AFTAS Limited Sources JA_AFTAS PRO Bridge.pdf

Limited Sources Justification and Approval (J&A)

FOR OFFICIAL USE ONLY

March 2018 FOR OFFICIAL USE ONLY Page 1 of 3

Contracting Activity: Air Force District of Washington/Contracting Directorate (AFDW/PK)

Purchase Request / Local ID Number: F1AF160225A101

Program / Project (and PE, if applicable): Air Force Technical and Analytic Support (AFTAS) in Professional Services (PRO)

Program Type (PEO or Other Contracting): Enterprise (formally Other Contracting)

Authority: Multiple Award Schedule Program (FAR 8.405-6)

Estimated Contract Cost (including options): $2,043,640.00

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan? Yes No

Description of Limitation:

FAR 8.405-6(a)(1)(i)(A), “An urgent and compelling need exists, and following the ordering procedures would result in unacceptable delays.”

COORDINATION (AFFARS 5306.304(a) )

** To remove a row, click the "X" next to the signature block.

** To restore the row, click the appropriate link to the right: CSO Legal COCO CA SCO PEO AQC AQ Blank-1 Blank-2PM CO

Date

12 Aug 2020

Project Lead / Program Mgr / Requiring Activity Todd Bramble

SAF/AQ / 571-256-0388

Signature X

Date

12 Aug 2020

Contracting Officer Theresa Terry

AFDW/PKS / 240-612-6202

Signature X

Date

12 Aug 2020

Local Legal Reviewer Ricarto Brazela

AFDW/JA / 240-612-6106

Signature X

APPROVAL (AFFARS 5306.304(a) ) ** To remove a row, click the "X" next to the signature block.

** To restore the row, click the appropriate link to the right: COCO CO CA SPEPEO Blank

Date

12 Aug 2020

Competition Advocate Colonel Damian O. Wilborne

AFDW/PK / 240-612-6111

Signature X

March 2018 FOR OFFICIAL USE ONLY Page 2 of 3

Remove guidance pages.

I. Contracting Activity.

Air Force District of Washington (AFDW) PKS 1500 West Perimeter Road, Suite 5750 Joint Base Andrews, MD 20762 Contracting Officer: Theresa Terry

Purchase Request No. F1AF160225A101

Limited Sources Brand-Name Justification

II. Nature and/or description of the action being processed.

This is a bridge action requirement for Air Force Technical and Analytic Support (AFTAS) in Professional Services (PRO). This action will result in a new task order against a GSA Blanket Purchase Agreement (BPA GS00F318CA) awarded to Spectrum Comm, Inc. with a period of performance of four (4) months from 13 August 2020 through 12 December 2020. This task order will consist primarily of Firm-Fixed Price (FFP) with Time and Material (T&M) CLINs that will cover Other Direct Costs (ODC) and Travel.

CLIN 0001 (FFP) - Labor - $2,036,640 CLIN 0002 (T&M) - Travel - $2,000 (Estimated) CLIN 0003 (T&M) - ODC - $5,000 (Estimated)

III. Description of supplies/services required to meet agency needs.

SAF/AQ requires support services and productions to include personnel, material, and services for strategic and acquisition planning; information technology system sustainment, implementation, integration and process improvement; systems security engineering; acquisition process improvement; change management; enterprise and portfolio performance measurement and monitoring; designing, developing, and providing acquisition just in time training; program assessment and studies; event planning and meeting support; contract support; and program management.

These services are performance based and will be provided over the four month period of the task order.

IV. Identification of the justification/rationale for limiting sources and demonstration of the contractor's unique qualifications to provide the required supply/service.

FAR 8.405-6 requires an ordering activity to justify its actions when restricting consideration of schedule contractors to fewer than required in FAR 8.405-1 or 8.405-2.

FAR 8.405-6(a)(1)(i)(A), "An urgent and compelling need exists, and following the ordering procedures would result in unacceptable delays."

AFTAS PRO follow-on has been competed and awarded in accordance with FAR procedures. However, the follow-on award was protested to GAO on 10 August 2020 with the current contract scheduled to expire on 12 August 2020. SAF/AQ requires contractual support while GAO makes a determination regarding the protest. AFTAS PRO provides a specialized range of comprehensive business and support services to develop, analyze, and implement improvements to the flow of business, IT systems, program processes and tool utilization. Without continued support, SAF/AQ would not be able to provide mission support to the Program Executive Officers (PEOs) and program offices Air Force wide in the development and fielding of weapon systems. Loss of support would include Continuous Process Improvement capabilities directly in support of Major Defense Acquisition Category (ACAT) Programs. Additionally, loss of support would eliminate business systems capabilities that are utilized to perform management oversight by the Air Force Service Acquisition Executive (SAE) required by 10 U.S.C 8016.

