AFMS SOW for Classrooms Upgrades May2025.docx

Statement of Work For Army Force Management School Upgrade in Classrooms 1406, 1608 and 2804

1. Background: The Army Force Management School (AFMS), located at Fort Belvoir, VA provides Force Management education and training to Leaders, Soldiers, and Civilians Army-Wide. It is necessary to upgrade video wall system hardware for classroom 1406 and 1608 and upgrade displays, video equipment, control & audio hardware equipment in classroom 2804 to ensure full and functional capability for a residence and virtual classroom. Classrooms are used to connect via Teams, video (i.e. PowerPoint) presentation and video teleconferences (VTC) meetings to support students remotely attending AFMS courses.

2. Objective: The Contractor shall furnish all supplies, installation, design, labor and equipment for the upgrade of video wall system hardware in classroom 1406 and 1608 and upgrade displays, video equipment, control & audio hardware equipment in classroom 2804 at AFMS, Fort Belvoir, VA.

3. Scope: Design, install, program and integrate video wall system hardware equipment in classroom 1406 and 1608 and upgrade displays, video equipment, control & audio hardware equipment in classroom 2804.

3.1. Period of Performance:

· Base Year: September 2025 – September 2026 Classroom 1406, 1608 & 2804

· OY 1: September 2026 – September 2027 Classroom 1406, 1608 & 2804 Maint Warranty

· OY 2: September 2027 – September 2028 Classroom 1406, 1608 & 2804 Maint Warranty

· OY 3: September 2028 – September 2029 Classroom 1406, 1608 & 2804 Maint Warranty

· OY 4: September 2029 – September 2030 Classroom 1406, 1608 & 2804 Maint Warranty

3.2. Prior to installation the Contractor shall:

· De-install Government Furnished Equipment (GFE) Planar video equipment in classroom1406 and 1608 that will no longer be used

· 6 Planar video equipment shall be returned to the Government and the remaining shall be disposed of.

3.3 . Contractors shall provide, deliver, install, configure, engineering/design, equipment procurement, installation and integration, system programming, training and maintenance support. Warranty all parts (including all accessories) and labor.

4 Specific Tasks

4.1 Classroom 1406 Video Wall Upgrade:

· Contractor will provide Crestron replacements on the control and video routing parts. Additional ethernet cabling as needed, such as the Airmedia capabilities.

· Contractor will remove the existing Planar video wall and installing a 163” LG seamless LED video wall.

· This display would be roughly 11.8 feet wide by 6.6 feet tall and it would be in a native 16:9 aspect ratio.

· This video wall uses micro-tiles. The image will be seamless (no bezels between displays). Due to most physical walls not being perfectly straight, there might be a few tiles where you can see the edge or “stitch” between the tiles.

· Contractor will reprogram the Crestron system so that the wall can be controlled from the touch panel and video can be routed to it.

· Contractor will remove and dispose all (except for 6) existing Planar components in the rack and provide to the government – AFMS.

· Contractor will provide the following Item/Qty:

Description Qty

DM NVX® 4K60 4:4:4 HDR Network AV Encoder/Decoder 40

4.2 Classroom 1608 Video Wall Upgrade:

· Contractor will remove the existing Planar video wall and installing a 163” LG seamless LED video wall.

· All the cabling infrastructure and power requirements are already present

· Display would be roughly 11.8 feet wide by 6.6 feet tall and it would be in a native 16:9 aspect ratio.

· This video wall uses micro-tiles. The image will be seamless (no bezels between displays). Due to most physical walls not being perfectly straight, there may be a few tiles where you can see the edge or “stitch” between the tiles.

· Contractor will re-program the Crestron system so that the wall can be controlled from the touch panel and video can be routed to it.

· Contractor will remove and dispose of all existing Planar components in the rack.

· Contractor will provide the following Item/Qty:

Description Qty

TAA Series, 162.6IN Dia., 141.7 x 79.7 x 2.8, TAA Compliant LSBF 1 Series, VALUE Family, 2K (1920x1080), Ultimate Business Display, Single SMD, P1.875, 600 nits, 3x3 Array; Basic Wall Mount Included, Basic Trim Kit Included Misc Installation Materials 1

4.3 Classroom 2804 AV System Upgrade:

· Contractor will upgrade the displays and video equipment, control hardware and audio hardware.

