0120S150012_A003_PreQuoteMtgAgendaNotes.pdf

AG-0120-S-15-0012

PreQuote Conference Call Agenda

10 March – 10 am

This is a request for quotes and it is a small business set aside under NAICS code 611699 (all other miscellaneous schools and instruction) — $11 million dollars

Quotes are due by 10 am Alaska time on 16 March 2015. Quotes may be faxed, emailed or mailed.

(Reference page 25 for fax and email information. Address for mailing can be found in block 9 on the Standard form 1449.)

Two amendments have been issued to this solicitation. Quoters shall acknowledge all amendments when they submit their quote. Amendment three will be posted to FBO with notes from today’s meeting.

What to submit: Contractors should submit the following:

Submit price on the schedule of items found on page 3 Provide a resume or similar document demonstrating qualifications (note on page 13).

Offeror Representations and Certifications – if registered in SAM, contractors complete only paragraph (b) of 52.212-3 (page 16) noting any changes. If no changes, initial and return page 16.

52.219-1 Small Business Program Representation: fill in and return pages 27 & 28 Alaska Native or Indian-Owned Business and Representation by Corporations – complete pages 29 and 30.

Experience and Capability Questionnaire – complete and return

Quotes will be evaluated based on the evaluation criteria noted on Page 13, FAR 52.212-2 (Amendment 002 changed the evaluation criteria.)

In order to be eligible for award, contractors shall be registered in the System for Award Management and the certifications and representations need to be filled out. The registration must be active.

Applicability of the Service Contract Act – The Department of Labor has determined that a wage determination will not be issued for this requirement. In accordance with Title 29 C.F.R., Part 4, Section 4.6(d) the successful contractor will be required to pay no less than the Federal minimum wage.

The successful contract will be required to submit their invoice electronically through the Invoice Processing Platform (IPP). More information can be found at www.ipp.gov.

Talk about the project specifics—statement of work starts on page 10.

The terms and conditions on pages 4 – 10 will apply to the resulting order.

http://www.ipp.gov/

AG-0120-S-15-0012

PreQuote Conference Call Notes

10 March – 10 am

Attendees:

Forest Service: Denise Murphy, Contracting Officer; Gordon Brooks, Forest Fleet Manager/Contracting Officer’s Representative (COR)

Contractors: Joseph Mokry, Ocean Rescue Systems International

Reviewed each of the items listed in the meeting agenda.

Responded to questions emailed prior to the start of the meeting regarding the statement of work:

Question 1: We train hundreds of boat operators every year using our own training manuals. Will we provide our manuals or will the Agency provide its version? Or is the checklist the only printed material used for training?

FS Response: The Forest Service has its own manual that will be used (included as an attachment to the solicitation package).

Follow on question: Will trainees have the manual ahead of time?

FS Response: Yes. Trainees will be provided the manual ahead of time. In addition trainees will also have completed a seashore survival course and participated in a minimum of eight (8) hours classroom instruction prior to taking this course.

Question 2: Is the assessment day (Day 5) considered part of the 32 hour training class, or is that additional, non-direct-contact training?

FS Response: The fifth day (Friday) is the day of the practical exam with Forest Service operators/examiners. This is not included in the 32 hours of instruction called out in the scope of work.

The Forest Service has a cadre of Forest Service employees who will conduct the practical examination.

The scope of work ends on Thursday afternoon. It is not expected that the successful contractor would be there on the fifth day.

Discussed work required to prepare the course before it is presented. Forest Service expects several meetings ahead of time to include a briefing with Forest Service operators/examiners.

Discussed that the intent of the training is to get people ready to pass examination; training experience with seasoned operators; and 10 ½ hours of experience with hand on the throttle and tiller.

Discussed the idea of having a USCG representative do a short presentation as part of the training curriculum. Intent is to have USCG talk about inspection of vessels, what is looked at and how to be prepared.