AFIMSC IHA PWS (2).pdf

PERFORMANCE WORK STATEMENT

FOR

ADVANCED, COMPLEX MODELING, SIMULATION AND ANALYSIS

TO

PROCURE RESEARCH SUPPORT SERVICES TO PROVIDE DATA

ANALYSIS THAT WILL DEVELOP SENIOR LEADER FUNDING

DECISION OPTIONS THAT ARE BASED ON RISK

Contract Number: FA7014-17-D-5001 Task Order #33 AFIMSC IHA

FA701418F5095

OY2 Draft 24 Jun 2018

1.0 Background

The mission of the Air Force Installation and Mission Support Center (IMSC), Plans and Analysis Division (XZP) is to find ways to provide installation and mission support more efficiently and cost-effectively. However, XZP has a limited number of analysts to deal with external analytical requirements across the AF. In turn, this has limited AFIMSC/XZP’s ability to execute a comprehensive and defined analytic agenda.

1.1 Task Order Objective: The objective of this task order is to procure data analysis capability in support of projects and programs across AFIMSC Directorates which measure the effectiveness and efficiency of Installation & Mission Support activities. The AFIMSC/XZP Plans & Analysis Division is responsible for formulation, justification, and execution of the command-wide initiatives to measure such programs. The scope of this contract is outlined below.

2.0 Task Requirements Introduction

This contract is in support of Expeditionary Support Directorate, Planning and Analysis Division (XZP).

The scope of this contract is to procure research support services across AFIMSC to unleash data analytics that will explore ways to improve efficiency and cost-effectiveness across all core competencies. The contractor shall produce deliverables that will document capabilities, identify potential alternative approaches to providing a similar capability at a lower cost, and present data visualization intended for executive-level decision making.

2.1 AFIMSC/XZ – EXPEDITIONARY SUPPORT DIRECTORATE ANALYTICAL SUPPORT

2.1.1 – AFIMSC/XZ - General Innovation Assistance (iWEPTAC, Adaptive Basing, etc)

2.1.1.1 With various innovation initiatives around AFIMSC, to include iWEPTAC and

Innovation Rodeo, AFIMSC requires assistance with facilitating working groups’ data gathering for iWEPTAC, and miscellaneous machine learning algorithms spurred from various innovation forums.

2.1.1.2 Identify and evaluate science and leading-edge technology to define warfighter capabilities, vulnerabilities, and effectiveness; train warfighters; integrate operators and weapon systems; protect military personnel; and sustain aerospace operations.

2.1.1.3 Assist AFIMSC and DoD in their efforts to design, develop, and deliver robust analytics and analytics support services for their organizations.

2.1.1.4 Conference/Meeting Support. The contractor shall support the AFIMSC/XZP comprehensive planning, activities integration, and enterprise procurement divisions at conferences and shared services for communications meetings support.

2.1.1.5 The contractor shall also assist with facilitation and tracking of interagency and external communications between SAF, HAF, MAJCOMs, AFIMSC, Installations, and other outside agencies as they directly relate to I&MS transformation efforts, data gathering, analysis and presentations.

2.1.1.6 This shall take the form of meeting setup, facilitation, as well as deliverables (graphics, audiovisual equipment, study materials, invitations, record keeping, etc.) for quarterly corporate meetings with AFIMSC senior leaders and other internal meetings.

2.1.1.7 Meetings/conferences may address a wide variety of topics, such as stakeholder involvement, community relations, risk communication, etc.

2.1.2 Combat Support Wing - Admin support to close out the Combat Support Wing exercise

2.1.3 AFIMSC/XZ - Installation Health Assessment (IHA) Analytics Support: There are 134 sub-Mission Areas (sub-MA’s) that are organized into the Enterprise Manager construct which comprise the I&MS portfolio. The IHA will draw upon the organizational leadership of the Enterprise Managers to identify the best measures of performance (variable & weights) across their respective Mission Areas. Analytics support across this program may include:

2.1.3.1 Research, design, and/or develop qualitative or quantitative approaches or methodologies to decompose data attributes that impact process or system performance across all I&MS portfolios.

2.1.3.2 Analyze large data sets (e.g., “Big Data”) that may be analyzed computationally to reveal patterns, trends, and associations between data sets.

2.1.3.3 Establish uniform visualization products that summarize the core functions of the IHA (Performance, Health, and Risk) across the AFIMSC entire portfolio.

2.1.3.4 Develop manpower simulations to examine specifics issues. For example, a process model of Security Forces and the impact of deployments and shift schedules on the force.

2.1.3.5 Examine how to measure not just the individual portfolio’s performance metrics and/or AFCOLS levels, but how the levels relate to each other to conduct optimization across the AF.

2.1.3.6 Analyze the impact upon our warfighting ability and capabilities when applying “levers” (manipulating independent variables) across the I&MS portfolio.

2.1.3.7 Develop/prepare comprehensive presentation tools (heat maps, etc.) relating complex data, data trends, funding policies, etc. for assigned projects/programs re-counting performance, funding, and related metrics within the I&MS portfolio or assigned projects.

