1-ArchaeologicalServicesSOW.pdf

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STATEMENT OF WORK

I. Introduction The Contractor shall provide archaeological and cultural resources services to complete historic context studies and determinations of eligibility for structures on the Tongass National Forest.

II. Background The Tongass National Forest, through time, has constructed and maintained public use cabins and shelters as part of the recreational program. Cabin and shelter designs have changed through time and include Adirondack Shelters, Pan Abode Hunter’s, and log cabins. The Forest Service has prepared several historic context studies that cover the recreational cabin program and the variety of structures available, but none of them cover the entire period of significance. The Forest Service has begun the process of ranking cabins for decommissioning (destruction/removal) due to declining use and available funds for maintenance. In support of Section 106 requirements to decommission, the FS needs to understand whether the remaining historic structures that are maintained as part of the recreational program are eligible for the National Register of Historic Places. This project proposes that the contractor travel to each priority cabin to document existing conditions, to evaluate whether the structures meet the criteria for inclusion in the National Register, and to prepare appropriate documentation for submission to the State Historic Preservation Officer.

III. Scope of Work There are approximately fifty two (52) structures, in the recreational program, which are potentially eligible to the National Register, the earliest of which was constructed in 1940. The newest structure was completed in 1969. Of these, 35 have been identified as needing eligibility determinations to support management decisions, with seven (7) prioritized for review in FY2016 because of immediate needs.

This project will require the contractor to expand the existing historic context literature to include structures that were constructed prior to 1969 and to determine if additional research is required to support determination of eligibility for the prioritized structures. If additional information is required, the contractor shall complete additional research for historic context using available documentation at the Forest Service District offices, as well as any other materials the contractor discovers during their literature review.

Because the cabins are in the recreational program and are in use by the public, the contractor will need to reserve the cabins during the time they will complete their on-site assessments and documentation so that he public is not disrupted by their work

The contractor will travel to each structure using either chartered float planes, or by boat and hiking, depending on the structure location. Cabin information can be found on www.reserveamerica.com, the government’s portal cabin reservation system.

http://www.reserveamerica.com/

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At the site, the contractor shall complete a site plan that encompasses enough of the setting to contextualize the cabin, complete condition assessments, and document each structure following the Secretary of the Interior's Guidelines for Historical Documentation. A cultural resources report which describes each structure, its history including a narrative description of original construction features and subsequent additions or modifications of architectural features, an existing condition description, and a determination of eligibility for National Register status will be prepared. The report shall include photo documentation to support the narrative. This report shall be submitted to the Forest Service Contracting Officer’s Representative (COR) who will responsible for submitting it to the State Historic Preservation Officer for concurrence of opinion.

The contractor shall travel to two (2) or more FS Districts to access the sites and background information. Transportation may be by commercial jet to hub cities, and then by chartered float plan or chartered boat services. Some sites require a hike along a trail to the structures. All structures are in remote settings and have limited amenities.

All structures are located in bear country.

The contractor may be able to conduct on-site visits to two or more cabins in one day depending on their locations and planning logistics.

IV. The Forest Service shall provide:

Copies of reports relating to each structure and access to Forest Service records as needed.

1. Everyone’s Cabin in the Woods: Historic Context for Public Recreation Cabins in the Alaska Region 1960-1971. K. Nicole Lantz 2012. Includes maps of each district and cabin locations, dates of construction, and cabin styles.

2. Determination of Eligibility for 10 USFS Public Recreation Cabins on the

Ketchikan-Misty Fiords Ranger District, Southeast Alaska. CRM Report R2016- 1005-52-002. Martin V. Stanford. A good example of an appropriate format for the cultural resources report documenting historic cabins and determination of eligibility. Also provides additional historic context for historic cabins in this district.

3. Determination of Eligibility and Effect for Nine Historic Period Public Use Cabins on the Tongass National Forest, Southeast Alaska. Project R2013-1005-21-001.

