Ag Facility RFP _ Audiovisual System.pdf

Madison County Charter School System PO Box 37

800 Madison Street Danielsville, Georgia 30633

August 8, 2024

REQUEST FOR PROPOSAL

Agricultural Center - Audiovisual System RFP

Madison County Charter School System seeks proposals from qualified vendors for a complete audiovisual system for our Agricultural Center as outlined herein. Responses to this RFP are due on September 11 at 12PM EST and must be delivered/addressed to:

MADISON COUNTY CHARTER SCHOOL SYSTEM

P.O. Box 37 Danielsville, Georgia 30633 Attn. Amy Denman – Agricultural Center - Audiovisual System RFP

OR, if hand delivered:

MADISON COUNTY CHARTER SCHOOL SYSTEM

800 Madison Street Danielsville, Georgia 30633 Attn. Amy Denman – Agricultural Center - Audiovisual System RFP

It is the responsibility of the responding vendors to ensure responses to this RFP are complete and delivered no later than the due date/time as outlined herein. Madison County Charter School System reserves the right to refuse consideration of any late or incomplete responses to this RFP. Vendors should submit their bids along with the required forms. Madison County Charter School System may select the lowest priced items from multiple vendors.

Your interest and participation in this project are appreciated.

Sincerely, AMY DENMAN

Technology Director

Madison County Schools Madison County Schools Agricultural Center - Audiovisual System RFP

TABLE OF CONTENTS

Invitation to Respond to RFP.………………………………………………………….……….………1 General Terms and Conditions………………………………………………………… Special Terms and Conditions.……………………………………………………………...…....…….4 Scope of Work...………….………………….……………………………………….…….…...………..9 Attachment A: RFP Acknowledgement………………………………………………………………..13 Attachment B: Contract Agreement……………………………………………………………… Attachment C: Vendor Questionnaire…………………………………………………………...…….15 Attachment D: Reference Sheet……………………………………………………………………….16 Exhibit A: Agricultural Center Map – Posted Separately

GENERAL TERMS AND CONDITIONS

1. SCOPE

It is the intention of Madison County Schools to contract with a vendor(s) to provide a high quality, cost- effective Audiovisual System (AV) solution for our new Agricultural Center. The selected vendor shall furnish a complete audiovisual system including all engineering, project management, installation/removal, labor, supervision, materials, software and hardware equipment, and training for end users. The Agricultural Center will be a multi-purpose center and host livestock shows and other community events and meetings. The proposed audiovisual system must will be used for live broadcasts and the sound must be flexible to be used for full building announcements and also announcements to particular zones. The zones will be defined during the implementation phase. Responses to this RFP should include all cabling for audiovisual components. Attachment B is a map of the Agricultural Center with all equipment locations indicated. Once selected, the AV vendor is expected to immediately work closely with the general contract and electrical contractor prior to the actual installation phase.

2. SUBMISSION OF RESPONSES

It is the responsibility of the responding vendors to ensure responses to this RFP are complete and delivered NO LATER than the due date/time as outlined herein. Madison County Charter School System reserves the right to refuse consideration of any late or incomplete responses to this RFP.

3. AWARD OF CONTRACT

Madison County Charter School System reserves the right to reject any and all responses to this RFP and/or to waive irregularities/technicalities of any and all responses to this RFP. Madison County Charter School System will award any or all portions of this project as it deems to be in the best interest of the school system. Evaluation of responses will be so done as to be in accordance with the policies of the Madison County Charter School System and/or the State of Georgia and/or the United States Federal Government as required.

4. EXECUTION OF RESPONSE

All responses to this RFP must be accompanied by a manual signature of an authorized officer of the responding vendor. Responses must be typed with no erasures of any kind. Responding vendors must agree to the terms and conditions of this RFP as well as meet the requirements as outlined herein. Any exceptions made to mandatory terms and conditions of this RFP or failure to meet the requirements outlined herein may be interpreted by Madison County Charter School System as failure to submit a qualified response by the vendor.

