IFB_AG0120S140050_fnl_27Aug2014.pdf

INVITATION FOR BID

Solicitation No: AG-0120-S-14-0050

PROJECT NAME: Roosevelt Camp Conversion to Recreation, Zarembo Island, AK

ISSUING OFFICE:

US Forest Service, Region 10 Acquisition Management Chugach National Forest, 161 East 1st Ave., Door 8

Anchorage AK 99501 Phone (907) 743-9569 – Fax (907) 743-9492

Bid Due Date:

23 September 2014

QUICK INDEX

Section Description A SF 1442, Solicitation, Offer, &

Award

B Schedule of Items

C Description/Specifications/ Work Statement

D Packaging and Marking

E Inspection and Acceptance

F Deliveries and Performance

G Contract Administration Data

H Special Contract Requirements

I Contract Clauses

J List of Attachments

K Representation/Certifications

L Instructions to Bidders

M Evaluation Factors

BID REMINDERS

Submit printed copy of bid to the address shown in block 8 on the SF 1442. Before submitting your bid, please review the following:

Have you rechecked your bid figures?

Have you completed the Schedule of Items?

Have you completed and signed the SF 1442, Solicitation, Offer & Award?

Have you acknowledged all amendments?

Have you registered in the System for Award

Management (SAM) and completed the annual representations and certifications electronically (Section K)?

RESERVED

OMB APPROVAL NO. 2700-0042

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

AG-0120-S-14-0050

2. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

3. DATE ISSUED

08/27/2014

PAGE OF PAGES

IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

5. REQUISITION/PURCHASE REQUEST NO.

710951

6. PROJECT NO.

7. ISSUED BY CODE 8. ADDRESS OFFER TO

US Forest Service, R10 AQM, Chugach National Forest 161 East 1 st Avenue, Door 8

Anchorage AK 99501

US Forest Service, R10 AQM. Chugach National Forest 161 East 1 st Avenue, Door 8

Anchorage AK 99501

9. FOR INFORMATION

CALL:

A. NAME

Karen Weidenbaugh

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

907-743-9569 - kweidenbaugh@fs.fed.us

SOLICITATION

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date):

Roosevelt Camp Conversion to Recreation, Zarembo Island, AK

Tongass National Forest, Wrangell Ranger District

In strict compliance with the contract specifications and drawings.

This is a total small business set-aside procurement conducted in accordance with the procedures in FAR Part

14.

The Government’s estimate: between $25,000 and $100,000

Faxed bids will not be accepted. Bids may be emailed. Bids will be opened in Anchorage, AK at the address shown in block 7. Contractors who cannot attend the bid opening in person may participate in the bid opening by telephone by calling 888-844-9904, and entering access code 8687575.

A hosted site visit is not planned, however, prospective bidders are expected to visit the work site at their convenience; reference FAR 52.236-27.

Send inquiries about this solicitation to: kweidenbaugh@fs.fed.us AND denisemurphy@fs.fed.us.

11. The Contractor shall begin performance within 10 calendar days and complete it within * calendar days after receiving award, notice to proceed. This performance period is mandatory, negotiable. (* See F.2, FAR 52.211-10.)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

YES NO

12B. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and 0 copies to perform the work required are due at the place specified in Item 8 by 10 am local time 23 September 2014. If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror’s name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than 30 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Computer Generated Prescribed by GSA mailto:kweidenbaugh@fs.fed.us mailto:denisemurphy@fs.fed.us

FAR (48 CFR) 53.236-1(e)

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE FACILITY CODE

17. The offeror agrees to perform the work at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government within calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

20B. SIGNATURE

20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

US Forest Service, R10 AQM

Chugach NF, 161 East 1 st Avenue

Anchorage AK 99501

INVOICE PROCESSING PLATFORM – IPP ALL INVOICES

MUST BE SUBMITTED ELECTRONICALLY THROUGH THE

INVOICE PROCESSING PLATFORM IPP . VIA www.ipp.gov

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return ____ copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract.

The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED

TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

30B. SIGNATURE

30C. DATE

31B. UNITED STATES OF AMERICA

BY

31C. AWARD DATE

Computer Generated STANDARD FORM 1442 BACK (REV. 4-85) http://www.ipp.gov/

ADDENDA SHEET

PROJECT NAME: Roosevelt Camp

Conversion to Recreation, Zarembo

Island

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OF

PART I - SCHEDULE OF ITEMS

SECTION B – SERVICES AND PRICES

Roosevelt Camp Conversion to Recreation, Zarembo Island, AK

Wrangell Ranger District

B- 1 - SCHEDULE OF ITEMS

BASE BID ITEMS

Item

No.

Description Estimated

Quantity

Unit Unit

Price

Total

001 MOBILIZATION 1 LS

002 DEMOLITION –

RELOCATED ITEMS

1 LS

003 DEMOLITION –

CONTRACTOR DISPOSAL

ITEMS

1 LS

004 RENOVATION

BUNKHOUSE BUILDINGS

2 EA

Total Base Bid =

OPTION ITEMS

Item

No.

