AG0112S160018_Sitka_Pellet_Combined_Synopsis_Solicitation.pdf

Combined Synopsis Solicitation AG-0112-S-16-0018 Sitka Pellet Supply Page 1 of 8

COMBINED SYNOPSIS/SOLICITATION IAW FAR 12.603

SOLICITATION NUMBER: AG-0112-S-16-0018

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested based on the requirements outlined in this combined synopsis/solicitation. A written solicitation will not be issued.

This solicitation is issued as a Request for Quotation (RFQ), for a firm fixed price type contract. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-88. All responsible sources may submit an offer in response to this solicitation, which shall be considered. A contract may be awarded resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and is most advantageous to the Government.

The Forest Service at Petersburg, AK intends to award one firm fixed price contract for the acquisition of items listed below. All responsible sources may submit an offer which shall be considered by the agency.

The Government intends to select one contractor; however, the Government reserves the right to award no contract at all, depending on the quality of the proposals, prices submitted, and the availability of funds.

Required Delivery Date Base Bid 09/30/2016 to 5/30/17 with 4 option years Delivery Information USDA Forest Service 2108 Halibut Point Road Sitka, AK 99835

Inspection and Acceptance:

USDA Forest Service 2108 Halibut Point Road Sitka, AK 99835

Competition requirements:

100% Small Business Set-Aside

NAICS Code:

454310

Size Standard:

100 employees

Applicable Clauses/Provisions (Federal Acquisition Regulation http://farsite.hill.af.mil/farsite.html):

FAR 52.212-1, Instructions to Offerors – Commercial Items FAR 52.212-2, Evaluation – Commercial Items FAR 52.212-3, Offeror Representations and Certifications – Commercial Items All offerors must provide a completed copy of “52.212-3, Offeror Representations and Certifications – Commercial Items”. The provision can be obtained from this website:

https://www.acquisition.gov/far/index.html FAR 52.212-4, Contract Terms and Conditions – Commercial Items FAR 52.212-5, Contract Terms and Conditions required to Implement Statutes or Executive Orders http://farsite.hill.af.mil/farsite.html

Combined Synopsis Solicitation AG-0112-S-16-0018 Sitka Pellet Supply Page 2 of 8 The following clauses are selected as applicable to the acquisition.

(1) 52.203-6 Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402).

(4) 52.204-10 Reporting Executive compensation and First-Tier Subcontract Awards (Aug 2012) (Pub. L.

109-282) (31 U.S.C. 6101 note).

(6) 52.209-6 Protecting the Government’ Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Dec 2010) (31 U.S.C. 6101 note).

(7) 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (Feb 2012) (41U.S.C. 2313

(8) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (May 2012) (12)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

(23) 52.219-28, Post Award Small Business Program Rerepresentation (Apr 2012) (15 U.S.C. 632(a)(2)).

(26) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

(27) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Aug 2009) (E.O. 13126).

(28) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

(29) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(30) 52.222-35, Equal Opportunity for Veterans (Sep 2012) (38 U.S.C. 4212).

(31) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

(32) 52.222-37, Employment Reports on Veterans (Sept 2010) (38 U.S.C. 4212).

(35) (i) 52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008)

(38) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011)

(39) 52.225-1 Buy American Act – Supplies (Feb 2009) (41 U.S.C. 10a-10d).

(42) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

(47) 52.232-33, Payment by Electronic Funds Transfer—Central Contractor Registration (Oct 2003) (31 U.S.C. 3332).

52.209-11 – Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law.