Gina S. Esposito with contributions from Jane L. Smith and Mark McCallum.

4. www.reserveamerica.com. Can be accessed to learn more about each cabin/shelter and how they are accessed.

5. https://www.nps.gov/history/local-law/arch_stnds_5.htm#guide. Link to Secretary of Interior Guidelines for Historical Documentation.

https://www.nps.gov/history/local-law/arch_stnds_5.htm%23guide

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6. Access to photographs, Special Use Permits, architectural drawings and other documentation is available at the district offices on the Tongass National Forest.

These documents can be accessed by contacting the District Archaeologists for assistance.

7. Forest Service Guidelines for determining cabin eligibility for the National Register of Historic Places.

The contractor shall provide any and all labor, equipment, travel, materials, supplies, services, permits, and licenses required to perform cultural resources services on the Tongass National Forest.

Award Period The contract period will be five (5) years from date of award.

V. Required Elements

a. Pre-work Meeting

After award, and prior to commencing work, the Contractor shall attend a pre-work meeting with the COR and Heritage Specialists for the purposes of establishing initial contacts as well as:

i.Introduce the Principal Investigator and Key Contacts within the FS.

ii.Discuss a communication plan (e.g. key contacts, phone numbers).

iii.Agree on a start work date;

iv.Review the project objectives and the required deliverables;

v.Review of project and maps to become familiar with the location of the project;

vi.Review deliverable due dates;

vii.Coordinate access to the project areas with District personnel;

b. Pre-field literature review

The Contractor shall conduct a pre-field literature search in order to familiarize themselves with the historic context for the recreation cabin program on the Tongass National Forest and to identify and complete any knowledge gaps in the existing Forest Service publications regarding the construction, use, and management of these cabins.

The completion of this task will be demonstrated when the contractor documents the pre-field literature search in the final report by identifying existing resources used, additional resources discovered, and use of that information in the Historic Context narrative in the final report.

c. Field work

1. Contractor shall consult with www.reserveamerica.com and reserve each cabin in advance of traveling to the cabin/shelters to complete the work.

2. Contractor shall travel to each cabin either via float plane or boat/hike. Contractor may or may not need to overnight at each cabin.

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3. High resolution photographs shall be taken of each structure. Each elevation will be photographed, as well as surrounding area in order to provide cultural landscape setting and context, and any architectural features that contribute to the overall finding of eligibility.

4. Complete condition assessments.

d. Prepare a Cultural Resources Report

1. Prepare Historic Context narrative

2. Define architectural styles and their significance

3. Define eligibility criteria

4. Prepare site descriptions, condition assessments

5. Prepare Determination of Eligibility

VI. Deliverables:

Draft Report

1. The Contractor shall submit the draft report in digital format. It is expected that the draft report will include all graphics. One copy shall be submitted in Word format, and one copy (1) copy in PDF format, to the COR within 30 days of completing field research.

2. The COR will have 30 calendar days, from date of receipt, to review the Draft Report and submit comments to the Contractor. The Contractor shall be required to correct and revise any errors noted by the COR and incorporate corrections and revisions into the Final Report.

Final Report A final written report shall be submitted. All reports shall be in keeping with the Secretary of the Interior’s Standards of Historic Documentation.

The Final Report shall contain the following sections:

1. Title Page:

a. Title = Determination of Eligibility for Public Use Cabins on the Tongass National Forest.

b. Forest Service Event Number, as assigned by the COR;

c. Contract number;

d. Name and address of Contractor(s);

e. Name of Principal Investigator(s);

f. Date of report

g. Author's signature and title.

2. Completed State of Alaska Office of History and Archaeology: Cultural Resources

3. Report Coversheet

4. Completed Cultural Resources Inventory Information Form

5. Completed Surveyed Acres Form

6. Table of Contents and subsequent sections which include:

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a. Introduction

b. Methodology

c. Historic Context

1) Summarize existing knowledge relating to historic context and expanded historic context for pre 1960 structures.

