AG-0116-S-12-9003_FixedwingBPA_021712.pdf

SECTION A

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NO.

PAGE

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NO.

5. SOLICITATION NO.

AG-0116-S-12-9003

6. SOLICITATION ISSUE

DATE

Feb 22, 2012

7. FOR SOLICITATION

INFORMATION CALL

a. NAME

Sherman Mayle; smayle@fs.fed.us

b. TELEPHONE NO. (No collect calls)

907-228-6244

8. OFFER DUE

DATE/LOCAL TIME

March 23, 2012 COB

9. ISSUED BY CODE

10. THIS

ACQUISITION

IS

11. DELIVERY FOR

FOB UNLESS BLOCK

12. DISCOUNT TERMS

TNF Contracting Office

648 Mission Street

Ketchikan, AK 99901

UNRESTRICTED

SET ASIDE:

100 % FOR

SMALL BUSINESS

IS MARKED

SEE SCHEDULE

HUBZONE 13a. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

8(A) 13b. RATING

NAICS: 481212

SIZE STD: 1500

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE

16. ADMINISTERED BY CODE

See C-25a

See C-25a

17a. CONTRACTOR/CODE

OFFEROR

FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO.

FACSIMILE NO.

DUNS NO.

Designate Payment Office

USDA FOREST SERVICE

ALBUQUERQUE SERVICE CENTER

INCIDENT FINANCE

101B SUN AVE - NE

ALBUQUERQUE, NM 87109

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS

BLOCK BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Tongass and Chugach National Forest Fixed Wing Transportation Services

SEE SECTION B FOR SCHEDULE OF ITEMS

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED.

ADDENDA ARE ARE NOT ATTACHED. (See www.arnet.gov for FAR Clauses in full text)

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE ARE NOT ATTACHED.

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND

RETURN 1 COPIES TO ISSUING OFFICE. CONTRACTOR AGREES

TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE

IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO

THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REFERENCE

______________ OFFER DATED _________________.

YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH

ARE SET FORTH HEREIN, IS ACCEPTED AS TO

ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA

30b. NAME AND TITLE OF SIGNER

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV 4/2002)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212 http://www.arnet.gov/

Solicitation No. AG-0116-S-12-9003 Fixed Wing Services BPA

SECTION B

SUPPLIES OR SERVICES

TABLE OF CONTENTS

SECTION A – SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

Standard Form 1449

SECTION B – SUPPLIES OR SERVICES AND PRICES

B-1 Schedule of Items

B-2 Government Furnished Pilot

B-3 Home Base

B-4 Fuel Price Basis

B-5 Maintenance Capability

B-6 Vendor Offered Avionic Requirements

B-7 Additional Information to Be Submitted

SECTION C – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C-1 Scope of Contract

C-2 Certifications

C-3 Government Furnished Property

C-4 Aircraft Requirements

C-5 Aircraft Maintenance

C-6 Aircraft and Equipment Security

C-7 Avionics Requirements

C-8 Contractor Furnished Avionics Systems

C-9 Avionics Installation and Maintenance Standards

C-10 Operations

C-11 Personnel

C-12 Conduct and Replacement of Personnel

C-13 Suspension and Revocation of Personnel

C-14 Substitution or Replacement of Personnel, Aircraft, and Equipment

C-15 Relief Pilot

C-16 Flight Hour and Duty Limitations

C-17 Accident Prevention and Safety

C-18 Mishaps

C-19 Personal Protective Equipment

C-20 Inspection and Acceptance

C-21 Pre-Use Inspection Expenses

C-22 Re-Inspection Expenses

C-23 Inspections During Use

C-24 Contract Period and Renewal Options

C-25 Authorized Ordering Activities

C-25a BPA Award Information…………………………………………………………………………….28

C-26 Ordering Procedures

C-27 Point of Hire

C-28 Assigned Work Location(s)

C-29 Ordered Standby

C-30 Payment for Flight

C-31 Payment for Cancelled, Delayed or Short Duration Flight

C-32 Transportation of Relief Pilot(s)

C-33 Payment for Substitution or Replacement Aircraft

C-34 Additional Aircraft after Contract Award

C-35 Food and Drink

C-36 Miscellaneous Costs to the Contractor

C-37 Payment for Overnight Allowance

C-38 Payment Procedures

C-39 Definitions

C-40 Abbreviations

C-41 Exhibits, List of Attachments

EXHIBIT 01 Department of Labor, Wage Determinations

EXHIBIT 02 Performance by Government-Furnished Pilot

EXHIBIT 03 Restrain Systems Condition Inspection Guidelines

EXHIBIT 04 Flight Use Report (FS6500-122)

EXHIBIT 05 Aux-FM Radio Interface – FS/OAS17

EXHIBIT 06 FS/OAS A-24, Avionics Operational Test Standards

EXHIBIT 07 Resource Reconnaissance and Fire Reconnaissance Matrix References

EXHIBIT 08 Air Tactical Matrix Reference

EXHIBIT 09 SAFECOM Report

EXHIBIT 10 Additional Assistance

EXHIBIT 11 Pilot Agreement

EXHIBIT 12 Performance Report

SECTION D – CONTRACT CLAUSES

D-1 Contract Terms and Conditions and Conditions Required to Implement Statutes or Executive Orders (Commercial Items) (FAR 52.212-5)

D-2 Contract Terms and Conditions (Commercial Items) (FAR 52.212-4)

D-3 Economic Price Adjustment Contract Flight Rates

D-4 Property and Personal Damage

D-5 Option to Extend the Term of the Contract (FAR 52.217-9)

D-6 Statement of Equivalent Rates for Federal Hires (FAR 52.222-42)

D-7 Federal Excise Tax

D-8 Permits and Responsibilities

SECTION E – SOLICITATION PROVISIONS

E-1 Instructions to Offerors-Commercial Items (FAR 52.212-1) (Tailored/Addenda)

E-2 Evaluation – Commercial Items (FAR 52.212-2) (Tailored/Addenda)

E-3 Offeror Representations and Certifications – Commercial Items (FAR 52.212-3)

Note: Page numbers may have changed during drafts

B-1 Schedule of Items

This is a contract for fully operated and maintained light fixed wing aircraft services on a Call-When-Needed (CWN) basis. Aircraft shall meet the requirements of this schedule and the specifications included herein.

