RFQFA8052Graphics.pdf

Request for Quotation for Graphics Illustrator Requirement RFQFA8052Graphics

Date: 18 September 2015

Title: Graphics Illustrator

Request for Quotation (RFQ) Solicitation: Graphics Illustrator

Closing Response Date: 28 September 2015 at 11:00AM Local San Antonio, Texas time

Contact Point(s): 1Lt Tara Harris, Contracting Specialist Commercial Phone: (210) 395-9554 Email: tara.harris.2@us.af.mil

In accordance with FAR part 8.405-5 this requirement is set-aside for Small Business under NAICS 541890, size standard $14M. All qualified small businesses under this NAICS code are encouraged to submit and respond. The Department of the Air Force, Air Force Material Command, 773 Enterprise Sourcing Squadron has a requirement for an Access to Care requirement per the attached Performance Work Statement (PWS) (Attachment A) dated 27 August 2015.

The Air Force Medical Services (AFMS) has a requirement for one (1) twelve month base and four (4) twelve month option periods.

The Air Force/Surgeon General (AF/SG) plans, programs and provides Air Force (AF) medical expeditionary capabilities to support the national security strategy. It defines and executes health care policy for 44,000 personnel at 75 Medical Treatment Facilities (MTFs). The AF/SG ensures a cost-effective, patient-centered and prevention-based health care continuum for 2.6M beneficiaries worldwide. It builds strategic partnerships with Department of Defense (DoD) Health Affairs, Veterans Administration, federal agencies, academia and allied medical services.

AF/SG has a need for nonpersonal services to support and improve agency policy development, decision-making, administration, and project management and administration, and to improve the effectiveness of managerial processes and procedures.

The primary purpose of this requirement is to design, lay-out and execute a wide range of illustrative/graphic artwork to organizational customers in support of presentations, displays, briefings, printed materials and other related projects using common art media, as well as computer-generated graphics and videography software/equipment.

This RFQ is not authorization to begin performance and it in no way obligates the Government for award of a task order or payment of any costs incurred by the contractor in preparation of quotations for this requirement. Prior to commencement of any activities associated with performance of this requirement, the Government will issue a contractual document signed by the Contracting Officer with an effective date of performance.

mailto:tara.harris.2@us.af.mil

Solicitation Provisions and Clauses

52.212-1 -- Instructions to Offerors Commercial Items (Apr 2014)

The proposed instructions in this section are designed to assist quoters in preparing a complete response that reflects a full understanding of the approach proposed to accomplish all work required herein. To assure timely and equitable evaluation of quotations, quoters must follow the instructions contained herein. Quoters are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors.

Failure to meet a requirement may result in a quoter being ineligible for award.

1. The overall evaluation methodology will be Lowest Price Technically Acceptable to achieve best value. Technical Capability will be assessed as acceptable or unacceptable based on demonstrated technical expertise and management approach to meeting the requirements of the PWS. Acceptable - Meets all specified technical capability requirements necessary for acceptable contract performance. Unacceptable -Fails to meet one or more specified technical capability requirements. Quotations with an unacceptable rating are considered not awardable. The Government will review the proposals for lowest price first. Then the Government will review the lowest priced proposal for technical acceptability. If the lowest priced proposal is technically acceptable then award shall be made and no other technical evaluations shall be performed. If the lowest priced proposal is not technically acceptable then the Government will review the next lowest priced proposal for technical acceptability and if found technically acceptable the second lowest priced proposal will receive the contract award. This process will continue until a lowest priced proposal is deemed technically acceptable for contract award. The price proposal will be evaluated for reasonableness using a price analysis.

2. The quotation shall include all data and information requested and must be submitted in accordance with these instructions. Failure to submit quotations as outlined below may render a quoter ineligible for award.

3. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical proposal and prices in their initial proposal submission. However should discussions become necessary, the Government reserves the right to conduct them. If this occurs, a competitive range will be determined and Offerors will be notified. The competitive range may be limited for purposes of efficiency. If the Government awards without discussions, the Offeror’s may be given the opportunity to clarify certain aspects of proposals or to resolve minor clerical errors. The Government may reject any or all offers if such action is in the government’s interest.

4. The quotation shall not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the quoter intends to meet these requirements. Quoters shall assume that the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the quotation. The quotation must convey to the Government that the quoter is capable; possesses sufficient technical expertise and experience; possesses sufficient resources; and is able to plan, organize, and use those resources in a coordinated and timely fashion such that technical requirements will be achieved.

