Amendment 03 - AG-024B-S-08-9002.pdf

AG-024B-S-08-9002

National Call-When-Needed Helicopter Services AMENDMENT 03 JULY 11, 2008

PAGE OF PAGESAMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE 1 7

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

03 July 11, 2008

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

U.S. FOREST SERVICE – INCIDENT BUSINESS

NATIONAL INTERAGENCY FIRE CENTER

3833 S DEVELOPMENT AVE

BOISE ID 83705-5354

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) 9A. AMENDMENT OF SOLICITATION NO.

AG-024B-S-08-9002 (FS)

9B. DATED (SEE ITEM 11)

June 19, 2008

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM APPLIES ONLY TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (if required) None

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE

A. THIS CHANGE ORDER IS PURSUANT TO: (specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A. FAR 52.212-14 – Contract Terms and Conditions – Commericial Items (Feb 2007) (c) Changes

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return 0 copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This amendment is issued to answer the following bidders questions, make pen and ink changes as noted herein and revise (insert/replace) those clauses as noted herein:

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Fredrick K. Geijsbeek Contracting Officer

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

(Signature of person authorized to sign)

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable STANDARD FORM 30 (REV. 10-83)

Prescribed By GSA FAR (48 CFR) 53.243

Bidders Questions for AMENDMENT 03

BQ-1: As a KMAX operator are we required to use the Forest Service Supplement for the K1200 Flight Manual in the bidding process for this CWN contract, and if so, do we need to submit a copy of the supplement, or just reference it in the bid?

ANSWER: They are required to be used and submitted. The supplement is S/N specific.

• Is the KMAX K1200 still considered a Type I Helicopter?

ANSWER: At this time they are considered a Type 1. There is only one spec that any of these helicopters must meet @ 5,000’ and 30 degrees C. Therefore from a classification standpoint they are all being considered on a performance based solicitation.

• Is the KMAX K1200 exempt from FAR 135 Certificate requirements (considering that it only has a single seat)?

ANSWER: Yes

• Is the KMAX K1200 subject to (C-18) FAR 135.417 requirements?

ANSWER: You must comply with C-18.

BQ-2: The RFP requests all sections of our 135 ops specs. The previous exclusive use rRFP only needed a & d. Will a & d suffice or do you want it all?

ANSWER: A & D will suffice.

BQ-3: Please clarify the following.

• Page 3 of the Solicitation, Item B-1, states that the empty bucket weight and associated hardware of buckets that attach to the cargo hook be included in the empty weight of the helicopter.

ANSWER: Not the empty weight but the equipped weight.

• Page 4 of the Solicitation, Item B-6 (Aircraft Performance) states that the helicopter shall be able to H.O.G.E. with a 1,600# jettisonable payload under the following condition; a 200# pilot, 1 ½ hours of fuel at 7# per gallon at an altitude of 5000' PA and 30 C.

ANSWER: This is correct.

• Since the water bucket is attached to the cargo hook, is it not jettisonable cargo? If it were to be included in the 1,600# limit under those conditions and is also included in the empty weight of the helicopter, are you not factoring in the weight of the bucket twice? If it is, I believe that is a weight penalty to bucket operation.

ANSWER: Negative, if the bucket and all associated hardware is included into the equipped weight then the only thing that we need to factor in is the amount of water that can be carried at 8.3 pounds per gallon.

• Also, if the water bucket is included in the empty weight calculation, aren't you limiting the capability of the helicopter for other external load operations?

ANSWER: If we are using the aircraft for anything else but for water drops then we reduce the equipped weight by the bucket and associated hardware to get an actual payload.

• According to the Solicitation, all loads must be reduced by the weight of the water bucket, whether or not it is on board the helicopter. This restricts the ability and diversity of the helicopter and gives the U.S.F.S. less of a performance.

ANSWER: See above answer.

• Water buckets have a great flexibility in U.S.F.S. operation. They can be removed by the pilot with a flip of a switch, installed in less than five minutes, and can be attached directly to the cargo hook which allows the helicopter to operate less than H.O.G.E. limitation, and can be attached to 50 foot, 100 foot, and 150 foot lines to access water sources inaccessible by other types of fixed water tanks, making it a more useful tool for fire fighting. I believe that all agencies would have a more productive helicopter without the restriction stated in the Solicitation. External jettison able cargo is not a part of empty weight calculation!

ANSWER: This is included into the equipped weight to have consistency. Some companies have the bucket/tank included and some don’t. Our primary mission for these CWN helicopters is to support the operations with water. If they have the capability to provide additional support such as external load movement and/or passenger transport then we can identify the difference on the load calculation.

BQ-4: I need to clarify what you are asking for on page 3 B-1 Schedule of Items.