· Contractor will provide the following Item/Qty:

Description Qty

Wireless Screen Sharing Device 9 VIVO 13-inch Over Under VESA Monitor Shelf Mount 9 Apple TV 1 Half-Rack, Single Channel Receive 5 Handheld Transmitter with SM58® Microphone 3

QLXD1 BODYPACK TRANSMITTER TAA 2

Omnidirectional Headset Microphone (TA4F, Tan) 2 Audio Processor 1 Shure Rechargeable Battery for Wireless Microphones 8 Shure Recharging Docks for Microphones 3 Shure Antenna Distribution System 1 100' Antenna Cable 2 Active Directional Antenna 2 Samsung CF390 Series 27-inch FHD 1920x1080 Curved Desktop 2 Monitor for Business, HDMI, VGA, VESA mountable, 3-Year Warranty, TAA (C27F390FHN), Black Ergotron – LX Vertical Stacking Dual Monitor Arm, VESA Desk Mount – 1 for 2 Monitors Up to 40 Inch, 7 to 20 lbs. Each – Tall Pole, Polished Aluminum

10.1 in. Tabletop Touch Screen, Government Version, Black Smooth 1 IP based Encoder with PoE via a Gigabit Ethernet network 5

NETGEAR M4250-40G8XF-POE+ MANAGED SWITCH 1

iPad 9th generation 1 Crestron iPad App 1 iPad Charging case 1 iPad Charging Dock 1 Rackmount Power/Lighting, 8 Outlet, 15A & & 2-Stage Surge 1 Rack Shelves (4 pack) 2 Rack Unit Covers 2 Misc Installation Materials 1

4.4. Additional Specific Task:

· Contractor will train AFMS users with the hardware and software systems. The Training will be intended to be “Train the Trainer” sessions wherein the client receiving the training is directly involved in oversight or management of the room and will be the “Competent Person” for the room or the related systems.

· Training will consist of the following:

· - An overview of the control panel and various screens on the panel

· - Room classifications (if Applicable)

· - Presentation Mode (sources and destinations)

· - VTC operation: dialing, camera control, sharing content in a VTC meeting

· - Audio volume controls

· - Digital Signage control (if applicable)

· - Panel Setup Screen (Various Options / features available to client) i.e. flexible naming options, system off Scheduler, etc.

· - Room Custom Presets

· - Overview of equipment in the rack and basic troubleshooting of system

· - How to call for Service / Assistance

· Contractor will ensure all required warranties from LG are met. Ensure that the wood panel to attach the video met LG requirement.

· Contractor will ensure prompt ordering and shipment of equipment in order to be completed within 90 days after the award of contract.

· Contractor shall attend a kick-off meeting located at the Army Force Management School, building 247, Fort Belvoir, VA 22060 NLT (3) working days after the contract award.

· Contractor will provide 1 Year On-Site Service Contract on all NEW Equipment.

· Contractor shall include 5 years warranty for the entire Creston infrastructure and 1 year warranty on all other equipment.

· Contractor shall provide a warranty plan for the purchase of all other equipment.

· Contractor shall provide a weekly briefing to the POC of his/her daily accomplishments, and any anticipated problems such as personnel, scheduling, material and equipment.

· Contractor shall protect all electronic equipment by covering them prior to starting work e.g. desk, computers, monitors, microphones and podiums.

· Contractor shall discard and remove debris at the end of each day, work areas will be left clean at the end of each day.

5 Unsatisfactory Performance

· Vendor will be contacted upon delivery and declaration of any equipment that may be faulty during deployment. Customer and vendor will do their due diligence and provide recommended solutions and fix actions through email, as to log the conversation throughout the whole process. If the issue is not resolved through this process, then this will be forwarded up Contracting for their action and resolution.

6 Hours of Operation: AFMS core working hours: 0800 – 1700hrs.

7 Delivery and Installation shall be completed NLT 90 days after the award of contract.

8 Place of Performance Destination delivery to the Army Force Management School 5500 21st Street, Suite 1400, Building 247 Ft. Belvoir VA 22060-5923

9 Type of Contract: Firm Fixed Priced

10 Recognized Holidays

New Year’s Day Juneteenth Veteran’s Day Martin Luther King Day Independence Day Thanksgiving Day President’s Day Labor Day Christmas Day Memorial Day Columbus Day

11 Security

· No security clearance is required.

· All contractor personnel attending meetings and working on-site are required to wear their company badge to identify themselves.

· At time of contract award, government will provide contractor with a form “Request for Sponsored Pass”. Contractor will fill out and submit for TEMP PASS to allow access onto Fort Belvoir.

· Base Access. Contractor personnel and property shall be subject to search and seizure upon entering Fort Belvoir Installation. Contractors must use the Tulley Gate entrance. The Visitor Center is located at Tulley Gate and open 7 days a week, 24 hrs. It is the contractor’s responsibility to ensure that personnel working under this contract have a valid ID for entry into the base with no Criminal background. Also, the driver must possess a valid driver’s license and proof of insurance.

12 Government Furnished Items and Services:

· No Government Furnished items and services. The government will provide vendor access to government site/location.

13 Contractor Furnished Items and Responsibilities: Contractor shall furnish all materials & equipment.

14 Government Point of Contact:

5500, 21st Street, Suite 1400, Building 247 Ft. Belvoir VA 22060

15 Project Manager

· Contractor shall provide a Project Manager (PM) at time of award, who shall be responsible for the performance of the work, both externally and internally to the contractor. The PM shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract.