U N IO N C OU N T Y, N OR T H C A R OL I N A

D E P A R TM E N T O F P U B L I C WO R K

Invitation for Bid No. 2027-013

Ag and Event Center Lighting Project

RAM

Due Date: October 22, 2026 Time: 2:00 PM Local Time Receipt Location: Union County Procurement and Contract Management 610 Patton Avenue Monroe, NC 28110

Non-Mandatory Pre-Bid Conference and Site Visit

Due Date: September 30, 2026 Time: 10:00 AM Local Time Location: Simpson’s Event Center 307 Cultivation Drive Monroe, NC 28112

Procurement Representative:

Kyle Hodge Senior Procurement Specialist Procurement and Contract Management

(704) 283-3531 Kyle.Hodge@unioncountync.gov

Prepared by:

James Mangum Project Manager

Facilities & Fleet Management

(704) 283-3774

00 01 01 –Project Title Page

Designer Name Alex Raymond, PE IFB 2027-013 Designers Project Number 2263948 UC Ag & Event Center Lighting 100% Construction Documents 09.07.2026 00 01 01

PROJECT MANUAL – 100% CONSTRUCTION DOCUMENTS

IFB 2027-013

Ag and Event Center Lighting Project 307 Cultivation Drive Monroe, NC 28112

Architect Project No. 2263948

OWNER

UNION COUNTY, NORTH CAROLINA

500 N. MAIN STREET

MONROE, NORTH CAROLINA

Engineer Electrical Labella Associates Alexander Raymond 101 North Tryon St Suite 200 Address 704 941-2155

CONSTRUCTION DOCUMENTS 09.07.2026

End Of Document 00 01 01

DOCUMENT 00 01 07 – SEALS PAGE

Designer Name Alex Raymond, PE 1 IFB 2027-013 Designers Project Number 2263948 UC Ag & Event Center Lighting 100% Construction Documents 09.07.2026 00 01 07

DOCUMENT 000107 - SEALS PAGE

1.1 DESIGN PROFESSIONALS OF RECORD

A. Corporation

1. LaBella Associates, PC

2. Corporate Engineering: C-0430

3. Corporate Architectural #: 52904

B. Engineer of Record:

1. Alexander Raymond, PE

2. License # 054372

END OF DOCUMENT 000107

DOCUMENT 00 01 10 - TABLE OF CONTENTS

Designer Name IFB 2027-013 Designers Project Number 1 Project Name 100% Construction Documents Month xx 2025 Section No Project Name

PROJECT MANUAL – 100% CONSTRUCTION DOCUMENTS

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

00 00 00 Cover Sheet 00 01 01 Project Title Page 00 01 07 Seals Page 00 01 10 Table of Contents 00 01 15 List of Drawing Sheets 00 11 13 Advertisement for Bids 00 11 16 Invitation to Bid 00 21 00 Instructions to Bidders 00 21 01 AIA A701-2018-Instructions to Bidders 00 25 00 Pre-Bid Meetings 00 41 13 Bid Form – Stipulated Sum 00 43 13 Bid Security Form 00 43 14 AIA A310-2010-Bid Bond 00 43 28 Tax Rebate Form 00 45 19 Non-Collusion Affidavit 00 45 36 E-Verify Affidavit 00 52 00 Agreement Forms 00 52 01 AIA A101-2017-Standard Form of Agreement Between Owner and Contractor 00 52 02 AIA A101-2017-Exhibit A- Insurance and Bonds 00 55 00 Notice to Proceed 00 55 01 Notice to Proceed Letter 00 61 00 Bond Forms 00 61 01 AIA A312-2010-Payment Bond 00 61 02 AIA A312-2010-Performance Bond 00 62 00 Certificate of Insurance 00 72 00 General Conditions of the Contract for Construction 00 72 01 AIA A201-2017-General Conditions of the Contact for Construction

DIVISION 01 – GENERAL REQUIREMENTS

01 10 00 Summary 01 26 00 Contract Modifications Procedures 01 29 00 Payment Procedures 01 31 00 Project Management and Coordination 01 32 00 Construction Progress Documentation 01 33 00 Submittal Procedures 01 40 00 Quality Requirements 01 41 00 Special Inspections 01 42 00 References 01 50 00 Temporary Facilities and Controls 01 60 00 Product Requirements 01 73 00 Execution 01 73 29 Cutting and Patching 01 74 19 Construction Waste Management and Disposal 01 77 00 Closeout Procedures 01 78 23 Operation and Maintenance Data 01 78 39 Project Record Documents

DOCUMENT 00 01 10 - TABLE OF CONTENTS

Designer Name IFB 2027-013 Designers Project Number 2 Project Name 100% Construction Documents Month xx 2025 Section No Project Name

01 79 00 Demonstration and Training

DIVISION 26 – ELECTRICAL AND LIGHTING

26 00 10 Supplemental Requirements for Electrical 26 00 11 Facility Performance Requirements for Electrical 26 05 19 Low-Voltage Electrical Power Conductors and Cables 26 05 26 Grounding and Bonding for Electrical Systems 26 05 29 Hangers and Supports for Electrical Systems 26 05 33.13 Conduits for Electrical Systems 26 05 33.16 Boxes and Covers for Electrical Systems 26 05 43 Underground Ducts and Raceways for Electrical Systems 26 05 44 Sleeves and Sleeve Seals for Electrical Raceways and Cabling 26 05 53 Identification for Electrical Systems 26 56 13 Lighting Poles and Standards 26 56 19 LED Exterior Lighting

END OF TABLE OF CONTENTS

DOCUMENT 00 11 15 – LIST OF DRAWINGS

1.1 00 01 15 List of Drawings

1.2 LIST OF DRAWINGS

1.3 A. Drawings: Drawings consist of the drawings listed on the Cover Sheet page of the separately bound drawing set titled Ag & Event Center Lighting Project dated 09.07.2026, as modified by subsequent Addenda and Contract modifications.