• The column labeled "HIGE/HOGE Reference” What information are you requesting? Is this the reference to the page in the aircraft flight manual where this information can be computed? Or is it an actual weight that the aircraft can lift at the given performance specs identified in B-6 given the stated parameters?

ANSWER: See Amendment 01 changes to B-1 From: "HIGE/HOGE Reference” To:

“Allowable Payload HOGE/HIGE”

BQ-5: I don't see the request for Daily Availability Rates and prices to be divisible by 56. Is this necessary?

ANSWER: No it is not required. The electronic billing system “ABS” has negated this requirement of the past, by calculations based on actual Hobbs Meter time to the nearest hour.

BQ-6: Can the Mechanic also be the Fuel Service Vehicle Driver?

ANSWER: No, not for Heavy (Type I) or Medium (Type II) Helicopters.

BQ-7: “… has been issued a certificate from the Omni Air Group for the SMS requirement.” Does this fill the requirement for the safety program and SMS requirement for the CWN contract?

ANSWER: Please reference Amendment 02, revised Clause E-7, Options One and Two.

BQ-8: Paragraph C-8 Contractor Furnished Avionics Systems - In several sub paragraphs there are different requirements for Standard Category vs. Restricted Category aircraft. If we offer a Standard Category helicopter in a Limited Capacity which of the requirements applies?

ANSWER: There is NO differentiation for “Limited Capacity.” It is either Standard or Restricted Category as shown.

BQ-9: Paragraph E-1 (5) (d) (1), is July 21 correct?

ANSWER: No. This should read (Make pen and ink change) as follows:

If no time is specified in the solicitation, the time for receipt is July 18, 2008 NLT 2:00 p.m., MDT, for the designated Government office on the date that offers or revisions are due.

BQ-10: Paragraph C-46 Miscellaneous Cost to the Contractor

“…should the provision to reimburse for State Use Taxes be included in the Call When Needed Contract?

ANSWER: No. Remove Clause C-46 and replace with the following:

C-46 Miscellaneous Costs to the Contractor

A. Miscellaneous, unforeseen costs incurred by the Contractor while performing under the terms of the Contract may be reimbursed at actual cost when approved by the CO.

Examples of such items are airport landing fees, fuel flowage, airport use costs (tie-downs) truck permits or taxes at points-of-entry. Supporting itemized receipts and other documents to verify incurred costs will be provided to the CO upon request. DOI reimbursement claims in excess of $75.00 will be supported by itemized receipts which must be included with the Invoice/AMD-23 for payment.

B. Claims for reimbursement shall be documented on the ABS Flight Use Report. In cases where fees are assessed at a later date, claims will be submitted to the CO.

*end of Bidders Questions*

Make the following Changes to Solicitation #AG-024B-S-08-9002

A. Make the following pen and ink change to Clause E-7- 3.) Safety Management Systems Option

# 1, (Amendment 02): Change From “Baldwin Safety and Assurance SMS Program” TO;

Baldwin Safety and Compliance SMS Program

B. Solicitation Section B-Schedule of Items

B-1 Remove (Amendment 01) pg 3 and replace with (Amendment 03) pg 3. See Attached.

C. Solicitation Section D-Schedule of Items

D-2 Remove (Amendment 01) pg 111 & 112 and replace with D-2 (Amendment 03) pg 111 &

112. See Attached.

National Call-When-Needed Helicopter Services AMENDMENT 03 JULY 11, 2008

B-1 Schedule of Items

This is a Contract for Interagency Call-When-Needed (CWN) Helicopter Services. Furnish Type (insert Helicopter Heavy (Type 1) or Medium (Type II) helicopter(s) fully operated and maintained, including fuel servicing vehicle(s), meeting the requirements of this schedule and the specifications included herein, on a call-when-needed basis.

Upon Contractor's acceptance of an order from an authorized ordering office, the order becomes a binding contract under the prices, terms, and conditions of this contract.

N Number

C A T1

Make

Model

Series

Equipped Weight2

(as per contract definition)

ALLOWABLE PAYLOAD

HIGE/HOGE

Daily

Availability Rate3

Rate3

Rate3

Project Hourly Flight Rate4

Project Hourly Flight Rate4

Project Hourly Flight Rate4

HIGE:_____________________

HOGE:

1 Category: Indicate the category the aircraft is offered as: Standard = S, Limited (Standard Category offered in a Limited Capacity) = L, and Restricted = R

2 Contracted Helicopter Equipped Weight

Equipped Weight = lbs

Equipped Weight includes the weight of a fixed tank or the weight of the empty bucket and any associated suspension hardware (cables, connectors, etc.). See Clause C 4 D.21 for reference.