Spectrum Comm, Inc is the only vendor that is capable of meeting the urgent need due to not requiring a transition/on-

March 2018 FOR OFFICIAL USE ONLY Page 3 of 3 ramp period. The follow-on acquisition followed the Federal Supply Schedule ordering procedures in accordance with FAR 8.405-2 and is currently awaiting GAO protest determination.

V. Determination by the ordering activity Contracting Officer that the order represents the best value consistent with FAR 8.404(d).

In accordance with FAR 8.404(d) the task order will utilize Spectrum Comm, Inc's already established rates per GSA BPA GS00F138CA. The Government will evaluate the labor categories and hours proposed to ensure that they are within the terms and conditions of Spectrum's GSA BPA as well as demonstrate a sound understanding of the requirement. The Contracting Officer will utilize the results of the evaluated labor categories and published rates to perform a price reasonableness determination as part of the best value determination, in addition to the various price analysis techniques and procedures found at FAR 15.404-1(b)(2).

VI. Description of the market research conducted and the results, or explain why market research was not conducted.

As previously stated, the follow-on for this requirement was competed in accordance with FSS order procedures . No additional market research was performed for this bridge action as it serves as a stop-gap while GAO makes a determination regarding the protest of the follow-on contract action.

VII. Other facts supporting the justification.

None.

VIII. Actions the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services.

None, future efforts will be competed.

IX. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

X. Certification by the technical/requirements personnel.

As evidenced by my signature above, I certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.

March 2018 Page of Authority: Multiple Award Schedule Program (FAR 8.405-6) Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan?

COORDINATION (AFFARS 5306.304(a)) ** To remove a row, click the "X" next to the signature block.

** To restore the row, click the appropriate link to the right:

APPROVAL (AFFARS 5306.304(a)) ** To remove a row, click the "X" next to the signature block.

** To restore the row, click the appropriate link to the right:

( See guidance at the end of this document for completing the following sections. ) I. Contracting Activity.

II. Nature and/or description of the action being processed.

III. Description of supplies/services required to meet agency needs.

IV. Identification of the justification/rationale for limiting sources and demonstration of the contractor's unique qualifications to provide the required supply/service.

V. Determination by the ordering activity Contracting Officer that the order represents the best value consistent with FAR 8.404(d).

VI. Description of the market research conducted and the results, or explain why market research was not conducted.

VII. Other facts supporting the justification.

VIII. Actions the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services.

IX. Certification by the Contracting Officer.

X. Certification by the technical/requirements personnel.

GUIDANCE

I. Contracting Activity.

Fully identify the contracting activity responsible for the proposed contracting action. Include the name/phone number of the Contracting Officer. Specifically identify as a “Limited Sources” Justification. Identify purchase request number, if applicable.

II. Nature and/or description of the action being processed.

State whether the action is a new order or by modification to an existing order. Identify the GSA schedule number, the Blanket Purchase Agreement (BPA) number, the order number for the current action, and the Contactor(s). Indicate the Period of Performance (PoP). Also identify the type of the order/line items on the order (e.g. Firm Fixed Price, Labor Hour, etc).

III. Description of the supplies/services required to meet agency needs.

Specifically describe the supplies and/or services to be acquired including the price and quantity of each item in the order and state the total estimated value of the order. For services, state whether the services are performance-based and, if not, provide rationale for not being performance based. Also state the delivery/performance schedule/period for the items under the order.

IV. Identification of the justification/rationale for limiting sources and demonstration of the contractor's unique qualifications to provide the required supply/service.

This section is normally the most detailed part of the justification. To assist you in preparing this justification, an introductory sentence and the four circumstances of FAR 8.405-6 that justify restricting the number of schedule holders are provided below. Select the appropriate cite, then provide, in narrative form, a detailed explanation supporting the specific circumstance cited for limiting the number of schedule holders.

(Introductory sentence) FAR 8.405-6 requires an ordering activity to justify its actions when restricting consideration of schedule contractors to fewer than required in FAR 8.405-1 or 8.405-2.

After selecting the appropriate cite, next select one of the four sentences below and provide a detailed explanation supporting the specific circumstance cited.

FAR 8.405-6(a)(1)(i)(B), “Only one source is capable of responding due to the unique or specialized nature of the work”. (Provide a detailed justification with supporting documentation, as evidence of the “unique or highly specialized” nature of the procurement. The user/customer typically provides this supporting information. Recommend attaching supporting documentation to the back of the document. General statements are not acceptable.)

FAR 8.405-6(a)(1)(i)(C), “The new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures.” The original order was not issued under sole source or limited source procedures. (Provide details on the previously competed order and explain how this order is a logical follow-on to that order. Explain fully the connection between the previous work/order and the current one. The user/customer typically provides this supporting information. General statements are not acceptable.)