Description Estimated

Quantity

Unit Unit

Price

Total

101 FURNISH DECK WOOD

MATERIAL ONLY

1 LS

102 DECK INSTALLATION 1 LS

103 DECK ADA RAMP

COMPLETE

1 LS

104 DECK - REINSTALL

COVERED SHELTER

1 LS

105 REMOVE SEPTIC TANK 1 LS

106 OUTHOUSE FACILITY

COMPLETE

1 LS

107 PICNIC TABLES 2 EA

108 PEDESTAL GRILL 2 EA

109 FIRE PIT 2 EA

110 BUNK BED FRAMES 4 EA

111 PAINT CABIN EXTERIOR 1 LS

Total Option Items =

Total Base Bid + Option Items =

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B-2 – NOTES:

1. Payment for bond premiums in accordance with Clause 52.232-5, Payments under

Fixed-Price Construction Contracts, shall not be in addition to the contract price.

Include bond payments under 001 Mobilization.

2. Bidders are to provide all information required in Section B of the solicitation

(Supplies or Services Prices/Costs) for all items listed in the base contract and all items listed in the optional work.

Section C - Description and Specifications

C.1 PROJECT SCOPE

a. Description: The project is to convert the existing Roosevelt Administrative

Area to the Roosevelt Recreation Area. The work incudes demolition, renovate the interior and exterior of the two cabins, remove the bathhouse, replace the deck and covered shelter, provide campsite accessories, and provide toilet facilities.

b. Location: The project is located on Zarembo Island, the island is located approximately between Wrangell, Petersburg, and Coffman Cove (North Prince of Wales), AK. There is no commercial airline or ferry stops on this island.

Transport of materials and personnel will occur via personal watercraft or fixed-wing float planes. A permanent dock is located at Deep Bay, which is an approximate 45 minute boat ride from Wrangell. Deep Bay also is approximately

0.5 miles along USFS gravel roads from the Roosevelt Camp.

c. Price Range: Between $25,000 and $100,000 for the base bid and all option items.

C.2 STATEMENT OF WORK / SPECIFICATIONS

C.2.1 GENERAL CONDITIONS:

Existing Conditions: The Roosevelt Camp has two stress-skin cabins located approximately 50 feet apart and connected by a five foot wide deck with handrails.

Attached to this deck is another 11’x29’ deck which has a Bathhouse on top. The

Bathhouse has two units, each containing a shower stall, toilet, and vanity/sink.

Water is run from the nearby creek to a filtration system and distributed to the

Bathhouse and each cabin. The sewage is piped under the buildings and deck, then into the ground, and into the underground polymer septic tank system and drain field.

Deep Bay Management Area

Deep Bay is located on Zarembo Island about 12 miles west of Wrangell. It is

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typically accessed by boat, about ½-hour each way. It can also be accessed by float plane, which is about a 45-minute round trip from Wrangell. The site includes two barracks buildings, a bathhouse, a flammable storage building, water and wastewater systems, and an alternative power system.

The District considers this site to be appropriate for a road-accessible recreation site/temporary shelter for crews when they are unable to get to Wrangell or St. Johns.

There is significant public demand for a public recreation cabin on Zarembo Island.

The District expects that a road-accessible recreation cabin in this area would be the second most used cabin on the District.

The facility has been under a temporary use agreement with Alcan Timber to maintain the cabin, pump the septic, and do site work in exchange for use.

WRD Deep Bay Drinking Water System #08-1406-DWS (Inactive): Raw water is collected 1,000 feet uphill of camp and piped to the treatment system at camp. The system is gravity fed. The water is filtered, disinfected, and pumped to a storage tank. The system is located under the eaves of the bathhouse building. The storage tank is not covered.

WRD Deep Bay Wastewater System #08-1406-WWS: Wastewater treatment is provided by a septic tank followed by a drain field. The septic tank needs to be pumped or decommissioned.

Deep Bay Bathhouse #1077

Recommendation:

Decommission.

Keep frame for recreation shelter use.

Size:

112 square feet

Current

Capacity:

N/A

Current

Utilization:

0 percent

Remarks:

The facility is under short term use agreement in

2013.

Discussion: This 112-square-foot building was constructed in 1996.

Deep Bay Barracks 1 (16x24 - North) #1075

Convert to recreation site

Size: 384 square feet

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Current Capacity: 3 beds

Current

Utilization:

0 percent

Remarks:

The facility is under short term use agreement in

Discussion: This 384-square-foot building was constructed in 1996.

Deep Bay Barracks 2 (20x24 - South) #1076

Size: 480 square feet

Current

Capacity:

3 beds

Current

Utilization:

0 percent

Remarks:

The facility is under short term use agreement in

Deep Bay Flammable Storage Building #1908

Size: 112 square feet

Current Capacity: N/A

Current

Utilization:

0 percent

Remarks:

The facility is under short term use agreement in

C.2.2 SPECIAL CONDITIONS:

1. No work hour limitations are required at this location. However, Government inspections will only be available from 0900-1400, Monday to Friday.