Awards will not be made for aircraft not considered suitable for the Government’s need, or at costs determined to be unreasonable. Materially unbalanced offers/quotes may be rejected.

Operators are reminded there is no obligation on the part of the government to use this agreement. The government will seek the best value to satisfy its transportation requirements.

Prices bid in the table below may be adjusted to reflect increases and decreases by submitting a request as stipulated in Section C-24. Per C-24, pricing for additional option years not required.

Note: Aircraft exceeding 6,000 pounds certified takeoff weight shall not include Federal Excise Fuel Tax

AIRCRAFT AND ASSOCIATED RATES BID SHEET

(Contractor to complete)

Make, Model, of Aircraft

Tail Number

Flight Rate Per Hour w/Fuel

Standby Rate

Minimum Charge

Cancellation Charge

Note: List additional aircraft on separate sheet using same format

Offered Aircraft (Contractor to Complete this Chart)

Aircraft

N# Make & Model

Empty Weight

HP Fuel (1) Fuel Type J = Jet A L= Low Lead

Maximum Certified Gross Weight

Equipment & Capacity Code (2)

(1) Fuel consumption expressed in gallons per hour at 65% power, at 5,000 feet MSL, at ISA, as stated in

Aircraft Flight Manual.

(2) Use Key Below

Equipment Capacity Codes

A. Single Engine – (# of seats: ____) Indicate on chart # of seats following the code. (i.e., A 2 = single engine with 2 seats)

B. Multi Engine – (# of seats: ____) Indicate on chart # of seats following the code (i.e., B 4 = multi engine with 4 seats)

C. Large Cargo Doors

D. High Wing

E. Low Wing

F. Turbocharged

G. Turboprop

H. Jet

I. Pressurized

J. Non-Pressurized

K. Oxygen

L. Air Tactical Avionics Type 1

M. Air Tactical Avionics Type 2

N. Air Tactical Avionics Type 3

O. Air Tactical Avionics Type 4

P. Relief Pilot(s) Available

Q. Infrared

R. Automated Flight Following (AFF)

S. Aerial Photography

T. TCAS/TCAD

U. Floats: 1. Amphibious 2. Straight

V. Other

*Note: In pressurized and non-pressurized aircraft, Pilots shall meet 14 CFR Part 135 Oxygen Requirements.

B-2 Government Furnished Pilot (see Exhibit 2, C 41) Please Check

Contractor will will not authorize performance of work under the contract by a Government Pilot.

Notice Government requirements in Exhibit 2, Section C-41.

B-3 Home Base (Base from which aircraft would normally be available)

Offeror shall enter the location of their home base. The same aircraft number will not be awarded/administered under more than one Forest Service CWN contract.

Location (Physical Address) State

Note: Offers for furnishing services on a “Call-When-Needed” Basis are being solicited from operator’s located in Southeast or South Central Alaska

B-4 Fuel Price Basis

The following stated fuel prices are the basis for economic price adjustment of the fuel portion of the flight rate, as stated in the Economic Price Adjustment clause (D-3) of this contract:

(1) $ 6.97/gallon for 100 LL Avgas

(2) $ 7.53/gallon for Jet A.

Prices for fuel are obtained from the following web site: http://www.airnav.com/fuel/. The above average fuel prices were calculated on November 4, 2011. See Economic Price Adjustment clause Section D.3

Note: Only aviation grade fuels are acceptable for aircraft under this contract.

B-5 Maintenance Capability

Offeror shall provide the name and address of the Director of Maintenance and the repair facility intended to be used during the performance of this contract:

Director of Maintenance (Name) Business Address

Cell Phone No.

Phone No.

Fax No.

Repair Facility Business Address

Phone No.

Fax No.

The Government may inspect the offeror’s operation and maintenance facilities prior to award http://www.airnav.com/fuel/

B-6 Vendor Offered Avionic Requirements in addition to those required in C.7 - Avionic Requirements

Vendors Additional Offered Avionics: The Vendor offers the following additional items by aircraft. If an item is checked and already is a required item, then the checked item is in additional offered avionics capability in addition to those requirements required in C.11.

If Additional Check the

Box

Requirements aircraft has in addition to those required in C.7 - Avionic Requirements.

List Aircraft By N Number With Added Avionics

An aeronautical VHF-AM radio transceiver

A panel mounted GPS in lieu of a handheld GPS

A moving map capable navigation system

A GPS Data Connector

A panel mounted VOR receiver system

Provisions for IFR operation

An aeronautical VHF-FM radio transceiver

A UHF Aeronautical Transceiver

A Low Band Aeronautical Transceiver

A Project 25 compliant digital aeronautical VHF-FM radio transceiver

Provisions for an Auxiliary VHF-FM Portable Radio

A VHF-FM Aeronautical Antenna

A UHF Aeronautical Antenna

A Low Band Aeronautical Antenna

An Accessory Power Source

A Transponder, Altitude Encoder and Static Systems (Reconnaissance)

A DME system

TCAS or TCAD

An Audio Control System

A separate audio control system for the ATGS instructor

An Intercommunications System for the pilot and co-pilot/observer

An Intercommunications System for the pilot, co-pilot/observer and all passengers

B-7 Additional Information to be submitted by the Offeror (See Section E)

SECTION C

DESCRIPTION/SPECIFICATIONS/EXHIBITS

C-1 Scope of Contract

A. The intent of this solicitation and any resultant Contract is to obtain services on a Call When Needed (CWN) basis of light fixed wing aircraft fully operated by qualified personnel and equipped to meet specifications for use in administration and protection of Public Lands within Alaska Region 10, Chugach and Tongass National Forests of the Forest Service.