5. The Government reserves the right to cancel this solicitation, either before or after the closing date for receipt of proposals. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs.

6. Quoter’s quotation shall consist of a cover letter and two (2) separate volumes:

Cover Letter shall include the following:

Small Business Status/Categories as appropriate Company point of contact with email, phone and facsimile number Cage Code & DUNS number

A statement that your company understands the requirements specified in the Performance Work Statement (PWS) and will meet the performance standards and requirements therein.

Volume I: Technical Capability

This technical quotation will be rated as “Acceptable” or “Unacceptable” based on the technical quotation evaluation criteria stated in Methodology and Weights. The Government will select the best value in which competing quoters’ past performance history will be evaluated.

Acceptable - Meets all specified technical capability requirements necessary for acceptable contract performance.

Unacceptable -Fails to meet one or more specified technical capability requirements.

Quotes with an unacceptable rating are considered not awardable.

Volume II: Price

Price will be evaluated for reasonableness, balance and completeness. The Government will not evaluate other than certified cost or pricing data unless only one (1) quotation is received.

EACH QUOTATION MUST HAVE THE FOLLOWING:

Volume I: Technical Capability – 2 (1 original plus, 1 redacted copy) Redacted copy should not include any reference to the company name and/or any identifying logos.

Limit to no more than 25 pages, additional pages will not be considered for evaluation.

Volume II: Price - Pricing shall be provided using the attached CLIN structure

a. Quotation shall be submitted electronically to tara.harris.2@us.af.mil.

b. Do not send as an executable or .exe file. Email size shall not exceed five megabytes.

Documents may be compressed (zipped) using WinZip 8.1 or later version. Any corrupted file or media containing a virus could result in the quoter not being considered for award.

c. Software Compatibility. Use a word processing and spreadsheet program compatible with Microsoft ® Word 2010 ® and Microsoft ® Excel 2010. PDF is Adobe Portable Document Format.

d. Submit quotations as follows: Document Content File Format – The minimum font size for the quotation is 12 pitch. Required documents should be submitted via electronic email with a request receipt, and should be clearly marked as to volume number, title, copy number, solicitation identification and the quoter’s name, address, CAGE Code, and DUNS number.

52.212-2-- Evaluation -- Commercial Items (Oct 2014)

METHODOLOGY AND WEIGHTS

The overall evaluation methodology will be Lowest Price Technically Acceptable. The Government will select the lowest priced technically acceptable quote. The evaluation criteria are divided into two factors: Technical Capability, and Cost/Price. Technical Capability will be assessed as acceptable or unacceptable based on demonstrated technical expertise and management approach to meeting the requirements of the PWS.

FACTOR 1 – TECHNICAL CAPABILITY

1.1 Quotations will be evaluated against the Technical factors and subfactors in accordance with the table below. Quoters shall address as specifically as possible the proposed methodology for accomplishing/satisfying these factors/subfactors. All requirements specified in the RFQ’s PWS are mandatory. By quotation submission, the quoter is representing that the quoter can and will perform all requirements specified in the RFQ’s PWS. Do not merely reiterate the requirements in the RFQ’s PWS but instead discuss HOW you will perform the requirements.

mailto:tara.harris.2@us.af.mil

Management Approach: The management approach will be evaluated for the degree to which the offeror’s proposal reflects a management approach that will lead to the successful accomplishment of the requirement. The offeror shall fill positions according to the PWS, maintain personnel with the requisite education and skills and maintain personnel with the required security provisions to perform tasks IAW the PWS. The offeror’s proposal shall:

• Address the offeror’s ability to provide candidates that have expertise to design, lay out and prepare a variety of art work in section 2.1 of the PWS.

• Address the offeror’s ability to provide project management support to the AF SG customers in completing their graphic projects and ideas as stated in section 2.2 of the

PWS.

• Address the offeror’s capabilities to create original artwork using state-of-the-art software as stated in section 2.3 of the PWS.

• Address the offeror’s abilities to research and recommend equipment, materials and software to meet current and future production needs as stated in section 2.4 of the PWS.

• Address the offeror’s ability to provide quality services that adhere to the PWS Tasks 2.5.2.

• Address the offeror’s ability to ensure continuation of services during personnel absences due to sickness, leave, and voluntary/involuntary termination from employment in section 3.1.1

• Address the offeror’s ability to ensure vacancies do not exceed five (5) business days and what management action is taken to ensure a smooth turnover referenced in PWS 3.1.2.