5. FURTHER CLARIFICATION

Madison County Charter School System reserves the right to request further clarification of a response to this RFP made by any vendor to aid in the evaluation of this project’s award. Any further clarification deemed necessary for evaluation by Madison County Charter School System is to be at the vendor’s expense.

6. OMISSIONS

Any omissions of detail specifications outlined herein that would result in incomplete satisfaction of the requirements of the RFP and/or incomplete operation of the systems for installation are not to be construed as to relieve the vendor of any responsibility or obligation to the complete and satisfactory delivery, operation and support of any and all requirements of the RFP.

7. PROJECT PAYMENT

A payment schedule will be agreed upon once the vendor is awarded the contract.

Payment is to be made upon correct invoicing being submitted to Madison County Charter School System by the vendor. Vendor invoices should be submitted with Net 30 terms. Vendors will not contact the school district for payment prior to the end of the Net 30 term.

SPECIAL TERMS AND CONDITIONS

1. INTRODUCTION

Vendors are expected to incorporate all Special Conditions outlined herein in the response to this RFP. Special Conditions that vary from General Conditions take precedence.

1.1 PROJECT DESCRIPTION

Vendors will be required to submit responses for complete packages of this RFP. Once award(s) has been made, the Technology Director or a designee will work directly with the vendor schedule implementation. Madison County Charter School System will make every effort to coordinate the projects with vendor(s) to minimize costs to the school system.

1.2 BASIC GUIDELINES FOR THIS REQUEST FOR PROPOSAL

Proposals will be evaluated in accordance with the following evaluation criteria:

FACTOR WEIGHT

Price 30 Points Qualifications (Technical)/Scope of Work 20 Points Prior Experience 15 Points Management Capability (Project Management) 10 Points Comprehensive Integration 15 Points References 10 Points

TOTAL 100 Points

1.3 SCHEDULE OF EVENTS

EVENT DATES

RFP released August 8, 2024 Deadline for submitting written questions August 30, 2024 Deadline for addendum posting by MCCSS September 3, 2024 Proposals due to Madison County Charter School System September 11, 2024 – 12 PM EST

*There will be a public opening of the bid documents and vendor names and proposal total will be listed. Bid evaluations will not occur at the public opening.

OPTIONAL Proposal Opening September 11, 12 PM EST – Board of Education – PLC1 Bid Evaluations September 12-13, 2024 Vendor interviews (if necessary) September 12-16, 2024 Recommendation to Superintendent September 17 ,2024 Deadline for beginning starting project – Vendor will immediately begin communications with the general contractor who will determine the schedule of work.

1.4 QUESTIONS

All questions concerning this RFP must be submitted in writing, email (preferred) to Amy Denman at the Madison County Charter School System. No questions other than written will be accepted. Only written responses will be binding upon the school system.

Amy Denman P.O. Box 37, Danielsville, GA 30633 706-795-2191 x1427 Email: adenman@madison.k12.ga.us

Contract award(s) shall be made to the successful vendor(s) whose response(s) is deemed to be the best value to the school system, taking into account all of the evaluation factors set forth in this RFP. Madison County Charter School System reserves the right to accept or reject any or all proposals submitted in response to this RFP.

2. DESCRIPTION OF REQUIREMENTS

2.1 INTRODUCTION

The Madison County School Technology Department has established certain requirements with respect to responses submitted by vendors. Whenever the terms should, shall, must, will or is required are used in the RFP, the specification being referred to is a mandatory requirement.

Failure to meet any mandatory requirement may cause rejection of the vendor’s proposal.

Whenever the terms can or may are used in the RFP, the specification is being referred to as desirable. Failure to provide any items so termed may not be cause for rejections, however, will probably cause a reduction in score awarded.

2.2 PROJECT OVERSIGHT AND STAFFING

The successful vendor(s) will report to the Technology Director or to a designee assigned by the Technology Director for all communication regarding the contract after the award is made.