1. G001 - Cover Sheet 09.07.2026

2. E001- Electrical Notes, Symbol Legend & Abbreviations 09.07.2026

3. E051- Electrical Site Plans 09.07.2026

4. E052- Electrical Site Plans 09.07.2026

5. E053- Electrical Site Plans 09.07.2026

6. E501- Electrical Details 09.07.2026

7. E601- Electrical Panel & Luminaire Schedules 09.07.2026

END OF DOCUMENT 00 01 15

DOCUMENT 00 11 13 - ADVERTISEMENT FOR BID

00 11 13

UNION COUNTY, NORTH CAROLINA

Ag & Event Center Lighting Project

IFB 2027-013

ADVERTISEMENT FOR BIDS

Sealed Bids for Ag & Event Center Lighting Project will be received by Union County Procurement and Contract Management, 610 Patton Avenue, Monroe, North Carolina 28110 until 2:00 PM local time on October 22, 2026, at which time the Bids received will be publicly opened and read. Late bids will not be accepted.

If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate package plainly marked on the outside with the notation “BID ENCLOSED – IFB 2027-013 and shall be addressed to Union County Procurement and Contract Management, Attn: Kyle Hodge, 610 Patton Avenue, Monroe, NC 28110.

A Non-Mandatory Pre-Bid meeting will be held on September 30, 2026, at 10:00 AM local time at 307 Cultivation Drive Monroe NC. Attendance at this meeting is strongly encouraged.

Scope of Work: Union County would like to add 24 new streetlights along Cultivation Circle from Presson Road to around the Simpson Events Center at 307 Cultivation Cir Monroe, NC 28112. This will include all construction associated with coordinating and erecting lighting fixtures, and all electrical services associated with them.

Bids will be received for a single prime Contract. Bids shall be on a lump sum basis as set forth in the Bid Form.

All questions about the meaning or intent of the Bidding Documents are to be submitted in writing to the Procurement contact person listed on the cover page (Kyle.Hodge@unioncountync.gov). Deadline for questions is 2:00 PM local time on October 22, 2026. Questions will be addressed via Addenda no later than 7 days prior to bid date.

The Issuing Office for the Bidding Documents is:

Union County Procurement and Contract Management 610 Patton Avenue Monroe NC 28110 Kyle Hodge Senior Procurement Specialist Procurement and Contact Management 704-283-3531 Kyle.Hodge@unioncountync.gov

Prospective Bidders may examine the Bidding Documents at Union County Procurement and Contract Management at 610 Patton Avenue, Monroe, North Carolina on Mondays through Fridays between the hours of 8:00 AM and 5:00 PM and may obtain copies of the Bidding Documents from the Issuing Office as described below.

Bidding Documents are available in electronic or printed form from Duncan-Parnell via their bid room https://www.bidroom.duncan-parnell.com. Registration with Duncan-Parnell is required to obtain the bid documents.

There is no charge for registration. Printed hard copies of the Bidding Documents can be ordered and shipped for an additional fee, which will depend on the number of sets, size of Drawings, applicable taxes, and shipping method selected by the prospective Bidder. The approximate costs of the Bidding Documents and shipping are non-refundable, and are as follows:

• Download (PDF) $87.00 plus tax

• Printed Set and Digital Set $115.00 plus tax https://www.bidroom.duncan-parnell.com/

DOCUMENT 00 11 13 - ADVERTISEMENT FOR BID

00 11 13

Partial sets of Bidding Documents will not be available from the Issuing Office. Neither Owner nor Engineer will be responsible for full or partial sets of Bidding Documents, including Addenda if any, obtained from sources other than the Issuing Office or Ducan-Parnell.

Bidders must have a license to do work as a contractor in the State of North Carolina, as set forth under Article 1 chapter 87 of the North Carolina General statutes. The bidder’s North Carolina Contractor license number shall be designated on the outside of the sealed envelope containing the Bid.

Bidders are required to provide a non-collusion affidavit, as set forth in the bidding documents.

As provided by statute, a deposit of cash, cashier’s check or certified check on some bank or trust company insured by the Federal Deposit insurance Company, or a bid bond executed by corporate surety licensed under the laws of North Carolina to execute such bonds in the amount of 5% of the bid must accompany each bid. The payee shall be “Union County”. Said deposit shall guarantee that the Agreement will be entered into by the successful bidder if award is made. Such deposit may be held by Union County until the successful bidder has executed and delivered all required Contract documents to Union County.

Union County reserves the right to reject any or all bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner further reserves the right to reject the Bid and Bidder whom they find, after reasonable inquiry and evaluation, to not be responsible. Owner may also reject the Bid and Bidder if the Owner believes that it would not be in the best interest of the Project to make an award to that Bidder. Owner also reserves the right to waive all informalities and technicalities not involving price, time, or changes in the Work and to negotiate, as allowed by law, contract terms with the Successful Bidder.

Union County encourages good faith effort outreach to small business entities.

END OF DOCUMENT 00 11 13

DOCUMENT 00 11 16 – INVITATION TO BID

Designer Name Alexander Raymond, PE IFB 2027-013 Designers Project Number 2263948 1 UC Ag & Event Center Lighting Project 100% Construction Documents 09.07.2026 00 11 16

1.