2. Construction and designs will meet the current versions of federal and state

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building codes.

3. Contractor shall have a State of Alaska’s, General Contractor – Without

Residential or similar certification from another State to perform the work.

4. Contractor shall be responsible to remove all trash and construction debris from the Island and dispose of properly.

5. Drawings and dimensions included in the contract are for reference only.

Contractor is responsible to verify dimensions and quantities prior to ordering materials, etc.

6. Existing installed construction and equipment to remain will be inspected prior to onsite work. Contractor will protect this existing from damage during construction.

7. All material shall be delivered, stored, handled, and installed per manufacturer’s specifications and recommendations.

8. All new construction and materials shall meet the ADA/ABAAS accessibility requirements.

9. After removal of the solar battery system, no power is available on-site.

10. No potable water or other water is provided to the site.

11. Contractor shall maintain sanitary facilities for workers at all times.

C.3 WORK ITEMS

BASE 001 – MOBILIZATION

BASE 002 – DEMOLITION – RELOCATED ITEMS

1. Propane Cook Stoves (x2) – Remove from each cabin, and relocate to St. John’s

Camp.

2. Propane Refrigerators (x2) - Remove from each cabin, and relocate to St. John’s

Camp.

3. Large 6 panel solar panel system, wind turbine, and batteries – Remove and relocate to St. John’s Camp.

4. Roof mounted radio antenna and solar panel - Remove and relocate to St. John’s

Camp.

5. Bathhouse roof mounted solar panel system - Remove and relocate to St. John’s

Camp.

6. Fuel Shed’s Hazmat Storage Locker – Remove and relocate to Wrangell.

7. 200 gallon Fuel Tank at Fuel Shed - Remove and relocate to St. John’s Camp.

Note: St. John’s USFS Camp is located on Zarembo Island and is 21 miles from

Roosevelt Camp along gravel USFS roads. Roads are not plowed for snow during winter.

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BASE 003 – DEMOLITION – CONTRACTOR DISPOSAL ITEMS

1. Bathhouse building items

a. Showers (x2) and associated plumbing

b. Toilets (x2) and associated plumbing

c. Sink/Vanity (x2) and associated plumbing

d. Hot water heater and pressure tank

e. Water Filter System

f. Water Storage Tank

g. Remove all plumbing and electrical to two feet below ground.

h. Demo front and side walls. Leave back wall, columns, and roof. Remove building from deck to be reinstalled on new deck. Contractor may also devise system to frame around the existing structure without removal and reinstall.

2. Living Quarters

a. Kitchen Sink (x2) and associated plumbing

b. Kitchen Counter (x2). Final counter shape may be squared off.

c. Propane Heaters (x2) and associated piping and vents Remove all plumbing and electrical

d. Remove wood propane tank holder system at sides of building (x2)

e. Front Entry Doors (x2)

f. Remove all plumbing and electrical to two feet below ground.

3. Existing Deck, Stair, and Handrails

4. Fuel Shed - Remove Shelving and gut building.

5. Grounds – Clean site of all trash and miscellaneous debris, including under the buildings, including water piping to stream, truck storage box, BASE 004 – RENOVATION OF BUNKHOUSE CABIN BUILDINGS

1. Add 40,000 BTU fuel oil room heater and 5-gallon fuel tank (x2). New vent

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piping to go through wall, not roof.

2. Re-level/Shim building set on Sonotubes

3. Add new countertops on existing base cabinets (x2)

a. L Counter is approximately 3’-3” x 7’-8” (field verify)

b. U Counter was not measured on-site, but based on the photograph is approximately 9’-6” x 8’ x 8’. (field verify)

4. Replace 3’-0” entrance doors and provide new accessible door hardware. (x2).

Door to swing out of cabin and meet accessibility requirements.

5. Pressure wash each cabin’s exterior siding.

6. Paint Interior to match existing color (x2).

OPTION 101 – FURNISH DECK WOOD ONLY

1. Furnish and deliver all dimensional wood necessary to construct the wood deck, handrails, and stairs, but not the accessible ramp. Item does not include metal hardware, mesh, or fasteners. All deck wood shall be Tongass yellow cedar.

2. All materials to be new.

OPTION 102 – DECK INSTALLATION

1. Assemble the wood components described in OPTION 101 above and all items in this OPTION 102.

2. Furnish and deliver all metal hardware accessories and fasteners to construct the wood deck, 36” high handrails, and stairs, but not the accessible ramp.

3. Furnish, deliver, and install concrete Pier Bases with adjustable height galvanized pier blocks to accommodate the wood beams and/or joists. Pier Bases shall be

8”x8” square at the base minimum.

4. Furnish, deliver, and install the 4x4 W2xW2 galvanized wire mesh for the handrail/guardrail system.

5. Deck shall be level with the cabin door entrances.

OPTION 103 – DECK ADA RAMP COMPLETE

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1. Furnish, deliver, and install all components required to make a complete accessible ramp.

2. Top of handrail to be set at 36” from ramp deck.

OPTION 104 – DECK, REINSTALL COVERED SHELTER

1. Reinstall bathhouse frame and roof system.

2. Leave back wall, columns, and roof.

3. Install on new deck or devise system to frame around it.

4. Contractor to determine and submit for CO approval the anchoring system to secure the shelter to the new deck.

OPTION 105 – REMOVE SEPTIC TANK

1. Excavate and remove the existing septic tank.

2. Backfill the excavation with structural fill.

3. Tank is anticipated to be full and may need pumping.

4. No effluent from the tank is to leak on the property.

5. Contractor to remove and dispose of tank properly, off the island, and off of

USFS property.

OPTION 106 – OUTHOUSE FACILITY COMPLETE

1. Furnish materials and construct per drawings.

OPTION 107 – PICNIC TABLES

1. Furnish, deliver, and install two picnic tables.

2. Table construction is shown in the drawings.

3. Revise drawing General Note – from “ALL S4S REDWOOD” to “ALASKA

YELLOW CEDAR”.

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OPTION 108 – PEDESTAL GRILLS

1. Furnish, deliver, and install two pedestal grills, as described in the drawings.

2. Grills to be installed per the drawings.

OPTION 109 – FIRE RINGS

1. Furnish, deliver, and install two fire rings, as described in the drawings.

2. Fire rings to be installed per the drawings.

OPTION 110 – BUNK BED FRAMES

1. Build new twin size bunkbed frames (x4).

2. Visible lumber framing posts, beams, etc. shall be yellow cedar.

a. Posts shall be 4”x4” minimum

b. Side and End Boards shall be two each and 2”x6” minimum

c. Round over all exposed edges with a ¾” bit minimum.

3. Plywood will be 5/8” commercially available.

4. Submit sketch of design to CO for approval.

OPTION 111 – Exterior Paint

1. Paint exterior of each cabin – Complete two coats.

C.4 DRAWING LIST

1. Cover Sheet

2. Existing Conditions

3. Proposed Conditions

4. Deck Handrail Details

5. Accessible Picnic Table

6. Details

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7. Outhouse Framing & Floor Plans

8. Outhouse Elevations

9. Outhouse Details

10. Plumbing

C.5 PHOTOS

1. Cabins

2. Kitchens

3. Electrical

4. Under Cabins

5. Existing Heater / Appliances

6. Bathhouse

7. Solar Panels

8. Removal Items

9. Outhouse Details (typical)

10. Toilet Plumbing Concept

C.6 SPECIFICATION LIST

01 33 00 Submittal Procedures

02 41 13 Demolition

06 10 00 Rough Carpentry

06 13 35 Deck Framing

08 11 00 Doors and Frames

08 70 00 Hardware

09 91 00 Paint

12 26 23 Countertops

23 00 00 Fuel-Oil Heater

31 25 00 Erosion Control

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Total

SECTION D--PACKAGING AND MARKING

Project Labeling for Official Correspondence

The Government singularly identifies each project with a contract number at time of award. The contract number is a unique identifier to purposely and permanently represent an awarded project. The Government issued contract number is to be referenced on all official communication starting upon notice of award.

SECTION E--INSPECTION AND ACCEPTANCE

E.1 FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.acquisition.gov/far/ www.usda.gov/procurement/policy/agar.html

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.246-12 Inspection of Construction (AUG 1996)

SECTION F--DELIVERIES OR PERFORMANCE

F.1 FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

52.242-14 Suspension of Work (APR 1984)

F.2 FAR 52.211-10 Commencement, Prosecution, and Completion of Work (APR 1984)

The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than April 30, 2015. The time stated for completion shall include final cleanup of the premises. -- End of FAR clause.--http://www.acquisition.gov/far/ http://www.usda.gov/procurement/policy/agar.html http://www.acquisition.gov/far/ http://www.usda.gov/procurement/policy/agar.html

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When the Government exercises optional work, the price provided by the contractor at time of solicitation is the contract price for that work. The Contracting Officer will modify the Contract Completion Date to extend the date by 90 calendar days when any or all option items are exercised.

The estimated date of issuance of the Notice to Proceed is October 01, 2014.

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SECTION G--CONTRACT ADMINISTRATION DATA

G.1 AGAR 452.215-73 Post Award Conference (NOV 1996)

A post award or pre-work conference with the successful offeror is required. It will be scheduled within reasonable time after award and prior to the issuing of a Notice to Proceed.

G.2 Electronic Invoicing and Payment Requirements – Invoice Processing Platform (IPP)

(a) Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice

Processing Platform (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor.

To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract. The IPP website address is: https://www.ipp.gov

The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment.

Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email

IPPCustomerSupport@fms.treas.gov or phone (866) 973-3131.

(b) Final Payment. The final invoice must be accompanied by a release of claims against the Government arising by virtue of this contract, other than claims, in stated amounts, that the Contractor has specifically accepted from the operation of the release. Final payment will not be approved without a properly executed

Contract Release, Form 6300-16.

