ability to maintain a single engine rate of climb at 120 KIAS or slower. The airplane shall have a maximum gross take-off weight of no more than 19,000 pounds. The minimum scheduled maintenance interval must be no less than 200 hours. If powered by a turbo prop, the airplane if multi-engine must have auto feather or similar system capable of automatically feathering the propeller of a failed engine. If equipped with retractable landing gear, a gear warning horn silence button must be mounted on the pilot’s yoke or power levers to facilitate silencing the horn with the flaps up or in an approach position regardless of power lever position.

C.4 COMMUNICATIONS AND AVIONICS SPECIFICATIONS

The aircraft shall be approved for flight into known icing and to operate in day and night Visual Flight Rules (VFR) and Instrument Flight Rules (IFR). Aircraft with identical avionics, autopilots, and flight directors will be favorably considered.

The requirements for Communications and Avionics for this contract are substantial as they provide key systems to accomplish the mission. Offers should clearly explain the capability of their equipment to meet the requirements of this proposal.

Required communications and avionics systems and offered equipment must meet performance specifications as described in FS/AMD A-24 at: www.nifc.gov/NIICD/documents.html http://www.nifc.gov/NIICD/documents.html

C-3

(a) Avionics Requirements:

(1) Two, panel mounted aeronautical VHF-AM radio transceivers.

(2) Two permanently installed panel mounted P-25 compliant digital VHF-FM radio transceivers. Both transceivers shall be of the same model.

(3) Aux FM capability or better.

(4) Three audio control systems.

(5) Intercommunications system (ICS) for the pilot in command (PIC), second in command/air tactical supervisor (SIC/ATS) and ATS instructor.

(6) Individual cockpit cabin speakers for the PIC and SIC/ATS positions.

(7) Panel mounted Global Positioning System (GPS) certified for IFR enroute, terminal, and approach operations. Dual GPS/NAV/COMs will be favorably considered.

(8) Dual VHF VOR/localizer receivers with indicators.

(9) Glide slope receiver with indicator.

(10) A three light marker beacon receiver with indicator.

(11) Emergency locator transmitter (ELT).

(12) ATC transponder with mode S.

(13) Altitude Encoder and Static Systems.

(14) Traffic Advisory System.

(15) Automated Flight Following (AFF) system.

(16) Weather radar.

(17) Terrain Awareness and Warning system (TAWS).

(18) XM satellite weather.

(19) Multi-function display (MFD).

(20) Autopilot.

(21) Instruments and lighting for 14 CFR Part 135 night VFR operations (135.159 & 135.161).

(22) Radar Altimeter.

C-4

(23) Hobbs Meter.

i All avionics shall be installed in a manner, which permits simultaneous use of communication and navigation equipment by all required crewmembers.

ii The contractor shall maintain current subscriptions for all installed avionics databases covering North America.

(b) Specifications

All required avionics systems shall be furnished, installed, and maintained by the Contractor in accordance with the manufacturer’s specifications and the installation and maintenance standards of this section.

(1) Communications Systems

(i) VHF-AM Transceiver(s)

(A) VHF-AM aeronautical transceivers (COM 1 & COM 2) shall be TSO approved, panel mounted and operate in the frequency band of 118.000 to 136.975 MHz, with a minimum of 760-channels in no greater than 25 kHz increments and a minimum of 5-watts carrier output power.

(Transmitters rated at 16 watt or higher are not recommended.

Appropriate antenna mapping and filter may be required to eliminate interference between radios.)

(B) Transceivers shall have appropriate filtering to prevent transmissions from opening squelch on, or interfering with, adjacent AM and FM receivers monitoring different frequencies.

(iI). P25 Digital VHF-FM Radio Transceiver(s)

For a list of currently acceptable VHF-FM radios, visit

(A) P25 aeronautical VHF-FM transceivers (FM1 & FM2) shall operate from 150 to 174 MHz, permit the operator to program any usable frequency within that band while in flight, provide operator selection of wide-band (25 kHz bandwidth/5 kHz modulation), narrow-band (12.5 kHz bandwidth/2.5 kHz modulation) and P25 digital operation by channel for MAIN and GUARD operation. Transceivers shall be set to operate in the narrowband mode (typically indicated with a lower case ―n‖) unless local requirements dictate otherwise.