1.1 PROJECT INFORMATION

A. Notice to Bidders: Bidders are invited to submit bids for Project as described in this document.

1.2 Related Sections:

A. 00 11 13 Advertisement for Bids B. 00 21 00 Instructions to Bidders C. 00 25 00 Pre-Bid Meetings D. 00 41 13 Bid Form – Stipulated Sum E. 00 43 13 Bid Security Form F. 00 45 19 Non-Collusion Affidavit G. 00 45 36 E-Verify Affidavit

1.3 Project Identification:

1. Name: Ag & Event Center Lighting Project

2. Location: Event Center

Address:307 Cultivation Drive Monroe NC

3. Designer: Labella Associates

Name: Alexander Raymond Address:101 North Tryon Street, Suite 200 Phone Number: 704-941-2155

4. Owner: Union County, North Carolina

a. The Owner designates persona as its representative and a Point of Contact for this Bid.

Bidders shall restrict all contact and direct all questions regarding this Bid, including questions regarding terms and conditions, and technical specifications, to the Procurement Point of Contact listed below in writing (via email) no later than 10 days prior to the Bid Opening date.

b. Owner’s Point of Contact:

Kyle Hodge Senior Procurement Specialist Union County Procurement and Contract Management Department 610 Patton Avenue Monroe, NC 28110 704.283.3531 Kyle.Hodge@unioncountync.gov

1.4 SUMMARY

A. Union County would like to add 24 new streetlights along Cultivation Circle from Presson Road to around the Simpson Events Center at 307 Cultivation Cir Monroe, NC 28112. This will include all construction associated with coordinating and erecting lighting fixtures, and all electrical services associated with them.

B. Designer / Engineer Identification:

1. Project Designer: Alexander Raymond, PE

2. Owner: Union County, North Carolina

C. The project will be constructed in one phase.

D. Construction Contract: Bids will be received for the following work:

1. October 22, 2026, at 2 PM

DOCUMENT 00 11 16 – INVITATION TO BID

Designers Project Number 2263948 2 UC Ag & Event Center Lighting Project 100% Construction Documents 09.07.2026 00 11 16

1.5 BID SUBMITTAL AND OPENING

A. Owner will receive sealed bids until the bid time and date at the location indicated within the section

00 11 13 Advertisement for Bidders for Bid IFB 2027-013.

1.6 BID SECURITY

A. Bid security shall be submitted with each bid in the amount of 5 percent of the bid amount. No bids may be withdrawn for a period of 90 days after opening. Owner reserves the right to reject any and all bids to waive informalities and irregularities.

1.7 DOCUMENTS

A. Online Procurement and Contracting Documents. Complete sets of Bidding Documents can be obtained from the Issuing Office as described within the section 00 11 13 Advertisement for Bidders for Bid IFB 2027-013.

1.8 Time of completion and liquidated damages

A. Bidders shall begin the Work on receipt of Notice to Proceed and shall complete the Work within

240 calendar days. Work is subject to liquidated damages of $ 250.00 per day.

1.9 BIDDERS QUALIFICATIONS

A. Bidders must be properly licensed under the laws governing their respective trades and be able to obtain insurance and bonds required for the Work. A Performance and Payment Bond and Insurance in a form acceptable to Owner will be required of the successful Bidder.

END OF DOCUMENT 00 11 16

DOCUMENT 00 21 00 – INSTRUCTIONS TO

BIDDERS

Designers Project Number 2263948 1 UC Ag & Eventv Center Lighting Project 100% Construction Documents 09.07.2026 00 21 00

1.1 INSTRUCTION TO BIDDERS

A. AIA Document A701-2018 Instructions to Bidders, as modified by Owner.

B. The above document is hereby incorporated into this Project Manual by reference.

END OF DOCUMENT 00 21 00

AIA

Document A701™ – 2018 Instructions to Bidders

AIA Document A701™ – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018 by The American Institute of Architects. All rights reserved.

The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 09:36:44 ET on 08/05/2021 under Order No.1289669003 which expires on 07/07/2022, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org.

User Notes: (1097431159)

ADDITIONS AND DELETIONS:

The author of this document has added information needed for its completion.

The author may also have revised the text of the original AIA standard form.

An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed.

This document has important legal consequences.

Consultation with an attorney is encouraged with respect to its completion or modification.

FEDERAL, STATE, AND LOCAL

LAWS MAY IMPOSE

REQUIREMENTS ON PUBLIC

PROCUREMENT CONTRACTS.

CONSULT LOCAL AUTHORITIES

OR AN ATTORNEY TO VERIFY

REQUIREMENTS APPLICABLE TO

THIS PROCUREMENT BEFORE

COMPLETING THIS FORM.

It is intended that AIA Document G612™–2017, Owner’s Instructions to the Architect, Parts A and B will be completed prior to using this document.

ELECTRONIC COPYING of any portion of this AIA® Document to another electronic file is prohibited and constitutes a violation of copyright laws as set forth in the footer of this document.

for the following Project:

(Name, location, and detailed description)

IFB 2027-013

Ag and Event Center Lighting Project 307 Cultivation Drive Monroe, NC 28112

THE OWNER:

(Name, legal status, address, and other information)

Union County, North Carolina 500 N Main Street Monroe, NC 28112

THE ARCHITECT:

(Name, legal status, address, and other information)

Labella Associates 101 North Tryon Street, Suite 200 Charlotte, NC 28202

TABLE OF ARTICLES

1 DEFINITIONS

2 BIDDER’S REPRESENTATIONS

3 BIDDING DOCUMENTS

4 BIDDING PROCEDURES

5 CONSIDERATION OF BIDS

6 POST-BID INFORMATION

7 PERFORMANCE BOND AND PAYMENT BOND

8 ENUMERATION OF THE PROPOSED CONTRACT DOCUMENTS

AIA Document A701™ – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018 by The American Institute of Architects. All rights reserved.