B. The aircraft furnished may be used for fire support, project, law enforcement, and administrative flights.

If the Contractor agrees to perform law enforcement flights, such agreement shall be in writing.

C. The Government has Interagency and cooperative agreements with Federal and State Agencies and private landholders. Aircraft may be dispatched under this contract for such use.

C-2 General Certifications

A. Contractors shall hold a current Federal Aviation Administration (FAA) Air Carrier or Operating Certificate. Aircraft offered shall be listed by make, model, series, and registration number on the Operators 135 Certificate.

B. Aircraft shall conform to its approved type design, be maintained and operated in accordance with the requirements of 14 CFR 135 not withstanding the aviation regulations of the States in which the aircraft may operate except those requirements specifically waived by the CO.

C-3 Government Furnished Property

If Government Furnished Property (GFP) is provided, the Contractor shall be required to sign a property receipt document. Upon Government request, GFP shall be returned to the Government in accordance with GFP (Short Form) FAR Clause 52.245-4 (APR 1984).

C-4 Aircraft Requirements

A. Aircraft Performance Requirements

1. Single engine aircraft shall have a power loading of not more than 13.5 pounds per horse power.

2. Multi engine aircraft shall be capable of at least 200 horse power; per engine; any engine developing less than 240 horse power shall be turbo/super charged. As dictated by Forest Service policy the Regional Aviation Officer, by letter, may waive the horsepower requirements for aircraft with demonstrated suitable single engine performance for assignments within Region 10. All multiengine aircraft shall comply with FAR 135.181 and/or 183, whichever is higher.

3. Each takeoff shall meet aircraft climb performance requirements of 14 CFR.

B. Aircraft condition and equipment. The aircraft shall be in airworthy condition throughout the performance period. All equipment required for original certification shall be installed and operable or be deferrable by an FAA approved Minimum Equipment List (MEL).

1. All single engine fixed wing aircraft used in Alaska shall be equipped with floats. Exceptions:

Cordova, Yakutat, Kenai Peninsula, Interior Alaska and special projects approved by the Regional Aviation Officer.

2. All aircraft furnished under this contract shall be operable, free of damage, and in good working order. Aircraft systems and components shall be free of leaks, except within limitations specified by the manufacturer.

3. The aircraft interior shall be clean and neat. There shall be no un-repaired tears, rips, cracks, or other damage to the interior. All interior materials shall meet FAA standards.

5. The aircraft exterior finish, including the paint, shall be clean, neat, and in good condition (i.e., no severe fading or large areas of flaking or missing paint etc.) Military or other low visibility paint schemes are unacceptable. Any corrosion shall be within manufacturer or FAA acceptable limits.

6. All windows and windshields shall be clean and free of scratches, cracks, crazing, distortion, or repairs, which hinder visibility. Repairs such as safety wire lacing and stop drilling of cracks are not acceptable as permanent repairs. Prior to acceptance, all temporarily repaired windows and windshields shall have permanent repairs completed or shall be replaced.

7. Fire extinguishers, as required by 14 CFR 135.155, shall be hand-held bottle(s), with a minimum of

1.5 lbs capacity and 2-B:C rating. Fire Extinguishers shall be maintained in accordance with current NFPA 10 standards and mounted with a quick release attachment accessible to the flight crew while seated.

8. While operating under this agreement each aircraft shall carry current copies of the following:

a. Contract and all modifications.

b. DOT Exemption 9198 and the Interagency Aviation Transport of Hazardous Materials

Handbook/Guide (NFES 1068) (if required)

c. Aeronautical charts covering area of operation.

9. Flight Hour Meter. Each aircraft shall be equipped with a flight hour meter, which measures actual flight time from takeoff to landing in hours and tenths.

10. Cargo Restraint. The Contractor shall furnish tie downs, net(s), or cargo straps meeting requirements of 14 CFR to restrain cargo while in flight.

11. Safety Belts. The aircraft furnished under this contract shall have safety belts for all occupants and shoulder harnesses for front seat occupants meeting requirements of 14 CFR. The shoulder strap and lap belt shall fasten with a metal to metal single point quick release mechanism. Military style harnesses are acceptable. All occupants shall wear the seat belts during takeoffs and landings, when flying within 1,000 feet of the ground, and at other times as specified by the Pilot.

Lap belt and shoulder harness condition. The following are NOT acceptable:

a. Webbing. Webbing that is frayed 5 percent or more, torn webbing, crushed webbing, swelled webbing that results in twice the thickness of original web, or if difficult to operate through hardware, creased webbing (no structural damage allowed), and sun deterioration if it results in severe fading, brittleness, discoloration, and stiffness.

b. Hardware. Buckle or other hardware is inoperable, nylon bushing at shoulder harness-to-lap belt connection missing or damaged, fabricated bushings or tie wraps used as bushings, rust/corrosion if not minor in nature, wear beyond normal use.

c. Stitches. Broken or missing stitches, severe fading or discoloring, inconsistent stitch pattern.

d. TSO Tags (see 14 CFR 21.607). Missing or illegible tags are unacceptable unless inspection can confirm the suitability of installed equipment.

e. Age. Belts/fabric over 10 years from date of manufacture requires close inspection because of the elements they are exposed to. Older belts do not have to be replaced if it can be determined they are in serviceable condition and not life limited.