(c) In addition, when submitting the invoice, the Contractor shall submit certified payrolls, subcontractor payment information and a spreadsheet detailing the payment breakdown in accordance with the Pay Items in the Schedule of Items, Section B.1 (either electronically in IPP, hard copy, or via fax) to the Contracting

Officer (see FAR 52.232-5 Payments Under Fixed Price Construction Contracts).

G.3 Contract Administration

This contract will be administered by the Contracting Officer located at:

USDA Forest Service, R10 AQM, Chugach National Forest

161 East 1 st

All matters related to the performance of this contract shall be coordinated through the Contracting Officer.

G.4 Designation of Contracting Officer’s Representative

The Contracting Officer designates the Contracting Officer's Technicial Representative(s) (COTR). The

COTR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

https://www.ipp.gov/ mailto:IPPCustomerSupport@fms.treas.gov

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The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COTR provided they do not affect the delivery schedule or performance period stated in the contract.)

On all matters that pertain to the contract terms, the Contractor must communicate with the Contracting

Officer. Whenever, in the opinion of the Contractor, the COtR requests effort outside the scope of the contract, the Contractor should so advise the COTR. If the COTR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

G.5 Contractor’s Designated Representative

It is required that the Contractor have a designated representative available on the project during the entire project and that the representative be able to speak and understand English. When designating a representative, the Contractor shall furnish a copy of the designation in writing to the Contracting Officer.

Such designation shall clearly indicate the name and limitations (if any) of authority of the representative. If the Contractor intends to designate a representative prior to the pre-work meeting, the representative is strongly encouraged to attend that meeting.

G.6 Email and Telephone Communications

For the life of this contract, the contractor shall monitor the email address and telephone number provided to the government. The government requires response to email or telephone inquiries within three days. Not responding within three days is an un-satisfactory business practice and will reflect unfavorably on the performance evaluation and subsequent source selections. Email sent by the government to the contractor shall be considered received the same day they are sent.

SECTION H--SPECIAL CONTRACT REQUIREMENTS

H. 1 LANDSCAPE PRESERVATION

(a) Confine operations to within the clearing limits or other areas designated in contract documents, and prevent the depositing of rocks, excavated materials, stumps, or other debris outside of these limits.

Unless otherwise agreed to by the CO, retrieve material which falls outside of these limits and either incorporate the material in the work or dispose of the material as directed by the CO.

(b) Schedule and conduct operations to minimize erosion of soils and to prevent silting and muddying of streams, rivers, irrigation systems, and impoundments (lakes, reservoirs, etc.). Install silt fencing around areas immediately next to streams and ponds to mitigate suspended sediments when designated on the drawings.

Do not discharge pollutants such as raw sewage, and other harmful materials into or near rivers, streams, and impoundments or into natural or manmade channels leading thereto. Do not allow wash water or waste water from concrete or aggregate operations to enter live streams prior to treatment by filtration, settling, or other means sufficient to reduce the sediment content to not more than that of the stream into which it is discharged.

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Collect and return waste motor oils, fuels, lubricants, bitumens and similar hydrocarbons to the supplier. Comply with the requirements of 40 CFR 279, Standards for the Management of Used Oil.

Do not discharge hydrocarbon products on the ground, use them for road oiling, or bury them in a landfill.

Do not operate mechanized equipment in live streams without written approval of the Contracting

Officer.

H. 2 USE OF PREMISES

(a) Obtain written approval from the Contracting Officer before opening or operating on National Forest land or lands administered by the Forest Service any camp, quarry, borrow pit, storage area, detour, or bypass site, other than SHOWN ON THE DRAWINGS. A camp is interpreted to include the camp site or trailer parking area of any employee working on the project for the Contractor. Such approval, if granted, will be without charge to the Contractor.

(b) Sanitation Facilities: Provide and maintain the following facilities for the work force at the camp, unless provided otherwise.

1. Meet State of Alaska drinking water regulations 18 AAC 80 regarding potable water supplies for drinking, washing and cooking.

2. Comply with State of Alaska wastewater disposal regulations 18 AAC 72 for domestic sewage.

3. Ensure that the design, operation, and maintenance of all solid waste systems under Forest Service jurisdiction meet all Federal, State, and local requirements. Meet State of Alaska solid waste management regulations (18 AAC 60) and Federal regulations contained in 40 CFR 243, 40 CFR

245, 40 CFR 257, and 40 CFR 258. Remove solid wastes and/or residues and dispose of in approved commercial landfills.

4. Meet the requirements of 40 CFR 112 (Oil Pollution Prevention) for fuel storage. Meet the requirements of 33 CFR 150 and 33 CFR 154 for facilities transferrring oil or hazardous materials in bulk.

(c) Do not begin any camp development, either land based or floating, until a plan for development, occupation, and cleanup is submitted and approved by the Contracting Officer. Include the following informationon this plan:

1. Location and size of the proposed camp development, including a map.

2. Wastewater system.

3. Number of people who will use the site and proposed dates of occupancy.

4. Power supply system.

5. Water supply system.

6. Building layout, shop area, living quarters.

7. Road and trail layout.

8. Clearing limits and slash disposal locations.

9. Borrow areas.

10. Dock and access location.

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11. Equipment and fuel storage area and Spill Prevention Control and Countermeasure (SPCC) plan.