The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 09:36:44 ET on 08/05/2021 under Order No.1289669003 which expires on 07/07/2022, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms

ARTICLE 1 DEFINITIONS

§ 1.1 Bidding Documents include the Bidding Requirements and the Proposed Contract Documents. The Bidding Requirements consist of the advertisement or invitation to bid, Instructions to Bidders, supplementary instructions to bidders, the bid form, and any other bidding forms. The Proposed Contract Documents consist of those documents listed in Article 9 of the A101TM – 2017 Agreement between the Owner and Contractor.

§ 1.2 Definitions set forth in the General Conditions of the Contract for Construction, or in other Proposed Contract Documents apply to the Bidding Documents.

§ 1.3 Addenda are written or graphic instruments issued by the Architect, which, by additions, deletions, clarifications, or corrections, modify or interpret the Bidding Documents.

§ 1.4 A Bid is a complete and properly executed proposal to do the Work for the sums stipulated therein, submitted in accordance with the Bidding Documents.

§ 1.5 The Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described in the Bidding Documents, to which Work may be added or deleted by sums stated in Alternate Bids.

§ 1.6 An Alternate Bid (or Alternate) is an amount stated in the Bid to be added to or deducted from, or that does not change, the Base Bid if the corresponding change in the Work, as described in the Bidding Documents, is accepted.

§ 1.7 A Unit Price is an amount stated in the Bid as a price per unit of measurement for materials, equipment, or services, or a portion of the Work, as described in the Bidding Documents.

§ 1.8 A Bidder is a person or entity who submits a Bid and who meets the requirements set forth in the Bidding Documents.

§ 1.9 A Sub-bidder is a person or entity who submits a bid to a Bidder for materials, equipment, or labor for a portion of the Work.

ARTICLE 2 BIDDER’S REPRESENTATIONS

§ 2.1 By submitting a Bid, the Bidder represents that:

.1 the Bidder has read and understands the Bidding Documents;

.2 the Bidder understands how the Bidding Documents relate to other portions of the Project, if any, being bid concurrently or presently under construction;

.3 the Bid complies with the Bidding Documents;

.4 the Bidder has visited the site, become familiar with local conditions under which the Work is to be performed, and has correlated the Bidder’s observations with the requirements of the Proposed Contract Documents;

.5 the Bid is based upon the materials, equipment, and systems required by the Bidding Documents without exception; and

.6 the Bidder has read and understands the provisions for liquidated damages, if any, set forth in the form of Agreement between the Owner and Contractor; and

.7 the Bidder is a contractor licensed to do business in North Carolina and whose license number appears in the space provided in the Bidding Documents.

ARTICLE 3 BIDDING DOCUMENTS

§ 3.1 Distribution § 3.1.1 Bidders shall obtain complete Bidding Documents, as indicated below, from the issuing office designated in the advertisement or invitation to bid, for the deposit sum, if any, stated therein.

(Indicate how, such as by email, website, host site/platform, paper copy, or other method Bidders shall obtain Bidding Documents.)

§ 3.1.2 Intentionally omitted.

AIA Document A701™ – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018 by The American Institute of Architects. All rights reserved.

The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 09:36:44 ET on 08/05/2021 under Order No.1289669003 which expires on 07/07/2022, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms

§ 3.1.3 Bidding Documents will not be issued directly to Sub-bidders unless specifically offered in the advertisement or invitation to bid, or in supplementary instructions to bidders.

§ 3.1.4 Bidders shall use complete Bidding Documents in preparing Bids. Neither the Owner nor Architect assumes responsibility for errors or misinterpretations resulting from the use of incomplete Bidding Documents.

§ 3.1.5 The Bidding Documents will be available for the sole purpose of obtaining Bids on the Work. No license or grant of use is conferred by distribution of the Bidding Documents.

§ 3.2 Modification or Interpretation of Bidding Documents § 3.2.1 The Bidder shall carefully study the Bidding Documents, shall examine the site and local conditions, and shall notify the Architect of errors, inconsistencies, or ambiguities discovered and request clarification or interpretation pursuant to Section 3.2.2.

§ 3.2.2 Requests for clarification or interpretation of the Bidding Documents shall be submitted by the Bidder in writing and shall be received by the Architect at least seven days prior to the date for receipt of Bids.

(Indicate how, such as by email, website, host site/platform, paper copy, or other method Bidders shall submit requests for clarification and interpretation.)

§ 3.2.3 Modifications and interpretations of the Bidding Documents shall be made by Addendum. Modifications and interpretations of the Bidding Documents made in any other manner shall not be binding, and Bidders shall not rely upon them.

§ 3.3 Substitutions § 3.3.1 The materials, products, and equipment described in the Bidding Documents establish a standard of required function, dimension, appearance, and quality to be met by any proposed substitution.

§ 3.3.1.1 It is the intent of the Contract Documents to comply with N.C.G.S. § 133-3 and to encourage free and open competition on public contracts. However, nothing in this Subparagraph is intended to permit Bidders to submit proposals for the use of products or materials which have not been approved by the Architect prior to the receipt of Bids as provided in by G.S. § 133-3. All submittals for substitution approval shall be made in accordance with the provisions of the Instructions to Bidders:

.1 Wherever the Specifications list only required performance and design characteristics for a product or material, Bidders wishing to provide such a product or material shall submit such for approval.