12. FIRST-AID KIT - AERONAUTICAL. Refer to Chart 2. Each first-aid kit must be contained in a dust-proof, moisture-proof metal or heavy plastic container that is readily accessible to the pilot and passengers. Kits that are FAA-approved for the number of crew and passengers carried are commercially available. The contents include the minimum items specified on the chart.

Item Number Needed:

Passenger Seats 0-9

Number Needed:

Passenger Seats 10-50

Adhesive bandage compresses, 1" 8 16

Antiseptic swabs, 10MM 10 20

Ammonia inhalants, 6MM 5 10

Bandage compresses, 4" 4 8

Triangular bandage compresses, 4" 4 10

Burn compound (aerosol cans) 1 3

Roller Bandage, 4" 2 4

Adhesive tape, 1" 2 2

Bandage scissors 1 1

Blood-borne pathogen kit 1 1

13. SURVIVAL KIT(S). Survival kits are required for all special use activities and are highly recommended for all natural resource support missions. Survival kits shall contain at a minimum the items specified in the chart, plus those items required by seasonal, other environmental conditions, or by the FAR's (for example, life rafts for extended over water missions).

No. Required Item

1 each Knife

1 each Signal Mirror

6 each Signal Flares

20 each Matches, Waterproof

1 quart/occupant (not required when operating over areas where adequate water suitable for drinking is available

Water

1 each/occupant "Space" blanket or other protective covering

2 days/occupant Food (emergency rations)

Note: A hand-held 760 channel VHF transceiver radio or satellite phone is recommended. It should be located on a crewmember rather than placed in the aircraft survival kit.

C-5 Aircraft Maintenance

A. All aircraft shall be maintained to 14 CFR Part 43, 91, and 135 standards. The Contractor shall provide or arrange for sufficient maintenance capability to keep the aircraft in airworthy condition.

B. The Contractor shall identify the maintenance facilities and/or maintenance personnel used to fulfill the requirements of this contract.

C. Aircraft operated with components and accessories on approved Time Between Overhaul (TBO) extension programs are acceptable, provided the Contractor who provides the aircraft is the holder of the approved extension authorization (not the owner if the aircraft is leased), and shall operate in accordance with the extension.

D. Compliance with applicable mandatory manufacturer's bulletins, alert service bulletins, safety of flight bulletins, FAA Airworthiness Directives (AD), and the correction of maintenance deficiencies shall be accomplished prior to delivery and continue during contract performance.

E. All maintenance shall be accomplished in accordance with the standards established by 14 CFR Part 135; Advisory Circular (AC) 43.13, and the manufacturer's instructions and in accordance with those procedures established in the Contractor's maintenance program approved under 14 CFR Part 135 Operations Specifications.

F. A copy of the current maintenance record required by 14 CFR 91.417 shall be kept at the Home Base or maintenance facility.

G. A test flight shall be performed at the Contractor's expense following overhaul, repair, and replacement of any engine (installations of reciprocating engines that are new, rebuilt, or overhauled shall accumulate 3-hours of operation, including 2 hours in flight, prior to Government use), power train, or control equipment, and following any adjustment of the flight control systems before the aircraft resumes service under this contract. The result of any test flight shall be logged in the aircraft flight records by the Pilot. Results of test flights shall be reported to the U.S. Forest Service Aircraft Maintenance Inspector (AMI) before the aircraft is returned to contract availability.

H. When any non-scheduled maintenance or repairs are performed due to mechanical or equipment deficiencies, an AMI and the Contracting Officer (CO) shall be notified for "return to contract available” status, before the aircraft performs under the contract.

I. The Interagency Airplane Data Record Card or Point-to-Point Aircraft Data Card shall be posted inside the aircraft.

J. The aircraft’s required weight and balance data shall be determined by actual weighing of the aircraft every 36 calendar months for multi engine aircraft. Mission Use Only single engine aircraft shall be weighed within the previous 5 years, with an updated Equipment List of installed equipment.

K. All weighing of aircraft shall be performed on scales that have been certified. The certifying agency may be any accredited weights and measures laboratory.

C-6 Aircraft and Equipment Security

A. The security of Contractor provided aircraft and equipment is the responsibility of the Contractor.

B. Aircraft shall be electrically and/or mechanically disabled by two independent security systems whenever the aircraft is unattended. Deactivating security systems shall be incorporated into preflight checklists to prevent accidental damage to the aircraft or interfere with safety of flight.

C. Examples of Unacceptable disabling systems are:

1. Locked door/windows; and/or

2. Fenced parking areas.

C-7 AVIONICS REQUIREMENTS

Required avionics systems and contractor offered avionics/communications equipment shall meet the performance specifications as specified in FS/AMD A-24 at: www.nifc.gov/NIICD/documents.html

C-8 CONTRACTOR FURNISHED AVIONICS SYSTEMS

A. Communications Systems

1. Emergency Locator Transmitter

An automatic-portable/automatic-fixed or automatic-fixed Emergency Locator Transmitter (ELT) utilizing an external antenna and meeting 14 CFR 91.207 (excluding 14 CFR 91.207(f)), shall be installed per the manufacturer’s installation manual, in a conspicuous or marked location. ELTs certified under TSO-C91 are not acceptable.

http://www.nifc.gov/NIICD/documents.html

2. VHF-AM Transceiver

A panel mounted TSO’d VHF-AM aeronautical transceiver (COM), operating in the frequency band of 118.000 to 135.975 MHz, with a minimum of 720-channels in no greater than 25 kHz increments, and a minimum of 5-watts carrier output power.

If operations require communications in the 135.975-136.975 MHz band, the operator shall be responsible for having a 760-channel VHF-AM aeronautical transceiver meeting the additional bandwidth capability.