FAR 8.405-6(a)(1)(i)(A), “An urgent and compelling need exists, and following the ordering procedures would result in unacceptable delays.” (Provide a detailed justification with supporting documentation that explains the exact urgency of the requirement and the schedule impact if time were to be taken to follow FSS ordering procedures. The user/customer typically provides this supporting information. Recommend attaching supporting documentation to the back of the document. General statements of urgency are not acceptable.)

FAR 8.405-6(b)(1), “The item is peculiar to one manufacturer. A brand name item, whether available on one or more schedule contracts, is an item peculiar to one manufacturer.” (Brand name specifications should not be used unless the particular brand name, product or feature is essential to the Government's requirements. Therefore, explain why the particular brand item is essential to the Government's requirements, and why other companies' similar items, or products lacking the particular feature, do not meet, or cannot meet, or cannot be modified to meet, the agency's need. The user/customer typically provides this supporting information. General statements are not acceptable.)

V. Determination by the ordering activity Contracting Officer that the order represents the best value consistent with FAR 8.404(d).

This section needs to be tailored based upon whether the order is for supplies/services not requiring a statement of work (FAR 8.405-1) or if the order is for services requiring a statement of work (FAR 8.405-2).

For FAR 8.405-1 orders the best value determination needs to be based upon the supply or service offered under MAS contracts by surveying at least three schedule contractors through the GSA Advantage! on-line shopping service, or by reviewing the catalogs or price lists of at least three schedule contractors. The ordering Contracting Officer's review of the Contractor's price list(s) and any price reductions sought is also required. (Contracting Officer should seek additional price discounts/concessions based on the specific order requirements on all orders over the micro-purchase threshold.) In addition to price, when determining best value, the ordering activity may consider, among other factors, past performance, special features of the supply or service required for effective program performance, trade-in considerations, probable life of the item selected as compared with that of a comparable item, warranty considerations, maintenance availability, environmental and energy efficiency considerations, and delivery terms.

When an order contains brand name specifications, the Contracting Officer shall post the Request for Quote (RFQ) along with the basis of the justification as required by FAR 8.405-6(b)(3).

For FAR 8.405-2 orders for services requiring a statement of work, FAR 8.405-2(d) requires that an evaluation be performed based on the criteria provided to the schedule contractors. Therefore, the justification must address how the FAR 8.404(d) requirement for an evaluation of the proposed level of effort and mix of labor will be conducted and include a statement that the Contracting Officer will perform a price reasonableness determination as part of the best value determination.

VI. Description of the market research conducted and the results, or explain why market research was not conducted.

Discuss market research that was conducted among schedule holders and the market research results that led to the conclusion to go sole source or to limit the number of schedule holders to be solicited. The narrative in this section should provide a high level of confidence that the requirements of 8.405-1 and 8.405-2 could not be met. If no market research was conducted, state so and provide the rationale.

VII. Other facts supporting the justification.

When FAR 8.405-6(a)(1)(i)(C) is cited for an follow-on acquisition as the basis for the justification, include an estimate of the cost that would be duplicated and the basis and derivation of the estimate, or provide details on why a delay to solicit additional schedule holders would be unacceptable.

Provide any other facts supporting the Limited Sources Justification.

VIII. Actions the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services.

Describe all efforts to be taken to remove or overcome any barriers that preclude the agency from meeting the requirements of FAR 8.405-1and FAR 8.405-2 before any subsequent acquisition for the supplies or services is made. If no actions are planned, so state and provide reasons.

IX. Certification by the Contracting Officer.

The contracting officer's signature on the signature page evidences that he/she has determined this document to be both accurate and complete to the best of his/her knowledge and belief.

X. Certification by the technical/requirements personnel

As evidenced by their signatures on the signature page, the technical/requirements personnel have certified that any supporting data contained herein which is their responsibility is both accurate and complete.

9.0.0.2.20120627.2.874785

SAF/AQ / 571-256-0388

Name: Theresa Terry

AFDW/PKS / 240-612-6202

Name: [ Name ] [ Office Symbol / Phone Number ] Name: Ricarto Brazela

AFDW/JA / 240-612-6106

Name: [ Name ] [ Office Symbol / Phone Number ] Name: [ Name ] [ Office Symbol / Phone Number ] Name: [ Name ] [ Office Symbol / Phone Number ] Name: [ Name ] [ Office Symbol / Phone Number ] Name: [ Name ] [ Office Symbol / Phone Number ] Name: [ Name ] [ Office Symbol / Phone Number ] Name: [ Name ] [ Office Symbol / Phone Number ] Name: [ Name ] [ Office Symbol / Phone Number ] Name: Colonel Damian O. Wilborne

AFDW/PK / 240-612-6111

Name: [ Name ] [ Office Symbol / Phone Number ] Name: [ Name ] [ Office Symbol / Phone Number ]