2.1.3.8 Perform variety of data mining techniques extracting relevant data, metrics, and data trends. Utilizing extracted data conduct analysis of alternatives, business case analysis, organizational impact analysis, and laws, regulations, and policy impact analysis to support I&MS enterprise projects. Prepare visual presentation tools/techniques as related to extracted data/metrics and data analysis preformed.

2.1.3.9 Research and develop risk analysis processes, procedures, and tools for Mission Areas as related to “Risk to Mission/Risk to Force” with regards to probability and consequences of mission impact/risk across the I&MS enterprise (Child & Youth Services, Facility Operations, Combat Support, Security Forces Operations, etc.)

supporting senior leader decision-making process through the Installation Health Assessment process.

2.1.4 AFIMSC/XZ - PSU Dedicated Support

2.1.4.1 Civil Engineering Dedicated Data Science Transformation

2.1.4.2 SMS querying and facilitation of API creation to tie SMS data to the Tableau

Server data-lake

2.1.4.3 Further support to AFCEC and AFIMSC around Planning, Programming, Budgeting, Execution (PPBE) processes and conduct wargaming and what-if analysis based on a variety of funding and policy mechanisms.

2.1.4.4 Continued education and presentation of methodology, as DoD, Federal Government, and Industry stakeholders look to Air Force to provide their thought leadership of proper asset management

2.1.4.5 In this effort, Air Force Services Center, Air Force Installation Contracting Center and Air Force Security Forces Center both anticipate a more direct integration with the work being done at AFIMSC around big data.

2.1.4.6 Support overall migration of AFICC Tableau public (AFBIT-Lite) to the AWS IL5 Gov.Cloud Tableau Server (GC-TS)

2.1.5 AFIMSC/XZ - Installation Specific Data Science Support. Base-level support is currently in development at Eglin, Kadena, and Tyndall AFB as we conclude Year #1 of TO#33. This base-outreach capability can be assumed to grow to 1-3 bases per MAJCOM per year.

2.1.5.1 Research, design, and/or develop qualitative or quantitative approaches or methodologies to decompose data attributes that impact process or system performance across all MSG portfolios at the installation.

2.1.5.2 Analyze large data sets (e.g., “Big Data”) that may be analyzed computationally to reveal patterns, trends, and associations between data sets.

2.1.5.3 Analyze the impact upon our warfighting ability and capabilities when applying “levers” (manipulating independent variables) across the MSG portfolio at the installation level.

2.1.5.4 Develop/prepare comprehensive presentation tools relating complex data, data trends, funding policies, etc. for assigned projects/programs re-counting performance, funding, and related metrics essential to the MSG battle rhythm.

2.1.5.5 Perform variety of data mining techniques extracting relevant data, metrics, and data trends. Utilizing extracted data conduct analysis of alternatives, business case analysis, organizational impact analysis, and laws, regulations, and policy impact analysis to MSG projects. Prepare visual presentation tools/techniques as related to extracted data/metrics and data analysis preformed.

2.1.6 AFIMSC/XZ- Democratize Data Enablement: Data Science Education

2.1.6.1 With AFIMSC’s acquisition of Tableau Server, each Air Force I&MS stakeholder will have ‘Big Data’ at its fingertips. During the Democratizing Data process, individual flights and wings, DETs and MAJCOMs will require education of both Tableau Server capabilities, as well as training on analytics and visualization best practices.

2.1.6.2 Conduct on-site trainings on data-deployment on several occasions. This can be in the form of virtual webinars, centralized trainings in San Antonio, TX, and for highly critical, large volume customers, TDYs for hands on workshops at various CONUS and OCONUS locations.

2.1.7 AFIMSC/XZ – Support & Collaboration with SAF/CO (Chief Data Office)

2.1.7.1 AFIMSC was the first in the Air Force to deploy cloud-hosted analytics in the

Tableau visualization software environment. As such we are asked to share best practices and support other communities outside I&MS to gain access.

2.1.7.2 Participate in the collaboration efforts leading to efficient customer experiences from Data Lab application process to software licensing and troubleshooting issues throughout the process. This is direct-support to the SAF/CO processes.

2.1.7.3 With the AFIMSC transition from stand-alone dashboard on Tableau desktop to

Tableau server, there are various features that are sub-optimized on dashboards.

These features can bog down speed and performance when viewed in a server environment. Contractor needs to be able to:

2.2 AFIMSC/IZ – INSTALLATION SUPPORT DIRECTORATE ANLYTICAL SUPPORT

2.2.1 I2S Metrics – Develop/evaluate effectiveness of performance metrics for the SAF/IE Infrastructure Investment Strategy and host in cloud-environment.

2.2.2 Civil Engineer Manpower Career Analysis - Apply GEOBASE technology and known career field locations to map job/skill/duty positions at all echelons of command.

2.2.3 Energy Assurance Analysis - Develop automated energy investment model to track/achieve Energy Assurance goals across the enterprise

2.2.4 Energy/Utilities Performance - Incorporate Energy/Utilities Performance in Strategic Basing and Rolodex/Atlas

2.2.5 Basing and Beddown Planning Transformation - As the AFIMSC Basing and Beddown

Branch continues to standup and mature towards FOC, contractor will help develop the right strategic support to grow the capabilities, data sources, and business processes.

2.2.6 Enterprise Planning Transformation. In a budget constrained environment, AFIMSC needs to develop of a set of objectives at the level in between the Strategic and Execution levels, which sets a path for infrastructure management and investments at a portfolio level.