3. VHF-FM Transceivers

a) One aeronautical VHF-FM radio transceiver (FM-1). The transceiver shall operate from 150 to 174 MHz, permit the operator to program any usable frequency within that band while in flight, provide operator selection of both wide-band (25 kHz bandwidth/5 kHz modulation) and narrow-band (12.5 kHz bandwidth/2.5 kHz modulation) operation by channel. Transceivers shall be set to operate in the narrowband mode (typically indicated with a lower case “n”) unless local conditions dictate otherwise.

b) Carrier output power shall be 10-watts nominal. The transceiver shall be capable of displaying receiver and transmitter operating frequency. Transceivers shall provide both receiver and transmitter activation indicators.

c) A Continuous Tone Controlled Squelch System (CTCSS) sub-audible tone encoder with a minimum of 32 standards selectable tones, meeting the current TIA/EIA-603A standard, shall interface with the above transceiver.

d) The transceiver’s operational controls shall be mounted in a location that is convenient to both pilot and co-pilot/observer.

e) The following analog aeronautical VHF-FM transceivers are known to be acceptable:

Manufacturer Model

Northern Airborne Technology NTX138-070

Technisonic Industries TFM-138 (serial # 1540 & up), TFM-138B/C/D & TFM-500

f) In lieu of the aforementioned analog radio, the following multimode (P25) digital aeronautical VHF-FM transceivers are also acceptable:

Northern Airborne Technology NPX136D

Technisonic Industries TDFM-136/A

g) Visit the following website for a copy of FS/AMD A-19 and a current list of acceptable radios:

http://www.nifc.gov/NIICD/docs/approved_radios.pdf

h) The following analog VHF-FM transceivers are acceptable when approved on FAA Form 337:

http://www.nifc.gov/NIICD/docs/approved_radios.pdf

ICOM IC-2200H with MARSCAP Mod IC-V8000 with MARSCAP Mod

4. Automated Flight Following

Automated Flight Following

a) An Automated Flight Following (AFF) system compatible with the government’s tracking network (Webtracker) is required. Not all available systems are compatible with nor meet these requirements.

b) The AFF system shall be installed per the manufacturer’s installation manual and be operational in all phases of flight. The equipment shall as a minimum: utilize satellite communications, use aircraft power via a dedicated circuit breaker and be mounted so as to not endanger any occupant. Antennas should be placed where they have the best view of the overhead sky. Externally mounted antennas are recommended to improve system performance. Any required display or control shall be visible and selectable by the PIC.

c) AFF communications shall be fully operational in the State of Alaska. Contractors accepting dispatches to Canada and/or the lower 48 states must have an AFF system capable of being tracked in those locations. The system shall be capable of being tracked at all times. Not all manufacturers’ equipment will operate effectively in all geographic areas.

d) The Contractor shall maintain a subscription service through the equipment provider allowing position reporting via Webtracker. The position reporting interval shall be every two minutes while the aircraft is in flight. The Contractor shall register their equipment with the Fire

Applications Help Desk (FAHD) providing: Complete tail number, manufacturer and serial number of the AFF transceiver; aircraft make and model; and Contractor contact information.

If the Contractor relocates previously registered equipment into another aircraft they shall contact the FAHD making the appropriate changes prior to aircraft use. In all cases, the

Contractor shall ensure that the correct aircraft information is indicated within Webtracker.

The Contractor shall inform the FAHD of system changes, scheduled maintenance, and planned service outages.

e) A username and password are required to access Webtracker. Registration, contact information, a web accessible feedback form and additional information is available at:

https://www.aff.gov. The FAHD can be reached at (800) 253-5559 or (208) 387-5290.

f) Prior to the aircraft’s annual compliance inspection, the Contractor shall ensure that the AFF system meets all requirements. The Contractor shall also perform an operational check confirming that the aircraft being tested is displayed in Webtracker and all information is current.

g) If AFF becomes unreliable the aircraft may, at the discretion of the Government, remain available for service utilizing radio/voice systems for flight following. The contractor will return the AFF system to full operational capability within 72 hours after the system is discovered to be unreliable.

https://www.aff.gov/

h) This clause incorporates Specification Section Supplement available at:

https://www.aff.gov/contractspecs.asp with the same force and affect as if they were presented as full text herein.

B. Navigation Systems

1. Global Positioning System (GPS)

a) A TSO’d GPS shall be permanently installed in the aircraft; located where both the pilot and the co-pilot/observer can clearly view the display; utilize WGS-84 datum; reference latitude and longitude coordinates in the DM (degrees/minutes/decimal minutes) mode;

utilize an approved, fixed, external aircraft antenna; and be powered by the aircraft electrical system. The GPS unit must have the ability for manual entry of waypoints in flight. The GPS shall have a database, updated annually, covering the State of Alaska.

Contractors accepting dispatches to Canada and or the lower 48 states shall also include a database for those regions.

b) Aviation portable GPS units (Garmin GPSMAP, AERA or equivalent) are acceptable provided they use remote antennas, are securely mounted, powered by the aircraft electrical system, present information from an overhead orientation (not a drive along the road type), approved installation and meet all previously stated GPS requirements for

TSO’d GPS units.