2.3 PROJECT STARTUP

As soon as the award is made, the winning vendor will be contacted to arrange for implementation.

2.4 ATTACHMENT A: RFP ACKNOWLEDGEMENT FORM

Vendors must complete and return the RFP Acknowledgement Form, clearly answering all questions in their entirety. Note that this form also includes non-discrimination and non-collusion affidavits.

2.5 ATTACHMENT B: Contract Agreement

Vendors must complete and return the Contract Agreement, clearing answering all questions in their entirety.

2.6 ATTACHMENT C: Vendor Questionnaire

Vendors must complete and return the Vendor Questionnaire, clearing answering all questions in their entirety.

2.7 ATTACHMENT D: Vendor Reference Sheet

Vendors must complete and return the Vendor Reference Form, clearing answering all questions in their entirety.

mailto:adenman@madison.k12.ga.us

2.8 ATTACHMENT E: PRICING AND PROPOSAL

Vendors must provide pricing and proposal sheets as directed. This attachment will be created by each vendor.

3. PROPOSAL SUBMISSION

3.1 PRESENTATION OF RESPONSE

Emphasis on each response should be on completeness and clarity of content. Responses are expected to stand on their own with every effort being made to eliminate misinterpretation due to lack of clarity or information. Vendors are cautioned not to rely on post-bid clarification to explain any portion of its response as it is possible not all vendors will be invited to participate in post-bid further clarification should such a step be deemed necessary by Madison County Charter School System. To expedite the evaluation process, it is essential vendors follow any format and instructions contained herein.

3.2 PROPERTY RIGHTS

All documents, including but not limited to, data, drawings and specifications, submitted with response by the vendor become the property of the Madison County Charter School System.

3.3 REQUIRED ORGANIZATION OF RESPONSE

Vendors must return all affidavits, attachments and any additional information as outlined herein.

Where additional information is requested/allowed, vendors should formulate the response on 8- 1/2” x 11” pages, typed in a font no smaller than 12 points. All pages must be clearly labeled.

Responses must be organized as follows:

Attachment A – RFP Acknowledgement Form Attachment B – Contract Agreement Attachment C - Vendor Questionnaire Attachment D – Vendor Reference Sheet Attachment E – Pricing and Scope of Work Details (Attachments as needed)

3.4 Madison County Charter School System REVIEW OF RESPONSES

All responses received will be reviewed by the Madison County Charter School System Technology Department to ensure all administrative requirements of the RFP package have been met by the vendor. Each response will be reviewed to ensure that the vendor submitted the package as outlined above and that all documents requiring signature have been signed. Failure to meet these requirements may be cause for rejection of proposal. Responses will be opened on September 11. Review and scoring of the responses will take place September 12-13, 2024.

4. TERMS AND CONDITIONS

4.1 RFP AMENDMENTS

Madison County Charter School System reserves the right to amend the RFP prior to the date of the proposal submission. All questions must be received no later than 12:00 PM EST on August 30, 2024. All addenda will be posted on the school system web site at https://www.madison.k12.ga.us/page/bidsproposal.

4.2 RESPONSE WITHDRAWAL

Prior to the response due date, a submitted response may be withdrawn by the vendor by submitting a written request to Amy Denman at MCCSS. An authorized officer of the vendor must sign for the vendor in instances of withdrawal of response.

https://www.madison.k12.ga.us/page/bidsproposal

4.3 COST OF PREPARING PROPOSALS

The cost for developing the response is the sole responsibility of the vendor. Madison County Charter School System will not provide reimbursement for such costs.

4.4 CONTRACT TERM

The contract term for this project begins immediately upon the recommendation to the superintendent. The contract term will end once the general contractor has signed off on the work completed.

All documents submitted in response to the RFP, including any attachments and appendices, will be incorporated into the contract. If any language of the response conflicts with the language of the RFP, the language of the RFP shall govern.