2.2.7 Cloud integration of multiple Civil Engineer data platforms – Evaluate and integrate the feasibility of employing existing data platforms into the cloud-based infrastructure.

2.2.8 PSU Basing Support Program Development - AFIMSC PSUs, specifically AFCEC, manage programs that are critical to the Strategic Basing process. These programs include analytical capabilities and databases. Supporting AFCEC is critical to mitigating risks associated with Strategic Basing actions.

2.2.9 Strategic Capacity and Compatibility Analysis Transformation - AFIMSC is working with SAF/IEI to transform the way the Air Force looks at capacity by developing products, templates, data visualization, and analytics that allow the Air Force to assess capacity down to the installation-level and along core mission areas. Furthermore, this analysis will also relook at how the Air Force looks as installation compatibility and suitability as it relates to core mission areas.

2.2.10 Geospatial Program Transformation - AFIMSC is responsible for resourcing, integration, and governance of programs that are dependent on the Air Force Geospatial program. This includes functional areas across Civil Engineering, Security Forces, Force Support, Logistics, Communications, and Operational communities. Identifying the requirements and enabling a viewer with a standard geospatial dataset that leverages efficient tools is key to managing an effective Geospatial program.

2.3 Deliverables. The contractor shall provide task-specific reports, informal analyses, papers, opinions, databases, briefings, etc. generated on an as-required (ad-hoc) basis during the performance of this contract and other deliverables as detailed in the PWS. All deliverables shall be submitted electronically to AFIMSC/XZP Workflow account AFIMSC.XZP.Workflow@us.af.mil and to IHA Program Manager Mr. Dan Clark at daniel.clark.46@us.af.mil.

Deliverables for each task are identified in the following table:

Delive

Item/ Description Quantity Estimated Delivery Administrative Deliverables (Non- STI)

Monthly Status Report (Including Financial Report)

12 15 days after the end of each month

STI Deliverables

2 IHA: Portfolio visualization (base to enterprise roll-ups)

As required As required per briefing/project

IHA: Sustainment Management System Analytics Support

As required Quarterly receipt of SMS data

4 IHA: Refined Metrics for ea Mission Area 1 per Portfolio

30 days after metrics charts & data delivered

IHA: Financial Dashboards 1xPP & 1xBE

In sync with PPBE deliverables

6 IHA: Data Curation Documentation As required 30 days after published in Gov.Cloud

7 IHA: Data Lake Integration with Authoritative Data Management Plan

As required

8 IHA: Base-level data analytics visualizations As required As required per briefing/project

9 IHA: Integration of SMS and NEXGEN datasets w/ visualizations

IHA: AFSVC Specific Analytics and Visuals – CDC, Food Services, NAF, etc.

As required As required per briefing/project

11 IHA: AFSFC Blotter Machine Learning Algorithm As required As required per briefing/project

IHA: AFSFC Manpower Analytics As required As required per briefing/project

13 IHA: Performance Reports on Dashboards in Tableau Server Environment

As required As required per briefing/project

14 IHA: Data Lake Refresh Integrity Reports As required As required per briefing/project

15 iWEPTAC Conference Working Group Data Gathering Input As required As required per briefing/project

16 iWEPTAC Modeling and Simulation Results As required As required per briefing/project mailto:AFIMSC.XZP.Workflow@us.af.mil mailto:daniel.clark.46@us.af.mil

17 Misc: Innovation Machine Learning Algorithm As required As required per briefing/project

18 Misc: Enterprise Wide Look Analysis As required As required per briefing/project

19 Installation Support (IZ):

AF Basing & Beddown Dashboard

As required As required per briefing/project

20 Installation Support (IZ):

Site Survey Capabilities Library

As required As required per briefing/project

21 Installation Support (IZ):

Specific Enterprise Execution Directives (SEEDs)

As required As required per briefing/project

22 Installation Support (IZ):

Asset Use Opportunities Maturity Strategy

As required As required per briefing/project

23 Installation Support (IZ):

Air Force Basing Noise Analysis Maturity Strategy

As required As required per briefing/project

24 Installation Support (IZ):

Air Force Joint Basing Maturity Strategy

As required As required per briefing/project

25 Installation Support (IZ):

Air Force Geospatial Maturity Strategy

As required As required per briefing/project

26 Installation Support (IZ):

CE Manpower Career Analysis

As required As required per briefing/project

27 Installation Support (IZ):

I2S Metrics Development & Management

As required As required per briefing/project

28 Installation Support (IZ):

Cloud integration of CE platforms

3 platforms CCP, DE Dash, GeoBase

29 Installation Support (IZ):

Automated Energy investment model

3.0 Services Summary

3.1 Purpose. The SS lists performance objectives for the required services the Government will surveil. The absence of any contract requirement from the SS shall not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract including the clauses entitled “Inspection of Services” or “Inspection” or “Default” in Section E and Section I of the contract.

3.2 Components. The SS states the performance objective (required service), and threshold (performance standard, accept and reject points (if applicable)) in either a qualitative or quantitative fashion for each critical success factor.