.2 Where the Specifications list three or more names of products or materials, the listed examples are used only to denote the quality standard of product desired and do not restrict Bidders to a specific brand, make, manufacturer, or specific name. Rather, they are used only to set forth and convey to Bidders the general style, type, character appearance, and quality of product desired. Products of similar general style, type, character appearance, and quality may be submitted for approval.

.3 Where the Specifications list fewer than three names of product or material, such products are the only products known to the Architect that comply with the required style, type, character appearance, and quality necessary for this project. Bidders wishing to propose equivalent products may do so.

§ 3.3.2 Substitution Process § 3.3.2.1 Written requests for substitutions shall be received by the Architect at least ten days prior to the date for receipt of Bids. Requests shall be submitted in the same manner as that established for submitting clarifications and interpretations in Section 3.2.2.

§ 3.3.2.2 Bidders shall submit substitution requests on a Substitution Request Form if one is provided in the Bidding Documents.

§ 3.3.2.3 If a Substitution Request Form is not provided, requests shall include (1) the name of the material or equipment specified in the Bidding Documents; (2) the reason for the requested substitution; (3) a complete description of the proposed substitution including the name of the material or equipment proposed as the substitute, performance and test data, and relevant drawings; and (4) any other information necessary for an evaluation. The request shall include a statement setting forth changes in other materials, equipment, or other portions of the Work, including

AIA Document A701™ – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018 by The American Institute of Architects. All rights reserved.

The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 09:36:44 ET on 08/05/2021 under Order No.1289669003 which expires on 07/07/2022, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms changes in the work of other contracts or the impact on any Project Certifications (such as LEED), that will result from incorporation of the proposed substitution. The proposer of the substitution of equipment or product shall identify any delay to the schedule for work, inspections, or tests which might result from the use of the proposed substitution.

§ 3.3.3 The burden of proof of the merit of the proposed substitution is upon the proposer. The Architect’s decision of approval or disapproval of a proposed substitution shall be final.

§ 3.3.4 If the Architect approves a proposed substitution prior to receipt of Bids, such approval shall be set forth in an Addendum. Approvals made in any other manner shall not be binding, and Bidders shall not rely upon them.

§ 3.3.5 No substitutions will be considered after the Contract award unless specifically provided for in the Contract Documents.

§ 3.4 Addenda § 3.4.1 Addenda will be transmitted to Bidders known by the issuing office to have received complete Bidding Documents.

(Indicate how, such as by email, website, host site/platform, paper copy, or other method Addenda will be transmitted.)

§ 3.4.2 Addenda will be available where Bidding Documents are on file.

§ 3.4.3 Addenda will be issued no later than seven calendar days prior to the date for receipt of Bids, except an Addendum withdrawing the request for Bids or one which includes postponement of the date for receipt of Bids.

§ 3.4.4 Prior to submitting a Bid, each Bidder shall ascertain that the Bidder has received all Addenda issued, and the Bidder shall acknowledge their receipt in the Bid.

ARTICLE 4 BIDDING PROCEDURES

§ 4.1 Preparation of Bids § 4.1.1 Bids shall be submitted on the forms included with or identified in the Bidding Documents.

§ 4.1.2 All blanks on the bid form shall be legibly executed. Paper bid forms shall be executed in a non-erasable medium.

§ 4.1.3 Sums shall be expressed in both words and numbers, unless noted otherwise on the bid form. In case of discrepancy, the amount entered in words shall govern.

§ 4.1.4 Edits to entries made on paper bid forms must be initialed by the signer of the Bid.

§ 4.1.5 All requested Alternates shall be bid. If no change in the Base Bid is required, enter “No Change” or as required by the bid form.

§ 4.1.6 Intentionally omitted.

§ 4.1.7 Each copy of the Bid shall state the legal name and legal status of the Bidder. As part of the documentation submitted with the Bid, the Bidder shall provide evidence of its legal authority to perform the Work in the jurisdiction where the Project is located. Each copy of the Bid shall be signed by the person or persons legally authorized to bind the Bidder to a contract. A Bid by a corporation shall further name the state of incorporation and have the corporate seal affixed. A Bid submitted by an agent shall have a current power of attorney attached, certifying the agent’s authority to bind the Bidder.

§ 4.1.8 A Bidder shall incur all costs associated with the preparation of its Bid.

§ 4.1.9 The Bidder shall provide the names of Subcontractors, persons, or entities (including those who are to furnish materials and/or equipment fabricated) proposed for all portions of the Work noted on the Bid, including but not limited to the Subcontractors which the Bidder intends to use for each of the following categories of Work:

AIA Document A701™ – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018 by The American Institute of Architects. All rights reserved.

The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 09:36:44 ET on 08/05/2021 under Order No.1289669003 which expires on 07/07/2022, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms

1. Heating, ventilating, and air conditioning (Mechanical);

2. Plumbing;

3. Electrical;

4. General.

A contractor whose Bid is accepted shall not substitute any person as Subcontractor in the place of the Subcontractor listed in the original Bid, except (i) if the listed Subcontractor’s bid is later determined by the contractor to be nonresponsible or nonresponsive or the listed Subcontractor refuses to enter into a contract for the complete performance of the bid work; or (ii) with the approval of the awarding authority for good cause shown by the contractor.

The terms, conditions, and requirements of each contract between the contractor and a Subcontractor performing work under a subdivision or branch of work listed in this subsection shall incorporate by reference the terms, conditions, and requirements of the contract between the contractor and the Owner.

