AFFSA Software Solutions Sources Sought Synopsis.pdf

Sources Sought Synopsis

For

Air Force Flight Standards Agency (AFFSA) Software Solution

15 August 2025

Tinker Air Force Base, OK

NOTICE:

This market survey is being conducted to identify potential sources that may possess the expertise, capabilities, and experience to meet the requirements for qualification and resources to provide us with a software solution for purchase by United States Air Force (USAF) personnel. The level of security is unclassified only and documents involved are no higher than Controlled Unclassified Information (CUI). Contractors/Institutions responding to this market research are placed on notice that participation in this survey may not ensure participation in future solicitations or contract awards. The government will not reimburse participants for any expenses associated with their participation in this survey.

INSTRUCTIONS:

1. Below is a description of the AFFSA Software Solution requirement and a Contractor Capability Survey, which allows you to provide your company’s capability information. Final requirements will be more stringent than the brief description below.

2. If, after reviewing this document, you desire to participate in the market research, you should provide documentation that supports your company’s capability in meeting these requirements. Failure to provide documentation may result in the government being unable to adequately assess your capabilities. If you lack sufficient experience in a particular area, please provide details explaining how you would overcome the lack of experience/capabilities in order to perform that portion of the requirement (i.e., teaming, subcontracting, etc.). Additionally, please identify any areas of work that your organization believes should be broken out exclusively for Small Business.

3. Both large and small businesses are encouraged to participate in this market research. Joint ventures or teaming arrangements are encouraged.

4. Questions related to this market survey should be addressed to Tanner Mullins at Tanner.mullins.1@us.af.mil and Chelsea Kuykendall at chelsea.kuykendall@us.af.mil.

DESCRIPTION OF AFFSA SOFTWARE SOLUTION

The Government is conducting market research to identify potential sources that possess the expertise, capabilities, and experience to meet qualification requirements to produce AFFSA Software Solution for Tinker Air Force Base (AFB). The intent is for the Government to purchase software design/development, installation, support, training, maintenance, mailto:Tanner.mullins.1@us.af.mil mailto:chelsea.kuykendall@us.af.mil and technical support. Encompassed in this requirement are operations support, technical support, software engineering, commercial-off-the-shelf (COTS) software licensing, system verification and system testing. The following descriptions are based upon the draft Performance Work Statement for the service requirement.

The Contractor shall be responsible for providing us with the following:

1. Software solution that supports instrument approach and departure procedure capability to all United States Air Force (USAF), Navy (USN), Army (USA) and Marine Corps (USMC) aircraft. Software solution that evaluates airports and surrounding environments and determines safest flight path and lowest altitudes aircraft can safely fly as they transition between terminal area and enroute phases of flight.

Software solution capable of supporting Air Traffic Control (ATC) by developing ATC charts required to vector aircraft at locations where the DoD has radar approach control responsibilities.

2. Software solution must possess all the following capabilities:

i. Incorporate Federal Aviation Administration (FAA) Terminal Procedures Specialists (TERPS) Criteria

ii. Incorporate International Civil Aviation Organization (ICAO) Criteria

iii. Incorporate NATO Military Instrument Procedures (MIPS) Criteria

iv. Incorporate DoD TERPS Criteria

v. Produce Aeronautical Radio, Incorporated. (ARINC) Coding

vi. Ingest and support National Geospatial Agency (NGA) Digital Vertical Obstruction files monthly (DVOF)

vii. Ingest and support National Geospatial Agency (NGA) Digital Terrain Elevation Data models (DTED)

viii. Ingest and support National Geospatial Agency (NGA) Digital Aeronautical Flight Information File (DAFIF)

ix. Ingest and support National Geospatial Agency (NGA) TandemX terrain modeling

x. Be capable of displaying aeronautical maps (JOGs, VFR Sectionals, etc..)

xi. Be capable of creating/converting Excel or CSV files for batch ingest of new obstacles

xii. Be capable of creating Minimum Vectoring Altitude Charts

xiii. Be capable of creating Minimum IFR Altitude Charts

xiv. Be capable of creating Diverse Vector Area Charts

xv. Be capable of conducting an auto evaluation of saved procedures and producing a report with differences

xvi. Be capable of ingesting the aeronautical file from another user’s computer

xvii. Be capable of ingesting the obstacle file from another user’s computer

xviii. Be capable of ingesting a geometry file from another user's computer and displaying the output

xix. Be capable of generating detailed textual reports of procedures created

xx. Be capable of generating a Flight Information Publication (FLIP) in NGA

Supported format

xxi. Be capable of generating and populating a FAA Form 8260-2 Radio Fix and

Holding Data Form

xxii. Be capable of evaluating new and old procedures on demand and identify violations

xxiii. Be capable of evaluating and then generating reports on quality of

Aerodrome and obstacle data

xxiv. Be capable of generating a Keyhole Markup Language file (KMZ) that can be ingested into Flight Management Systems

xxv. Provide a Geodetic Calculator

xxvi. Provide the option to support multiple workspace databases

xxvii. Provide a diagnostic tool to verify software installs xxviii. Provide a Minima Calculator for use in Foreign Terminal Instrument Procedures review.