3.3 Right to Surveil. The Government reserves the right to surveil all services and requirements called for in this PWS IAW FAR Part 52.246-4 to determine whether the Contractor is meeting performance objectives and goals. The following SS reflects the objectives and thresholds used to track contractor performance for task orders awarded against the basic ID/IQ contract.

Table 2 Service Summary Table

Performance Objective PWS paragraph

Performance Threshold

Provide qualified people at TO start

Para 1.1 Performance is excellent when 100% of qualified personnel are on the job at TO start, unless previously negotiated by the CO Performance is very good when 95% of qualified personnel are on the job at TO start, unless previously negotiated by the CO Performance is satisfactory when 90% of qualified personnel are on the job at TO start, unless previously negotiated by the CO Performance is marginal when 80 to 89% of qualified personnel are on the job at TO start, unless previously negotiated by the CO Performance is unacceptable when < 80% of qualified personnel are on the job at TO start, unless previously negotiated by the CO

Maintain stable workforce

Para 1.1 Less than 5% Lapse Rate across all contracted positions

Effectively replaces/ substitutes personnel

Para 1.1 Performance is acceptable when:

a) Resumes are submitted to the COR to ensure all candidates meet the minimum requirements of the Task Order.

Vacancies are filled with qualified personnel within 14 days of vacancy, unless approved in writing or otherwise directed in advance by the

CO,

AND b) there is no mission impact due to position vacancies or unqualified personnel

Develop and submit all required deliverables

Para 2.5 Performance is acceptable when:

a) 95% of deliverable requirements are met and received on time

AND

b) critical information is accurate

4.0 Government Furnished Property:

4.1 Government Provided Equipment / Office: Office space will be made available in AFIMSC Building 1. Technical support for network connectivity will be provided via AFCEC help desk. Projects in support of individual base data transformation will be supported via Mission Support Group Commander. Tyndall PMO in conjunction with MSG CC will support Tyndall AFB efforts.

5.0 DATA: The Government has rights to all deliverables of this task order to include intellectual property rights.

6.0 Other Direct Costs (ODC)

Travel: The Contractor shall be required to travel to attend meetings in support of tasks listed above to fulfill PWS requirements. All trips will be in accordance with regulatory requirements and actual travel shall be coordinated and pre-approved by the COR in writing. The Government will only reimburse allowable costs in accordance with FAR 31.205-46 and the current Joint Travel Regulation. The Contractor shall be required to provide travel receipts to the COR as attachments in WAWF. Travel projections are estimates and subject to change based on Government requirements. Estimated travel cost $135,000.

Note: Local travel to attend meetings within the local city or base of assignment commuting vicinity shall be considered a cost of doing business and shall not be separately reimbursed.

Unused travel money shall be refunded.

7.0 Administration Considerations:

7.1 Performance Schedule: The Contractor shall perform this task from 13 August 2019 through 12 August 2020. Tyndall PMO effort shall commence 13 August 2019 through January 15, 2020. Combat Support Wing is anticipated to conclude 30 September 2019.

7.2 Place of Performance: In accordance with paragraph 1.5.3 of the Business Transformation IDIQ PWS, the Contractor shall be located 2261 Hughes Ave Suite 133, JBSA Lackland AFB TX 78236-9853 to perform and accomplish tasks identified in this task order.

Special project work in direct support of Kadena project is located with the18th Mission Support Group, Kadena AFB, Japan. Travel work location in support of 96th Civil Engineering Group will be located at 50 Deleon, Suite 100, Eglin AFB, FL 32542. Travel work in support of the Tyndall AFB reconstruction effort will be at various transient offices established on the base.

7.3 Kick-Off Meetings. Not required due to ongoing nature and scope of existing business relationship.

7.4 Contractor Manpower Reporting

The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the DoD via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 01 through September 30. While inputs may be reported at any time during the FY, all data shall be reported no later than October 31 of each calendar year.

Contractors may direct questions to the help desk at: http://www.ecmra.mil/.

http://www.ecmra.mil/ http://www.ecmra.mil/

7.5 Period of Performance / Place of Performance

The period of performance for the completion of this task order is twelve (12) months from award of the task order except as noted in par 7.1. The Performance will take place at Government and contractor facilities. Travel to or work conducted from overseas locations subject contractor personnel to SOFA (Status of Forces Agreements). Specifically, pertaining to work at Kadena AB, Japan, reference clause 252.225-7976, Contractor Personnel Performing in Japan (Deviation 2018-O0019). See para 9.0.

7.6 Contract Administration

The contractor shall accept directions only from the Contracting Officer or the duly authorized COR. The Contracting Officer will handle contractual matter, including contract deviations, modifications, and inadequacies of any kind. Any changes to the project scope or other provisions of this SOW must be authorized in writing by the Contracting Officer.

7.7 Administrative Record

An administrative record is the entirety of information, data, and correspondence relied upon to execute this Task Order. The record is inclusive of all data, information, and analysis – generated or obtained from other sources – used to support documentation and analysis at each location.

The administrative record is the agency’s file as it relates to this action. The record shall be organized and indexed by topic to the extent possible and submitted within 30 days after completion of this Task Order.

7.8 Travel

The contractor shall perform travel necessary to accomplish the tasks contained in this TDL and comply with Joint Travel Regulation (JTR) travel requirements. Travel is authorized for the initial kick-off meeting and the quarterly updates. Additional travel will be authorized prior to the event by the Government.

