STATEMENT_OF_NEED_(Attach_1)_-_14_Jun_17.pdf

Statement of Need (SON) For

Profession Of Arms Center Of Excellence (PACE) Recording Of Audio Files For Enlisted Study Guides

Statement of Need Attachment 1

14 Jun 17

1.0. DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1. General Information. PACE produces AFH 1, Airman which is the single source reference for the Promotion Fitness and USAF Supervisory examinations. They maintain and develop a supporting website for each of these promotion study references. In addition, they define enlisted professional development through the Military Knowledge and Testing Standard System.

1.2. Overview. This SON addresses the task of producing audio files in support of AFH 1, Airman study guides which contains 22 chapters with approximately 316,628 words.

The contractor shall be responsible for the production of audio files correlating to the text included in the study guide.

1.3. Required Performance. The contractor is required to:

1.3.1. Produce a professional, non-monotone, and quality recording.

1.3.2. Provide a male and a female voice for study guide recording.

1.3.3. Provide the finalization of audio files to include mastering the final tracks to a consistent volume level and clarity of sound quality.

1.3.4. Provide audio files to PACE for review prior to finalization.

1.3.5. Record voices that speak clearly without a regional accent or other speech impediment.

1.3.6. Required to pronounce military acronyms correctly. An acronym list and examples will be provided by PACE via web page or via telephone.

1.3.7. To host files on a website so PACE can download and review.

1.3.8. Required to make corrections to audio files after a quality control check has been conducted to meet PACE requirements.

1.3.9. Have a professional working relationship with PACE to ensure final product meets the internal standards of PACE.

1.3.10. Have internet access to upload recorded files and obtain quality control check of audio files/study guides reviewed by PACE.

1.3.11. Provide files for each chapter broken down by sections, i.e. A, B, C, or as determined by PACE.

1.4. Contractor Employees. The contractor shall not employ persons for work on this contract if the employee is identified to the contractor by the Contracting Officer Representative (COR) as a potential threat to the security, general well being, or operational mission of PACE. Prior to the start of the contract, the contractor shall provide in writing the name(s) of the individual(s) that have the authority to act on behalf of the contractor on all contractual matters relating to daily operations. Turnover in these positions requires the contractor to submit to the COR the names and dates of departure of personnel vacating the position within five (5) business days after the contractor has been notified of the employee’s impending departure. The contractor shall notify the COR of personnel hired to fulfill vacated position within five (5) workdays after hiring action has been completed.

1.5. Conflict of Interest. The contractor shall not employ any person who is an employee of the US government if employing that person would create a conflict of interest.

Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoDD 5500-7-5, Standards of Conduct. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106, Air Force Industrial Labor Relations.

2.0. GOVERNMENT FURNISHED RESOURCES

2.1. The government will utilize Microsoft Word format to provide the original text to be recorded. A liaison will be assigned to assist with recording production, as needed.

2.2. The contractor shall have access to government regulations, specifications, standards, technical manuals, and other documentation as required.

3.0. DELIVERABLES

3.1. General Guidance. Only the PACE personnel has the authority to inspect, accept, or reject all deliverables.

3.2. Project Status Report (PSR). The contractor shall submit a PSR due every ten days starting on the day of receipt of text/documentation. The contractor shall, within two (2) business days following any request of the COR submit a report detailing the progression of the recording process. The PSR can be sent digitally and shall include at a minimum:

Progress of recording (for example)

Chapter 1 Recording complete Chapter 2 Awaiting studio time Chapter 3 Recording in progress Chapter 4 Recording complete Chapter 5 File being reviewed by AFOMS Chapter 6 Corrections being made by editors Chapter 7 Recording complete Chapter 8 Mastering and finalizing files

4.0. QUALITY CONTROL PROGRAM

4.1. Quality Assurance. The government is responsible for evaluating the contractor's performance. When a review of the audio files indicates undesirable performance, the COR will require the contractor to correct the file to meet the standards expected.

Corrections must be made within five (5) business days and be approved by the COR.