§ 4.1.10 The Owner reserves the right to limit the Bid to such Bidders who can submit satisfactory evidence to the Owner of their respective experience and ability. The Bidder shall submit the following documentation with its Bid:

§ 4.1.10.1 Fully completed AIA Document A305TM – 2020 (Contractor’s Qualification Statement), if included in the Bidding Documents, including the company’s most recent financial statement. If desired and allowed by applicable law, financial statements may be submitted in a sealed envelope and marked “Confidential and Proprietary Information

– Financial Statement Enclosed.”

§ 4.1.10.2 List of other references, including the name, address, and telephone number of persons to contact.

§ 4.1.10.3 Other information which the Bidder believes will illustrate his ability to deliver satisfactory performance on this Project.

§ 4.1.11 Following receipt of Bids, the Owner or the Architect may require such additional information as may be necessary to establish that the Contractor is responsible and capable of performing the Work.

§ 4.2 Bid Security § 4.2.1 Each Bid shall be accompanied by the following bid security:

(Insert the form and amount of bid security.)

« No Bid for construction or repair work shall be considered or accepted by the Owner unless at the time of its filing the same shall be accompanied by a deposit of cash, or a cashier’s check, or a certified check on some bank or trust company insured by the Federal Deposit Insurance Corporation in an amount equal to not less than five percent (5%) of the Bid. In lieu of making the cash deposit as above provided, the Bidder may file a bid bond executed by a corporate surety licensed under the laws of North Carolina to execute such bonds, conditioned that the surety will upon demand forthwith make payment to the oblige upon said bond if the Bidder fails to execute the Contract in accordance with the bid bond. This deposit shall be retained if the successful bidder fails to execute the Contract within 10 days after the award or fails to give satisfactory surety as required herein. »

§ 4.2.2 The Bidder pledges to enter into a Contract with the Owner on the terms stated in the Bid and shall, if required, furnish bonds covering the faithful performance of the Contract and payment of all obligations arising thereunder.

Should the Bidder refuse to enter into such Contract or fail to furnish such bonds if required, the amount of the bid security shall be forfeited to the Owner as liquidated damages, not as a penalty.

§ 4.2.3 If a surety bond is required as bid security, it shall be written on AIA Document A310™, Bid Bond, unless otherwise provided in the Bidding Documents. The attorney-in-fact who executes the bond on behalf of the surety shall affix to the bond a certified and current copy of an acceptable power of attorney. The Bidder shall provide surety bonds from a company or companies lawfully authorized to issue surety bonds in the jurisdiction where the Project is located.

§ 4.2.4 The Owner will have the right to retain the bid security of Bidders to whom an award is being considered until

(a) the Contract has been executed and bonds, if required, have been furnished; (b) the specified time has elapsed so that Bids may be withdrawn; or (c) all Bids have been rejected.

§ 4.3 Submission of Bids § 4.3.1 A Bidder shall submit its Bid as indicated below:

AIA Document A701™ – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018 by The American Institute of Architects. All rights reserved.

The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 09:36:44 ET on 08/05/2021 under Order No.1289669003 which expires on 07/07/2022, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms

(Indicate how, such as by website, host site/platform, paper copy, or other method Bidders shall submit their Bid.)

§ 4.3.2 Paper copies of the Bid, the bid security, and any other documents required to be submitted with the Bid shall be enclosed in a sealed opaque envelope. The envelope shall be addressed to the party receiving the Bids and shall be identified with the Project name, the Bidder’s name and address, and, if applicable, the designated portion of the Work for which the Bid is submitted. If the Bid is sent by mail, the sealed envelope shall be enclosed in a separate mailing envelope with the notation “SEALED BID ENCLOSED” on the face thereof.

§ 4.3.3 Bids shall be submitted by the date and time and at the place indicated in the invitation to bid. Bids submitted after the date and time for receipt of Bids, or at an incorrect place, will not be accepted.

§ 4.3.4 The Bidder shall assume full responsibility for timely delivery at the location designated for receipt of Bids.

§ 4.3.5 Oral, telephonic, telegraphic, facsimile, or other electronically transmitted bids will not be considered.

§ 4.4 Modification or Withdrawal of Bid § 4.4.1 Prior to the date and time designated for receipt of Bids, a Bidder may submit a new Bid to replace a Bid previously submitted, or withdraw its Bid entirely, by notice to the party designated to receive the Bids. Such notice shall be received and duly recorded by the receiving party on or before the date and time set for receipt of Bids. The receiving party shall verify that replaced or withdrawn Bids are removed from the other submitted Bids and not considered. Notice of submission of a replacement Bid or withdrawal of a Bid shall be worded so as not to reveal the amount of the original Bid.

§ 4.4.2 Withdrawn Bids may be resubmitted up to the date and time designated for the receipt of Bids in the same format as that established in Section 4.3, provided they fully conform with these Instructions to Bidders. Bid security shall be in an amount sufficient for the Bid as resubmitted.

§ 4.4.3 A bid may not be withdrawn after bids have been received and opened without forfeiture of the Bid Deposit unless permitted by N.C.G.S. § 143-129.1. Unless withdrawn pursuant to statute, no bid may be withdrawn after the scheduled closing time for receipt of bids for a period of sixty (90) days.

§ 4.5 Unit Price Allowances and Unit Prices in Bid § 4.5.1 The amount for each Unit Price Allowance item will be the product of the “Estimated Quantity” (which Owner or its representative has set forth in the Bid) for the item and the corresponding Unit Price for the item offered by the Bidder in the Bid. The total of all Unit Price Allowances will be the sum of the amounts of the individual Unit Price Allowances; with such total being used by the Owner for comparison purposes and made a part of the Contract Sum.

The final quantities and Contract Sum will be determined in accordance with Paragraph 4.3 of the Agreement.