7.9 Progress Report

The contractor shall prepare and submit a monthly Progress Status and Management Report. The Report shall be used by the Government to review and evaluate the overall progress of the task order. The Report shall include a summary of the events that occurred during the reporting period, discussion of performance, identification of problems and a cumulative burn rate.

7.10 Government Furnished Equipment (GFE), Property, and/or Data The Government will provide access to the Government Furnished Information (GFI) and GFE necessary to complete the tasking under this task order or to ensure team members have compatible infrastructure/ information support systems. All GFI and GFE will be returned to the Client Representative within 30 days of task order completion. The contractor will treat technical data in its possession as Government sensitive information that is not to be released outside of the originating organization. The Government will arrange for contractor access to all necessary military installations, all GFI and all GFE as necessary to complete the tasking under this task order.

8.0 Security Requirements.

The security level for this contract is Secret, as such all access, work and deliverables can be up to Secret level; all contractor staff must have as a minimum an interim Secret clearance prior to working on any area of the task order. The contractor will take appropriate measures to ensure the protection of data to specified level for the duration of the task order. The contractor will follow all appropriate security procedures regarding identification badges, entry control cards, and vehicle passes. The contractor must provide a snapshot of the security clearance to the COR within five (5) days of the award to validate the proper clearance level.

8.1 Security Facility Clearance (FCL) Requirements: The Contractor must possess or obtain an appropriate Facility Clearance (FCL) at the appropriate level prior to performing work on a classified government task order. If the Contractor does not possess a facility clearance the government will request one per DoD 5220.22-M, National Industrial Security Program Operating Manual.

8.2 Personnel Security Clearance (PCL) Requirements: The Contractor shall obtain U.S.

Personnel Security Clearances (PCLs) at the minimum level of "Secret" for all contractor personnel required to have access to classified information or require IT-II level access. Onsite contractor personnel should have an active clearance prior to reporting for duty in support of any task order.

Interim clearances for newly hired personnel shall be processed as expeditiously as possible since some contractor personnel may be required to utilize the SIPRNET and process classified materials; however this will be on a case-by-case basis. Such clearance must be obtained through the Defense Security Service.

8.3 Visit Requests: Contractors participating in the National Industrial Security Program are authorized to use Joint Personnel Adjudication System (JPAS) in lieu of sending Visitor Authorization Letters (VALs) for classified visit to Department of Defense facilities and military installations. VALs are only required if the Contractor isn’t using JPAS or if Contractor personnel whom access level and affiliation are not accurately reflected in JPAS. However, some agencies may still require VALs to be submitted for access to their facilities. Visit requests must be sent to servicing government’s security management office (SMO) code. The SMO code for AFIMSC is JBSA-LAFCE. Each Contractor performing work on the task order will require a separate SMO Code visit request from the task order. The visit request must include all prime and subcontract workers on the task order.

8.4 Obtaining and Retrieving Identification Media: As prescribed by the AFFAR 5352.242- 9000 Contractor Access to Air Force Installations, AFFAR 5352.242-9001, Common Access Cards (CAC) for Contractor Personnel and FAR 52.204-9, Personal Identity Verification of Contractor Personnel, the contractor must comply with the requirements set forth in these guidance.

Contractors requesting a CAC for personnel on the contract will submit on company letterhead the names and all other personnel information as prescribed by the contracting officer to begin the identification processing effort. Contracting officers will follow installation specific guidance regarding the issuance and recovery of all identification media issued to the contractors by the government. Failure to return all government issued identification upon termination of contract or service, termination of employees or expiration of the identification may result in withholding of final payment.

8.5 Information Security: The contractors performing duties associated with this task order must adhere to all the standards for protecting classified information as specified in DoDM 5200.01, Volumes 1-4, DoD Information Security Program, Air Force Instruction 16-1404, Air Force Information Security Program and all applicable supplements and operating instructions.

8.6 Computer and Network Access Requirements: Contractor personnel working on this contract must complete the required security investigation to obtain the required security clearance.

This must be accomplished before operating government furnished computer workstations or systems that have access to Air Force e-mail systems or computer systems that access classified information. The contractor shall comply with the DoD Manual 5200.02, Procedures for the DoD Personnel Security Program (PSP) and AFMAN 17-1201 (formerly 33-152), User Responsibilities and Guidance for Information Systems, requirements.

8.7 Reporting Requirements: The contractor shall comply with requirements from AFI 71- 101V1, Criminal Investigations Program, and AFI 71-101V2, Protective Service Matters.

Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

8.8 Physical Security: Contractor employees shall comply with base Operations Plans/instructions for FPCON procedures, Random Antiterrorism Measures (RAMS) and Operation Security (OPSEC), Emergency Management (EM) and local search/identification requirements. The contractor shall safeguard all government property including controlled forms provided for contractor use. At the close of each work period, government training equipment, facilities, support equipment and other valuable materials shall be secured.

8.9 Operating Instructions: The contractor will adhere to all Air Force activity Operating Instructions (OI) and local Security Program Management for internal circulation control, protection of resources and to regulate entry into Air Force controlled areas during normal, simulated and actual emergency operations to include local written OIs.

