African_American_Cultural_Resource_Survey_(Addendum_#1_Revision).pdf

REQUEST FOR PROPOSAL

RFP 6-24

AFRICAN AMERICAN CULTURAL RESOURCE SURVEY

City of Cheyenne

2101 O'Neil Ave., Room 309

Cheyenne, WY 82001

RELEASE DATE: June 11, 2024

DEADLINE FOR QUESTIONS: June 26, 2024

RESPONSE DEADLINE: July 9, 2024, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/cheyennecity

City of Cheyenne

REQUEST FOR PROPOSAL

African American Cultural Resource Survey

I. Introduction II. Request for Proposal

III. Vendor Questionnaire

Attachments:

A - RFP 6-24

B - RFP 6-24 COMPLETED GRANT APPLICATION

Request For Proposal #RFP 6-24 Title: African American Cultural Resource Survey

1. Introduction

1.1. Summary

The City of Cheyenne Historic Preservation Board is requesting proposals from qualified Historic

Preservation Professionals to provide their services to conduct an African American Cultural Resource

Survey. A cultural resource survey is the basic building block for any local preservation program.

Information gathered forms the foundation for nearly every decision affecting a City’s historic buildings and neighborhoods, guiding the planning, maintenance and investment decisions of City officials, property owners, neighborhood groups and developers.

1.2. Contact Information

TJ Barttelbort

Purchasing Manager

2101 O'Neil Ave, Room 309

Cheyenne, WY 82001

Email: tbarttelbort@cheyennecity.org

Phone: (307) 773-1045

Department:

Purchasing

1.3. Timeline

Release Project Date June 11, 2024

1st Legal Advertisement June 13, 2024

2nd Legal Advertisement June 20, 2024 mailto:tbarttelbort@cheyennecity.org tel:(307)773-1045

Pre-Proposal Meeting (Non-Mandatory) June 24, 2024, 2:30pm

TJ Barttelbort, City of Cheyenne is inviting you to a scheduled Zoom meeting.

Topic: RFP 6-24 / Zoom Pre-Proposal Meeting /

African American Cultural Resource Survey

Time: Jun 24, 2024 02:30 PM Mountain Time (US and Canada)

Join Zoom Meeting https://us02web.zoom.us/j/87824405579?pwd=h

UKSVvX9eWfwURfbzMgI1JdjtuGgMb.1

Meeting ID: 878 2440 5579

Passcode: 2101

Question Submission Deadline June 26, 2024, 5:00pm

Addendum Response Deadline June 28, 2024, 5:00pm

Proposal Submission Deadline July 9, 2024, 3:00pm

Review Committee reviews proposals, and selects Firms for interviews (If necessary)

July 12, 2024

Interviews are held (If necessary), and review committee completes final selection

July 15, 2024

Professional Services Agreement finalized with successful Firm

July 16, 2024

Contract Execution July 19, 2024

Notice-to-proceed issued by City if

Agreement approved

July 22, 2024 https://us02web.zoom.us/j/87824405579?pwd=hUKSVvX9eWfwURfbzMgI1JdjtuGgMb.1 https://us02web.zoom.us/j/87824405579?pwd=hUKSVvX9eWfwURfbzMgI1JdjtuGgMb.1

2. Request for Proposal

African American Cultural Resource Survey

RFP 6-24

2.1. OPTIONAL ZOOM PRE-PROPOSAL MEETING

An Optional Pre-Proposal Meeting will be held via Zoom Online Meeting, on Monday, June 24, 2024 at

2:30 pm.

TJ Barttelbort, City of Cheyenne is inviting you to a scheduled Zoom meeting. Topic: RFP 6-24 / Zoom

Pre-Proposal Meeting / African American Cultural Resource Survey Time: Jun 24, 2024 02:30 PM

Mountain Time (US and Canada) Join Zoom Meeting https://us02web.zoom.us/j/87824405579?pwd=hUKSVvX9eWfwURfbzMgI1JdjtuGgMb.1 Meeting ID:

878 2440 5579 Passcode: 2101

2.2. PROPOSAL REQUIREMENTS

To be considered, proposals must be received via the City's eProcurement Portal

Any proposal received after that time shall not be considered Email or fax submittals shall not be considered.

2.3. PROPOSAL SUBMISSION FORMAT

The City will utilize a two-step process for selection through this solicitation. This process dictates that proposers divide their submittals into two parts: a technical proposal and a price proposal. Proposers shall submit their technical proposals and price proposals simultaneously on the date and time specified in this RFP via the City's eProcurement Portal.

2.4. TECHNICAL PROPOSAL:

Technical proposal shall be uploaded via the City's eProcurement Portal.

2.5. PRICE PROPOSAL:

Price proposals are to be submitted in accordance with the requirements of this section via the City's eProcurement Portal.