§ 4.5.2 Bidder’s submission of the Unit Price offered in the Unit Price Allowance for each item will be considered the Unit Price for the corresponding item if the actual quantity of an item used in the Project was in a quantity greater than, or less than, the Estimated Quantity for that item.

§ 4.6 Interpretation of Bids § 4.6.1 Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

§ 4.6.2 Discrepancies between words and figures will be resolved in favor of the words.

ARTICLE 5 CONSIDERATION OF BIDS

§ 5.1 Opening of Bids If stipulated in an advertisement or invitation to bid, or when otherwise required by law, Bids properly identified and received within the specified time limits will be publicly opened and read aloud. A summary of the Bids may be made available to Bidders.

AIA Document A701™ – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018 by The American Institute of Architects. All rights reserved.

The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 09:36:44 ET on 08/05/2021 under Order No.1289669003 which expires on 07/07/2022, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms

§ 5.2 Rejection of Bids Unless otherwise prohibited by law, the Owner shall have the right to reject any or all Bids.

§ 5.3 Acceptance of Bid (Award) § 5.3.1 It is the intent of the Owner to award a Contract to the lowest responsive and responsible Bidder, provided the Bid has been submitted in accordance with the requirements of the Bidding Documents. The Owner reserves the right to reject any or all bids and to waive informalities and irregularities received in a Bid. Award of a Bid by the Owner’s governing body represents a preliminary determination as to the qualification of the Bidder, but the Bidder understands and agrees that no legally binding acceptance of the Bidder’s offer occurs until the Owner’s governing body, or its designee, executes a formal Contract with the Bidder.

§ 5.3.2 Unless otherwise prohibited by law, the Owner shall have the right to accept Alternates in any order or combination, unless otherwise specifically provided in the Bidding Documents, and to determine the lowest responsive and responsible Bidder on the basis of the sum of the Base Bid and Alternates accepted.

§ 5.4 No Reimbursement for Costs Bidder acknowledges and accepts that any costs incurred from the Bidder’s participation in this Invitation to Bid shall be at the sole risk and responsibility of the Bidder.

ARTICLE 6 POST-BID INFORMATION

§ 6.1 Contractor’s Qualification Statement Bidders to whom award of a Contract is under consideration shall submit to the Architect, upon request and within the timeframe specified by the Architect, a properly executed AIA Document A305™, Contractor’s Qualification Statement, unless such a Statement has been previously required and submitted for this Bid.

§ 6.2 Intentionally omitted.

§ 6.3 Submittals § 6.3.1 After notification of selection for the award of the Contract, the Bidder shall, as soon as practicable or as stipulated in the Bidding Documents, submit in writing to the Owner through the Architect:

.1 a designation of the Work to be performed with the Bidder's own forces;

.2 names of the principal products and systems proposed for the Work and the manufacturers and suppliers of each; and

.3 if requested by the Owner and not later than 7 days following the receipt of Bids, the Bidder shall provide the names of Subcontractors, persons, or entities (including those who are to furnish materials and/or equipment fabricated) proposed for all portions of the Work; provided that such information shall be provided earlier if so required by these Instructions to Bidders.

§ 6.3.2 The Bidder will be required to establish to the satisfaction of the Architect and Owner the reliability and responsibility of the persons or entities proposed to furnish and perform the Work described in the Bidding Documents.

§ 6.3.3 Intentionally omitted.

§ 6.3.4 Persons and entities proposed by the Bidder and to whom the Owner and Architect have made no reasonable objection must be used on the Work for which they were proposed and shall not be changed except with the written consent of the Owner and Architect.

ARTICLE 7 PERFORMANCE BOND AND PAYMENT BOND

§ 7.1 Bond Requirements § 7.1.1 A Performance Bond and a Labor and Material Payment Bond are required. The Contractor shall obtain a Performance Bond and a Payment Bond acceptable to the Owner from a surety company authorized to do business in North Carolina and satisfactory to Owner, each bond for the full amount of the Contract Sum and any subsequent increases. The bonds shall remain in effect for a period of not less than two (2) years following the date of Substantial Completion or the time required to resolve any items of incomplete Work and the payment of any disputed amounts, whichever time period is longer. The bond shall guarantee the Contractor’s faithful performance of the Contract and the payment of all obligations arising thereunder. The Contractor shall pay all charges in connection with these bonds. One executed copy of the bonds shall be attached to each copy of the Contract before they are returned to the Architect for the Owner’s signature.

AIA Document A701™ – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018 by The American Institute of Architects. All rights reserved.

The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 09:36:44 ET on 08/05/2021 under Order No.1289669003 which expires on 07/07/2022, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms

§ 7.1.2 If the furnishing of such bonds is stipulated in the Bidding Documents, the cost shall be included in the Bid. If the furnishing of such bonds is required after receipt of bids and before execution of the Contract, the cost of such bonds shall be added to the Bid in determining the Contract Sum.

§ 7.2 Time of Delivery and Form of Bonds § 7.2.1 Intentionally omitted.

§ 7.2.2 Unless otherwise provided, the bonds shall be written on AIA Document A312, Performance Bond and Payment Bond.

§ 7.2.3 The bonds shall be dated on or after the date of the Contract.

§ 7.2.4 The Bidder shall require the attorney-in-fact who executes the required bonds on behalf of the surety to affix to the bond a certified and current copy of the power of attorney.

ARTICLE 8 ENUMERATION OF THE PROPOSED CONTRACT DOCUMENTS

§ 8.1 Unless otherwise required in the Bidding Documents, the Agreement for the Work will be written on AIA Document A101TM – 2017, Standard Form of Agreement Between Owner and Contractor, as may be amended in the Contract Documents, where the basis of payment is a Stipulated Sum.