8.10 Government Authorization: The contractor shall ensure its employees do not allow government issued keys/facility access badges to be used by personnel other than current authorized contractor employees. Contractor employees shall not use keys/access badges to open work areas for personnel other than contractor employees engaged in performance of duties, unless authorized by the government functional director.

8.11 Access Lock Combinations: Access lock combinations are "For Official Use Only" and will be protected from disclosure to unauthorized personnel. The contractor will adhere to the Air Force activity operating instructions ensuring lock combinations are not revealed to un-cleared /unauthorized persons and ensure the safeguard procedures are implemented. The contractor is not authorized to record lock combinations without written approval by the government functional director.

8.12 Security Combinations: Combinations to security containers, secure rooms or vaults are classified information and must be properly safeguarded. Only contractor employees, who have the proper security clearance and the need-to-know, will be given combinations to security containers, secure rooms or vaults. Contractor employees are responsible for properly safeguarding combinations. Contractor employees will not record security containers, secure rooms or vaults combinations without written approval by the government functional director. Contractors will not change combinations to security containers, secure rooms or vaults without written approval by the security officer and the government functional director.

8.13 Freedom of Information Act Program (FOIA): The contractor shall comply with DODM 5400.07_AFMAN 33-302, Freedom of Information Act Program, requirements. The regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting and safeguarding for Official Use Only (FOUO) material. The contractor shall comply with AFI 33-332, Air Force Privacy and Civil Liberties Program, when collecting and maintaining information protected by the Privacy Act of 1974 authorized by Title 10, United States Code, Section 8013. The contractor shall maintain records in accordance with Air Force manual (AFMAN) 33-363, Management of Records; and disposed of in accordance with Air Force Records Information Management System (AFRIMS) Records Disposition Schedule (RDS) located at https://afrims.cce.af.mil/afrims/rims.cfm.

8.14 Security Education and Training: The contractors are required to participate in the government's in-house and web-based security training program under the terms of the contract.

The government will provide the contractor with access to the on-line system. Annually, all contractors will complete all required security training. Required annual training includes Force Protection (FP), Information Protection (IP), Cybersecurity and OPSEC. If contract team members will be using the SIPRNet, users will also have to comply with the organizational Derivative Classification Training as a condition of access.

https://afrims.cce.af.mil/afrims/rims.cfm

9.0 Class Deviation-Contractor Personnel Performing in Japan.

Effective immediately, contracting officers shall use the attached clause 252.225- 7976, Contractor Personnel Performing in Japan (DEVIATION 2018-00019), in solicitations and contracts, including solicitations and contracts using FAR part 12 procedures for the acquisition of commercial items, that will require contractor personnel to perform in Japan. The clause is as follows:

252.225-7976 Contractor Personnel Performing in Japan. (DEVIATION 2018- O0019)

Use this clause in solicitations and contracts, including solicitations and contracts using FAR part 12 procedures for the acquisition of commercial items, that will require contractor personnel to perform in Japan.

CONTRACTOR PERSONNEL PERFORMING IN JAPAN (DEVIATION 2018-O0019)(AUG 2018)

(a) Definitions. As used in this clause—

“Commander” means the Commander of the United States Forces Japan (USFJ).

“Dependent” means spouse, and children under 21; and parents, and children over 21, if dependent for over half their support upon a member of the United States Armed Forces or civilian component.

“Law of war” means that part of international law that regulates the conduct of armed hostilities.

The law of war encompasses the international law related to the conduct of hostilities that is binding on the United States or its individual citizens, including treaties and international agreements to which the United States is a party, and applicable customary international law.

“SOFA Article I(b) status” means a designation by the Commander of contractor personnel as Members of the Civilian Component under Article I(b) of the Status of Forces Agreement (SOFA), in accordance with agreement by the Joint Committee. To receive such a designation, an individual must—

(1) Be a United States national;

(2) Not be ordinarily resident in Japan (or if ordinarily resident, complete the procedures set forth in USFJ Instruction 36-2611 (Change of Status by Persons in Japan to One of the Categories Authorized by the Status of Forces Agreement, available at http://www.usfj.mil/Portals/80/Documents/Instructions/36- 2611%20(USFJI).pdf

(3) Be present in Japan at the official invitation of the United States Government and solely for official purposes in connection with the United States Armed Forces;

(4) Not have SOFA Article XIV status; and

(5) Be essential to the mission of the United States Armed Forces and has a high degree of skill or knowledge for the accomplishment of mission requirements by fulfilling the http://www.usfj.mil/Portals/80/Documents/Instructions/36-2611%20(USFJI).pdf http://www.usfj.mil/Portals/80/Documents/Instructions/36-2611%20(USFJI).pdf following:

(i) Has acquired the skill and knowledge through a process of higher education or specialized training and experience; or

(ii) Possesses a security clearance recognized by the United States to perform his or her duties; or

(iii) Possesses a license or certification issued by a U.S. Federal department or agency, U.S. state, U.S. Territory, or the District of Columbia to perform his or her duties; or

(iv) Be identified by the United States Armed Forces as necessary in an emergent situation and will remain in Japan for less than 91 days to fulfill specialized duties; or

(v) Is an employee of a military banking facility; or

(vi) Is specifically authorized by the Joint Committee.