xxix. Support construction and evaluation of Diverse Vector Area Charts

xxx. Support and create Master Obstacle Charts

xxxi. Support creation and evaluation of Conventional Approach procedures

xxxii. Support creation and evaluation of Conventional Departure procedures xxxiii. Support creation and evaluation of RNAV GPS Approach procedures

xxxiv. Support creation and evaluation of RNAV GPS Departure procedures

xxxv. Support creation and evaluation of Obstacle Departure procedures

xxxvi. Support creation of Airspace in the Map/Geometry viewer xxxvii. Support creation and evaluation of user defined terrain exclusion areas xxxviii. Provide support to ingest multiple databases with the ability to work in both at the same time

xxxix. Support ability to back up a database

xl. Support ability to restore a database

3. The Contractor is tasked to provide all products and services, labor, materials, transportation, and incidentals necessary to successfully define, design, develop, test, install, train sustain at contractor's location, and operational support of the software at DoD TERPS work centers. These products and services are to address, at a minimum, all software design, installation, support, technical, cost, proposed schedule, and risk-mitigation plans related to the annual support of the developed software.

CONTRACTOR CAPABILITY SURVEY

AFFSA SOFTWARE SOLUTION

TINKER AFB, OK

Part I. Business Information

Please provide the following business information for your company/institution and for any teaming or joint venture partners:

Company Name Address CAGE Code and SAM UEI The Government cannot enter into contracts or agreements with Offerors not registered in SAM.

For registration information, visit the SAM website (https://www.sam.gov/) and follow the instructions in the Quick Start Guide For SAM Registration, which can be found under the Help Tab and User Guides submenu.

Business Size Web Page URL Point of Contact (POC) POC Phone # and Email Address

The North American Industry Classification System (NAICS) Code for this 541519. Based on this NAICS Code, please state whether your company is one or more of the following business types:

Small Business Yes No Woman Owned Small Business Certified Yes No Small Disadvantaged Business Certified Yes No 8(a) Certified Yes No HUBZone Certified Yes No Veteran Owned Small Business Yes No Service Disabled Veteran Small Business Yes No

Please provide us with a statement as to whether your company is domestically or foreign owned (if foreign, please indicate the country of ownership).

Part II. Capability Survey Questions

Please answer the questions and provide the requested information below in a separate document.

A. General Capability Questions

1. Describe briefly the capabilities of your facility and the nature of the goods and/or services you provide. Include a description of your staff composition and management structure.

2. Describe your company's experience on previous projects similar in complexity to this requirement. Include contract numbers, a brief description of the work performed, period of performance, agency/organization support, and individual point of contact (Contracting Officer or Program Manager).

3. What quality assurance processes and test qualification practices do your company employ? Please provide a description of your quality program (ISO 9001, AS9100, etc.).

4. What is your company’s current maximum production capacity per month? Provide information on any facility reserves you may possess to increase production capacity in the event of an immediate need due to critical operational mission requirements.

5. Are there specific requirements in the documentation that we provide that would currently preclude your product from being a viable solution to our requirement?

6. Include a detailed listing of facilities and equipment, including quantities required to satisfy the requirements of this effort.

7. Provide an outline of the proposed process, including inspections.

B. Commerciality Questions

1. Are there established catalog or market prices for our requirements If you offer this product and/or service to both U.S. Government and commercial sources, is the same workforce used for both the U.S. Government and general public? Is our requirement offered to both under similar terms and conditions? Briefly describe any differences.

2. Describe your standard warranty and return process for goods and services furnished to the government for items similar in nature to this requirement.

All responses are due by 30 August 2025

Please email your responses to Tanner Mullins at tanner.mullins.1@us.af.mil and Chelsea Kuykendall at chelsea.kuykendall@us.af.mil.

Subject: AFFSA Software Solution Sources Sought Synopsis mailto:tanner.mullins.1@us.af.mil mailto:chelsea.kuykendall@us.af.mil