PROPOSERS ARE INSTRUCTED TO ENSURE THAT ANY PRICING INFORMATION IS NOT INCLUDED IN THE

TECHNICAL PROPOSAL

ANY PREMATURE REVIEW OF PRICING INFORMATION THAT IS MISTAKENLY INCLUDED WITH THE

TECHNICAL PROPOSAL, WILL BE BASIS FOR PROPOSAL REJECTION.

https://procurement.opengov.com/portal/cheyennecity

2.6. ADDENDA

Any and all Proposers may make inquiries in writing to City at any time prior to 5:00 pm on Wednesday, June 26, 2024. Any written question of a Proposer regarding the meaning or interpretation of the RFP, work scope, specifications, etc., must be submitted to the City prior to the above specified date. The City shall make reasonable efforts to ensure that clarifications given to any prospective Proposer shall be similarly furnished to all prospective Proposers in summary form as an addendum to this RFP if the lack of such information could reasonably be considered prejudicial towards uninformed Proposers. No technical assistance shall be given by the City to any Proposer in preparation of its proposal.

The City intends to respond to all questions and inquires no later than, 5:00 pm on Friday, June 28, 2024.

Written inquiries shall be submitted via the City's eProcurement Portal.

Any or all changes, additions, or clarifications in connection with this RFP shall be issued by the City in the form of written addenda. Oral comments, responses and/or representations shall not be binding upon the City.

If any Addenda are issued, each Proposer must acknowledge each addenda via the City's eProcurement

Portal.

THE CITY WILL CONSIDER AS INCOMPLETE ANY PROPOSAL IN WHICH ALL ADDENDA ARE NOT

ACKNOWLEDGED, AND THIS WILL BE A BASIS FOR PROPOSAL REJECTION.

2.7. AWARD OF CONTRACT

The selected Agency shall be required to sign a professional services agreement in the form provided by the City of Cheyenne, which will incorporate this RFP and the proposal submitted by that advisor and agree to the terms and conditions therein. Any violation of professional services agreement provisions by the advisor will be cause for immediate termination.

The selected firm shall provide a Certificate of Insurance, as required in the Professional Services

Agreement.

2.8. DISCLOSURE OF PROPOSAL CONTENTS

All proposals and supporting documents, except such information that discloses proprietary or financial information submitted in response to qualification statements, becomes public information held in custody of the City after the proposal submittal date given in this RFP. The City assumes no liability for the use or disclosure of technical or cost data submitted by any proposer.

Nevertheless, if a proposal contains information that the proposer does not want disclosed to the public, or used for any purpose other than the evaluation of this offer, all such information must be indicated with the following or similar statement:

The information contained on pages ______ shall not be duplicated or used in whole or in part for any purpose other than to evaluate the proposal provided. If a contract is awarded to this firm as a result of the submission of such information, the City of Cheyenne shall have the right to duplicate, use or disclose this information to the extent provided in the contract. This restriction does not limit the City of Cheyenne’s right to use the information contained herein if obtained from another source.

All such nondisclosure items specified in the proposal shall be subject to disclosure as provided in the

Wyoming Public Records Act or as otherwise provided by law.

2.9. OMISSION OF DETAILS

No advantage shall be taken by any proposer as a result of the omission of any parts or details which are necessary for the provision of detailed design and engineering services even though such details may not be mentioned in this RFP.

3. Vendor Questionnaire

3.1. Upload your Technical Proposal *

Please upload file in PDF file format.

PROPOSERS ARE INSTRUCTED TO ENSURE THAT ANY PRICING INFORMATION IS NOT INCLUDED IN THE

TECHNICAL PROPOSAL

ANY PREMATURE REVIEW OF PRICING INFORMATION THAT IS MISTAKENLY INCLUDED WITH THE

TECHNICAL PROPOSAL, WILL BE BASIS FOR PROPOSAL REJECTION.

*Response required

3.2. Upload your Cost Proposal*

Please upload file in PDF file format.

*Response required

3.3. Have you read and understood all aspects of the RFP?*

☐ Yes

☐ No

*Response required

3.4. Proposal Shelf Life *

Please confirm your proposal will be valid for at least 120 days

☐ Please confirm

*Response required

3.5. PROPOSER INFORMATION

3.5.1. PROPOSER / FIRM NAME *

Name of Company Submitting Bid.

*Response required

3.5.2. FIRMS PHYSICAL ADDRESS*

Please provide, Street Address, City, State, and Zip Code.

*Response required

3.5.3. FIRM PHONE NUMBER*

Please provide phone number for Firm.

*Response required

3.5.4. FIRM E-MAIL ADDRESS*

Please provide e-mail address for Firm.

*Response required

3.5.5. PROPSERS SIGNATURE (NAME & TITLE)*

Please type the Name & Title of person authorized to submit a Proposal on behalf of the Firm.

*Response required