4.5 AMENDMENTS IN WRITING

No amendment to this Contract shall be effective unless it is in writing and signed by duly authorized representatives of the parties. No representation, request, instruction, directive or order, made or given by any official, employee or agent of Madison County Charter School System, whether verbal or written, shall be effective to amend this agreement or excuse or modify performance hereunder unless reduced to a formal amendment and executed as set forth above. Vendor shall not be entitled to rely on any such representation, request, instruction, directive or order and shall not, under any circumstances whatsoever, be entitled to additional compensation, delay in performance or other benefit claimed for relying upon or responding to any such representation, request instruction, directive or order.

4.6 AUTHORITY

Each party warrants that such party has full power and authority to enter into and perform this contract. The person signing on behalf of each party represents that such person is duly authorized to enter into this contract on behalf of such party.

5. CHANGE OF PROJECT CONDITIONS

5.1 NOTICE OF DELAYS

Whenever the vendor(s) receives notice or obtains knowledge of any event or condition which will delay, or is likely to delay, the completion of the performance under this contract beyond the specified completion date, the vendor(s) shall notify Madison County Charter School System Technology Department in writing within fifteen (15) calendar days after receiving such notice or obtaining such knowledge of the nature of the delay and its estimated duration; otherwise, the vendor(s) shall not be entitled to any extensions of the completion date.

5.2 CHANGE ORDERS

Madison County Charter School System, without invalidating the contract, may order changes within the general scope of the products and services required by this contract by altering, adding to and/or deducting from the products and services to be performed. All such changes in services shall be in writing and shall be performed subject to the provisions in this contract.

5.3 CHANGE ORDER APPROVAL

The Technology Director must approve ALL change orders.

5.4 CONTRACT TERMINATION

Madison County Charter School System reserves the right to cancel the contract if the vendor(s) fails to meet the terms and conditions therein. Madison County Charter School System shall give the vendor(s) a written notice stating the vendor’s failure to meet contractual obligations. The vendor(s) shall have thirty (30) days from the date on the notification to correct contract violations.

Failure to do so will result in cancellation of the contract thirty (30) days after the date of the cancellation letter.

5.5 ADDITIONAL CONTRACT REQUIREMENTS

The agreement shall terminate absolutely and without further obligation on the part of the School District at the close of the calendar year in which it was executed and the close of each succeeding calendar year for which it may be renewed.

The agreement will be interpreted in accordance with the laws of the State of Georgia, regardless of any conflict of law or rules that would require an application of law of another jurisdiction. Both the School District and the vendor expressly and irrevocably agree to:

(a) To be subject to personal jurisdiction in the State of Georgia regarding any controversy that may arise relating to the agreement; and

(b) Venue and jurisdiction shall be proper in the federal and state courts located or serving Madison County, Georgia, area.

[Vendor] and its agents, employees, and representatives shall indemnify and hold harmless the

School District from and against any and all liability, claims, cost, loss and expenses resulting from negligent acts or omissions of [vendor] or its agents, employees or representatives.

Either party may terminate this agreement with or without cause upon ninety (90) days written notice to the other party.

SCOPE OF WORK

Introduction It is the intention of Madison County Schools to contract with a vendor(s) to provide a high quality, cost- effective Audiovisual System (AV) solution for our new Agricultural Center. The selected vendor shall furnish a complete audiovisual system including all engineering, project management, installation/removal, labor, supervision, materials, software and hardware equipment, and training for end users. The Agricultural Center will be a multi-purpose center and host livestock shows and other community events and meetings. The proposed audiovisual system must will be used for live broadcasts and the sound must be flexible to be used for full building announcements and also announcements to particular zones. The zones will be defined during the implementation phase. Responses to this RFP should include all cabling for audiovisual components. Attachment B is a map of the Agricultural Center with all equipment locations indicated. Once selected, the AV vendor is expected to immediately work closely with the general contract and electrical contractor prior to the actual installation phase.

