AFCEC HWD Statement of Work 1Dec23.docx

Statement of Work Dynatest Heavy Weight Deflectometer (HWD) System Annual Service Agreement 1 December 2023

1. GENERAL: This requirement applies to an annual service and training agreement covering Dynatest HWD systems and Dynatest installed power/control systems for associated tow vehicles used by the Air Force Civil Engineer Center’s Airfield Pavement Evaluation Team. Additionally, this requirement applies to Dynatest HWD trailer overhauls.

1.0 Workmanship. Service shall be performed by a “Manufacturers Authorized Service provider”.

1.1 Materials. All materials used shall meet or exceed original equipment manufacturer (OEM) specifications and be free from defects that would adversely affect the performance or maintainability of individual components or of the overall system.

2. DESCRIPTION OF SERVICE: The annual service agreement shall include the following (2.1) for four Dynatest HWD Systems and Dynatest installed power/control systems for four associated tow vehicles. HWD trailer overhaul includes the following (2.2) for four Dynatest HWD trailers.

2.1. Comprehensive annual service and maintenance includes:

2.1.1 Inspection and preventative maintenance service of each Dynatest HWD once per year.

2.1.2 Replacement parts allowance up to $3,000.00 annually per HWD system and replenishment of system spare parts kit inventory if parts allowance not consumed by service.

2.1.3 Updates to system firmware/software.

2.1.4 Inspection and maintenance of Dynatest installed dedicated tow vehicle power/control systems once per year.

2.1.5 Heat testing. A 4 hour minimum continuous cycle/system check shall be conducted under outdoor conditions to validate hydraulic/electrical/mechanical systems integrity.

2.2. Complete overhaul of HWD trailer and components to include:

2.2.1 HWD trailer parts, HWD sub assembly rev A, HWD strike plate rev A, HWD falling weight, HWD auto locks, HWD catch rev A, electronics CP15 80mil, FWD side cylinders rev A, HWD center cyl rev A, HWD hydraulics rev A, HWD emergency lift rev A, finished stainless proximity sensor, generator service Honda GX240, AASHTO R32 calibration, blast and powder coat blue items, blast and powder coat gray items, re-plate all plated 2.2.2 items.

2.2.3 Completion of overhaul not to exceed 150 days.

2.3 Calibration of the equipment shall be included during annual service and maintenance and includes (but is not limited to) the following:

2. 3.1 Load Cell reference calibration (AASHTO R32-11 compliant).

2.3.2 Deflection Sensors reference calibration (AASHTO R32-11 compliant).

2.3.3 Distance Measuring Instrument calibration.

2.3.4 Temperature Sensor calibration.

2.4 Warranty. A twelve (12) month parts/workmanship warranty is required for all parts replaced/work performed.

2.5 Service Report. A detailed inspection/service report will be provided to AFCEC/COAP personnel for each HWD system during the Function Check/Acceptance Inspection. See attachment 2.

2.6 Training. Provide annual 3-day training course for up to 5 people. Course should include initial training, overview, and hands on application of the HWD tow truck and HWD trailer.

3. ADDITIONAL SUPPORT SERVICES: As part of this service agreement, the vendor shall provide unlimited 24 hour reach back Technical Support and troubleshooting. The nature of Airfield Pavement Evaluation team demands that troubleshooting occur immediately in order to avoid negatively impacting flight operations. Reachback support must be answered by qualified HWD technicians, not answering services or intermediaries.

4. PARTS RESPONSIVENESS: The service provider shall be able to respond to short notice parts shipments to support equipment breakage/malfunction and support the Air Force Civil Engineer Center’s Airfield Pavement Evaluation Team’s worldwide operations. (Monday-Friday, business hours – same day shipping; After Hours, Weekend, and holiday, no later than next business day shipping).

5. SHIPPING: Service providers located more than 250 miles from Tyndall AFB shall include shipping (by tractor trailer) for the HWD systems and HWD tow vehicles between servicing location and Tyndall AFB (to and from) for all scheduled maintenance services and all warranty repairs.

6. SCHEDULING: The systems will be serviced one set (1 HWD and 1 tow vehicle) at a time, and the service schedule shall be dependent on the equipment availability based on the Airfield Pavement Team’s worldwide evaluation schedule. Actual service start dates shall be coordinated between AFCEC/COAP and the service provider.

7. FUNCTION CHECK/ACCEPTANCE INSPECTION: The service provider shall provide appropriate facilities for AFCEC/COAP personnel to accomplish a function check/acceptance inspection at the completion of service, prior to shipping the equipment to Tyndall AFB. Non- compliant items will be addressed and re-inspected prior to shipping.