AFC - NOFO - Budget Plan Worksheet Template - Grants to Individuals.xlsx

Budget Narrative - Summary

BUDGET PLAN

The “Budget Plan” must demonstrate alignment with the corresponding “Project Narrative.” Show a clear alignment to the proposed budget and explain how the budget for the supplemental project supports the achievement of the project’s identified goals (connect to the “Budget Narrative” line items).

After completing all 7 “Budget Plan” worksheets, we strongly recommend that the applicant review the totals from each worksheet to ensure that the amounts match what is listed in the Budget Summary direct costs columns.

Where there are discrepancies, the applicant must correct the errors prior to submitting the application. Please be sure to thoroughly review the “Budget Narrative(s)” for accuracy prior to submitting the application.

Amounts of funding, equipment, personnel, etc. should be consistent between the Project and Budget Narratives.

NOTE: All budget costs must be allowable – i.e., they must be necessary and reasonable, allocable to the program, and adequately documented (2 CFR 200.403). They should also be clearly aligned with the “Project Narrative.”

https://oese.ed.gov/offices/office-of-formula-grants/rural-insular-native-achievement-programs/consolidated-grants-to-the-insular-areas/applicant-information-consolidated-grants-to-the-insular-areas/ Labor Rates-Hours Prompts for Personnel Salaries, Wages, & Fringe Benefits:

1. Enter project personnel salaries,wages, fringe benefits, and direct costs.

2. List the title and purpose of each position to be compensated under this project.

3. Explicitly explain how each personnel salary and fringe benefit aligns with the project narrative and supports the project’s goal(s) in the “Purpose of Position” section.

4. Enter the amounts of time, such as hours or percentage of time to be expended by each position under this project (e.g., 75%, or 30 hours per week).

calculate and enter an amount representing the total amount of funds required for each position(s).

When completing the worksheet, applicants are encouraged to combine similar positions and enter aggregated amounts into the relevant columns.

Travel Prompts for Travel Activity:

1. List the travel activities and costs.

2. Explicitly explain the purpose of the travel activity and how each travel activity supports the project’s goal(s) in “Purpose of Travel Activity” section.

3. List travel expenses for participant(s) to attend all meetings or visit various sites if it is not virutal (REQUIRED).

4. Provide an itemized budget breakdown of travel costs (airfare, hotel, per diem, local travel, conference fees, number of travelers and the number of days for each traveler).

5. Calculate and enter the total cost for each travel activity for full term of the agreement.

Summary: In this section provide a description of any travel costs, including transportation, lodging, and per diem. Applicants must use the lowest available commercial fares for coach or equivalent accommodations. Please refer to the Narrative section of the NOtice of Funding Opportunity (NOFO) for information about specific travel requirements, if any.

The sums of costs will populate in the subtotal row.

Equipment Equipment is defined as tangible personal property (including information technology systems) having a useful life of more than one year and a per-unit acquisition cost which equals or exceeds the lesser of the capitalization level established by the non-Federal entity for financial statement purposes, or

$5,000. 2 CFR 200.33

Prompts for Equipment:

1. List each type of equipment.

2. Describe the purpose of each piece of equipment and how it supports the project’s goal(s) in the “Purpose of Equipment” section.

3. Provide the estimated unit cost for each item to be purchased.

4. Calculate and enter the total cost for each equipment.

Summary: In this section include costs of equipment purchased specifically for the proposed project. Equipment is defined as tangible personal property (including information technology systems) having a useful life of more than one year and a per-unit acquisition cost which equals or exceeds the lesser of the capitalization level established by the non-Federal entity for financial statement purposes, or $5,000. 2 CFR 200.33. For other information, please see 2 C.F.R. part 200.

Equipment Subtotals $ - 0

Supplies

1. List materials and supplies by nature of expense or general category (e.g., instructional materials and office supplies).

2. Provide an itemized budget breakdown of costs for materials and supply items.

3. Calculate and enter the total cost for each supply purchase.

Summary: In this section include costs of supplies and materials purchased specifically for the proposed project. Supplies is defined as tangible personal property other than those described in 2 CFR 200.33 (Equipment). A computing device is a supply if the acquisition cost is less than the lesser of the capitalization level established by the non-Federal entity for financial statement purposes or $5,000, regardless of the length of its useful life. 2 CFR 200.94. For definitions and other information, please see 2 C.F.R. part 200.

Supply Subtotals $ 0.00 https://www.law.cornell.edu/cfr/text/2/200.94 Contractual Prompts for Contractual Product or Service:

1. Include all costs specifically incurred with actions that the applicant takes in conjunction with an established internal procurement system (Required).

2. Include consultant fees, expenses, and travel costs in this category if the consultant’s services are obtained through a written binding agreement or contract.

3. Briefly explain the purpose of each contractual product or service and how it supports the project’s goal(s) in the “Purpose of Product of Service” section.

4. Identify the products to be acquired, and/or the professional services to be provided.

5. Provide an itemized budget breakdown of costs for the deliverables under each contract.

6. Calculate and enter the total cost for each contract.

Contractual Subtotals $ - 0

Other Costs Prompts for Other Costs:

1. Identify all costs not previously covered in the other budget categories. For example, include costs such as space rental, required fee, honoraria and travel (where a contract is not in place for services), training, and communication and printing costs.

2. List and identify items by major type or category (e.g., communications, printing, postage, equipment rental, etc.).

3. Explicitly explain the purpose for each cost item and how it supports the project’s goal(s) in the “Purpose of Cost Item” section.

4. Provide an itemized budget breakdown of costs per item (printing = $500, postage = $750).

5. Calculate and enter the total cost for each other cost purchase.

Other Subtotals $ - 0