Audiovisual System Guidelines

Building AV System Components

• Furnish and install a complete AV over IP video distribution system. System must be capable of being controlled at multiple locations as well as through a web UI.

o System must be capable of sending any input source to any and/or all displays o Custom UI is required for this system

• Furnish and install a Visix digital signage system o Must include server content management software licensing for an enterprise level system o Must include (Qt. 4) Windows based HDX media players for content playback o Must include support subscriptions for all players for two years o Owner will provide a hardware server for content management software. Vendor must provide appropriate hardware specifications and minimum server requirements.

• Furnish and install appropriate AV network switches for a complete AV over IP system.

o AV network switches must be Netgear M4250 series 1GB managed network switches o AV network setup must include the appropriate VLAN configuration for AV and control devices

• Furnish and install a lockable floor AV rack o Must include all needed rack accessories o Must include power distribution and a universal power supply with battery backup

• Furnish and install a video streaming encoder capable of USB stream to a PC for recording and/or live streaming purposes

• Furnish and install all low voltage wiring / cabling for a complete integrated system o Must include all AV cabling for all AV over IP devices routed back to main AV rack

• All audio must be able to be routed to different zones within the building

• All video must be able to be routed to different displays within the building

Livestock Area 115A

• Furnish and install (Qt. 2) ClearDigital VUE LED all-in-one units o 220” diagonal size o Pixel pitch must be 2.54mm or better

• Furnish and install AVIP decoders for each video wall display (Qt. 2)

• Furnish and install (Qt. 12) pendant style speakers o Speakers must be 100 watts each with full 180-degree dispersion for wide area coverage o Speakers must be humidity resistant

• Furnish and install (Qt. 4) pendant style subwoofer speakers o Speakers must be 10” size and have a max output of 300 Watts o Speakers must be humidity resistant

• Furnish and install a minimum 4 channel, 700 watts per channel power amplifiers to power all pendant speakers

• Furnish and install a ZeroOhm device for each amplifier to ensure maximum power contribution when using pendant speakers in a low impedance wiring structure.

• Vendor must include all low voltage wiring required for all video and audio devices.

Show Area 100A

• Furnish and install (1) ClearDigital VUE LED all-in-one units o 220” diagonal size o Pixel pitch must be 2.54mm or better

• Furnish and install AVIP decoder for video wall display (Qt. 1)

• Furnish and install (Qt. 3) Vaddio Roboshot 20 UHD PTZ Cams with One Link HDMI receiver o PTZ cams must have full control from control system UI o Cameras must be POE and connect in the main AV rack

• Furnish and install AVIP encoders for PTZ camera systems (Qt. 3)

• Furnish and install AVIP encoder for Podium connectivity in main live staging area

• Furnish and install (Qt. 12) pendant style speakers o Speakers must be 100 watts each with full 180-degree dispersion for wide area coverage o Speakers must be humidity resistant

• Furnish and install (Qt. 4) pendant style subwoofer speakers o Speakers must be 10” size and have a max output of 300 Watts o Speakers must be humidity resistant

• Furnish and install (Qt. 3) FBT Shadow 112CT speaker cabinets for bleacher area o Speakers must have a 12” coaxial woofer with 2.5” coil and 1” HF driver with 1.7” coil on conical 80-degree horn o Speakers must be weather resistant

• Furnish and install a minimum 4 channel, 700 watts per channel power amplifiers to power all pendant speakers and FBT shadow speakers

• Furnish and install a ZeroOhm device for each amplifier to ensure maximum power contribution when using pendant speakers in a low impedance wiring structure.

• Furnish and install a Symetrix XLR input plate near show presentation area o Must operate via Dante networked audio

• Furnish and install a Symetrix Bluetooth wall plate near show presentation area

• Furnish and install dual wireless mic system for the building to be used in show area as well as other areas as needed

• Vendor must include all low voltage wiring required for all video and audio devices.