(B) Carrier output power shall be 6 to 10 watts nominal. The transceiver shall be capable of displaying receiver and transmitter operating

C-5 frequency. Transceivers shall provide both receiver and transmitter activation indicators for MAIN and GUARD. Simultaneous monitoring of both MAIN and GUARD (168.6250 MHz) is required. Scanning of GUARD is not acceptable. GUARD communications may only be used for: Emergencies; initial call; recall; and redirection.

(C) A CTCSS sub-audible tone encoder with a minimum of 32 standards selectable tones, meeting the current TIA/EIA-603 standard, shall interface with the above transceiver. The encoder shall encode a 110.9 Hz tone on all GUARD transmissions.

(D) The transceiver’s operational controls shall be mounted in a location that is convenient to the pilot-in-command (PIC) and second-in-command (SIC)/Air Tactical Supervisor (ATS).

(E) Aircraft having two or more Aeronautical P25 Digital VHF-FM Radio Transceivers (FM-1 & FM-2) need only have a GUARD receiver in one transceiver.

(F) Multimode P-25 digital aeronautical VHF-FM transceivers must meet must meet FS/AMD A-19. Visit the following website for a copy of FS/AMD A-19 and a current list of acceptable radios:

http://www.nifc.gov/NIICD/documents.html .

(G) All P25 digital radios will be operated with current software as listed on http://www.nifc.gov/NIICD/hotsheet/hotsheet.html. Software versions identified on this website by October 1st will be acceptable for the following year. The only exception is more up-to-date software versions as released by the manufacturer. P25 digital radios without a software version listing will be upgraded to the current version within six months of release by the manufacturer. As an example, Technisonic releases a new software version for their TDFM-136 radio on August 1st. The above website lists this new software version on September 15th. Therefore, all TDFM-136 radios must operate with this new software by January 1st.

However, if the website did not list this new software until October 10th, the software would not be required until the end of the following year.

(H) Transceivers shall have appropriate filtering to prevent transmissions from opening adjacent AM and FM receivers monitoring different frequencies.

(I) Transmit interlock functions will not be used with communications receivers.

(J) Channel/Memory up/down switches shall be installed on the PIC’s yoke.

http://www.nifc.gov/NIICD/hotsheet/hotsheet.html

C-6

(iii) Provisions for Auxiliary VHF-FM Portable Radio (AUX-FM):

Note: Proposals that provide a receiver mount, power supply, and antenna for use of a government provided FM Transceiver will be considered more favorably than a portable radio interface.

(A) The Contractor shall provide the necessary interface for installing and properly operating an auxiliary VHF-FM portable radio through the aircraft's audio control system(s) (AUX). The interface shall consist of the appropriate wiring from the audio control system, terminate in an MS3112E12-10S type connector and utilizing the contact assignments as specified by FS/AMD-17 ; AUX-FM RADIO INTERFACE, at the following website: http://www.nifc.gov/NIICD/documents.html

(B) A weatherproof, external, broadband antenna (Comant type CI-177-1 or equal) covering the 150-174 MHz band, with associated RG-58A/U (or equivalent) coaxial cable and connector, terminated in a bulkhead-mounted female BNC connector adjacent to the above 10-pin connector.

(C) Mounting facilities, in accordance with the specifications of FAA Advisory Circular AC 43.13-2B, for secure installation of the auxiliary VHF-FM portable radio in the cockpit shall be provided (Field Support Services (www.helifire.com) AUX-EPH-RB or equivalent). The location of the mounting facilities shall be such that, when connected with an 18-inch adapter cable, allows the SIC/ATS full and unrestricted movement of the radio's controls.

(D) Positive-polarity microphone excitation voltage shall be provided to the AUX-FM system from the aircraft DC power system through a suitable resistor network. A blocking capacitor shall be provided to prevent the portable radio microphone excitation voltage from entering the system.

Sidetone for the AUX-FM shall also be provided (NAT AA34, Heritage (Premier) PA-34, or equivalent).

(E) In lieu of the above AUX-FM requirements, the contractor may substitute one additional aeronautical P25 Digital VHF-FM transceiver as listed at http://www.nifc.gov/NIICD/documents.html

(2) Audio Systems

(i) Audio Controllers

(A) Three audio control systems shall be installed for the PIC, SIC/Air Tactical Supervisor (ATS) and ATS instructor. The aircraft shall have identical audio control systems for the PIC and SIC/ATS. The system shall provide the PIC, SIC/ATS and ATS instructor with controls to select multiple receiver audio outputs and transmitter microphone/push-to-talk (PTT) audio inputs.

file:///C:/Documents%20and%20Settings/jreed/Local%20Settings/Temp/notes970117/www.helifire.com

C-7

(B) Receiver and transmitter controls shall be labeled as COM-1, COM-2, FM-1, FM-2, AUX, etc. (as appropriate) with the appropriate transceiver properly labeled. The systems shall also provide the PIC, SIC/ATS and ATS instructor with controls for adjusting both ICS and receiver audio output levels.