12. Incinerator location and ash disposal plan.

Forest Service will review plan as submitted for completeness and applicability. Proposed modifications of

Contractor's plans will be discussed with the Contractor prior to approval. Any modifications agreed upon will be incorporated in a revised set of plans.

H. 3 CONTRACTOR'S USE AND MAINTENANCE OF EXISTING ROADS

The Contractor is authorized to use roads in the immediate construction project area for performance of work under this contract. Such roads are those which are necessary for direct access to designated borrow sites, quarries, stockpile sites, waste areas, campsites, equipment unloading ramps, and other approved work areas.

The roads authorized for use will be subject to the following general conditions:

(a) Federal Regulations contained in 36 CFR 261.12; except vehicle weight will not exceed that of

AASHTO HS20-44 and/or U80 Loading. Submit written requests to the CO for approval to use L90 and U102 overload Loadings on roads authorized for use. Regulations prohibit damaging a road or blocking a road open to use by others, except as otherwise provided in Special Project Specification

104.

(b) The Government will not snowplow roads for the Contractor's use. The Contractor may snowplow any road designated for his use. A permit defining snowplowing requirements is required and will be issued by the District Ranger, upon request by the Contractor. Repair any damage to the road structure caused by snow removal operations. Vehicles, other than conventional over-the-snow vehicles (snowmobiles), will not be permitted to use roads when there is an average of more than 4” of snow unless the road has been snowplowed.

H. 4 EMERGENCY CONTROL

(a) Immediately extinguish without expense to the Government all fires on or in the vicinity of the project which are caused by the Contractor's employees, whether set directly or indirectly as a result of construction operations, with or without direction by the Forest Service. The Contractor may be held liable for all damages and costs of additional labor, subsistence, equipment, supplies, and transportation deemed necessary by the Government resulting from fires set or caused by Contractor's employees or resulting from construction operations.

(b) Contractor's Responsibility for Controlling Other Emergencies - When requested by the Contracting

Officer, allow the Forest Service to temporarily use employees and equipment for emergency control work. Payment will be made at not less than the current area rate established by the Forest Service.

(c) Fire fighting equipment will be required during the fire season from May 10 to August 31, and during any other period of fire danger designated by the Contracting Officer.

Furnish rust-free fire tools to equip all workers employed in Contractor's operations at each separate work site. Maintain tools in serviceable condition and keep tools in one or more weather-tight fire tools boxes.

Paint fire tools boxes red, mark "tools for Fire Only" with letters at least 3” high, and keep sealed. Post a list of the contents inside each fire tool box so as to be visible when opened.

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Kind of Tool No. of People Working in Area

1-4 5-9 10-15 16-20

Axe, d.b chopping, 32-inch min. handle 1 1 2 3

Shovels, L.H. R.P., No. 0 or larger 1 3 6 7

Pulaski, 32-inch min. handle 2 3 7 10

File, 10-inch mill bastard 1 1 1 2

Pumps, backpack cans, 5-gal filled with water

1 2 2 3

Equip each internal combustion engine with a spark arrester qualified and rated USDA-Forest Service, Standard 5100-1, unless it is:

(a) Equipped with a turbine-driven exhaust supercharger such as the turbocharger. There shall be no exhaust bypass.

(b) A multi-position engine, such as on a chain saw, which is equipped with screen arrester, as described in the Forest Service Spark Arrester guide.

A spark arrester, which does not meet the requirements in this guide may be approved upon submission of acceptable proof that the arrester is at least 80 percent efficient in retention, attrition, or destruction of carbon particles. Such arrester may be required to meet higher standards as improvements in design and efficiency are discovered.

(c) A passenger-carrying vehicle or light truck intended primarily for use on roads, and equipped with a factory designed muffler and exhaust system.

(d) A heavy duty truck, such as a dump or log truck, or other vehicle used for commercial hauling, used only on roads and equipped with a factory designed muffler and with a vertical stack exhaust system extending above the cab.

Properly install and constantly maintain in serviceable condition all exhaust equipment described in this

Subsection, including spark arresters and mufflers.

Equip each unit of mobile or stationary power equipment, including trucks, with one shovel, and at least one fire extinguisher meeting one of the following specifications:

1. 2-1/2 pound size or larger dry chemical type.

2. 4-pound size or larger carbon dioxide type.

Test or check each extinguisher for proper functioning prior to the beginning of fire precautionary period.

Provide each gasoline power saw with one chemical-pressurized fire extinguisher of not less than 8-ounce capacity by weight. Maintain the extinguisher in good working order at all times.

Do not burn camp refuse, brush, slash, or debris such as that resulting from clearing around camps or on rights-of-way, without the written approval of the Contracting Officer. Submit written requests for burning to the Contracting Officer at least 48 hours in advance of intended burning. The Contracting Officer will approve routine camp refuse disposal incineration in the camp development proposal.