“SOFA Article XIV status” means designation by the Commander to persons, including corporations organized under the laws of the United States and its personnel, that are ordinarily resident in the United States and whose presence in Japan is solely for the purpose of executing contracts with the United States for the benefit of the United States Armed Forces. Such designations are made in extremely limited circumstances and only after consultation with the Government of Japan. Article XIV designations are restricted to cases where open competitive bidding is not practicable due to—

(1) Security considerations;

(2) The technical qualification of the contractors involved;

(3) The unavailability of materials or services required by United States standards;

and

(4) Limitations of United States law.

“SOFA-covered contractor personnel” means contractor personnel who have been designated as having SOFA Article I(b) status or SOFA Article XIV status, which is documented on a Letter of Authorization (LOA) signed by the Contracting Officer.

“SOFA status” means either SOFA Article I(b) status or SOFA Article XIV status or a dependent under Article I(c).

“Status of Forces Agreement” means the “Agreement under Article VI of the Treaty of

Mutual Cooperation and Security between Japan and the United States of America, Regarding Facilities and Areas and the Status of United States Armed Forces in Japan,” dated January 19, 1960, and all supplementary agreements to the SOFA, including the agreement signed on

January 16, 2017.

“United States national” means a citizen of the United States, or a person who, though not a citizen of the United States, owes permanent allegiance to the United States.

(b) General.

(1) This clause applies to SOFA-covered contractor personnel when performing in Japan.

The requirements of paragraph (c)(2) and (e)(1) of this clause must be specified in the statement of work to be applied to non-SOFA-covered contractor personnel.

(2) The Contractor shall comply with the instructions of the Contracting Officer concerning the entry of its personnel, equipment, and supplies into Japan, applicable Japanese laws and regulations, and USFJ and USFJ-component policies and instructions during the performance of this contract. Specifically, the Contractor shall comply with—

(i) USFJ Instruction 64-100, Contract Performance in Japan;

(ii) USFJ Instruction 36-2811, Indoctrination Training Programs;

(iii) USFJ Instruction 36-2611, Change of Status by Persons in Japan to One of the

Categories Authorized by the Status of Forces Agreement; and

(iv) USFJ Instruction 64-102, United States Official Contractors and Their Employees, as applicable to contractors and contractor personnel with SOFA Article XIV status.

(3) Application for status under the SOFA shall be in accordance with USFJ Instruction

64-100 and, in specific and limited circumstances, USFJ Instruction 64- 102.

(i) The Contracting Officer, through consultation with their legal counsel and the

USFJ/J06 office, makes the determination of status under SOFA Article I(b) for contractor personnel.

(ii) If the Contracting Officer makes a request for status as a United States

Official Contractor under Article XIV, USFJ Headquarters (HQ USFJ) shall make the final determination on the Contractor’s SOFA status upon consultation with the government of

(iii) The Contractor shall request a determination of status under the SOFA for its eligible personnel through the Synchronized Predeployment and Operational Tracker (SPOT) system (see paragraph (f) of this clause). The Contracting Officer will approve a LOA generated in SPOT (see paragraph (c)(2) of this clause) indicating the SOFA status of the contractor personnel only after verifying that eligibility criteria described in USFJ Instruction 64-100 are met.

(iv) Contractor personnel dependent information is also required to be entered into SPOT as part of the employee record.

(4) The importation and personal possession of firearms, swords, and other weapons is highly restricted and controlled in Japan. Contractor personnel considering bringing personal firearms, swords, or other weapons into Japan must comply with USFJ Instruction 31-207, “Firearms and Other Weapons in Japan” available from USFJ/J023 at pacom.yokota.usfj.mbx.j023@mail.mil. The importation and possession of firearms and weapons to perform services under a contract will be addressed separately in the contract.

(5) Offenses committed by the Contractor or contractor personnel may be subject to

United States or host nation prosecution and/or civil liability (see paragraph

(d) of this clause). Japan authorities have the right to exercise jurisdiction over SOFA- covered contractor personnel, including dependents, in relation to offenses committed in Japan and punishable by the law of Japan. In those cases in which the Japanese authorities have the primary right to exercise jurisdiction but decide not to do so, the United States shall have the right to exercise such jurisdiction as is conferred on it by the law of the United States.

(c) Support.

(1) Security plan. The Commander will develop a security plan that identifies contingency procedures and potential evacuation of nonessential SOFA-covered contractor personnel.

(2) Letter of authorization. A SPOT-generated LOA signed by the Contracting Officer is required for SOFA-covered contractor personnel travel to, from, or within Japan.

mailto:pacom.yokota.usfj.mbx.j023@mail.mil

(i) The LOA will identify any additional authorizations, privileges, or Government support that contractor personnel are entitled to under this contract. USFJ has limited capability to provide Government-furnished routine medical services to contractors in Japan. In instances where Government-furnished routine medical services are neither available nor authorized in the contract, the SPOT-generated LOA shall be annotated with “None” checked for Government-furnished routine medical services.

(ii) Contractor personnel shall present a valid LOA to Japanese immigration officials upon entry into and exit from Japan to receive government of Japan recognition as a Member of the Civilian Component under the SOFA or as a contractor with Article XIV status.