ARTICLE 9 OWNER’S POINT OF CONTACT

§ 9.1 The Owner designates the following person as its representative and Point of Contact for this Bid. Bidders shall restrict all contact and direct all questions regarding this Bid, including responses, questions regarding terms and conditions and technical specifications, to the Point of Contact person in writing (preferably by email).

Name: Kyle Hodge Title: Senior Procurement Specialist Address: 610 Patton Ave, Monroe, NC 28110 e-mail: Kyle.Hodge@unioncountync.gov Phone: 704.283.3531

ARTICLE 10 BIDDER’S POINT OF CONTACT

§ 10.1 Each Bidder shall designate two individuals as its representatives and points of contact and provide email addresses and phone numbers for each. One such email address may be a mailbox or distribution list. The Owner shall direct all correspondence, including addenda and scheduling requests to these email addresses.

ARTICLE 11 E-VERIFY

§ 11.1 Each Bidder shall complete and execute the E-Verify Affidavit, and submit it as part of their Bid.

DOCUMENT 00 25 00 – PRE BID MEETINGS

Designer Name Alexander Raymond IFB 2027-013 Designers Project Number 2663948 Ag & Event Center Lighting Project 100% Construction Documents 09.07.2026 00 25 00

00 25 00

1.1 SUMMARY

A. A Pre-Bid Meeting will be held to answer questions of the designer potential bidders deem important to submitting a proposal.

1.2 PROJECT CONDITIONS

A. A non-mandatory pre-bid meeting will be held at the Event Center 307 Cultivation Drive Monroe

NC, on September 30, 2026, at 10:00 AM local time. Attendance is not required however it is strongly encouraged.

B. The designers for this project which comprise the scope of work will be in attendance.

1. Labella Associates.

2. Alexander Raymond

END OF DOCUMENT 00 25 00

DOCUMENT 00 41 13 – BID FORM STIPULATED SUM

Designers Project Number 2263948 1 UC Ag and Event Center Lighting Project 100% Construction Documents 09.27.2026 00 41 13

BID INFORMATION

Name of Bidder:

Date:

Project Name: Ag & Event Center Lighting Project

Owner: Union County

Owner Project Number: IFB 2027-013

Designer: Labella Associates Alexander Raymond

Designer Project Number: 2263948

CERTIFICATIONS OF BASE BID

The undersigned Bidder hereby declares that he has carefully investigated the scope of work and having thoroughly familiarized himself with the Contract Documents relative hereto and has read all special provisions furnished prior to the opening of the bids; that he has satisfied himself relative to the work to be performed.

The bidder further declares that he and his sub-contractors have fully complied with NCGS 64, Article 2 in regard to E-Verification as required by N.C. General Statute 143-129(j). The bidder agrees to hold the proposed bid price for 90 days.

The bidder proposes and agrees if this proposal is accepted, to contract with Union County Government, in the form of contract specified, to provide all necessary labor, equipment, materials, machinery, tools, apparatus, transportation, services, fees, permits, etc., to complete the construction of Ag & Event Center Lighting Project all in accordance with the aforementioned Contract Documents to the full and entire satisfaction of Union County Government, with definite understanding that no money will be allowed for extra work except as set forth in the General Conditions and the Contract Documents for the lump sum of:

Provide 10% of the base bid price as an Owner contingency allowance and provide a Total Base Bid Price. Any funds not used from this allowance will be returned to the Owner by deduct change order.

A) BASE BID PRICE:

________________________________________________________Dollars ($__________________).

B) OWNERS CONTINGENCY:

________________________________________________________Dollars ($__________________).

C) TOTAL BASE BID PRICE WITH OWNER CONTINGENCY (A+B=C):

Dollars ($ ).

The above amount may be modified by the included Unit Prices and Alternates at the Owner’s sole discretion.

SUB-CONTRACTOR LIST:

The following shall execute subcontracts with the Bidder for the portion of the work indicated:

Specialty Work Sub-Contractor (Name & License No.):

Designers Project Number 2263948 2 UC Ag and Event Center Lighting Project

License No.

Specialty Work Sub-Contractor (Name & License No.):

License No.

UNIT PRICES: (Prices shall include installation)

Dollars ($ )

________________________________________________ Dollars ($__________________)

TIME OF COMPLETION

The undersigned Bidder proposes and agrees hereby to commence the Work of the Contract Documents on a date specified in a written Notice to Proceed to be issues by Owner and shall fully complete the Work within Two Hundred & Forty Days [240] calendar days

LIQUIDATED DAMAGES:

The undersigned further agrees, stipulates, and fixes as Liquidated Damages if delayed, but not as a penalty, the sum of Two Hundred & Fifty Dollars ($250.00) per calendar day that the undersigned together with the undersigned’s surety shall pay the Owner for each calendar day or part thereof that expires after the date specified for the substantial completion of the work and until the Work is Substantially complete. By bidding, the undersigned hereby agrees to be responsible for liquidated damages.

BID SECURITY:

Accompanying this proposal is a bid security five percent (5%) of the Total Bid Price Sum in accordance with Instructions to Bidders in the form of (check one):

⬜ Bid Bond (AIA Document A310-2010), or

⬜ Cash, or

⬜ Cashier’s Check, or Certified Check.

RECIEPT OF ADDENDA:

The undersigned acknowledges receipt of the following addenda which will be considered as part of the contract Documents:

Addendum No. Dated Addendum No. Dated

CONTRACTOR’S LICENSE:

The undersigned further states that it is a duly licensed contractor for the proposed…