(ii) Transmitter Selection and Operation

Transmitter selection controls shall be provided to the microphone/PTT inputs of the PIC, SIC/ATS and ATS instructor. The system shall be configured so that the PIC, SIC/ATS and ATS instructor may select and utilize each of the installed transmitters (or Public Address (PA) System when installed) via their respective microphone/PTT. Whenever a transmitter is selected, the companion receiver audio shall automatically be selected for the corresponding earphone. Transmitter side tone audio shall be provided for the user as well as for cross monitoring via the corresponding receiver selection switches on the audio control panel.

(iii) Receiver Selection and Operation

(A) Receiver selection controls shall be provided for the PIC, SIC/ATS and ATS instructor to select audio from one or any combination of available receivers. The audio shall be free of distortion, hum, noise and crosstalk. The audio shall be amplified sufficiently for use in a noisy cockpit/cabin environment.

(B) The PIC and SIC/ATS audio controllers shall have individual volume controls to independently adjust receiver audio levels for each installed receiver. The volume controls shall be integral to the audio controllers.

Expansion panels are less desirable, however if offered, shall be located within reach of occupant for the station they control.

(iv) Radios and Systems:

As a minimum, the audio control systems shall provide for selection of all installed radios and PA systems independent of the transmitter selection.

(v) Earphones and Microphones

(A) The audio system shall be designed for operation with 600-ohm earphones and carbon-equivalent, noise-canceling boom-type microphones. All earphone jacks in the aircraft shall be JJ-034 type and all microphone jacks shall be JJ-033 type. Jack pairs (Mic and Phone) shall not be separated by more than 4 inches.

(B) PIC and SIC/ATS positions shall also have the ability to use Bose series X ANC headsets via a powered Bose series X ANC headset jack.

The jacks shall be installed outboard and aft of their respective seats and

C-8 cockpit windows. The location of the jacks shall not interfere with the user’s comfort or place stress on the headset connectors while in use.

(vi) Transceiver push-to-talk (PTT) operation.

(A) Separate transceiver PTT switches shall be provided for each required operator (i.e. PIC, ATS, ATS instructor, etc). The PIC and SIC/ATS PTT switches shall be mounted on the applicable control yoke.

(B) The SIC/ATS and ATS instructor positions shall also have an MS3114E10-6S type connector installed operating through their respective audio control panel providing PTT capability.

(C) In addition to the above PTT switches, the SIC/ATS and ATS instructor position shall have PTT switches located on a coiled 3 foot handheld cord with large clip (Comm Innovations CIX016VG0K3-6P or equivalent) mounted adjacent to their earphone/microphone jacks. The coiled cord shall use a 6 pin MS3116A10-6P type connector with pin assignments of: Pin A-Audio Lo, pin B-Mic Hi, pin C-Mic Lo, pin D-Audio Hi, pin E-Transceiver PTT, pin F-ICS PTT

(vii) Intercommunications Systems (ICS)

An ICS system shall be provided for the PIC, SIC/ATS, and the ATS instructor position. ICS audio shall mix with, but not mute, selected receiver audio. An ICS audio level control shall be provided for each position above. Adjustment of the ICS audio level at any position shall not affect the level at any other position. A ―hot mic‖ capability, controlled via an activation switch or voice activation (VOX), shall be provided for the PIC and SIC/ATS. ICS side tone audio shall be provided for the earphone corresponding with the microphone in use.

(xv) Cockpit speakers

(A) The audio control systems shall provide capability to route receiver communications audio to individual cockpit speakers for the PIC and

SIC/ATS.

(B) PIC and ATS positions shall have the ability to individually select and adjust communications receiver audio levels (COM1, COM2, FM1, FM2, and Aux FM) for their respective speaker. Selection and adjustment of speaker audio shall be independent of headset audio.

This is the start of the file's text. The full file is on GovTribe.

File details come from the government source that posted it. Updated Nov 14, 2017.