As prescribed in 9.104-7(d), insert the following provision:

Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that--

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or https://www.acquisition.gov/far/current/html/52_217_221.html#wp1139913 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/far/current/html/52_222.html#wp1147479 https://www.acquisition.gov/far/current/html/52_222.html#wp1147630 https://www.acquisition.gov/far/current/html/52_222.html#wp1147656 https://www.acquisition.gov/far/current/html/52_222.html#wp1147711 https://www.acquisition.gov/far/current/html/52_222.html#wp1158632 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/far/current/html/52_222.html#wp1148097 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+2+78++%2829%29%20%20AND%20%28%2829%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/far/current/html/52_222.html#wp1148123 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/far/current/html/52_223_226.html#wp1169608 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/09.htm#P64_15012

Combined Synopsis Solicitation AG-0112-S-16-0018 Sitka Pellet Supply Page 3 of 8

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

Evaluation of Proposals:

All offeror’s responses will be evaluated in accordance with FAR clause 52.212-2, Evaluation of Commercial Items.

Award will be conducted under the provisions of FAR Part 12, Acquisition of Commercial Items. The following factors shall be used to evaluate offers:

(1) Price: award will be made to the lowest priced technically acceptable (LPTA) offeror

Contract Line Items (CLINs):

Base Bid (10/01/2016 to 5/30/17)

Description Meth. Of Meas.

Qty Pay Unit Unit Price Total

Pellet Supply AQ 4 TONS $ $

Option Year 1 (6/1/17 to 5/30/18)

Description Meth. Of Meas.

Qty Pay Unit Unit Price Total

Pellet Supply AQ 6 TONS $ $

Option Year 2 (6/1/18 to 5/30/19)

Description Meth. Of Meas.

Qty Pay Unit Unit Price Total

Pellet Supply AQ 6 TONS $ $

Combined Synopsis Solicitation AG-0112-S-16-0018 Sitka Pellet Supply Page 4 of 8

Option Year 3 (6/1/19 to 5/30/20)

Description Meth. Of Meas.

Qty Pay Unit Unit Price Total

Pellet Supply AQ 6 TONS $ $

Option Year 4 (6/1/20 to 5/30/21)

Description Meth. Of Meas.

Qty Pay Unit Unit Price Total

Pellet Supply AQ 6 TONS $ $

B.2 Notes AQ = Actual Quantity

FAR 52.217-7 -- Option for Increased Quantity -- Separately Priced Line Item (Mar 1989)

The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor by 30 days before May 1. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

Description of Requirements:

C.1.1. Introduction and Background A Fröling P4 Pellet Boiler Model 32 is being installed at the US Forest Service Co-located Office in Sitka, AK. The Sitka Co-located Office is located at 2108 Halibut Point Road, Sitka, AK 99835. The boiler is designed to burn low ash PFI Premium or Super Premium wood pellets. The pellets will be loaded into a V-shaped trough in an enclosed pellet storage room adjacent to the boiler room. The pellets will be fed to the boiler via pellet feeder hose. See Section J for plans.

C.1.2. Scope of Work The Scope of Work includes supplying, monitoring, and loading the pellets into the storage room.

C.1.2.1 Supply Pellet fuel shall be low ash PFI Certified Premium wood pellets. The wood pellets must be made from natural wood. The pellet storage bin room has a 32”x36” opening to feed the pellets into, and is located approximately 21 feet from the curb as seen in the attached plans.

C.1.2.2 Operations Contractor shall monitor the pellet bin to ensure the bin stays full with approximately 2 tons of pellets.

Combined Synopsis Solicitation AG-0112-S-16-0018 Sitka Pellet Supply Page 5 of 8 C.2. Definitions

C.2.01. Quality Assurance The government’s Quality Assurance are those actions taken by the government to check goods or services to determine that they meet the requirements of the contract.

C.2.02. Quality Assurance Surveillance Plan The Quality Assurance Surveillance Plan is an organized written document used for quality assurance surveillance. The document contains information about how the government will assess performance, checklists, and may contain decision tables.

C.2.03. Quality Control The contractor’s Quality Control are those actions, taken by a contractor, to control the production of goods or services so that they will meet the requirements of the contract.

C.2.04. Random Sampling Random sampling is a method of looking at a few individual items in a lot to determine the quality of that lot against a standard.

C.2.05. Standard A Standard is an acknowledged measure of comparison.