C. Transponder/Altitude Encoders

An ATC transponder system(s) shall be installed meeting the requirements of 14 CFR 91.215 (a) and (b). These system(s) shall be tested and inspected every 24-calendar months as specified by

14 CFR 91.413.

D. Altimeter, Static Pressure and Automatic Pressure Altitude Reporting Systems

Altimeter, static pressure and automatic pressure altitude reporting systems shall be installed and maintained in accordance with the IFR requirements of 14 CFR Part 91. These systems shall be tested and inspected every 24-calendar months as specified by 14 CFR 91.411

E. Audio Control Systems

1. General

The audio control system shall provide the pilot and observer/check pilot with controls for selection of receiver audio outputs and transmitter microphone/PTT audio inputs for each required system (e.g. VHF-1, VHF-2, FM-1, FM-2, AUX, etc.).

a) Transmitter Selection and Operation

Transmitter selection controls shall be provided to the pilot and observer/check pilot for microphone/PTT inputs. Whenever a transmitter is selected, the companion receiver audio shall automatically be selected for the corresponding earphone. Transmitter side tone audio shall be provided for the operator.

b) Receiver Selection and Operation

Aircraft shall have a receiver audio selector for each required receiver. The pilot and observer/check pilot positions shall monitor the receivers as selected by the audio control panel.

https://www.aff.gov/contractspecs.asp

c) Radios and Systems

As a minimum, the audio control system shall provide for selection of all installed radios.

d) Earphones and Microphones

The audio system shall be designed for operation with 600-ohm earphones and carbon-equivalent, noise-canceling boom-type microphones. All earphone jacks in the aircraft shall be JJ-034 type and all microphone jacks shall be JJ-033 type. Jack pairs shall not be separated by more than 4 inches.

e) Push-to-Talk (PTT) Operation

Separate transceiver PTT switches shall be provided for each required operator (i.e. pilot, observer/check pilot, etc). PTT switches for non-pilots shall not be located on the flight controls.

F. INTERCOMMUNICATION SYSTEM (ICS)

Ability for the pilot and observer/check pilot positions to communicate through the aircraft audio control system. Hot mic controlled via an activation switch or voice activation (VOX) shall be provided. ICS audio shall mix with, but not mute, selected receiver audio. An ICS audio level control shall be provided. ICS side tone audio shall be provided for the earphones corresponding with the microphone in use. The pilot shall have an ICS isolation capability.

C-9 AVIONICS INSTALLATION AND MAINTENANCE STANDARDS

A. All avionics systems used in or on the aircraft for this BPA and their installation and maintenance shall comply with all manufacturers’ specifications and applicable 14 CFR requirements.

B. Strict adherence to the recommendations in FAA AC 43.13-1B Chapter 11, "Aircraft Electrical

Systems", and Chapter 12, "Aircraft Avionics Systems", as well as AC 43.13-2B Chapter 1, "Structural Data", Chapter 2, "Communication, Navigation and Emergency Locator Transmitter

System Installations", and Chapter 3, "Antenna Installation", are required.

C. All avionics systems requiring an antenna shall be installed with a properly matched aircraft-certified, broadband antenna unless otherwise specified.

D. Antennas shall be polarized as required by the avionics system and have a Voltage Standing Wave

Ratio (VSWR) less than 3.0 to 1.

E. Labeling and marking of all avionics controls and equipment shall be clear, understandable, legible, and permanent. Electronic label maker marking is acceptable.

F. Avionics equipment mounting location and installation shall not interfere with passenger safety, space, and comfort. Avionics equipment will not be mounted under seats designed for energy attenuation. In all instances, the designated areas for collapse shall be protected.

C-10 Operations

A. General

1. Regardless of any status as a public aircraft operation, the Contractor shall operate in accordance with their approved FAA Operations Specifications and all portions of 14 CFR 39, 43, 61, 91, 135 (including those portions applicable to civil aircraft) and each certification required under this Contract unless otherwise authorized by the CO.

2. A Government Representative, Aviation Manager or Flight Manager may inspect the Pilot’s

Interagency Airplane Pilot Qualification Card for currency before any flight. The Flight Manager has mission control and can delay, terminate, or cancel a flight at any time.

B. Pilot Authority and Responsibilities

1. The Pilot-In-Command (PIC) is responsible for the safety of the aircraft, loading and unloading of occupants and cargo. The Pilot shall comply with the directions of the Government, except when in the Pilot's judgment compliance will be a violation of applicable federal or state regulations or contract provisions. The Pilot has final authority to determine whether the flight can be accomplished safely and shall refuse any flight or landing which is considered hazardous or unsafe.

2. The Pilot is responsible for computing the weight and balance for all flights and for assuring that the gross weight and center of gravity do not exceed the aircraft's limitations.

3. A takeoff performance calculation shall be accomplished. Under no circumstances will a takeoff be attempted if existing environment conditions at takeoff cannot be accurately addressed in the Aircraft Flight Manual (AFM) or Pilots Operating Handbook (POH).

4. No equipment such as radios, survival gear, fire tools, etc., shall be located in or on the aircraft in such a manner as to potentially cause damage, injury, or obstruct the operation of equipment or personnel (14 CFR 135.87).

5. Pilots will comply with company established 14 CFR 135 cockpit checklist for all flight operations.

6. Single Engine Aircraft shall not operate in known instrument meteorological conditions (IMC).

7. Cell Phone Use. Cell phone use is prohibited within 50 feet of the aircraft during fueling operations.

8. Smoking is prohibited within 50-feet of fuel servicing vehicle, fueling equipment, or aircraft.

9. Aircraft Engine(s):

a. Prior to passenger or cargo loading/unloading, all engines shall be shut down, and all propellers shall have ceased rotation.

b. Aircrafts shall not be refueled while engines are running, propellers turning, or with passengers on board.

c. The Pilot shall not leave the cockpit of an aircraft unattended while the engine(s) are running.

10. Night Flying/Operations. Only multi-engine aircraft are approved for transporting passengers and/or cargo at night. Pilots flying night missions shall not land at an airport unless it meets Federal Aviation Administration (FAA) airport lighting standards.

a. Not withstanding the FAA definition of night in 14 CFR Part 1, Sec 1.1; for ordered flight missions that are performed under the contract, night shall mean: 30 minutes after official sunset to 30-minutes before official sunrise, based on local time of appropriate sunrise/sunset tables nearest to the planned destination.

b. Single engine aircraft flights at night are authorized only for ferry and cargo carrying missions at the Contractor’s option and in accordance with 14 CFR 91.