• Furnish and install wall mounted touch panel for system operation

Corridor 100B / Concession Area 108A

• Furnish and install (Qt. 3) 55” commercial displays in concession area (2 outside concession, 1 inside) o Must have a built-in android OS o Must have a built-in wireless casting system o Must have 3-year warranty

• Furnish and install AVIP decoder for displays (Qt. 3)

• Furnish and install (Qt. 5) pendant style speakers o Speakers must be 100 watts each with full 180-degree dispersion for wide area coverage o Speakers must be humidity resistant

• Furnish and install (Qt. 2) FBT 6” ceiling speakers for concession area

• Furnish and install a minimum 2 channel, 1000 watts per channel power amplifiers to power all pendant speakers

• Vendor must include all low voltage wiring required for all video and audio devices

Outdoor Area

• Furnish and install (Qt. 8) FBT Outdoor speaker horns o Speakers must be completely weatherproof o Speakers must be 50W each

• Furnish and install a minimum 2 channel, 1000 watts per channel power amplifiers to power all outdoor speakers

• Vendor must include all low voltage wiring required for all video and audio devices

Multipurpose Room 107A

• Furnish and install a complete AV over IP video distribution system for a complete in-room / hybrid meeting experience

• Furnish and install (1) ClearDigital VUE LED all-in-one unit o 165” diagonal size o Pixel pitch must be 1.9mm or better

• Furnish and install (2) Panasonic wideshot PTZ Cams o Viewing angle must be 111 degrees FOV o Cameras will be wall mounted at front and rear of room

• Furnish and install (Qt. 1) 55” commercial display installed as a confidence monitor

• Furnish and install (Qt. 2) Yamaha ceiling mic arrays o Mic arrays must be POE powered using a maximum 7.2Watts power

• Furnish and install (Qt. 12) 6” ceiling speakers throughout space

• Furnish and install audio DSP o Must support Dante audio devices o Must have auto tuning functions that automatically measure and provide the optimum sound settings for the environment o Must have auto mixing functions

• Furnish and install audio amplifier capable of powering all ceiling speakers

• Furnish and install AVoverIP wall plate encoder for guest PC connection

• Furnish and install touch panel wall controls for room scenario selection o Custom UI for touch panel controls o Must be able to turn the room on/off to include displays, mics, audio system, cameras

• Furnish and install all AV over IP decoders required for a complete system

• Furnish and install AV bridge for recording / streaming / conferencing applications

• System must be capable of operating independently from the rest of the building AV systems

• System must be capable of both in-room and hybrid meeting scenarios

• Vendor must include all low voltage wiring required for all video and audio devices

System Configuration and Training

• Vendor must provide complete system configuration, commissioning and testing

• Vendor must provide commissioning checklist for all system components

• Vendor must provide complete system training and include up to 20 hours of training time for the end user staff

• Vendor must provide 2 years of system warranty including all equipment and workmanship

• Vendor must provide 1 year of system service and maintenance including on-site technical support as needed

• Vendor must provide training guides for all systems including QR code accessible guides for all systems o QR codes must be provided on touch screen control tablets

ATTACHMENT A: RFP ACKNOWLEDGEMENT

Required from all vendors

MADISON COUNTY CHARTER SCHOOL SYSTEM

P.O. Box 37 Danielsville, Georgia 30633 Attn. Amy Denman – Agricultural Center - Audiovisual System RFP

OR, if hand delivered:

800 Madison Street Danielsville, Georgia 30633 Attn. Amy Denman – Agricultural Center - Audiovisual System RFP

PROPOSAL DUE DATE: September 11, 2024 12PM EST PROPOSAL TITLE: Agricultural Center - Audiovisual System RFP

PROPOSALS MUST BE RECEIVED NO LATER THAN DUE DATE.

TO BE COMPLETED BY VENDOR (Please Print or Type):

Vendor Name:

Vendor Mailing Address:

City, State, Zip Code:

F.E.I.D. Number:

S.P.I.N. Number:

Email Address:

Telephone Number:

Fax Number:

NON-DISCRIMINATION: The vendor certifies it does not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin.