FACTOR 2 – PRICE

2.1: Price will be evaluated for reasonableness, balance and completeness. The Government will not evaluate other than certified cost or pricing data unless only one (1) quotation is received.

2.1.1 The quoter shall complete Attachment A, CLIN structure with proposed prices.

(End Clause)

52.217-8 --Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretay of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

52.217-9 --Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.

(End of Clause)

PROVISIONS/CLAUSES:

The provision at FAR 52.212-3, Offeror Representations and Certifications, Commercial Items (Nov 2014), applies to this solicitation and the quoter must include a completed copy of this provision with their quotation. FAR Clause 52.212-4, Contract Terms and Conditions Commercial Items (May 2014), applies to this Solicitation. The clause at FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Status or Executive Orders, Commercial Items (Oct 2014), applies to this solicitation.

The provision at 252.209-7992 Representation by Corporations Regarding an unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law (Deviation 2015-O0005) (Dec 2014) applies to this solicitation and the quoter must include a completed copy of Attachment C entitled DFARS Clause 252.209-7992 with their quotation.

AGENCY PROVISIONS/CLAUSES:

252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (June 2012) 252.232-7006, Wide Area Workflow Payment Instructions (May 2013) 5352.201-9101, Ombudsman (April 2014)

Questions regarding this RFQ are due no later than 11:00 A.M. Local San Antonio, Texas time on 23 September 2015 and shall be submitted in writing to the Contract Specialist, 1Lt Tara Harris at tara.harris.2@us.af.mil Questions received after 23 September 2015 need not be considered by the Government.

Quotations must be submitted electronically to the Contract Specialist, 1Lt Tara Harris at tara.harris.2@us.af.mil. Quotations must conform to the requirements of this RFQ and be received no later than 9:00 A.M. Local San Antonio, Texas time, 28 September 2015.

Attachments:

A. PWS, Graphics Illustrator, dated 27 August 2015 B. DFARS Clause 252.209-7992

1. CLIN Schedule (Included in this letter

ATTACHMENT 1

CLIN SCHEDULE

This is a Firm Fixed-Price contract, and will utilize CLINs 0001 through 4001. Labor-Firm Fixed Price (FFP): Contractor shall provide cost breakdown of all labor CLINs in sufficient detail, to include labor rates, overhead, G&A, and profit.

Estimated Period of Performance: Base Year: 01 Oct 2015 to 30 Sept 2016 Option Period 1: 01 Oct 2016 to 30 Sept 2017 Option Period 2: 01 Oct 2017 to 30 Sept 2018 Option Period 3: 01 Oct 2018 to 30 Sept 2019 Option Period 4: 01 Oct 2019 to 30 Sept 2020

CLIN 0001 (FFP): Graphics Illustrator FTE Base Year. Contractor shall provide services in accordance with the PWS dated 27 August 2015 Quantity: 12 Unit of Issue: Months Unit Price: $_________________ Total Amount CLIN 0001: $_____________

CLIN 1001 (FFP): Graphics Illustrator Option Year 1 FTE Option Year 1. Contractor shall provide services in accordance with the PWS dated 27 August Quantity: 12 Unit of Issue: Months Unit Price: $_________________ Total Amount CLIN 1001: $_____________

CLIN 2001 (FFP): Graphics Illustrator Option Year 1 FTE Option Year 2. Contractor shall provide services in accordance with the PWS dated 27 August Quantity: 12 Unit of Issue: Months Unit Price: $_________________ Total Amount CLIN 2001: $_____________

CLIN 3001 (FFP): Graphics Illustrator Option Year 1 FTE Option Year 3. Contractor shall provide services in accordance with the PWS dated 27 August Quantity: 12 Unit of Issue: Months Unit Price: $_________________ Total Amount CLIN 3001: $_____________

CLIN 4001 (FFP): Graphics Illustrator Option Year 1 FTE

Option Year 4. Contractor shall provide services in accordance with the PWS dated 27 August Quantity: 12 Unit of Issue: Months Unit Price: $_________________ Total Amount CLIN 4001: $_____________

CLIN 4002 (FFP): Graphics Illustrator Option Year 1 FTE 6 month extension Contractor shall provide services in accordance with the PWS dated 27 August Quantity: 6 Unit of Issue: Months Unit Price: $_________________ Total Amount CLIN 4002: $_____________

TOTAL PROPOSED PRICE FOR CLINs 0001 - 4002$ _______________________