11. The Pilot shall not permit any passenger in the aircraft or any cargo to be loaded unless authorized by the CO.

12. Passenger Briefing

Before each takeoff, the PIC shall ensure that all passengers have been briefed in accordance with the briefing items contained in 14 CFR 135.117 including (as applicable):

a. Use of seat belts and/or shoulder harness

b. Ingress/Egress procedures

c. Emergency Locator Transmitter (ELT)

d. Oxygen system

e. No smoking within 50-feet of the aircraft

f. First Aid Kit g Survival Kit

h. Personal Protective Equipment, (i.e. floatation vest)

i. Location and use of Fire Extinguisher

13. Flight Plans

Pilots shall file, open, and operate on a FAA, ICAO, or a USDA-FS approved flight plan for all flights.

Contractor flight plans are not acceptable. Flight plans shall be filed prior to takeoff when possible.

14. Flight Following

Pilots are responsible for flight following with the FAA, ICAO, or in accordance with USDA-FS approved flight following procedures including Automated Flight Following (AFF).

15. Manifesting

Prior to any takeoff, the PIC shall provide the appropriate USDA-FS dispatch office/coordination center with current passenger and cargo information.

16. Transportation of Hazardous Material (HAZMAT)

a. Aircraft may be required to carry hazardous materials in accordance with 49 CFR or DOT

Special Permit and the Interagency Aviation Transport of Hazardous Materials Handbook/Guide (NFES 1068). A copy of the current permit and handbook/guide and Emergency Response Guide shall be aboard each aircraft operating under the provisions of this special permit.

b. It is the responsibility of the Contractor to ensure that Contractor employees who may perform a function subject to the transportation of hazardous materials have received training in accordance with 49 CFR 172 or DOT Special Permit and the Interagency Aviation Transport of Hazardous Materials Handbook/Guide (NFES 1068). Documentation of this training shall be retained by the company in the employee’s records and made available to the Government as required.

c. The Pilot shall ensure personnel are briefed of specific actions required in the event of an emergency. The Pilot shall be given initial written notification of the type and quantity of hazardous materials to be placed aboard the aircraft before the start of any flight.

C-11 Personnel

Pilot Experience Requirements. The PIC shall hold a currently valid FAA commercial or higher Pilot certificate with current instrument rating. In addition, the Pilot shall also have logged flight time as PIC in fixed-wing aircraft of at least the following minimum amounts:

A. Flight Hours Experience

All airplanes Flying hours

Total time 1500

Pilot-in-command total 1200

Pilot-in-command, as follows:

Category and class to be flown 200

Fixed wing – preceding 12-months 100

Cross Country 500

Typical terrain* 250

Night** 100

Instrument – in flight** 50

Instrument – actual/simulated** 75

Make & Model to be flown 25

Make & Model - preceding 60 days 10

*For flights on the Chugach and Tongass National Forests, fifty (50) hours must have been within the confines of South Central and Southeast Alaska within the previous 12 months.

**Multi-engine only if operated Night/IFR.

B. At the discretion of the CO, each PIC shall pass a Government evaluation ride (not to exceed 2-hours).

C. Reserved.

D. The PIC shall be capable of performing basic programming functions and operations of Contractor installed aircraft avionics. This includes the ability to enter and utilize newly assigned frequencies and tones by selected channel positions. The PIC shall be able to instruct the Agency observer in how to perform basic programming and operation of VHF-AM and VHF-FM radios, and GPS.

E. All Pilots shall possess a current Class I or Class II FAA medical certificate.

F. All Pilots shall possess and carry a current Interagency Airplane Pilot Qualification Card or Point-to-

Point Only Pilot Qualification Card, in accordance with the Schedule of Items.

G. All Pilots shall speak English fluently.

H. Two Pilots may be required on all aircraft engaged in IFR missions. Pilots in addition to the PIC shall meet the following requirements:

1. Hold current FAA commercial pilot certificate.

2. Have current FAA instrument rating.

3. Have valid FAA multi-engine rating.

4. Current 14 CFR Part 135 equipment check.

C-12 Conduct and Replacement of Personnel

A. Performance of Contract services may involve work and/or residence on Federal property. Contractor employees are expected to follow the rules of conduct established by the manager of such facilities that apply to all Government or non-Government personnel working or residing on such facilities. The Contractor may be required to replace employees who are found to be in noncompliance with Government facility rules of conduct.

B. Personnel who perform ineffectively, refuse to cooperate in the fulfillment of the Contract objectives, are unable or unwilling to adapt to field living conditions, or whose general performance is unsatisfactory or otherwise disruptive will be replaced at the Contractor’s expense.

C. The CO shall notify the Contractor of specifics of the unsatisfactory conduct and/or performance by the

Contractor's personnel. The determination of unacceptability is at the sole discretion of the CO. When directed by the CO, the Contractor shall replace unacceptable personnel.

C-13 Suspension and Revocation of Personnel

A. The CO may suspend a Contractor pilot who fails to follow safe operating practices, does ineffective work, or exhibits conduct detrimental to the purpose for which contracted, or is under suspension or revocation by another government agency.

B. Upon involvement in an Aircraft Accident or NTSB Reportable Incident (see 49 CFR Part 830), a Pilot operating under this contract shall be suspended from performing Pilot duties under this contract and any other activity authorized under the Interagency Pilot Qualification Card(s) issued to the Pilot pending the investigation outcome.

C. Upon involvement in an Incident with Potential as defined under mishaps, a Pilot operating under this contract may be suspended from performing Pilot duties under this contract and any other activity authorized under the Interagency Pilot Qualification Card(s) issued to the Pilot pending the incident investigation outcome.

D. When a Pilot is suspended, and when requested, the Interagency Pilot Qualification Card(s) shall be surrendered to the CO. Suspension will continue until:

1. The investigation findings and decision indicate no further suspension is required and the Interagency

Pilot Qualification Card(s) is returned to the Pilot.