(iii) Contractor personnel who are issued a LOA shall maintain possession a DoD-issued identification credential at all times while performing under this contract in Japan. If the contractor personnel does not possess a DoD-issued identification credential, he or she shall maintain possession of a copy of the LOA and their passport at all times while performing under this contract in Japan.

(3) SOFA-status contractor personnel privileges. Contractor personnel and their dependents granted authority to enter Japan under SOFA Article I(b) may be accorded the following benefits of the SOFA:

(i) Access to and movement between facilities and areas in use by the United

States Armed Forces and between such facilities and areas and the ports or airports of Japan as provided for in paragraph 2 of the SOFA Article V.

(ii) Entry into Japan and exemption from Japanese laws and regulations on the registration and control of aliens as provided for in SOFA Article IX.

(iii) Acceptance as valid by Japan, without a driving test or fee, a USFJ Operator’s Permit for Civilian Vehicle as provided for in SOFA Article X. Issuance of such permit shall be subject to applicable military regulation.

(iv) Exemption from customs duties and other such charges on materials, supplies, and equipment which are to be incorporated into articles or facilities used by the United States Armed Forces; furniture, household goods for private use imported by person when they first arrive to work in Japan; vehicles and parts imported for private use; and reasonable quantities of clothing and household goods for everyday private use, which are mailed into Japan through United States military post offices as provided for in paragraphs 2 and 3 of SOFA Article XI.

(v) Exemption from the laws and regulations of Japan with respect to terms and conditions of employment as provided for in paragraph 7 of SOFA Article XII, except that such exemption shall not apply to the employment of local nationals in Japan.

(vi) Exemption from Japanese taxes to the government of Japan or to any other taxing agency in Japan on income received as a result of their service with the United States Armed Forces as provided for in SOFA Article XIII. The provisions of Article XIII do not exempt such persons from payment of Japanese taxes on income derived from Japanese sources.

(vii) If authorized by the installation commander or designee, permission to use exchanges, commissaries, messes, social clubs, theaters, newspapers and other non- appropriated fund organizations regulated by United States military authorities as provided for in SOFA Article XV and DoD Manual 1000.13-V2, DoD Identification (ID) Cards: Benefits for Members of the Uniformed Services, Their Dependents, and Other Eligible Individuals.

(viii) The transmission into or outside of Japan of United States dollar or dollar instruments realized as a result of contract performance as provided for in paragraph 2 of SOFA Article XIX.

(ix) Exemption from taxation in Japan on the holding, use transfer by death, or transfer to person or agencies entitled to tax exemption under the SOFA, of movable property, tangible or intangible, the presence of which in Japan is due solely to the temporary presence of these persons in Japan, provided such exemption shall not apply to property held for the purpose of investment or the conduct of other business in Japan or to any intangible property registered in Japan.

(4) Logistical Support.

(i) Logistical support may be authorized, when the Contracting Officer determines it necessary and appropriate, for contractor personnel in Japan. Generally, the full range of logistical support listed below is not necessary for contractor personnel performing services in Japan on a short-term basis, less than 91 days. Contractor personnel granted SOFA Article I(b) status and their dependents may be provided logistical support, subject to availability as determined by the installation commander or designee. Logistical support includes the following:

commissary.

(A) Base Exchange, including exchange service stations, theaters, and

(B) Military banking facilities.

(C) Transient billeting facilities.

(D) Open mess (club) membership, as determined by each respective club.

(E) Casualty assistance (mortuary services), on a reimbursable basis.

(F) Emergency medical care, on a reimbursable basis.

(G) Dental care, limited to relief of emergencies, on a reimbursable basis.

(H) Department of Defense Dependent Schools, on a space-created and tuition-paying basis.

(I) Postal support, as authorized by military postal regulations.

(J) Local recreation services, on a space-available basis.

(K) Issuance of USFJ Operator’s Permit, if the Contracting Officer determines it necessary based on the length of contract performance.

(L) Issuance of personal vehicle license plates.

(ii) No other logistical support is authorized for contractor personnel in Japan unless the Contracting Officer obtains a specific authorization from the installation commander where the support will be provided, after coordination with USFJ/J06.

(5) Unless specified elsewhere in this contract, the Contractor is responsible for all other support required for its personnel engaged in Japan under this contract. This support includes the Contractor responsibility for entry and exit from Japan to ensure compliance with Japanese laws concerning foreign personnel in their country.

(d) Compliance with laws and regulations.

(1) The Contractor shall comply with, and shall ensure that its personnel performing in Japan are familiar with and comply with, all applicable—

(i) United States, host country, and third-country national laws;

(ii) Provisions of applicable treaties and international agreements;

(iii) United States regulations, directives, instructions, policies, and procedures; and

(iv) Orders, directives, and instructions issued by the USFJ Commander and installation commanders, including those relating to force protection, security, health, safety, or relations and interaction with local nationals.

(2) If required by the contract, the Contractor shall institute and implement an effective program to prevent violations of the law of war by its employees and subcontractors, including law of war training.

(3) The Contractor shall ensure that all contractor personnel are aware—

(i) Of the DoD definition of “sexual assault” in DoD Directive 6495.01, Sexual Assault Prevention and Response Program; and

(ii) That sexual misconduct may constitute offenses under the law of Japan, Uniform Code of Military…