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H. 5 CONSTRUCTION STAKES, LINES, AND GRADES

Contractor's Responsibilities: Perform all construction staking and grade establishment.

H.6 Worker’s Compensation Laws

Alaska state law requires that all employers have Worker’s Compensation Insurance for their employees. The Forest Service furnishes contract award information to the Alaska Department of Labor.

Failure to comply with the state worker’s compensation laws can be a felony offense in Alaska. The Alaska

Workers’ Compensation Division can also fine employers up to $1,000 per employee for each day they are conducting business with employee labor without the required insurance. For the definitions of “employer”, “employee”, and “subcontractor”, and other pertinent information contact:

Alaska Department of Labor

Workers Compensation Division

Special Investigations Unit

P.O. Box 115512

Juneau, AK 99802-5521

907.465.5875 (Direct)

1-888-372-8330 (toll free), 907.465-2797 (FAX)

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PART II--CONTRACT CLAUSES

SECTION I--CONTRACT CLAUSES

I.1 FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (JUL 2013)

52.204-13 System for Award Management Maintenance (JUL 2013)

52.209-6 Protecting the Government's Interest when Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment (AUG 2013)

52.211-18 Variation in Estimated Quantity (APR 1984)

52.214-29 Order of Precedence – Sealed Bidding (Jan 1986)

52.219-6 Notice of Total Small Business Set-Aside (NOV 2011)

52.219-28 Post-Award Small Business Program Rerepresentation (JUL 2013)

52.222-3 Convict Labor (JUN 2003)

52.222-6 Davis-Bacon Act (JUL 2005)

52.222-7 Withholding of Funds (FEB 1988)

52.222-8 Payrolls and Basic Records (JUN 2010)

52.222-9 Apprentices and Trainees (JUL 2005)

52.222-10 Compliance with Copeland Act Requirements (FEB 1988)

52.222-11 Subcontracts (Labor Standards) (JUL 2005)

52.222-12 Contract Termination - Debarment (FEB 1988)

52.222-13 Compliance with Davis-Bacon and Related Act Regulations (FEB 1988)

52.222-14 Disputes Concerning Labor Standards (FEB 1988)

52.222-15 Certification of Eligibility (FEB 1988)

52.222-21 Prohibition of Segregated Facilities (FEB 1999)

52.222-26 Equal Opportunity (MAR 2007)

52.222-27 Affirmative Action Compliance Requirements for Construction (FEB 1999)

52.222-36 Affirmative Action for Workers with Disabilities (OCT 2010)

52.222-50 Combating Trafficking in Persons (FEB 2009)

52.223-2 Affirmative Procurement of Biobased Products under Service and Construction Contracts

(SEP 2013)

52.223-5 Pollution Prevention and Right-to-Know Information (MAY 2011)

52.223-6 Drug-Free Workplace (MAY 2001)

52.223-18 Contractor Policy to Ban Text Messaging While Driving (AUG 2011)

52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008)

52.228-2 Additional Bond Security (OCT 1997)

52.228-11 Pledges of Assets (JAN 2012)

52.228-12 Prospective Subcontractor Requests for Bonds (OCT 1995)

52.228-13 Alternative Payment Protections (Jul 2000)

Fill Ins: (a) Payment Bond; Irrevocable Letter of Credit; Certificate of Deposit

(c) 10 days

52.228-14 Irrevocable Letter of Credit (DEC 1999)

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52.229-3 Federal, State, and Local Taxes (APR 2003)

52.232-5 Payments under Fixed-Price Construction Contracts (SEP 2002)

52.232-17 Interest (OCT 2010)

52.232-23 Assignment of Claims (JAN 1986)

52.232-27 Prompt Payment for Construction Contracts (JUL 2013)

52.232-33 Payment by Electronic Funds Transfer – System for Award Management (JUL 2013)

52.233-1 Disputes (JULY 2002)

52.233-3 Protest After Award (AUG 1996)

52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004)

52.236-2 Differing Site Conditions (APR 1984)

52.236-3 Site Investigation and Conditions Affecting the Work (APR 1984)

52.236-5 Material and Workmanship (APR 1984)

52.236-7 Permits and Responsibilities (NOV 1991)

52.236-8 Other Contracts (APR 1984)

52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements (APR

1984)

52.236-10 Operations and Storage Areas (APR 1984)

52.236-11 Use and Possession Prior to Completion (APR 1984)

52.236-12 Cleaning Up (APR 1984)

52.236-13 Accident Prevention (NOV 1991)

52.236-15 Schedules for Construction Contracts (APR 1984)

52.236-16 Quantity Surveys (APR 1984)

52.236-17 Layout of Work (APR 1984)

52.236-21 Specifications and Drawings for Construction (FEB 1997)

52.236-26 Preconstruction Conference (FEB 1995)

52.242-13 Bankruptcy (JUL 1995)

52.243-5 Changes and Changed Conditions (Apr 1984)