OR

2. Revocation action to cancel the interagency pilot authorization(s) is taken by the issuing agency in accordance with agency procedures.

C-14 Substitution or Replacement of Personnel, Aircraft, and Equipment

The Contractor may add or replace aircraft and personnel in accordance with this contract after request for contract modification after inspection by Contracting Officers Technical Representative (COTR).

C-15 Reserved

C-16 Flight Hour and Duty Limitations

All flight time, regardless of how or where performed, except personal pleasure flying, will be reported by each flight crewmember and used to administer flight hour and duty time limitations. Commercial flight time to and from the Assigned Work Location as a flight crewmember (commuting) will be reported and counted toward limitations if it is flown on a duty day. Flight time includes, but is not limited to: military flight time;

charter; flight instruction; 14 CFR 61.56 flight review; flight examinations by FAA designees; any flight time for which a flight crewmember is compensated; or any other flight time of a commercial nature whether compensated or not.

A. Duty shall include flight time, ground duty of any kind, and standby or alert status at any location. This restriction does not include “on-call” status outside of any required rest or off-duty periods.

B. Flight time shall not exceed a total of 8-hours per day.

C. Assigned duty of any kind shall not exceed 14-hours in any 24-hour period. Within any 24-hour period, Pilots shall have a minimum of 10-consecutive hours off duty immediately prior to the beginning of any duty-day. Local travel up to a maximum of 30-minutes each way between the work site and place of lodging will not be considered duty time. When one-way travel exceeds 30 minutes, the total travel time shall be considered as part of the duty day.

D. Flight crewmembers accumulating 36 hours of flight time in any 6 consecutive days or less are required to have the following day off. Maximum cumulative flight hours shall not exceed 42 hours in any 6 consecutive days.

E. During any 14 consecutive day period, flight crewmembers shall be off-duty for two 24-hour periods from the time of last duty. The 24-hour off-duty periods need not be consecutive.

F. Two-Pilot crews flying point-to-point (airport to airport, etc.) shall be limited to10 flight hours flight time in any duty day. The entire 10 hours must be point-to-point.

G. Pilots may be relieved from duty for fatigue or other causes created by unusually strenuous or severe duty before reaching duty limitations.

H. When Pilot acts as a mechanic, mechanic duties in excess of 2-hours will apply as flight hours on a one-to-one basis toward flight hour limitations.

I. Pilots reporting for duty under this Contract upon request shall furnish a record of all duty and all flight hours during the previous 14 days.

C-17 Accident Prevention and Safety

(a) The Contractor shall furnish to the Contracting Officer a copy of all reports required to be submitted to the Federal Aviation Administration (FAA) by the Federal Aviation Regulations that relate to Pilot and maintenance personnel performance, aircraft airworthiness or operations.

Examples of these reports are paragraphs 14 CFR part 135.415 Mechanical Reliability Reports and Part

135.417 Mechanical Interruption Summary Reports required of the FAR, 49 CFR Part 830, and FAA Form 8010-4, Malfunction or Defect Report.

(b) Following the occurrence of a mishap, the Contracting Officer will evaluate whether noncompliance or violation of provisions of the BPA, the Federal Aviation Regulations applicable to the Contractor's operations, company policy, procedures, practices, programs, and/or negligence on the part of the company officers or employees may have caused or contributed to the mishap. The occurrence of the mishap may constitute default in the performance of the BPA. A finding of default under the above cited conditions shall entitle the Government to exercise the right to terminate the BPA for cause as provided in the “Contract Terms and Conditions” as stated herein.

(c) The Contractor shall keep and maintain programs necessary to assure safety of ground and flight operations. The development and maintenance of these programs are a material part of the performance of the BPA. (See E-2-2 Synopsis of Safety Program) When, in the sole judgment of the Contracting Officer, the safety programs do not adequately promote the safety of operations, the Government may terminate the BPA for cause (Acquisition Regulation Clause 52.212-4) as provided in the “Contract Terms and Conditions”. Examples of such programs are but not limited to: 1) Personnel Activities, 2) Maintenance, 3) Safety and 4) Compliance with Regulations.

(d) The Contractor shall fully cooperate with the Contracting Officer in the fulfillment of this clause. The Contracting Officer may suspend performance of this BPA work, during the evaluation period used to determine cause as stated above.

C-18 Mishaps

(a) Reporting

The Contractor shall, by the most expeditious means available, notify the National Transportation Safety Board (NTSB) when an "Aircraft Accident" or NTSB reportable "Incident" occurs within any company operations, whether under the BPA or not. When working under this agreement, the Contracting Officer (CO) shall be notified when an “Incident”, an “Incident-with-Potential”, or an “Aircraft Accident” occurs.

(b) Forms Submission

(1) Following an "Aircraft Accident" or when requested by the NTSB following the notification of a reportable "incident," the Contractor shall provide the Contracting Officer with the information necessary to complete a NTSB Form 6120.1/2.

(2) The NTSB Form 6120.1/2 does not replace the Contractor's responsibility, within 5-days of an event, to submit to the Contracting Officer a "SAFECOM" to report any condition, observance, act, maintenance problem, or circumstance that has potential to cause an aviation-related mishap.

(3) Blank SAFECOMS and assistance in submitting SAFECOMS can be obtained from the Contracting Officer. SAFECOMS may be submitted electronically at www.safecom.gov.

(c) Wreckage Preservation

(1) The Contractor shall not permit removal or alteration of the aircraft, aircraft equipment, or records following an "Aircraft Accident”, “Incident”, or "Incident-with-Potential" which results in any damage to the aircraft or injury to personnel until authorized to do so by the CO. Exceptions are when threat-to-life or property exists; the aircraft is blocking an airport runway, etc.