C.2.06. As Received The term “as received” is used when measuring properties of woody biomass. The property is to be measured in the delivered state, not after moisture content has been removed.

C.2.07. Wet Basis Used when calculating the weight of moisture as a percentage of the total weight. The denominator in the equation shall be the initial, wet weight.

𝑚𝑚𝑜𝑜𝑖𝑖𝑖𝑖𝑖𝑖𝑖𝑖𝑖𝑖𝑖𝑖 𝑐𝑐𝑜𝑜𝑐𝑐𝑖𝑖𝑖𝑖𝑐𝑐𝑖𝑖 = 100 × (𝑖𝑖𝑐𝑐𝑖𝑖𝑖𝑖𝑖𝑖𝑖𝑖𝑖𝑖 𝑤𝑤𝑖𝑖𝑖𝑖𝑤𝑤ℎ𝑖𝑖 − 𝑓𝑓𝑖𝑖𝑐𝑐𝑖𝑖𝑖𝑖 𝑤𝑤𝑖𝑖𝑖𝑖𝑤𝑤ℎ𝑖𝑖) ÷ 𝑖𝑖𝑐𝑐𝑖𝑖𝑖𝑖𝑖𝑖𝑖𝑖𝑖𝑖 𝑤𝑤𝑖𝑖𝑖𝑖𝑤𝑤ℎ𝑖𝑖

C.2.08. Moisture Content Moisture content is the measure of how much water is in the woody biomass. It is measured by baking a sample according to ASTM standards.

C.2.09. PFI

The Pellet Fuels Institute. Pelletheat.org

C.2.10. Batch A set of wood fuel produced at the same time, from the same source of wood.

C.3. Contractor Obligations/Requirements

C.3.1. Requirements

C.3.1.1. Supply PFI Standard Specification for Residential/Commercial Densified Fuel American Society for Testing and Materials (ASTM) Standards

Combined Synopsis Solicitation AG-0112-S-16-0018 Sitka Pellet Supply Page 6 of 8 PFI Wood Pellets are certified by the PFI North American Residential/Commercial Densified Fuel Standards Program. Below are the PFI Premium specifications required:

Fuel Property PFI Premium Grade Requirements Normative Information - Mandatory Bulk Density, lb/ cubic foot Diameter, inches Diameter, mm Pellet Durability Index:

Fines, % (at the mill gate) Inorganic Ash Content (as received) % Length, % greater than 1.50 inches Moisture, % Chlorides, ppm

40.0 – 46.0

0.230 – 0.285

5.84 – 7.25

≥ 96.5 ≤ 0.50 ≤ 1.0 ≤ 1.0 ≤ 8.0 ≤ 300

Additional Information Regarding Product:

To assure the consistent quality of densified fuel leaving the production facility, certified product must be packaged, stored, handled, transported, and/or delivered in a manner that will maintain the integrity of the densified fuel produced. The minimum requirements for certified densified fuel packaging, storage, handling, transport, and delivery are as follows:

a. Densified fuel must not be exposed to moisture, e.g., through contact with condensed water, rain or snow.

b. Wood pellets usually have a moisture content level of approximately 5- 10%. Pellets tend to lose their effectiveness and crumble and thus become unusable if they are exposed to moisture or damp surfaces, therefore it is essential that the wood pellets remain dry for the entire transit, storage, and delivery cycle.

c. Densified fuel must be free from foreign material. Any foreign objects can clog the suction probe.

d. Equipment to be cleaned if necessary to prevent contamination.

e. Contractor shall clean up any solid fuel spilled during supply.

f. Certified densified fuel of one grade must not be allowed to co-mingle with densified fuel product of another grade or with non-certified product.

g. Supply will be accepted when the pellets are loaded in the pellet storage bin.