Authorized Signature Representative Name (Please Print)

ANTI-COLLUSION: The signed vendor certifies that he or she has not divulged, discussed or compared his/her proposal with other vendor and has not colluded with any other vendor or parties to an offer whatsoever.

Note: No premiums, rebates or gratuities are permitted either with, prior to, or after any delivery of material. Any such violation will result in the cancellation and/or return of materials (as applicable) and the removal from the bid lists(s).

Authorized Signature Representative Name (Please Print)

ATTACHMENT B: Madison County Charter School System CONTRACT AGREEMENT

Required from all vendors

THE CONTRACT AGREEMENT MUST BE COMPLETED BY THE OFFEROR AND RETURNED

WITH THE PROPOSAL PACKAGE.

We have carefully examined and fully understand the General and Special Terms and Conditions and related documents in providing Agricultural Center - Audiovisual System RFP to the Madison County Charter School System and do agree to all terms and conditions by signing this document.

Withdrawals, cancellations, etc., will not be accepted unless the Purchasing Director gives authorization. In the event vendors fail to comply, they may be removed from the vendors’ list.

Company Name Representative’s Signature

(Must be signed in ink)

Address Representative’s Name

(Please type or print)

City, State, and Zip Code E-Mail Address

Date Telephone Number and Extension

Terms Net 30 days - monthly invoicing

PRICES MUST REMAIN FIRM FOR ONE YEAR FROM DATE OF AWARD.

Signing the Contract Agreement affirms that the original RFP document has not been altered in any way.

Upon notice of award, this page will become the prevailing Contract Agreement between your organization and the MCCSS.

ATTACHMENT C: Madison County Charter School System

VENDOR QUESTIONNAIRE

Questionnaire information will be utilized in the evaluation of this bid. Vendors must include all information requested. Failure to do so will reflect negatively in evaluation and may result in your submission being deemed “non-responsive” and eliminated from consideration.

Company Name:_______________________________________________________________ Years in Business______________________________________________________________ Number of Permanent Employees:________________________________________________ # Of Employees Assigned to MCCSS for this Contract: ________________________________ How many Comparable Contracts do you currently have in Georgia? _____________________ How many of these Contracts are?

Government_____________________________ K-12 Education___________________________ Please list any school systems that your company currently has managed services contracts with.__________________________________________________________________________ Please provide the name and contact information for the Project Manager assigned to this contract?

Has your company ever failed to comply with any Government contract awarded? (Explain if yes)________________________________________________________________________ Has your company ever lost a contract to any local, state, or national government entity based on poor performance or breach of contract (Explain if yes)__________________________________________________________________________ Is your company currently suspended or debarred from any government entity? (Explain if yes)__________________________________________________________________________ Are there any judgments, claims, legal proceeding or lawsuits pending or outstanding against your company of any of its officers (Explain if yes)___________________________________ Is your company currently in bankruptcy proceedings or has it filed for bankruptcy in the past five years? (If Yes, please explain) ________________________________________________ Please provide with your submission your most recent financial statement and audit results.

Please initial if they are included____________ Or specify why they are not included_______________________________________________________________________

Please list any additional certifications, awards or recognitions that you feel would benefit MCCSS in the award and execution of this contract – or any other relevant information:

ATTACHMENT D: Madison County Charter School System

VENDOR REFERENCE SHEET

References will be utilized in the evaluation of this Proposal. Vendors must include all information requested. Failure to do so will reflect negatively in evaluation and may result in your submission being deemed “non-responsive” and eliminated from consideration. It is not the responsibility of MCCSS to pursue and obtain incomplete and/or inaccurate reference information, to ensure that references respond to our reference request, or to consider references not listed on this form.

Reference 1:

School System Name or Company Name

Address, City, State, Zip Code

Name of Contact Person Telephone Number

E-Mail Address

Reference 2:

School System Name or Company Name

Address, City, State, Zip Code

Name of Contact Person Telephone Number

E-Mail Address

Reference 3:

School System Name or Company Name

Address, City, State, Zip Code

Name of Contact Person Telephone Number

E-Mail Address