52.244-6 Subcontracts for Commercial Items (DEC 2013)

52.246-21 Warranty of Construction (MAR 1994)

52.248-3 Value Engineering -- Construction (OCT 2010)

52.249-1 Termination for Convenience of the Government (Fixed-Price) (Short Form) (APR 1984);

52.249-10 Default (Fixed-Price Construction) (APR 1984)

52.253-1 Computer Generated Forms (JAN 1991)

AGRICULTURE ACQUISITION REGULATION (48 CFR CHAPTER 4) CLAUSES

452.232-70 Reimbursement for Bond Premiums – Fixed-Price Construction Contracts (NOV 1996)

452.236-72 Use of Premises (NOV 1996)

452.236-73 Archeological or Historic Sites (FEB 1988)

452.236-74 Control of Erosion, Sedimentation and Pollution (NOV 1996)

452.236-76 Samples and Certificates (FEB 1988)

I.2 FAR 52.217-7 OPTION FOR INCREASED QUANTITY – SEPARATELY PRICE LINE ITEM

(MAR 1989)

The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option

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by written notice to the Contractor prior to December 31, 2014. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

I.3 FAR 52.225-9 Buy American Act-Construction Materials (MAY 2014)

(a) Definitions. As used in this clause--

“Commercially available off-the-shelf (COTS) item”—

(1) Means any item of supply (including construction material) that is—

(i) A commercial item (as defined in paragraph (1) of the definition at FAR 2.101);

(ii) Sold in substantial quantities in the commercial marketplace; and

(iii) Offered to the Government, under a contract or subcontract at any tier, without modification, in the same form in which it is sold in the commercial marketplace; and

(2) Does not include bulk cargo, as defined in 46 U.S.C. 40102(4), such as agricultural products and petroleum products.

“Component” means an article, material, or supply incorporated directly into a construction material.

“Construction material” means an article, material, or supply brought to the construction site by the

Contractor or a subcontractor for incorporation into the building or work. The term also includes an item brought to the site preassembled from articles, materials, or supplies. However, emergency life safety systems, such as emergency lighting, fire alarm, and audio evacuation systems, that are discrete systems incorporated into a public building or work and that are produced as complete systems, are evaluated as a single and distinct construction material regardless of when or how the individual parts or components of those systems are delivered to the construction site. Materials purchased directly by the Government are supplies, not construction material.

“Cost of components” means--

(1) For components purchased by the Contractor, the acquisition cost, including transportation costs to the place of incorporation into the construction material (whether or not such costs are paid to a domestic firm), and any applicable duty (whether or not a duty-free entry certificate is issued); or

(2) For components manufactured by the Contractor, all costs associated with the manufacture of the component, including transportation costs as described in paragraph (1) of this definition, plus allocable overhead costs, but excluding profit. Cost of components does not include any costs associated with the manufacture of the construction material.

“Domestic construction material” means—

(1) An unmanufactured construction material mined or produced in the United States;

(2) A construction material manufactured in the United States, if—

(i) The cost of its components mined, produced, or manufactured in the United States exceeds

50 percent of the cost of all its components. Components of foreign origin of the same class or kind for which nonavailability determinations have been made are treated as domestic; or

(ii) The construction material is a COTS item.

“Foreign construction material” means a construction material other than a domestic construction material.

“United States” means the 50 States, the District of Columbia, and outlying areas.

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(b) Domestic preference.

(1) This clause implements the 41 U.S.C. chapter 83, Buy American, by providing a preference for domestic construction material. In accordance with 41 U.S.C. 1907, the component test of the Buy

American statute is waived for construction material that is a COTS item. (See FAR 12.505(a)(2)).

The Contractor shall use only domestic construction material in performing this contract, except as provided in paragraphs (b)(2) and (b)(3) of this clause.

(2) This requirement does not apply to information technology that is a commercial item or to the construction materials or components listed by the Government as follows: ______ [Contracting

Officer to list applicable excepted materials or indicate “none”]

(3) The Contracting Officer may add other foreign construction material to the list in paragraph (b)(2) of this clause if the Government determines that

(i) The cost of domestic construction material would be unreasonable. The cost of a particular domestic construction material subject to the requirements of the Buy American statute is unreasonable when the cost of such material exceeds the cost of foreign material by more than

6 percent;

(ii) The application of the restriction of the Buy American statute to a particular construction material would be impracticable or inconsistent with the public interest; or

(iii) The construction material is not mined, produced, or manufactured in the United States in sufficient and reasonably available commercial quantities of a satisfactory quality.

(c) Request for determination of inapplicability of the Buy American statute.

(1)

(i) Any Contractor request to use foreign construction material in accordance with paragraph

(b)(3) of this clause shall include adequate information for Government evaluation of the request, including--

(A) A description of the foreign and domestic construction materials;

(B) Unit of measure;

(C) Quantity;

(D) Price;

(E) Time of delivery or availability;

(F) Location of the construction project;

(G) Name and address of the proposed supplier; and

(H) A detailed justification of the reason for use of foreign construction materials cited in…