C.3.1.2. Operations Anticipated monthly usage schedule is as follows:

Months Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Total Tons of Pellets

1.02 1.03 0.6 0.26 0.01 0.04 0.02 0.02 0.05 0.23 0.56 1.20 5.05

There is no space dedicated to contractor for storage of fuel supply or equipment due to space constraints at the site. Contractor shall store pellets in a dry area. The pellets may be stored at an offsite location if necessary at contractor’s expense.

Contractor shall be given a key to the pellet storage bin room and will be able to monitor and load pellets at their convenience, so long as pellet loading does not impede vehicular or pedestrian traffic.

Snow plowing does not occur after 3:30 p.m. or on weekends. Contractor must consider the possibility of snow and plan its transport and deliveries accordingly.

Combined Synopsis Solicitation AG-0112-S-16-0018 Sitka Pellet Supply Page 7 of 8

C.3.2 Schedules The schedule for supply and operations is not fixed, and shall be based on need.

C.3.3 Progress/Compliance

C.3.3.1 QASP

C.3.3.2 Quality Assurance and Surveillance Plan – Wood Pellets Supply Required Services (biomass property)

Performance Standards Monitoring Method Performance Threshold

Pellet certificatio n

PFI certified as Premium Grade

Contractor shall furnish proof of certification with each invoice 100% compliant

C.4. References (Standards, Publications, Formats) Procedures and requirements for pellet certification can be found at: Pelletheat.org

Attachments:

The Drawing and Typicals are included by attachment. The attachments are hereby made a part of this solicitation and any resultant contract.

Proposal Submission Information (emailed proposals are preferred) Offers are due at Forest Service, Region 10 AQM, Petersburg Office, 123 Scow Bay Loop Road P.O.

Box 309, Petersburg, AK 99833 by July 6, 2016 at 2:30 p.m. Alaska time, insert date.

Louise Jackson Purchasing Agent Phone: (907) 650-7602 Fax: (907) 772-5894 e-mail: louisejackson@fs.fed.us

*See following page for Proposal Submission requirements and Return Form

Combined Synopsis Solicitation AG-0112-S-16-0018 Sitka Pellet Supply Page 8 of 8 Proposal Submission requirements

• Register company at System for Award Management (SAM) (www.sam.gov)

• Ensure proposal meets all terms and conditions of this solicitation

• Provide any documentation to support technical accpetability

• Complete this form below

• Submit completed proposal to Contract Specialist named in this combined synopsis/solicitation

Company Information Company Name Cage Code DUNS Code

Street Address City State Zip Code

Phone Number Fax Number Website

Business Type (In Accordance With FAR 19.001, http://farsite.hill.af.mil.farsite.html) Example is business: large, small, 8(a), etc

Point of Contact Information Point of Contact Name Telephone Number Email Address

Proposal/Proposal Information CLIN Requirement Estimated

Quantity Unit of Issue

Price Per Unit (Firm Fixed

Price)

Total Price (Firm Fixed

Price) Base Year 01 Pellet Supply 09/30/2016 to 5/30/2017

TONS

Option Years(s) 02 Pellet Supply 6/01/2017 to

05/30/2018

TONS

03 Pellet Supply 6/01/2018 to 05/30/2019

TONS

04 Pellet Supply 6/01/2019 to 05/30/2020

TONS

05 Pellet Supply 6/01/2020 to 05/30/2021

TONS

Total Proposed Price For All CLINs $ The LPTA proposal that conforms to the RFP may be selected for award. In order to be technically acceptable and conform to the RFP, the offeror must propose exactly in accordance with the item description reflected above. No deviations will be accepted.

Discount Terms (NET 30 if unspecified):

Days required for Delivery: FOB Destination Compliance (circle one):

YES NO

Carefully review all documents before signing Offerors Authorized Representative’s Typed or Printed Name

Position or Title

Offerors Authorized representative’s Signature Date http://www.sam.gov/ http://farsite.hill.af.mil.farsite.html/

C.3.3.2 Quality Assurance and Surveillance Plan – Wood Pellets Supply

C.4. References (Standards, Publications, Formats)