AFSTS Request Form_BLANK TEMPLATE_11-03-22.pdf

Deputy Under Secretary of the Air Force, Management and Deputy Chief Management Officer (SAF/MG)

Air Force Strategic Transformation Support (AFSTS) Request Form Once Complete Submit Request Form to afdw.pkpks.afsts@us.af.mil

Requesting Organization (Office Name & Symbol):

Action Officer (Name/Email Address):

Funding Document Number: Desired Project

Start Date:

Funding Type (O&M, R&D, etc.):

Oral Presentations:

Yes No

Funding Restrictions:

Incremental Funding

Unfunded Request

Provide an explanation of any other funding restrictions as applicable:

Estimated Value: Desired Project Completion Date:

Project Classification Access Level:

Unclassified Unclassified CUI Secret Top Secret SAP

1. Wide Area Workflow/Invoice Acceptance (to be completed by Requiring Office’s Finance POC)

Pay Office DoDAAC & Mailing Address:

(DFAS Payment Facility that releases payments)

Pay Office DoDAAC TAC Number:

Service Acceptor/Approver DoDAAC & Mailing Address:

(DoDAAC used in WAWF to accept invoices)

Service Acceptor/Approver DoDAAC TAC Number:

2. Contracting Officer’s Representative (COR) Information

COR Name: COR Email Address:

COR Office Name/Mailing Address:

3. Previous Contract Information

(a) Is this requirement a continuation of existing work? (Check Applicable Box): Yes No

If the answer to section 3 (a) is yes, provide information/documents associated with question’s (b) & (c).

If the answer to section 3 (a) is no, skip to Section 4.

(b) Please provide all contract numbers (PIID) & corresponding company names associated with this transformation:

Contract 1:

Contract 2:

Contract 3:

Company Name:

Company Name:

Company Name:

(c) Please attach any PWS, SOO, or SOW associated with any contract listed above to your request submission, using the following naming convention: PWS/SOO/SOW_Contract#. (Examples: PWS_FA701423D123;

SOO_FA701423C456; SOW_FA701423C789)

4. Industry Engagement

(a) How much prior industry engagement have you had related to this requirement? Please describe in detail any industry engagement that has taken place and with which companies.

(b) Please attach any white papers associated with industry engagement that has taken place for this requirement to your request submission.

5. Transformation Readiness

(a) On a scale of 1-5, how ready is your organization for this transformation? A score of 1 equates to the lowest level of readiness (your organization has only started discussions about this transformation in the past 1-3 months). A score of 5 equates to the highest level of readiness (your organization has already started the transformation or is ready to begin immediately). Please indicate with the checkboxes below your organization’s readiness score.

(Lowest Readiness) 1 2 3 4 5 (Highest Readiness)

(b) Please provide a brief explanation of the above Transformation Readiness score.

6. Transformation Appetite

(a) On a scale of 1-5, what level of transformation does your office desire? A score of 1 equates to the lowest appetite for transformation (lower level of innovation, resulting in a transformation that is incremental in nature). A score of 5 equates to the highest appetite for transformation (highest level of innovation, resulting in a large transformation that completely overhauls existing, policy, procedure, systems, etc). Please indicate with the checkboxes below your organization’s appetite score.

(Lowest Appetite) 1 2 3 4 5 (Highest Appetite)

(b) Please provide an explanation of the Transformation Appetite score given above.

7. Transformation Size & Complexity

(a) How many users/people will this transformation affect?

(b) What/how many processes will this transformation affect?

(c) What/how many technologies will this transformation affect? Do these technologies exist today or are these new capabilities you need?

(d) What/how many systems/policies will this transformation affect? Is there an ATO requirement? If so, is the decision authority tracking & on board with this transformation?

(e) Given your answers in Section 7 a, b, c, & d, what other transformations in public and private sectors would be equivalent to this project? What organization (public or private) most resembles your problem, what you are trying to accomplish and your scale?

8. Problem Statement Defining Questions

(a) As it relates to this transformation, what is not working in your organization? What are the pain points?

(b) How do you know it is not working? If available, please provide quantitative or qualitative metrics that illustrate the extent of the problem.

(c) How severe is the problem? Describe the impact of this problem to your organization and broader service organization (e.g., Air Force, Army, Navy). What happens if the problem is not fixed?

(d) Is this a new problem/projected future problem (surfacing in the last year), or a longstanding problem (has existed for 1 or more years)? Provide a brief explanation.

(e) Is this problem getting worse/will it get worse over time? If so, please provide a brief explanation.

(f) Who said that this is a problem? Not “DoD” or “warfighter” – try to be specific as possible.

9. Problem Statement

(a) Based on your answers to section 8 (a) through (i); please write a problem statement in strict compliance with the following definition (This should not exceed 3 sentences):

“A problem statement should describe an undesirable gap between the current-state level of performance and the desired future-state level of performance. A problem statement should include absolute or relative measures of the problem that quantify that gap, but should not include possible causes or solutions!”

Tier 1: Strategic advisory/consulting support focused on high value, risk, and complex priorities for transformational change. Problems are highly complex, unstructured, and undefined. Provide strategic support to enable organizations to achieve desired end state.

*Tier 1 requirement Period of Performances shall not exceed 12 months unless otherwise approved by SAF/MG

Tier 2: Strategic advisory/consulting support focused on moderate to high value, risk, and complex priorities for transformational change. Problems are moderate to high in complexity, more structured, and moderate to well-defined. Provide strategic and implementation support to enable organizations to achieve desired end state *Tier 2 requirement Period of Performances shall not exceed 24 months unless otherwise approved by SAF/MG.

Requesting Agency’s Tier Recommendation:

Tier 1 Tier 2

*SAF/MG will make the final decision on tier determination.

Is the Requiring Agency requesting an exception to PoP limitations described in the above tier descriptions?

Yes

No

*If yes, please provide the requested PoP duration:

Is the Requiring Agency requesting any exceptions to fair opportunity?

Yes

No

*If yes, please provide details and justification below.

*If no, continue to Section 1.

Request for Fair Opportunity Exception Justification:

Requesting Agency (Senior Leader Endorsement) – Must be at least Major General or Tier II SES – Not Delegable The Requesting Agency agrees to accomplish the following:

By signing below, the requesting organization agrees to appoint a project lead that shall adhere to the AFSTS Scope & Ordering Guide, ensuring the request package is complete upon submission. The undersigned acknowledges that failure to follow the Scope & Ordering Guide will lead to delays in the acquisition timeline or denial in agency’s request to use the AFSTS IDIQ. Finally, signature confirms the requester understands that the contractor shall not perform inherently governmental functions and shall not use this contract for personal services. Any scope changes must be approved by the Contracting Officer prior to execution.

Agency Requester Signature (see Scope & Ordering Guide for Approval level):

Date Typed Name, Rank, Title of Agency Requester Signature

Approval/Denial Signatures: Project must have HQDA or NDU approval if applicable (prior to SAF/MG approval)

Date Typed Name, Rank, Title of Agency Requester Signature

Reason for Denial (if applicable)

Requirement Documents Checklist (To be completed by AFDW/PK)

1. AFSTS Request Form

2. Draft SOO

3. Final SOO

4. Draft DD254 (if applicable)

5. NDA/COIs

6. IGCE

7. Certified Funding (PR/MIPR)

8. Down Select Memo

9. AFSTS QASP

10. AFSTS Contracting Specific Training

11. COR Nomination in PIEE

12. TOPR #:

Once Complete Submit Request Form to afdw.pkpks.afsts@us.af.mil

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