The helicopter-equipped weight shall be based on the actual weighing of the aircraft and shall meet the following requirements:

The weighing shall be accomplished prior to submission of the proposal. The weighing must take place within 24 months prior to award of any agreements under this contract.

Helicopter(s) under initially awarded contract(s) under this solicitation shall remain at or below contracted helicopter equipped weight as bid. Helicopters will be allowed 1% above the awarded contracted helicopter equipped weight during the contract option period(s). The aircraft’s equipped weight is determined using weight and balance data which was determined by actual weighing of the aircraft within 24 months preceding the starting date of the contract and 36 months thereafter including options or following any major repair or major alteration or change to the equipment list which significantly affects the center of gravity of the aircraft. Cowlings, doors and fairings shall not be removed to meet Contract equipped weight for performance. If the government requires additional equipment after contract award no penalty will be assessed.

3 The awarded Daily Availability Rate shall include all fixed and variable costs (depreciation, salaries, overnight allowances, overhead, permanent shop facilities, etc.) incurred in providing continuous service exclusive of those costs directly attributed to actual flight.

4 Project Flight Rates will not be used in the evaluation for award.

Hourly Flight Rate will be paid at the applicable Hourly Flight Rate, in accordance with Exhibit 12, Helicopter Services Hourly Flight Rates, Fuel Consumption, and Weight Reduction Chart.

Hourly Flight Rate will be adjusted per Clause D-2.

D-1 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (June 2008) (continued)

(viii) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for

Maintenance, Calibration, or Repair of Certain Equipment-Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

(ix) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

(x) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause)

Alternate I (Feb 2000). As prescribed in 12.301(b)(4), delete paragraph (d) from the basic clause, redesignate paragraph (e) as paragraph (d), and revise the reference to “paragraphs (a), (b), (c), or (d) of this clause” in the redesignated paragraph (d) to read “paragraphs (a), (b), and (c) of this clause.”

D-2 Economic Price Adjustment Specified Flight Rate

A. NON-FUEL PORTION OF THE SPECIFIED FLIGHT RATE

Contract rates will be established in accordance with the following to reflect increases or decreases in the cost of Performance of the contract work. The increases or decreases used in establishing the rates will be those indicated by the changes in the following price indexes:

The Non-Fuel Portion of the Specified Flight rate will be affected by:

TABLE 6-PRODUCER PRICE INDEXES (PPI)

1. Commodity Group 1423--Aircraft Engines and Engine Parts

2. Commodity Group 1425--Aircraft Parts and Auxiliary Equipment

B. FUEL PORTION OF THE SPECIFIED FLIGHT RATE

During the contract periods, including renewals, flight rates will be adjusted to reflect increases and decreases in the prices of aviation fuel.

Fuel Rate The price of Jet fuel is established at $6.22 per gallon. The unit prices are an average of the lowest unit price for aviation fuel Nationwide. Variations in unit prices used in determining flight rate adjustment amounts will be established by using the average of the lowest unit price for aviation fuel at the following locations:

Name Location

Air America Moses Lake, WA BD FBO LLC San Bernardino, CA Wiseman Aviation Winslow, AZ Cutter Flying Service Albuquerque, NM Durango Jet Center Durango, CO Ed’s Line Service Alamagordo, NM McCall Air Taxi McCall, ID Atlantic Aviation Fresno, CA Mt. Lassen Aviation Chester, CA Redding Jet Center Redding, CA South Field Fuel Coeur D'Alene, ID Western A/C Maintenance Boise, ID Cutter Aviation Phoenix, AZ Epps Aviation Atlanta, GA Wings of Wenatchee Wenatchee, WA Flightcraft Portland, OR Knox Air (Knoxville Airport) Alcoa, TN Mercury Aviation (Reno Air Service) Reno, NV Millionaire (Interwest Jet) Salt Lake City, UT Minuteman Aviation Missoula, MT TAC-Air Aviation Ft. Smith, AR West Star Aviation Grand Junction, CO

The adjustment to the fuel portion of the flight rate will be the determined variation amount multiplied by the fuel consumption rates found in Exhibit 12, Helicopter Services Hourly Flight Rates, Fuel Consumption, and Weight Reduction Chart for the applicable aircraft type.

An initial adjustment to the fixed flight rate will be made on FEBRUARY 16 of each contract period.

Subsequent adjustments will be made on MAY 16, JULY 16 and SEPTEMBER 16 of each contract period provided variations in the average unit price, determined as stated above, is $0.10 per gallon or more from the unit price established in the last previous adjustment made.

3. DAILY AVAILABILITY RATE

Economic Price Adjustment is not applicable to the Daily Availability Rates Offered by the Contractor in the Schedule of Items.