2) Structure History including narrative and photographic documentation

3) Structure current condition assessments and Determinations of Eligibility.

Descriptions should include, in detail, those elements that are used to support the seven aspects of integrity for eligibility determinations.

d. Appendices

8. High resolution photographs submitted in digital form. Each elevation shall be photographed, as well as surrounding area in order to provide cultural landscape setting and context, and any architectural features that contribute to the overall finding of eligibility. Photos shall be accompanied by photo logs which provide descriptions of each photograph in detail including date, time, location, elevation or feature elements being depicted, and any other pertinent information.

9. Maps depicting site locations shall be submitted as part of the final report.

Appropriate map sheets at the 1:63,360 scale shall be used for the purposes of identifying site locations (Alaska SHPO requirement). MTRS descriptions for locations of each site are required, as are Latitude/Longitudes for each site.

VI. Quality of submission:

The contractor shall follow the Secretary of the Interior’s Guidelines for Historical Documentation. Reports shall be of high professional quality. Mistakes, misspellings, and formatting errors shall be minimized. Reports that do not meet professional standards will be returned for correction.

Photographs shall conform to 300ppi for an 8x10 photograph saved in a low compression (high quality) JPEG format.

VII. Final Submittal Quantity:

Six (6) printed and spiral-bound copies, and two (2) digital copies, of the Final Report, shall be submitted. The two digital copies shall be submitted in the following formats: One (1) copy in Microsoft Word and one (1) copy in Adobe Portable Document Format (PDF) format.

VIII. Timeline:

a. Pre-work meeting

b. Within 7 calendar days after award, the contractor shall meet with the COR and other FS staff as appropriate.

c. June, July, August: Contractor conducts literature review and fieldwork

d. Within 30 days, after the end of field work the Draft Cultural Resources report shall be delivered to the COR

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e. COR shall have 30 calendar days return to the Contractor any comments, revisions to the Draft Report. The Contractor shall be required to correct and revise any errors noted by the COR, and resubmit the document(s) for additional review and approval.

f. Contractor shall have 15 calendar days to revise the Draft Report and return a Final Draft to the COR for final review

g. The COR shall have 15 calendar days to approve the Final Draft. If further revisions are required, the Contractor shall have 7 calendar days to prepare the Final Report.

h. The COR shall have 7 calendar days to approve the Final Report.

i. Within 7 calendar days after approval of the Final Report, the Contractor shall submit the copies of the Final Report along with all other deliverables.

j. Upon receipt of the final submittal, the COR will have14 calendar days from receipt to review and approve the Final Report and to ensure that all the submittal items are accounted for and accessible on the electronic media submitted.

IX. Costs

1. An initial payment, 50% of the amount of the contract/bid item, may be made upon acceptance of the first deliverables: Draft Cultural Resources Report

2. The final payment, 50% of the amount of the contract/bid item, will be made when:

a. Final Report has been reviewed and accepted by the Forest;

b. Field notes and collected materials have been received by the Forest in appropriate condition.

3. The Contractor may submit invoices, in the invoice processing platform, after Forest

Service acceptance of deliverables.

X. Copyright, Rights to Materials and Data

Contract clause FAR 52.227-14 Rights in Data-General (MAY 2014) is applicable to this contract and shall govern any copyright rights to materials and data that may arise as a result of this contract.

XI. Confidential Nature of Information

Contract clause AGAR 452.237-75 Restrictions Against Disclosure (Feb 1988) is applicable to this contract.

During the course of these investigations, the contractor may become aware of prehistoric or other archaeological sites in locations near the historic structures. The Contractor shall not divulge, and shall take all reasonable steps to ensure that no member of its staff or organization divulges, information on specific sites or their locations to any person other than a duly authorized representative of the Forest Service unless otherwise authorized in writing by the Forest Supervisor. The results of this research may be used for theses, dissertations, research projects, and papers and publications subject to the prior, written, approval of the Forest Supervisor.